San Jose

Council Policy & Legislative Aide - Council District 5

City Administration
South Bay
Until filled
$48,900.28-$52,991.82 Annually


200 East Santa Clara Street, San Jose, 95113




The Council Policy & Legislative Aide will provide administrative, constituent services, and legislative support for the Office of Vice Mayor Magdalena Carrasco. The position is responsible for a variety of functions and activities in the office and may have frequent contact with constituents, other elected officials and their staffs, Senior City staff and others. Typical duties include researching and responding to inquiries from residents; drafting written communications involving strategy, policies, and/or procedures on behalf of the elected official; and serving as the representative of the elected official regarding certain functions.


This is a full-time benefited position. Candidates must be willing to work evenings and weekends, and as exempt management employees, are not eligible for overtime compensation.

Employees in this classification are not members of the classified civil service and are appointed "at will." Each appointment is for a specified period-of-time to be determined by the appointing Councilmember and does not extend past the end of the elected official's or appointing authority's term.



Typical Duties

  • Provides administrative support to an elected official (screening calls and mail; scheduling meetings and events, etc.).
  • Provides legislative support (legislative and policy research; responding to stakeholder inquiries, etc.) to an elected official.
  • Responds to a variety of constituent inquiries and complaints; coordinates with City staff, staff in other governmental agencies, etc. regarding complex issues.
  • Prepares written memoranda and reports which articulate the elected official’s proposals, priorities, and positions on matters pending before the City Council or other governmental agencies.
  • Provides communications support such as drafting correspondence, memoranda, or reports for routine to complex matters related to neighborhood or community concerns, pending issues before the City Council or another governmental body; state or federal legislation; or other matters.
  • Prepares media releases and coordinate media coverage on the elected official’s events.
  • Develops, plans or leads staff and volunteers for constituent outreach meetings and special events.
  • Represent the elected official at neighborhood or community meetings; meetings of boards, commissions, or other governmental bodies on behalf of the elected official.
  • May provide training and supervision of subordinate staff and volunteers.
  • May provide human resources management or supervision (recruitment, selection, training, supervision, and evaluation of subordinate staff and volunteers).
  • Performs other duties of a similar nature or level.

Ideal Candidate

Minimum Qualifications

  • High school diploma, GED or equivalent and one or more years of government, public service, or customer service experience.

Required Licensing

  • Possession of a valid California driver’s license is required.

Basic Knowledge, Skills, and Abilities

  • Knowledge of federal, state, and local rules and regulations pertaining to municipal operations.
  • Knowledge of the principles and practices of public or business management including budgeting and fiscal management; personnel administration; or other governmental functions.
  • Ability to effectively communicate with members of the public through a variety of letters, memoranda and reports; prepare agendas and meeting summaries; ability obtain information from and convey information to the public.
  • Ability to develop and maintain harmonious and effective working relationships with a wide range of individuals, neighborhood, business, and community organizations, as well as City staff, members of Boards and Commissions and other constituencies.
  • Ability to provide administrative support to an elected official including maintain office records and systems and scheduling and coordinating appointments, meetings, and events for the Mayor and Councilmembers.

Desirable Qualifications

  • Bilingual skills: oral and written proficiency with the Spanish language.
  • Ability to exercise judgment in developing, analyzing, and evaluating programs and proposals and to make recommendations regarding policy options involving complex matters.
  • Ability to handle administrative matters independently, including the preparation and management of office budgets, grants and other fiscal functions.
  • Ability to manage programs, activities, and projects within the scope and authority of the elected official.
  • Ability to draft routine to complex correspondence, memoranda, and reports which articulate the elected official’s proposals and position on matters before the City Council and other governmental bodies.
  • Ability to prepare summaries of public and private meetings; reports, memoranda and other documents for review by senior staff and the elected official.
  • Ability to participate in budget analysis of City departments and agencies.
  • Ability to serve as a liaison with the community and other interested parties to report community concerns, issues, and priorities.
  • Ability to effectively communicate, in oral and written form, the elected official’s policies, positions, and goals to the media, public, constituent groups, boards and commissions, City and other governmental representatives and staff.
  • Ability to conduct and direct research including survey techniques and statistical methods.