San Carlos

Senior Administrative Clerk (19979182)

Community Development Department - Planning Division
Clerical/Administrative Support
San Francisco/Peninsula
4/30/2020 at 5pm
$30.51-$37.08 Hourly

Please review the special instructions before applying for this job opportunity.


600 Elm Street San Carlos, 94070


Final filing date: Before 5:00pm, Thursday, April 30, 2020 (extended from April 1, 2020) - subject to change  

(Supplemental Questions Required)


Appointment to this position is contingent upon:

*Reference check

*Employment and education verification

*Department of Justice fingerprinting criminal history records check


Resumes will not be accepted in lieu of applications. Application, including all work history, must be fully completed if a resume is attached. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. All communication regarding your status in this recruitment process will be conducted via e-mail or postal mail. Be sure to include a valid e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to contact information.


About the Position

This opening is in the City’s Community Development Department, whereby primary support will be given to the Planning, Economic, and Housing Divisions.


Positions in this advanced-level classification perform a variety of clerical work including: complex multiple financial transactions and record keeping; extensive interaction with the public and other interested parties; and other responsible and complex support functions where there is minimal supervision of work that involves standard operating procedures.


Positions in this classification are distinguished from those in the lower class of Administrative Clerk through the complexity of the work performed, the job knowledge required and the independence with which duties are performed.  Senior Administrative Clerks independently compose written documents.


Positions in this classification are distinguished from those in the higher class of Administrative Assistant in that the latter perform technical and administrative work in support of a department head and principal staff.


May exercise limited supervision of part-time or temporary personnel.  Work is performed under minimal supervision or independently depending upon assignment.


Essential Duties

  • Processes transactions in support of department programs which entail: substantial interaction with interested parties; knowledge of procedures and policies; and the accounting for payables and monies received.
  • Provides information and assistance regarding department programs, policies and procedures to the general public, City personnel, vendors and contractors.
  • Processes forms, invoices and other documents in accordance with established procedures; and checks for accuracy and completeness of entries, and for compliance with applicable City, statutory and other requirements; may transcribe documents, and arrange for official recording of documents with County Recorder.
  • Computes and receives fees in accordance with department schedules and procedures, records revenue received and provides for the deposit of monies.
  • May provide limited supervision to part-time or temporary personnel.
  • Enters data and information in the preparation of reports, correspondence, forms and other documents.
  • Prepares or assists in preparation of agenda packets for Council, Board and Commission meetings, act as minute taker and prepares minutes for such meetings, post agendas and minutes to City website.
  • Processes accounts payable and prepares cash deposits.
  • Works to solve customer complaints and issues related to assignment.


Ideal Candidate

Job-Related and Essential Qualifications

Knowledge of basic English and arithmetic; correct grammar, punctuation and vocabulary; basic accounting principles; office procedures, practices and equipment; and computer software including word processing and spreadsheets.


Ability to acquire and apply a thorough knowledge of the functions, procedures, policies and regulations of the assigned division and department, and a working knowledge of City operations; comprehend and accurately follow verbal and written instructions; maintain records and prepare concise and accurate reports from them; organize work effectively and perform duties independently; make accurate mathematical computations; and maintain effective working relationships with those contacted in the course of work, and the ability to interpret City operations and procedures.  Deal with the public in a calm and effective manner while in the midst of multiple activities.


Skills to word process at a minimum of 50 words per minute and to write clearly and effectively using appropriate grammar and sentence structure.


Education and Training

Sufficient education and experience to satisfactorily perform the duties of this classification.  A typical qualifying background would be graduation from high school and three years of office experience that includes extensive public contact, records management and use of personal computers.


Special Requirements

Speak clearly and understandably; effectively operate a computer; hear voices and telephones; read and reach; sit for extended periods of time; and walk and bend.


Licenses and Certifications

Possession of a valid State of California Driver’s License.


*PERS Retirement: 2% @ 55 for "classic members" or 2% @ 62 for "new members" as defined by CalPERS

*The City of San Carlos participates in Social Security

*Employee & family medical insurance and dental reimbursement plan; vision insurance

*City-paid $200,000 basic life insurance, accidental death & dismemberment, and long-term disability insurance

*Voluntary Deferred Compensation Plan 457(b)

*Flexible Spending Plans (Medical and Dependent Care, Commuter Benefits)

*Employee Assistance Program

*12 – 25 vacation days/year; 12 sick days/year, 10 paid holidays/year, up to 40 hours float leave/year

Special Instructions

Supplemental Questionnaire Required

Copying and pasting resume or attaching a resume cannot be substituted for completing the "Work Experience" section of application. Please list each job in the "work experience" section. Click "+ Add another item" to add space for each work history.  Failure to complete this section may be considered an incomplete application.

Recruitment Contact

Contact phone: