This is a professional level position in the Finance Department under the general supervision of the Budget Manager or designee. The incumbent in this classification performs technical and highly detailed tasks related to payroll and benefits processing.
This classification is distinguished from the Finance Specialist series due to the level of technical knowledge and independent judgment and decision-making required.
EXAMPLES OF DUTIES (illustrative only)
• Processes bi-weekly payroll and other special payrolls as required;
• Audits payroll data submitted: reviews for accuracy, resolves discrepancies, and reconciles data to generate payment to employees and vendors;
• Interprets and applies official requests related to garnishments of wages, including salary intercepts requested by the IRS or Franchise Tax Board;
• Interprets and implements Memorandum of Understanding for each bargaining unit;
• Interprets and implements changes related to the Public Employees Retirement System (PERS);
• Reconciles and ensures timely deposit of bi-weekly payroll tax deposits of federal and state income taxes and Medicare taxes;
• Reconciles the bi-weekly PERS report and associated payment to PERS; health-care invoices and payment of same;
• Audits account activity in the Payroll Fund and other accounts as assigned;
• Processes retiree medical insurance reimbursements for ACH deposit or check issuance;
• Reconciles payroll and tax records in preparation of issuance of year-end W-2's;
• Issues W-2's in a timely manner;
• Answers questions regarding pay, benefits and leave;
• Trains other City staff on timesheet entry
• Serves as timekeeper during disaster response incidents;
• Performs other duties as required or assigned.
Education and Experience
Completion of two years of college with major course work in accounting, bookkeeping or a related field; and two years responsible payroll record keeping experience, preferably with a governmental agency or any equivalent combination of education and experience.
Possession of a Certified Payroll Professional Certificate is required and must be obtained within the first twelve months of employment.
• Practices, methods, and procedures used in automated accounting, auditing, and financial record keeping;
• Principles and practices of payroll preparation and management;
• City policies and procedures related to payroll, time reporting and benefit plans;
• Federal, State and local laws and regulations associated with payroll and benefit payments/reporting;
• Complex financial reporting systems: the payroll system used is customized to meet the City’s unique payroll and benefit needs.
• Knowledge of and the ability to create complex formulas used to calculate pay, retirement, leave accruals and other benefits is essential.
• Read, comprehend, and interpret complex laws, ordinances, regulations, policies, and procedures;
• Collect, analyze, interpret and apply a variety of data and information involving complex zoning and planning projects and make effective decisions regarding such issues;
• Prepare clear concise written reports, and make effective oral presentations;
• Establish and maintain helpful working relationships with the public, other city personnel, and outside agencies;
• Plan, organize and coordinate division personnel, programs and projects; formulate and implement administrative procedures.
Retirement: CalPERS enrollment in either 2% @ 60 (Classic Employees) or the new 2% @ 62 (New Employee) formula is dependent on the individual’s eligibility, as per AB 340. The City does not participate in Social Security therefore there are no Social Security tax deductions (except 1.45% Medicare).
Life Insurance: Premium is paid by the City. Life insurance and AD&D is equal to $100,000 each. Long-term and short-term disability insurance premium is shared by the City and employee. Additional voluntary supplemental life insurance is available.
Medical/Dental: The City provides up to $2,000/month to purchase medical, dental and vision benefits.
Leaves: 8 hours of sick leave/month with no limit on accumulation; 80 hours of vacation per year for the first three years of service; 11 paid holidays per year plus 27 hours of floating holidays.
Other: Educational Reimbursement for approved coursework; 9/80 work schedule, with alternate Fridays off. Deferred Compensation Plan available.
Application and resume should be completed on-line via the CalOpps website.
* Interested applicants are encouraged to apply immediately. Once a sufficient number of qualified applications are received the recruitment may close without notice. *
Resumes will not be accepted in lieu of a completed application. Application and resume will be reviewed and evaluated using, in part, the criteria contained in this posting.
The selection process may consist of one or more of the following components: a written exam, an oral interview, and medical exam. Only a limited number of persons whose application materials clearly demonstrate that they meet the needs of the City in terms of training, experience, education, and other job related characteristics will be invited to participate in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process.
Applicants who are invited to continue in the selection process will be notified by e-mail. Successful candidates’ names will be placed on an employment eligibility list. The eligibility list will remain in effect for a minimum of one year from the date the list is established. Additional vacancies that occur for this classification may be hired from the list.
The City of Union City provides reasonable accommodations for applicants with disabilities, upon request. Please contact the Human Resources Department if you will need reasonable accommodation for any aspect of the selection process.
The City of Union City is an Equal Opportunity Employer and values diversity at all levels of its workforce.