Sonoma-Marin Area Rail Transit (SMART) is a new commuter rail system and bicycle/pedestrian pathway project located in Marin and Sonoma Counties. We are seeking an experienced rail safety professional with extensive knowledge of Federal Railroad Administration regulations and reporting to join our agency. This is a full-time, at-will, exempt position.
The Safety and Compliance Officer is responsible for the planning, direction, management, implementation and oversight of Sonoma-Marin Area Rail Transit’s (SMART) overall safety plans, programs and practices as it relates to operations, transportation and maintenance of SMART’s train sets. Reporting directly to the Chief of Police, the Safety and Compliance Officer will take a leadership role in the development and implementation of safety and compliance programs that meet and exceed all federal, state and regional requirements including Federal Railway Administration (FRA), Federal Transportation Administration (FTA), California Public Utility Commission (CPUC), American Public Transportation Association (APTA), and Occupational Health and Safety Administration (OSHA) programs and health and safety laws. This position will be responsible for the successful delivery of all SMART and FRA training requirements/programs and certification programs as well as for revenue service. This position will oversee the installation, maintenance and modification of a system to track all compliance and training components including all reporting requirements.
Under general direction of the Chief of Police, this position is responsible for all FRA and SMART compliance, certification and training activities of the Operations Department and applicable SMART personnel. This is accomplished by evaluating the effectiveness of safety and security programs to ensure they are relevant to the operations, monitoring compliance with safety and security policies and being proactive in the addressing of safety or security concerns, establishing goals and performance objectives for training and certification programs, establishing benchmarks, implementing modifications and improvements, ensuring compliance with all federal, state, local and SMART requirements, allocating available resources, establishing policies and procedures within SMART guidelines, directing actions of staff members, and developing staff. The Safety and Compliance Officer will take a lead role in accident and incident investigations developing an After Incident Report with recommendations to ensure prevention of similar incidents. The Safety and Compliance Officer advises and consults with SMART managers and contractors to identify and resolve problems or conflicts, define areas for enhancements, cross-functional efficiencies and improvement, and identify approaches and plans to meet/exceed objectives. Performs related duties as assigned.
Duties and Responsibilities include, but are not limited to the following:
Class specifications are intended to present a descriptive list of the range of duties performed by, and minimum requirements required of, employees in the class. Specifications are not intended to reflect all duties performed within the job. SMART reserves the right to determine and amend job responsibilities.
Responsible for the day-to-day oversight and implementation of SMART’s safety policies and practices in all divisions of the Operations Department, including Transportation, Vehicle Maintenance and Maintenance of Way.
Develops training and certification programs, including documentation and classroom training.
Ensures compliance with all inspection and servicing requirements of the FRA and CPUC; and maintains records of all mandated actions available for inspection by FRA and CPUC staff and SMART management.
Responsible for FRA Codes 213, 214, 217, 218, 219, 220, 225, 227, 228, 229, 238,239, 240, 242 and 270.
Represent the Safety Department in all interactions with other departments, and maintain consistent safety messaging.
Participates in internal audits of all departments, including but not limited to operations, mechanical, maintenance of way, signal and communications and environmental audits.
- Conducts on-site inspections, audits and assessments of facilities, work locations, equipment, work practices and hazardous substances to ensure compliance with regulations of the Federal Railroad Administration (FRA), Occupational Safety and Health Administration (OSHA) and Federal Transit Administration (FTA).
- Document and report all compliance activities in a timely manner.
Participates as SMART’s representative in Railroad Safety Advisory Committee (RSAC) and APTA committees as required.
- Participates in the investigation of violations of FRA regulations involving District personnel.
- Participates in incident/accident investigations of all employee and non-employee incidents and accidents, including grade crossing fatalities, right of way and trespasser incidents/fatalities
- Provides statements of investigative findings to all federal, state, and local legal authorities in support of any fatality, injury/accidents of employees, non-employees and company properties involving all equipment.
- Identify, investigate and document reports of safety defects and hazards and recommend solutions for corrective actions.
- Prepare, schedule and conduct OSHA and FRA required safety training with all employees, serve as safety liaison to all supervisors, and attend District safety meetings.
- Conduct hazard and root cause analysis for all projects and incidents.
Deliver effective and comprehensive training to management and craft personnel in all aspects of safety and security including railroad operating rules and safety rules.
Schedules and acts as chair of District Safety Committee meetings.
Implements and manages systems safety change control.
Ensures proper documentation and recordkeeping is maintained; performs audits of Operations Department records related to safety and FRA compliance.
Develops and maintains internal safety review program.
Assesses and monitors workload, administrative and technical support systems; allocates resources as applicable.
Directs, monitors and participates in the preparation of periodic and special reports including daily failure and production rates.
Performs related work as required.
SMART is an Equal Opportunity Employer.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
- A bachelor’s degree in business administration, management, engineering or related field from an accredited college or university;
- Additional related experience above the minimum may be substituted for college on a year for year basis;
- A minimum of six (6) years of full-time verifiable management (of staff or programs) and supervisorial experience in a passenger railroad or public transportation rail maintenance environment;
• Must possess a valid California driver’s license or be able to acquire one within sixty (60) days of employment.
- Requires in-depth knowledge of the operations and activities of a comprehensive rail or transit agency (commuter, freight or passenger).
- Knowledge of General Code of Operating Rules (GCOR).
• Knowledge of FRA Regulations.
• Knowledge of FRA reporting and submission processes.
Knowledge of Cal-OSHA and CPUC regulations.
SONOMA-MARIN AREA RAIL TRANSIT DISTRICT HEALTH AND WELFARE BENEFITS SUMMARY: The Sonoma-Marin Area Rail Transit District (SMART) offers a comprehensive health and welfare benefits program designed to meet the needs of our workforce. The information below is a general summary of the benefits offered to eligible employees of the District. In the event of a discrepancy between the information below and the Plan’s Certificate or Summary of Coverage, the Plan’s documents will prevail.
EMPLOYEE ELIGIBILITY: SMART employees who work 20 or more hours per week are eligible to enroll in the District’s Health and Welfare benefit programs. Benefits for new hires become effective on the first day of the month following the hire date. Eligible employees must enroll in benefits within 30 days following their date of hire. An employee who fails to enroll during the initial enrollment period must wait until the annual open enrollment period in order to enroll in District sponsored benefit plans.
DEPENDENT ELIGIBILITY The following are generally eligible for enrollment in District Sponsored benefits: • Your lawfully married spouse or domestic partner. • Your or your spouse/domestic partner’s dependent children, including your son, daughter, stepson, stepdaughter, legally adopted child, a child placed with you for adoption, eligible foster child, or child for whom you are the legally appointed guardian. • A child under a Qualified Medical Child Support Order (QSMCO). • A disabled child above age 26 who meets the disabled child requirements of the health plans. Dependent coverage will end at the end of the month in which the dependent no longer meets the eligibility requirements as defined by the plan. An exception is available for an unmarried dependent child over the plan’s age limit who is chiefly dependent upon the subscriber for support and is incapable of supporting one’s self due to mental or physical disability incurred prior to reaching the age limits as defined by the plan.
PRE-TAX HEALTH INSURANCE BENEFITS District employees generally pay for their health benefits on a pre-tax basis. If a District employee’s dependent is considered an Internal Revenue Service (IRS) qualified dependent, the District’s contribution for the dependent’s benefit is also tax free and the employee’s share of cost is paid on a pre-tax basis, unless specifically elected otherwise.
PREMIUM DEDUCTIONS Employee premiums are paid in advance on a bi-weekly basis. Employee benefits premium amounts will vary based on the plan selected and the level of coverage elected. The District pays a portion of the benefits premiums for medical and dental insurance. Premiums for vision insurance, Long Term Disability (LTD) and Group Life Insurance are paid for by the employer.
HEALTH INSURANCE SMART offers a variety of health plans through the CalPERS Health Benefits Program, including Preferred Provider Organization (PPO), Health Maintenance Organization (HMO) and Exclusive Provider Organization (EPO) style plans. Employee premium contributions will vary based on the plan selected and level of coverage elected.
DENTAL, VISION, LTD AND LIFE INSURANCE: The District also offers dental, vision, and life insurance. Dental Insurance: Delta Dental PPO Vision Insurance: Vision Service Plan (VSP) Life Insurance: VOYA/ReliaStar Insurance Company, Long Term Disability: VOYA
LIFE INSURANCE: District Paid Life Insurance: All regular full-time employees or regular part-time employees who work in an allocated position of 40 hours or more per pay period receive a basic life insurance benefit paid by the District of twice the employee’s annual base salary, capped at $200,000. Employee Supplemental Life Insurance: Eligible employees may also purchase supplemental life insurance increments of $10,000, not to exceed $500,000 when combined with the basic life insurance benefit. The coverage level elected is subject to approval by VOYA Financial/Reliastar Insurance Company. Dependent Life Insurance: Dependent Life insurance provides $5,000 of insurance for each eligible family member. An employee who elects Dependent Life Insurance is automatically the beneficiary. The policy covers employee’s spouse, domestic partner and unmarried dependent children up age 26.
LONG TERM DISABILITY INSURANCE: VOYA Long Term Disability Benefit Plan This is a purchased employer-paid Long Term Disability Benefit plan through VOYA. This plan covers all District employees who are regularly scheduled to work a minimum of 20 hours per pay period. Benefit coverage becomes effective on the first day of the month following the date of initial eligibility. The cost of the LTD Program will be paid by the District while the employee is covered by the plan; therefore, the benefits are subject to appropriate income taxes.
FLEXIBLE SPENDING ACCOUNTS The District offers eligible employees the opportunity to enroll in a tax saving benefit called Flexible Spending Accounts (FSA). This benefit allows eligible employees the opportunity to set aside tax free dollars each pay date to use for reimbursement of eligible dependent care and/or health care expenses.
EMPLOYEE ASSISTANCE PLAN SMART provides an employee assistance plan for employees and their family members through MHN. The EAP provides employees with confidential access to counseling, legal, financial and other services. This benefit is paid for by the employer.
RETIREMENT PLAN – Employees hired on or after January 1, 2013 District employees are eligible for retirement benefits known as the CalPERS 2% at 62 Plan. Under this plan, employees contribute from their paychecks an amount equal to 50 percent of the cost of the plan. The amount of the contributions may vary from year-to-year, depending upon CalPERS analysis. In return, employees are eligible for a certain level of retirement pay depending on years of service and annual salary before retirement.
DEFERRED COMPENSATION SMART has available to all employees a 457 Deferred Compensation Plan. This plan, currently managed by Nationwide, allows employees to make voluntary contributions, on a pre-tax basis, for their own retirement savings. For employees hired after June 1, 2012, SMART will match employee’s voluntary contributions up to a maximum of 2% of annual base salary.
SOCIAL SECURITY Please note that SMART does not participate in Social Security. Most employees will not have taxes deducted from their pay for Social Security, other than Medicare tax as required by law.
STATE DISABILITY INSURANCE Please note that SMART does not participate in California State Disability Insurance (SDI). Employees will not have taxes deducted from their pay for CA SDI. As a result, employees will not be eligible for the California Short Term Disability Insurance or Paid Family Leave Programs which are funded through the CA SDI tax.
RAILROAD RETIREMENT Please note that SMART does not participate in Railroad Retirement. Instead, the District participates in California Public Employees Retirement System (CalPERS).
VACATION Vacation leave is accrued on a bi-weekly basis. Accrual rates will vary based upon position held and years of service. Maximum Accrual Each employee shall accrue and may use vacation leave with full pay providing that the maximum accumulation shall be no more than two hundred and eighty (280) hours for full-time non-management employees and four hundred and eighty (480) hours for full-time management employees. Part-time Employees Part-time employees who work a minimum of 20 hours a week shall accrue vacation leave on a pro rata basis; usage and accrual shall be governed by the same rules and regulation applicable to full-time employees.
SICK LEAVE Full-Time Employees Full-time employees of SMART accumulate 12 days (64 hours) of sick leave per year or 3.69 hours per pay period. There is no limit on sick leave accumulation. Part-Time Employees Part-Time employees will receive a pro-rated accumulation based on number of hours scheduled per pay period. HOLIDAYS The District offers 12 paid holidays per year, including one floating holiday. SMART reserves the right to modify employee benefits at any time.
Please complete the supplemental questions at the end of this application. These questions will be used to assess your qualifications for the position.