San Jose

Division Managers: Administration Services Division & Planning and Capital Improvement Team-Parks, Recreation and Neighborhood Services Dept

2101365
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City Administration
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South Bay
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Full-Time
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12/13/2021 at 8am
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$112,792.88-$172,276.00 Annually
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None

Location

San Jose San Jose, 95113

Description

DESCRIPTION/RESPONSIBILITIES:
Pursuant to the City’s Covid-19 Mandatory Vaccination and Testing Policy, the City of San Jose is requiring all new hires to provide proof of Covid-19 vaccination as a condition of employment absent a documented medical and/or religious exemption.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Division Manager classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 

Interviews will tentatively be held mid-end January 2022
1. Division Manager – Administrative Services Division, PRNS

The Parks, Recreation & Neighborhood Services Department is seeking a Division Manager for the Administrative Services Division to be responsible for planning, organizing, directing, coordinating, and evaluating comprehensive operational and administrative functions of the Department and assisting executive and senior management in the formulation and implementation of department policies and procedures.

The Administrative Services Division Manager reports to the Assistant Director and oversees the budget, fiscal, employee services, contracts, grants, legislative, partnerships and revenue tracking functions of the department. The position is responsible for financial, budgetary, personnel, management information systems, contract administration, procurement, and general administrative functions and works closely with the Parks, Recreation & Neighborhood Services Department's Executive Team to translate ideas and concepts into tangible changes and programs that improve the operational capabilities of the Department and to implement changes that better serve our customers, through enhancing the effectiveness of the Department.  The Administrative Services Division is currently comprised of 49 staff people with the Division Manager having direct oversight of 4 managers.
 
In addition to the departmental responsibilities, the Division Manager will have considerable contact with staff in the City Manager's Budget Office, City Attorney's Office, and other City departments, and the position requires excellent communication and interpersonal skills, strong decision making and strategic thinking ability, a commitment to customer service, and the ability to simultaneously manage multiple projects and issues. Due to the complexity and scope of authority involved, this position requires a leader who handles multiple assignments well in an accurate, complete and timely fashion with the ability to work independently/autonomously. The ideal candidate will have significant administrative experience, experience working in cross-functional/cross-departmental teams, experience in translating administrative functions to service delivery and will be able to quickly assume a leadership role in the department.
    
2. Division Manager – Planning and Capital Improvement Team, PRNS
The Parks, Recreation & Neighborhood Services Department (PRNS) is seeking a Division Manager for its Planning and Capital Improvement Team to oversee capital improvement projects for parks, community centers and trails. The vision of the Capital Team is to deliver beautiful community spaces that delight residents of all ages and function by design.  The Team is responsible for oversight and management of an approximately $300 million 5-year Capital Improvement Program (CIP).  The Division Manager will assist in preparing the Capital Improvement Program budget and supervise a project delivery team that see projects from concept development through construction with the support of the City’s Public Works Department. 

The Division Manager reports to the Deputy Director and manages a team of 26 staff including landscape architects, engineers, and field staff.  Design staff develop Master Plans for new parks and trails, and work with closely with Public Works for the development of construction plans for projects of varying sizes and complexities. The field team implements minor park improvements like playground replacement, pavement and concrete repair, resurfacing sport courts and similar improvements in parks. This position has ultimate responsibility and oversight of up to 200 active design projects, and plays a leadership role in creative problem solving to help translate community visions into tangible projects, and will organize work plans, track schedules and budgets, and prepare written and verbal reports related to projects.  

The Division Manager will have considerable contact with staff in the City Manager's Budget Office, City Attorney's Office, City Council Offices and other City departments.  The position requires excellent communication and interpersonal skills, strong decision making and strategic thinking ability, a commitment to customer service, and the ability to simultaneously manage multiple projects and issues. Due to the complexity and scope of authority involved, this position requires a leader who handles multiple assignments well in an accurate, complete and timely fashion with the ability to work independently/autonomously. The ideal candidate will have significant project management experience, experience working in cross-functional/cross-departmental teams, experience in translating technical details and designs to foster broader community understanding and will be able to quickly assume a leadership role in the department.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from the recruitment.

Selection Process
A resume is required along with your application. Note that complete responses to all application questions are also a requirement, and that “see resume” responses will be deemed incomplete.

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews.

You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response.  Your responses should be consistent with your work history as described in your application and resume:
1. How would your background ensure your success in the Division Manager position(s) with the City of San Jose’s Department of Parks, Recreation and Neighborhood Services? Be specific in your response. In your answer, please also include employer names & employment dates.
2. Describe your experience in working effectively in a team environment, including working with employees at all levels.  Be specific about the nature of the work and the levels of employees you worked with. What techniques did you employ to maintain excellent working relationships and ensure timely delivery of services and/or products?
3. Please describe how you have contributed to improved systems and processes in the workplace. In your response please include specific examples of your accomplishments in enhancing efficiency or service delivery.
4. Describe your project management experience. Outline the scope and goals of the project and the budget you managed and describe your role in its successful and timely completion.

You must answer all job-specific questions in order to be considered for these vacancies or your application will be deemed incomplete and withheld from further consideration. 

If you have questions about the positions, the selection or hiring processes, please contact Nandita Modak at nandita.modak@sanjoseca.gov

Ideal Candidate

REQUIRED SKILLS:
Minimum Qualifications:

1. Education and Experience: Bachelor’s Degree in a closely related field and six years of progressively responsible directly related experience, including three years of supervisory experience. (Bachelor’s Degree in Landscape Architecture, Architecture, Engineering, Urban Planning or similar field preferred for the Capital Team position)
2. License: Valid California Driver’s License
3. Employment Eligibility:  Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

Competencies
The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  

Desirable competencies for this position include:
Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

Collaboration - Develops networks and builds alliances; engages in cross-functional activities.

Decision Making - Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.

Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.

Leadership - Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.

Project Management - Ensures support for projects and implements agency goals and strategic objectives.

Vision/Strategic Thinking - Supports, promotes, and ensures alignment with the organization’s vision and values. Understands how an organization must change in light of internal and external trends and influences. Builds a shared vision with others and influences others to translate vision to action.

Communication Skills - Communicates and listens effectively and responds in an timely, effective, positive and respectful manner; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form responds to statements and comments of others in a way that reflects understanding of the content and the accompanying emotion; asks clarifying questions to assure understanding of what the speaker intended, ensures consistent communication takes place within area of responsibility.