THE PROPERTY TAX DIVISION
The Property Tax Division of the County Controller's Office is responsible for computing tax rates based on assessed property values provided by the County Assessor, distributing property taxes to local taxing agencies and processing roll corrections and refunds. The Division also handles accounting for special districts.
The Property Tax Division Manager, under the Assistant Controller's direction, will oversee the responsibilities of the Division and the accounting services provided to the special districts. In this role, the Property Tax Division Manager will have the opportunity to work with and supervise a team of ten dedicated and experienced property tax personnel.
The Property Tax Division Manager position requires the ability to understand complex property tax law, provide this information to staff and incorporate changes into the property tax system. The ever-changing laws, rules and regulations require a keen ability to consider and solve-for the impacts the changes will make throughout the property tax system. The person in this position should have demonstrated success is such collaborative efforts.
Duties will include, but are not limited to:
- Manage the annual calculation of debt service tax rates, annual tax levy, apportionments of all property tax dollars, and roll maintenance.
- Manage preparation and filing of periodic property tax reports.
- Address inquiries from internal and external stakeholders.
- Be responsible for maintaining compliance with State laws and regulations.
- Ensure proper accounting of property tax transactions and of jurisdictional changes.
- Determine, track, and report budget and performance measurement standards for the division.
- Possess supervisory experience which includes hiring, training, evaluating, counseling, disciplining, and assigning work to staff.
- Maintain a cross-training program for staff development that provides backup support for the functions within the unit.
- Create, establish, revise and maintain written policies, procedures, and job instructions for all aspects of the Property Tax Division process.
- Research complex technical property tax related questions or issues and apply knowledge to designing and communicating viable solutions.
- Develop and maintain controls to ensure property tax apportionments, related schedules and work papers are computed accurately and timely.
- Analyze, evaluate and coordinate system programs and formulations and make appropriate recommendations to enhance current processes.
- Consult with management, officials from other government agencies and other interested parties on policies, practices and matters related to property tax administration.
- Monitor, review, and assess implications of changes in laws and regulations.
- Provide opinions and procedures for implementation of changes in laws and regulations.
- Manage the property tax system which includes collaborating with IT personnel to develop improvements, implement design changes, and design necessary training for the user community.
- Perform related work as required.
- Advanced principles and practices of financial administration and resource planning, including public budgeting and reporting.
- Advanced principles of financial forecasting and financial analysis.
- Theories, principles and practices of accounting and auditing and their application to governmental accounting.
- Generally accepted accounting principles and/or auditing standards including those specifically applicable to government agencies.
- Basic principles and practices of County-wide operations and its administration and organization.
- Advanced principles and practices of operational, financial and EDP auditing.
- Advanced principles and practices of management and organizational effectiveness.
- Principles of personnel training, supervision and evaluation.
- Relevant automated fiscal/financial information systems, applications and terminologies.
- Federal, State and local laws and regulations applicable to assigned area of responsibility as well as laws and regulations governing the financial operations of public agencies.
- Plan, organize, manage, coordinate and evaluate the functions and staff of assigned division.
- Analyze and evaluate complex accounting, auditing, and/or financial problems, records and reports.
- Prepare clear and concise reports.
- Analyze, interpret, apply and explain related laws and regulations.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Communicate effectively both verbally and in writing.
- Coordinate activities with other departments, programs and/or outside agencies.
- Direct and participate in the analysis of a wide variety of highly complex administrative and operational problems and make effective operational and/or procedural recommendations.
- Develop, administer and interpret policies, guidelines and procedures related to the assigned program area.
- Plan, schedule and manage large scale projects.
- Negotiate agreement between differing individuals and groups of individuals, and utilize appropriate interpersonal style and methods of communication to gain acceptance, cooperation, or agreement of a plan, activity, and/or program idea.
- Work cooperatively with other County departments and public and private organizations.
- Perform complex mathematical and statistical calculations accurately.
- Prepare complex and detailed written reports, procedures, grant applications and contracts.
- Establish and maintain effective work relationships with those contacted in the performance of required duties.
Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
- Education: Bachelor's Degree in Business, Accounting, or Public Administration or a related field.
- Experience: Three years of increasingly responsible experience performing a wide variety of administrative, financial, or managerial duties in a large, complex public agency including at least one year of direct experience managing and/or supervising an accounting or auditing function related to assigned division.
The Ideal Candidate will have following knowledge, skills, and abilities:
- Possess knowledge of relevant California laws relating to property tax administration, redevelopment, and school finance.
- Possess 2-3 years of working experience in County Controller's property tax administrative functions.
- Possess strong analytical and critical thinking skills.
- Possess the ability to plan, organize, and direct the work of staff.
- Identify risks for the division and set goals and objectives to reduce those risks.
- Maintain a strong relationship with key partners to aid in property tax administration; County Assessor-Clerk-Recorder, Treasurer-Tax Collector, County Counsel, taxing agencies, and the State.
- Develop a role as advisor to the design of the property tax system.
- Possess the ability to examine processes and identify opportunities to streamline processes and improve those processes.
- Create a reputation of aptitude, cooperation, and innovation within the organization.
- Possess exceptional written and verbal communication skills.
- Oversee the planning and design of workflow and work procedures to effectively manage time and workload demands.
- Possess management skills that will motivate, improve performance, and encourage professional development of staff.
- Possess the ability to analyze data and draw logical conclusions.
- Gather, organize, and present financial and technical data in written and verbal form.
- Establish and maintain effective working relationships
- Prepare and manage the division budget.
- Read, analyze, and interpret complex technical resources.
Open and Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination.
Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
This is a continuous recruitment which may close at any time. The final filing date will be posted 5 days in advance in the County of San Mateo Human Resources Department.
The examination process will consist of an application screening (weight: Pass/Fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.
Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process.
Tentative Recruitment Schedule
Screening: Week of May 11-24, 2020
The County of San Mateo is a diverse, inclusive workplace, where employees are valued and respected for their different perspectives, experiences, backgrounds, and contributions.
We are proud to be an Equal Employment Opportunity Employer.
HR Contact: Chet Overstreet (042420) (Controller's Division Manager – D026)