San Mateo County

Election Materials Proofreader (19908576)

Public Affairs
San Francisco/Peninsula
$24.26-$24.26 Hourly

Please review the special instructions before applying for this job opportunity.


Conduct Fair, Accurate, and Transparent Elections
to Increase Public Participation and Confidence

The County of San Mateo Registration & Elections Division is seeking full-time seasonal extra-help Election Materials Proofreaders to assist in the upcoming November 2019 Election. This is an excellent nonpartisan opportunity to get involved in the election process!

We recently advertised for these positions and made several excellent hires.  We still seek a few more dedicated and hard-working proofreaders to help us prepare for the upcoming elections. 

Proofreaders will be hired into one of three areas (please specify in your application which position you are seeking):

  • English Proofreading
  • Spanish Proofreading
  • Chinese Proofreading

All Proofreaders will be responsible for proofreading and/or translating election materials leading up to established election deadlines. Proofreaders will review, edit, and proofread documents for accuracy, context, readability, and syntax. Proofreaders will work on-site at the Registration & Elections Division at 40 Tower Road in San Mateo.
Examples of projects and materials needing to be proofread include, but are not limited to:

  • Sample Ballot & Voter Information Pamphlet
  • Official Ballot
  • Accessible Vote by Mail
  • Website content
  • Legal documents
  • Letters, flyers, and other notices to voters
  • Video scripts

The Proofreader is classified as an Office Specialist. The hourly wage for the Election Materials Proofreader - Office Specialist position is $24.26.

NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment.

Ideal Candidate

Successful candidates for the Proofreader positions will have a Bachelor's degree and at least six-months experience proofreading documents and/or translating in English, Spanish, and/or Chinese. A background in proofreading, editing, journalism, translating, or other related fields is preferred with technical skills that include strong English monolingual skills for the English Proofreading Team, and bilingual skills in English and Spanish/Chinese for the Spanish and Chinese Proofreading Teams. Competency in the Microsoft Office Suite: Excel, Outlook, Skype, and Word, and competency in Adobe PDF are necessary for success.

IDEAL CANDIDATES for the Proofreader positions will have the following:


  • Bachelor's degree or higher in proofreading, editing, journalism, translating, literature or another related field
  • Technical writing certificate or other related certification

Work Experience:

  • At least one-year experience proofreading documents and/or translating in English, Spanish, or Chinese
  • Professional background in proofreading, editing, journalism, translating, creative or technical writing, or other related fields

Technical Skills:

  • Competency in additional Microsoft Office Suite applications: OneNote and PowerPoint
  • Familiarity with Microsoft SharePoint and Adobe InDesign

Critical Skills for all Election Worker – Office Specialist positions include the ability to prioritize work, coordinate several activities simultaneously, organize and maintain accurate files and records, type at least 50 words per minute, and understand and carry out oral and written directions.

Office hours are 8:00 am to 4:30 pm, Monday through Friday. These positions may require weekend and evening work assignments. The selected individuals must be available for the entire employment period until the completion of their assignment for the November 5, 2019 Consolidated Municipal, School, and Special District Election.

The Elections Division is an exciting, fast-paced environment, especially as elections approach. This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process. More information about the organization is available on the Elections Division website

Special Instructions


Anyone may apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form. When completing the application and the supplemental questionnaire please note that neatness, clarity of expression, spelling, punctuation, grammar and completeness will be considered in the application review process.

Based on the information in the Application a screening committee from the Elections Office will select those applicants whose education, experience, training, and knowledge most closely match the needs of the department. The selected applicants will be invited to an interview, which will include a proofreading examination given before or after the interview. 

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click on the "Apply" button. If you are not on the County's website, please go to to apply.

Please Note: These remaining positions could be filled at any time. Apply immediately. You do not want to miss out on this opportunity to contribute to the democratic process!
Tentative Interview Dates:  TBD

At the County of San Mateo, we take pride in the way our employees bring together
their diverse backgrounds, experiences, and perspectives to serve our community's needs. 

We are proud to be an Equal Employment Opportunity Employer.