Under direction, incumbents perform varied professional technical, and administrative tasks in the operation of a centralized personnel system; assist with various employee and labor relations matters; perform onboarding and off boarding processes; conduct recruitment, selection, classification and compensation activities; administer benefits and leaves; maintain records and process personnel actions; perform related duties and special projects, as required.
The Human Resources Analyst II is the journey-level class in the professional Human Resources Analyst series. Incumbents are expected to be fully competent in all major human resources functions and able to independently perform assignments.
Incumbents are required to have an in-depth and comprehensive knowledge of the policies and procedures necessary to achieve program results.
Positions in the professional Human Resources Analyst series are flexibly staffed. Incumbents may advance to the higher level after gaining the knowledge, skill, experience, licenses, and certifications which meet the qualifications for and demonstrating the ability to perform the work of the higher-level class.
EXAMPLES OF DUTIES (illustrative only)
- Works with hiring manager to fill vacant positions. Prepares recruitment plans and announcements, develops and implements recruitment strategies, examination components and other related material for vacant positions.
- Responsible for full cycle of recruitment including reviewing applications for examinations; conducting job analyses for the validation of examinations; developing and conducting examinations; analyzing and interpreting exam results.
- Reviews and revises job descriptions to ensure they are current and accurate.
- Conducts job audits; interviews subject matter experts and develops and/or modifies class descriptions.
- Conducts salary surveys to obtain necessary data and make recommendations.
- Prepares written and oral reports including recommendations for actions; develops cost information as needed.
- Administers the benefit programs for all employees and specified retirees; collaborates regularly with the California Public Employees’ Retirement System (CalPERS).
- Administers the City’s workers’ compensation and safety programs, including monitoring workers’ compensation claims and collaborating with supervisors regarding various workers’ compensation and safety issues.
- Manages employee leaves of absence, including reviewing medical documentation and tracking the duration of leaves.
- Actively prepares for and participates in labor negotiations activities.
- Interprets and applies relevant laws, rules, policies, procedures, MOU’s and ordinances for managers, supervisors, employees.
- Reviews and processes personnel forms and changes.
- Provides information and data as requested; responds to subpoenas, public request acts and other requests for information developed and/or maintained within the department.
- Organizes and maintains automated and manual personnel record systems.
- Develops and maintains forms as needed.
- Performs onboarding and off boarding duties as needed.
- Composes letters, reports, memoranda and other written material as directed or on own initiative.
- Prepares routine reports required of the City by other government agencies.
- Applicable federal, state and local employment laws.
- Techniques and principles of recruitment and selection processes.
- Principles of classification and compensation structures and administration.
- Policies and practices of public personnel administration.
- Business math concepts.
- Proper English grammar, punctuation, and spelling.
- Proficiency with Microsoft Office applications, with intermediate to advanced level competency in Word, Excel and PowerPoint.
- Strong analytical and critical thinking skills.
- Communicate clearly verbally and in writing.
- Collaborate effectively with all levels of management with diplomacy and tact.
- Interpret and apply policies, procedures and laws
- Use independent judgement within established guidelines and exercise confidentiality.
- Organize tasks, meet deadlines, and prioritize competing demands.
- Maintain effective working relationships with colleagues, customers, and the public.
Education and Experience:
Bachelor’s degree from an accredited college or university and four (4) years of human resources experience.
WORKING CONDITIONS, ADA AND OTHER REQUIREMENTS
The City of Union City is an equal opportunity employer. The City of Union City will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities.
Retirement: CalPERS enrollment in either 2%@60 (Classic Employees) or the new 2%@62 (New Employees) formula is dependent on the individual’s eligibility, as per AB 340. The City does not participate in Social Security therefore there are no Social Security tax deductions (except 1.45% Medicare).
Life Insurance: Premium is paid by the City. Life insurance and AD&D is equal to $100,000 each. Long-term and short-term disability insurance premium shared by the City and employee. Additional voluntary supplemental life insurance is available.
Medical/Dental/Vision: The City provides the employee up to $2,000 per month to purchase medical, dental and vision benefits.
Deferred Compensation Plan: The City contributes $100/mo. into a 401(a) tax-deferred plan on behalf of the employee upon minimum employee contribution of 2%. A 457 Deferred Comp Plan and a ROTH IRA are also available on a voluntary basis.
Leave: The City will provide the employee with 70 hours of administrative leave annually (prorated based on hire date). Employees shall accrue 3.08 hours of vacation leave per pay period limited to two times their maximum annual accrual rate plus 160 hours per year. Employees shall accrue 3.69 hours of sick leave per pay period without limit on accumulation.
Holidays: 10 days and 3 floating holidays per year.
Application, resume, and supplemental questionnaire should be completed on-line via the CalOpps website by 5:00 PM on January 29, 2021.
Resumes will not be accepted in lieu of a completed application. Application materials will be reviewed and evaluated using, in part, the criteria contained in this brochure.
The selection process may consist of one or more of the following components: a written exam, an oral interview, and medical exam. Only a limited number of persons whose application materials clearly demonstrate that they meet the needs of the City in terms of training, experience, education, and other job related characteristics will be invited to participate in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process.
Applicants who are invited to continue in the selection process will be notified by e-mail. Successful candidates’ names will be placed on an employment eligibility list. The eligibility list will remain in effect for a minimum of one year from the date the list is established. Additional vacancies that occur for this classification may be hired from the list.
The City of Union City provides reasonable accommodations for applicants with disabilities, upon request. Please contact the Human Resources Department if you will need reasonable accommodation for any aspect of the selection process.
The City of Union City is an Equal Opportunity Employer and values diversity at all levels of its workforce.