The City of Sausalito Parks and Recreation is Seeking a Fun, Passionate, Efficient
(EXTRA HELP) ADMINISTRATIVE AIDE
Open Until Filled
The City of Sausalito is recruiting for an extra help Administrative Aide for the recreation department. The successful candidate will greet and respond to public inquiries at the front desk, by phone or email. Become knowledgeable about the recreation programs and events. The Administrative Aide will also provide support to the Recreation Coordinator and Recreation Supervisor as needed.
Position will last approximately from date of hire to the end of October. Hourly Shift Monday-Friday 6 hours OR Monday-Thursday 8 hours.
The Ideal Candidate will:
- Have exceptional communication, organizational, and interpersonal skills.
- Be bright, energetic, and exude a positive attitude.
- Enjoy helping people solve planning challenges and issues.
- Work equally well with public, vendors, contractors, City officials, and City staff.
- Have some experience in a recreation environment.
- Effectively and patiently convey and explain complex rules and regulations in simple terms to a diverse variety of people.
- Excel as a contributing member in a team environment.
EXAMPLES OF DUTIES:
Depending upon assignment, duties may include, but are not limited to, the following:
Under the direction of the Recreation Supervisor or Recreation Coordinator.
- Performs a wide variety of clerical duties to support departmental operations.
- Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information.
- Screens calls, visitors, and incoming mail.
- Schedules classes and participants, reserves space for members of the public.
- Advises the public on how to acquire a use permit and rental process for City parks and buildings.
- Assists the public at the recreation counter and directs public to appropriate locations and/or staff; responds to concerns and requests for information about programs and events.
- Assists in interpreting and applying rules, policies, and systems in response to inquiries from the public.
- Directs callers to appropriate City staff as necessary.
- Composes, types, formats, and proofreads a wide variety of routine reports, letters, documents, flyers, brochures, calendars, and memoranda; types from rough drafts and email or verbal instructions; checks drafts for punctuation, spelling, and grammar; suggests corrections.
- Retrieves, sorts, and distributes incoming and departmental mail; prepares and distributes outgoing mail.
- Performs cashiering duties; receives money and issues receipts; collects and accounts for service fees; balances cash receipts.
- Gathers, assembles, updates, and distributes a variety of department or City specific information, forms, records, and data as requested.
- Acts as a department representative within the community at recreational events and programming to relay or obtain relevant information regarding departmental activities.
- Performs other duties as assigned.
- Modern office practices, methods, and computer equipment and applications, including word processing, database, and spreadsheet applications.
- Principles of business letter writing and the creation of a variety of fliers and promotional pieces.
- Principles and procedures of cash handling.
- Record keeping principles and procedures.
- English usage, grammar, spelling, vocabulary, and punctuation.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
- Perform responsible clerical support work with accuracy, speed, and minimal supervision.
- Respond to and effectively prioritize multiple phone calls and other requests for service.
- Learn, interpret, and apply administrative and departmental policies and procedures.
- Make accurate arithmetic computations.
- Learn and understand the organization and operation of the City as necessary to assume assigned responsibilities.
- Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
- Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
- Establish and maintain a variety of filing, record keeping, and tracking systems.
- Organize own work, set priorities, and meet critical time deadlines.
- Operate modern office equipment including computer equipment and specialized software applications programs.
- Use English effectively to communicate in person, over the telephone, and in writing.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
EDUCATION AND EXPERIENCE:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education: Equivalent to the completion of the twelfth (12th) grade.
Experience: Some general office clerical experience combined with customer service in a public and recreational setting.
Licenses/Certifications: The ability to convey oneself to and from geographical locations frequently and timely, or possession of a valid CA driver's license.
Temporary positions receive no benefits except as required by law. Employees in this position will be eligible after 30 days of employment for California paid sick leave.
It is important to complete all required application materials. Applications will be reviewed in detail to identify the most qualified candidates to interview. It is desired that the successful candidate begin employment as soon as possible.
Completion of the supplemental questions is a required part of the application and examination process. “See Resume” will not be acceptable as an answer to supplemental questions.
To be considered for this exciting opportunity, candidates should apply through CalOpps.org. Please go to the Member Agencies tab and select the City of Sausalito. Complete an online application and the required supplemental questionnaire. All materials must be included to be considered as a candidate.
If you have any questions regarding this position, please contact Bryan Vitale Recreation Supervisor at 415-289-4140 or firstname.lastname@example.org
This position is Open Until Filled.
The City of Sausalito is not responsible for the failure of internet forms or email in submitting your application. Candidates with a disability who may require special assistance in any phase of the application or selection process should advise Human Resources. HumanResources@Sausalito.gov or (415) 289-4130
THE PARKS AND RECREATION DEPARTMENT: The Parks and Recreation Director heads up a staff that includes three full-time Supervisors, three Landscapers, two custodians, a full-time Administrative Aide, and a number of part-time Recreation Leaders and volunteers. A dedicated and energetic Parks and Recreation Commission assists the staff in successfully planning and carrying out a number of year-round special events and programs, in coordinating a varied offering of classes and sports activities, and in spearheading improvement and beautification projects for City parks and public facilities.
ABOUT THE COMMUNITY: Sausalito is a beautiful, San Francisco Bay front city of approximately 7,400 residents within 2.2 square miles that serves a visitor population that may be several times the size of the year-round population. The blend of historical buildings, wooded hillsides, sweeping Bay, and San Francisco views nestled against the Golden Gate National Recreation Area combine to make Sausalito a community of unparalleled charm and natural beauty.
THE CITY OF SAUSALITO
IS AN EQUAL OPPORTUNITY EMPLOYER