Vehicle Maintenance Supervisor (19907249)

Northern Bay Area
2/1/2020 at 12am or until 100 applicants
$48.08-$58.45 Hourly

Please review the special instructions before applying for this job opportunity.


3748 Regional Parkway Santa Rosa, 95403


Sonoma-Marin Area Rail Transit (SMART) is the Bay Area's newest transit service providing commuter rail transportation to Marin and Sonoma Counties. We are seeking experienced and motivated individuals who enjoy working with new equipment, creating new processes and systems, and motivating a staff to maintain and operate a first class public service. The Vehicle Maintenance Supervisor position is responsible for overseeing the day-to-day activities of a vehicle maintenance operation in a commuter rail environment. This position will provide hands on supervision of the vehicle maintenance technician staff and will be responsible for work activities primarily on the Swing and Grave shifts, weekends, and holidays to ensure safe and efficient transportation to the public.

Duties and Responsibilities include, but are not limited to the following:

Class specifications are intended to present a descriptive list of the range of duties performed by, and minimum requirements required of, employees in the class. Specifications are not intended to reflect all duties performed within the job. SMART reserves the right to determine and amend job responsibilities.

  • Assigns and directs the work and activities of subordinate staff.

  • Responsible for subordinates’ adherence to department safety rules and compliance with Federal Railroad Administration regulations.

  • Manages, monitors, coordinates and controls all aspects of vehicle maintenance programs, processes, resources and activities relating to regular and extra work projects.

  • Monitors quality of work.

  • Independently performs varied and complex inspection and diagnostic work.

  • Reads and interprets schematics, service and safety manuals including schematic symbols, electrical drawings and circuit operations.

  • Troubleshoots, diagnoses, repairs and/or overhauls electronic, electrical and mechanical systems for train sets and support equipment.

  • Oversees and participates in vehicle maintenance.

  • Reports on failures of components.

  • Assures quality control using SMART’s Maintenance Information System (MIS) to maintain proper records and generate reports.

  • Actively reviews and analyzes maintenance activity reports for trends in repairs, equipment failures and, parts usage; to determine if corrective action is needed.

  • May perform Vehicle Technician duties as necessary.

  • Assigns specific tasks to subordinate staff using the SMART work order system, including withdrawal of parts and materials from the storeroom and checks tasks upon completion for accuracy of work and closure of work orders. Actively supports ongoing skill building for Vehicle Maintenance Technicians by providing periodic classroom training for certification and skills enhancement.

  • Prepares, issues and collects daily operational documents.

  • Monitors performance of subordinate staff and ensures adherence to SMART, FRA, CPUC standards and regulations.

  • Reviews and evaluates work and makes effective suggestions and recommendations.

  • Safely operates train sets and other vehicles in the course of performing assigned duties.

  • References parts catalogues and other sources to determine correct parts for specific applications.

  • References manufacturer schematics (manual and online) to resolve maintenance issues.

  • May be assigned Storeroom Supervisor duties.

  • Maintains work area in a clean and orderly fashion.

  • Safely operates equipment.

  • Defines and Coordinates all equipment movements inside the Operation Maintenance Facility limits.

  • Performs other related duties as required.

Ideal Candidate

Qualifications, Skills, Knowledge and Abilities

Minimum Qualifications:

  • Must possess a high school diploma, GED or recognized equivalent.

  • Minimum five years’ experience, with two years in a supervisory capacity, as a vehicle maintenance mechanic/technician in a rail vehicle maintenance environment.

Skill in:

  • Interpreting and applying oral and written instructions in a consistent manner;

  • Computer usage including the Microsoft Office Suite (Word, Excel, Outlook, Email);

  • Reading and understanding manufacturer blueprints and schematics;

  • Utilizing a maintenance management system;

  • Highly technical rail vehicle maintenance.

  • Supervision, vehicle maintenance, warranty administration, and FRA inspection compliance.

Knowledge of:

  • Methods, materials, tools and equipment used in servicing, diagnosis, preventative maintenance, overhaul and repair of SMART vehicles and equipment;

  • Principles of diagnosis and repair of passenger rail vehicles;

  • Mechanical systems involving diesel engines, braking sytems, heating systems, air conditioning systems, hydraulic transmissions, fluid systems, and electrical systems;

  • Safe working practices, including techniques for safely lifting and moving heavy objects;

  • Vehicle and equipment parts, accessories, parts assemblies and terminology;

  • Federal Railroad Administration 49 CFR, Parts 229 and 238.

  • OSHA and DOT Safety and regulations, including hazardous material handling and storage, and disposal;

  • Basic supervisory principles and practices;

  • General first aid and shop safety practices.

  • Ability to:

  • Demonstrate leadership;
  • Use hand tools to perform various equipment and vehicle maintenance activities.
  • Learn the various components, supplies, equipment of SMART’s vehicles;
  • Read and understand blueprints, manufacturers schematics and parts catalogues;
  • Carry out oral and written directions;
  • Maintain accurate records and files;
  • Identify and resolve problems;
  • Operate a forklift and other equipment/vehicles safely;
  • Possess a current Forklift Operator Certification or obtain one within sixty (60) days of employment;
  • Successfully pass a pre-employment medical exam that uses the standards of the California Commercial Driver’s License.
  • Possess a valid California Driver’s license or obtain one within sixty (60) days of employment;
  • Demonstrate a Satisfactory driving record as defined below:
    • No more than two moving violations and/or “at fault” accidents within the last 3 years;
    • No “at fault” in a fatal accident within the past 5 years;
    • No leaving the scene of an accident within the past 3 years;
    • No DUI’s or Reckless Driving codes within the last 7 years on the current DMV printout.
  • Make logical decisions and sound judgments using common sense;
  • Perform the physical requirements of the job;
  • Plan, organize and establish reasonable priorities;
  • Meet established productivity standards and deadlines;
  • Manage  workload effectively including multiple tasks and projects;
  • Work in a team environment fully supporting the goals and objectives of the maintenance and rail operations;
  • Create and maintain effective working relationships with those contacted in the performance of work duties and responsibilities;
  • Demonstrate a high level of adaptability in a fast paced work environment requiring concentration, teamwork and attention to safety  and detail;
  • Make quick decisions within a framework of rules;
  • Estimate parts and shop needs and supply requirements;
  • Work in a constant state of alertness and in a safe manner;
  • Work irregular work hours, early and late shifts, holidays and weekends;
  • Understand, read and communicate (both orally and in writing) in Standard English;
  • Be available for on-call responsibility for vehicle maintenance related problems.



SONOMA-MARIN AREA RAIL TRANSIT DISTRICT HEALTH AND WELFARE BENEFITS SUMMARY: The Sonoma-Marin Area Rail Transit District (SMART) offers a comprehensive health and welfare benefits program designed to meet the needs of our workforce. The information below is a general summary of the benefits offered to eligible employees of the District. In the event of a discrepancy between the information below and the Plan’s Certificate or Summary of Coverage, the Plan’s documents will prevail.

EMPLOYEE ELIGIBILITY:  SMART employees who work 20 or more hours per week are eligible to enroll in the District’s Health and Welfare benefit programs. Benefits for new hires become effective on the first day of the month following the hire date. Eligible employees must enroll in benefits within 30 days following their date of hire. An employee who fails to enroll during the initial enrollment period must wait until the annual open enrollment period in order to enroll in District sponsored benefit plans.

DEPENDENT ELIGIBILITY: The following are generally eligible for enrollment in District Sponsored benefits: • Your lawfully married spouse or domestic partner. • Your or your spouse/domestic partner’s dependent children, including your son, daughter, stepson, stepdaughter, legally adopted child, a child placed with you for adoption, eligible foster child, or child for whom you are the legally appointed guardian. • A child under a Qualified Medical Child Support Order (QSMCO). • A disabled child above age 26 who meets the disabled child requirements of the health plans. Dependent coverage will end at the end of the month in which the dependent no longer meets the eligibility requirements as defined by the plan. An exception is available for an unmarried dependent child over the plan’s age limit who is chiefly dependent upon the subscriber for support and is incapable of supporting one’s self due to mental or physical disability incurred prior to reaching the age limits as defined by the plan.

PRE-TAX HEALTH INSURANCE BENEFITS: District employees generally pay for their health benefits on a pre-tax basis. If a District employee’s dependent is considered an Internal Revenue Service (IRS) qualified dependent, the District’s contribution for the dependent’s benefit is also tax free and the employee’s share of cost is paid on a pre-tax basis, unless specifically elected otherwise.

PREMIUM DEDUCTIONS: Employee premiums are paid in advance on a bi-weekly basis. Employee benefits premium amounts will vary based on the plan selected and the level of coverage elected. The District pays a portion of the benefits premiums for medical and dental insurance. Premiums for vision insurance, Long Term Disability (LTD) and Group Life Insurance are paid for by the employer.

HEALTH INSURANCE: SMART offers a variety of health plans through the CalPERS Health Benefits Program, including Preferred Provider Organization (PPO), Health Maintenance Organization (HMO) and Exclusive Provider Organization (EPO) style plans. Employee premium contributions will vary based on the plan selected and level of coverage elected.

DENTAL, VISION, LTD, STD AND LIFE INSURANCE: The District also offers dental, vision, and life insurance.  Dental Insurance: Delta Dental PPO;  Vision Insurance: Vision Service Plan (VSP): Life Insurance: VOYA;  Long Term Disability: VOYA; Voluntary Short Term Disability: VOYA

LIFE INSURANCE:  District Paid Life Insurance: All regular full-time employees or regular part-time employees who work in an allocated position of 40 hours or more per pay period receive a basic life insurance benefit paid by the District of twice the employee’s annual base salary, capped at $200,000. Employee Supplemental Life Insurance: Eligible employees may also purchase supplemental life insurance increments of $10,000, not to exceed $500,000 when combined with the basic life insurance benefit. The coverage level elected is subject to approval by the insurer. Dependent Life Insurance: Dependent Life insurance provides $5,000 of insurance for each eligible family member. An employee who elects Dependent Life Insurance is automatically the beneficiary. The policy covers employee’s spouse, domestic partner and unmarried dependent children up age 26.

LONG TERM DISABILITY INSURANCE:  The Long Term Disability Benefit Plan is an employer-paid Long Term Disability Benefit plan through the VOYA Insurance Company. This plan covers all District employees who are regularly scheduled to work a minimum of 20 hours per pay period. Benefit coverage becomes effective on the first day of the month following the date of initial eligibility. The cost of the LTD Program will be paid by the District while the employee is covered by the plan; therefore, the benefits are subject to appropriate income taxes.

SHORT TERM DISABILITY INSURANCE:  The Short Term Disability Benefit Plan is a voluntary plan purchased through the VOYA Insurance Company. This plan covers all District employees who are regularly scheduled to work a minimum of 20 hours per pay period. Benefit coverage becomes effective on the first day of the month following the date of initial eligibility. The cost of the STD Program will be paid by the employee.

FLEXIBLE SPENDING ACCOUNTS:  The District offers eligible employees the opportunity to enroll in a tax saving benefit called Flexible Spending Accounts (FSA). This benefit allows eligible employees the opportunity to set aside tax free dollars each pay date to use for reimbursement of eligible dependent care and/or health care expenses.

EMPLOYEE ASSISTANCE PLAN:  SMART provides an employee assistance plan for employees and their family members through MHN. The EAP provides employees with confidential access to counseling, legal, financial and other services. This benefit is paid for by the employer.

RETIREMENT PLAN:  Employees hired on or after January 1, 2013 District employees are eligible for retirement benefits known as the CalPERS 2% at 62 Plan. Under this plan, employees contribute from their paychecks an amount equal to 50 percent of the cost of the plan. The amount of the contributions may vary from year-to-year, depending upon CalPERS analysis. In return, employees are eligible for a certain level of retirement pay depending on years of service and annual salary before retirement.

DEFERRED COMPENSATION:  SMART has available to all employees a 457 Deferred Compensation Plan. This plan, currently managed by Nationwide, allows employees to make voluntary contributions, on a pre-tax basis, for their own retirement savings. For employees hired after June 1, 2012, SMART will match employee’s voluntary contributions up to a maximum of 2% of annual base salary.

SOCIAL SECURITY:  Please note that SMART does not participate in Social Security. Most employees will not have taxes deducted from their pay for Social Security, other than Medicare tax as required by law.

STATE DISABILITY INSURANCE:  Please note that SMART does not participate in California State Disability Insurance (SDI). Employees will not have taxes deducted from their pay for CA SDI. As a result, employees will not be eligible for the California Short Term Disability Insurance or Paid Family Leave Programs which are funded through the CA SDI tax.

RAILROAD RETIREMENT:  Please note that SMART does not participate in Railroad Retirement. Instead, the District participates in California Public Employees Retirement System (CalPERS).

VACATION: Vacation leave is accrued on a bi-weekly basis. Accrual rates will vary based upon position held and years of service. Maximum Accrual Each employee shall accrue and may use vacation leave with full pay providing that the maximum accumulation shall be no more than two hundred and eighty (280) hours for full-time non-management employees and four hundred and eighty (480) hours for full-time management employees. Part-time Employees Part-time employees who work a minimum of 20 hours a week shall accrue vacation leave on a pro rata basis; usage and accrual shall be governed by the same rules and regulation applicable to full-time employees.

SICK LEAVE:  Full-Time employees: Full-time employees of SMART accumulate 12 days (64 hours) of sick leave per year or 3.69 hours per pay period. There is no limit on sick leave accumulation. Part-Time Employees: Part-Time employees will receive a pro-rated accumulation based on number of hours scheduled per pay period. HOLIDAYS The District offers 12 paid holidays per year, including two floating holidays. SMART reserves the right to modify employee benefits at any time.


Special Instructions

A thorough background check will be required including, but not limited to: current and past employers, personal contacts and education verification. A pre-employment physical will be required. A pre-employment psychological screening, administered by a licensed/certified psychologist will be required. Please note that SMART does not participate in Federal Railroad Retirement.

Recruitment Contact

Contact phone: