Sheriff's Criminal Records Technician I/II (Open and Promotional)

The County of San Mateo Sheriff's Office is accepting applications for

Sheriff's Criminal Records Technician!

• Is well-versed with the use of general office technology. 
• Has the ability to think critically and multi-task.
• Has experience and/or familiarity with law enforcement records management systems, specifically RIMS, or has the ability to learn new systems quickly.
• Has relevant work experience providing office or administrative support within a law enforcement or criminal justice setting.

• Work evenings, nights, weekends, holidays and/or other shift work.
• Work any consecutive 5 days, on any of the three shifts (the Criminal Records office is open 365 days a year, 24 hours a day).
• Wear a uniform.
• Work at the Sheriff's main headquarters located in the Hall of Justice & Records in Redwood City, or at any of the Sheriff's Office substations in San Carlos, Half Moon Bay and/or Millbrae, as assigned.

Duties may include, but are not limited to, the following: 

• Check forms and documents for completeness and conformance with established regulations and procedures.
• Maintain, process and audit arrest reports, warrants, restraining orders, search and seizure orders, criminal histories and other records; confirm arrest warrants as required.
• Enter, update, assemble, code, record and summarize a variety of law enforcement data.
• Obtain and provide information in person, by telephone, teletype, facsimile or letter to various governmental agencies and local law enforcement personnel as dictated by statutes and laws.
• Compile data from multiple sources to complete and process forms, documents and reports in accordance with established procedures.
• Type correspondence, reports, forms and specialized documents from drafts, notes, or brief instructions, using a computer. 
• Proofread and check typed and other materials for accuracy, completeness, compliance with departmental policies.
• Process registrants such as sex, arson, drug, etc.
• Compile and/or summarize data and maintain a variety of statistical reports; make computations using simple arithmetical formulas.
• Sort, file, copy and distribute reports and other materials to authorized personnel.
• Collect and record fees; process bail bond documents and jail booking fees.
• Retrieve criminal history files, affix seals or expunge material from files in keeping with court orders and state and federal statutes.
• Set-up, arrange and produce photo line-up of suspects as requested by law enforcement.
• Collect and compile detailed research and computations for arrest and citation register mandated by the Department of Justice.
• Collect and compile confidential inmate data using established criteria; compute, extract, prepare and enter data into the records as set forth by local, state and federal statutes.
• Operate standard office equipment, including teletype, facsimile machine, word processors, microfiche, microfilm, and personal or on-line computers.
• Operate non-standard office equipment, including document imaging machine, paper shredder, label making printer, and mug shot and photo line-up machine.
• Perform such office support activities as opening and distributing mail and processing outgoing mail.
• Provide off hours services as required.
• Perform related duties as assigned.

Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
 
Sheriff's Criminal Records Technician I ($26.89-$33.61 hourly):  One year of general clerical or office assistant experience.
 
Sheriff's Criminal Records Technician II ($28.45-$35.59 hourly):   One year of experience in the maintenance of various law enforcement records.
 
Knowledge of:  Policies and procedures related to law enforcement records maintenance activities; legal documents, forms and terminology; office practices and procedures, including filing and the operation of standard office equipment; business data processing principles and the use of word processing and personal computing equipment; business letter writing and the standard format for typed materials; correct English usage, including spelling, grammar and punctuation; business arithmetic, including percentages and decimals; and record keeping principles and practices.
 
Skill/Ability to: Read and understand law enforcement documents and extract relevant information; perform detailed Sheriff's records support work accurately; use initiative and sound independent judgment within established guidelines; compose routine correspondence from brief instructions; operate standard equipment including a computer; operate non-standard office equipment, including document imaging system and mug shot and photo line-up machine; deal tactfully and effectively with a variety of individuals in person and over the phone, some of whom might be hostile or irate; organize and maintain accurate files and records; make accurate arithmetic calculations, and understand and carry out oral and written directions.
 
Other Requirements: Must be willing to work evenings, nights, weekends, holidays and/or other shift work; willing to wear an appropriate uniform and pass a detailed background and/or criminal history review conducted by the Sheriff's Office.

Open & Promotional. Anyone may apply.  Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours)  of continuous service in a classified regular, probationary, Confidential and Management extra-help/limited term, and SEIU or AFSCME represented extra help/limited term positions prior to the final filing date will receive five points added to their final passing score on this examination.