This recruitment will close upon the receipt of 100 applications or 5:00 p.m., February 25, 2018, whichever occurs first.
Currently two (2) vacancies exist for Project Manager I/II. One vacancy is in Public Works Facilities Development and one is in Public Works Construction Inspection. The Project Manager I/II assigned to Facilities Development will concentrate on vertical development (Buildings and Equipment) and the Project Manager I/II assigned to Construction Inspection will focus on horizontal development (civil infrastructure such as underground water and sewer, and transportation infrastructure such as roads, sidewalks, bridges).
DEFINITION: The Project Manager I/II plans, organizes and administers city projects of defined duration, physical scale, budget and community impact.
SUPERVISION RECEIVED AND EXERCISED: Receives general direction from the Director of Public Works and/or designee. May exercise direct supervision over professional, technical and clerical staff.
CLASS CHARACTERISTICS: The Project Manager I is the entry level classification in the Project Manager career series. The Project Manager I is distinguished from the Project Manager II by the performance of professional assignments with less complexity and independence than the Project Manager II. As experience increases, the Project Manager I is expected to assume more difficult assignments and exercise more independence in decision making.
Upon recommendation of the Department Head and approval by the City Manager, a Project Manager I may advance to an Project Manager II upon demonstrating the abilities and competencies necessary to perform the full range of Project Manager II duties, meeting the minimum qualifications for the position, and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.
The Project Manager II is the journey level classification in the Project Manager career series. The Project Manager II differs from the Project Manager I by the complexity and difficulty of assignments and responsibilities. The Project Manager II differs from the Senior Project Manager in that the latter is considered the advanced journey level of the series and may supervise employees at the Project Manager I and/or II levels.
Upon the recommendation of the Department Head and approval by the City Manager, a Project Manager II may advance to a Senior Project Manager upon demonstrating the abilities and competencies necessary to perform the full range of Senior Project Manager duties, meeting the minimum qualifications for the position and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.
EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Plans, organizes, coordinates, administers, monitors and evaluates projects and their scope, schedule and budget of varying levels of complexity including Public Works Projects (roads, bridges, curbs, gutters, sidewalks, traffic signals, dry and wet utilities, trails, etc.), Community Facilities Districts, and landscaping and lighting projects.
- Assists with the preparation of, or prepares Requests for Proposals (RFP) and Requests for Qualifications (RFQ) for assigned construction projects, construction documents, construction contracts, grant applications, parkland dedication agreements, Common Area Maintenance (CAM) agreements and professional service contracts.
- Assists in the preparation of, or prepares construction documentation for submission to the Building Division for all required building permits and associated agency permits including environmental review.
- Assists in selecting technical and professional consultants required for departmental and citywide projects and supervises, schedules, monitors and evaluates their work.
- Prepares and maintains a project budget including the review and approval of payment applications associated with all aspects of a project and preparation of cost estimates for budget review and recommendations.
- Manages, inspects, reviews and approves all aspects of construction, renovation, and landscaping projects to ensure their conformance with construction documents, construction specifications including all applicable rules, requirements, laws, and standards.
- Counsels and collaborates with city staff and other officials on the administrative needs and requirements related to assigned projects and mediates conflicts, if needed.
- May supervise, train and evaluate the work of professional, technical and clerical staff.
- Initiates and conducts studies, surveys, and analysis and prepares recommendations.
- Participates in the review of construction documents for City Public Works projects, facilities, community facilities districts (CFD’s), municipal building construction or maintenance projects and performs other related sub professional engineering duties.
- Prepares or directs the preparation of and submits to the appropriate department, division or agency all necessary permits, certifications, reports, forms, studies, surveys, engineering construction documents required by City, local, federal, state, county, district, and associated funding agencies.
- Prepares and submits procedures, guidelines and regulations, and collects, analyzes and interprets supporting information, data, and maintains proper documentation and record keeping systems based on the most current industry standards and city standards.
- Makes written and oral presentations to the City Council, Executive Team, Commissions and City Departments on assigned projects and facilitates meetings.
- Meets with interested and affected citizens including business owners, managers, homeowners and others to discuss public aspects of City projects.
- Implements and maintains throughout the life of a project, inception to completion, all related scope, schedule and budget activities necessary and as delineated by City Standard Operating Procedure (SOP) and city policy for the success of assigned projects.
Knowledge of: Principles and practices of project management and administration and governmental finance, budgeting, accounting and procurement methods; research and analysis techniques, methods and procedures; applicable state and federal law including building codes and standards, local and state regulations, and standards; current construction and financing methods of buildings and public works projects; current building construction practices, methods, costs and materials; principles and practices of facility maintenance; contract development and administration; public works engineering practices, procedures and design; principles and practices of supervision.
Skill in: Managing multiple tasks and deadlines; dealing effectively with contractors and the public; operating computers, computer applications and software; effectively planning, developing and implementing a comprehensive program with a broad scope, detailed schedule, extensive budget and high degree of complexity; supervising and directing professional, technical and clerical staff; making effective presentations to the public, public officials, committees, and outside agencies; preparing technical and analytical reports; communicating effectively, orally and in writing; identifying and analyzing problems while incorporating solutions that maintain the projects scope, schedule and budget; interpreting and applying pertinent federal, state and local laws, regulations, standards, policies and procedures; preparing and administering assigned schedules and budgets.
EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:
Education: A Bachelor’s Degree from an accredited college or university with major coursework in business or public administration, construction management, project management, or closely related field. Specialized training and certification in areas such as project management, OSHA, ADA, CBC accessibility, LEED, meeting facilitation, project evaluation and other relevant training are highly desirable.
Experience: Project Manager I: Two (2) years of progressively responsible project leadership or management experience, preferably in government related projects. Project Manager II: Four (4) years of progressively responsible project leadership or management experience, preferably in government related projects.
LICENSES AND CERTIFICATES: Possession of, or the ability to obtain, and maintain the appropriate California driver license.
SPECIAL CONDITIONS: Ability to wear and use SCBA units as regulated by CalOSHA.
WORKING CONDITIONS: May be required to attend off-hour inspections, meetings, commission meetings, and council meetings.
PHYSICAL DEMANDS: Mobility to work in a standard office or construction environment, use standard office equipment and attend off-site inspections and meetings. On an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist, and reach while performing office duties; mobility to occasionally traverse uneven terrain, periodically standing, stooping, bending, climbing and kneeling to perform inspections; on occasion may be required to work in exposure to weather. Manual dexterity to use standard office equipment and supplies and small tools and to manipulate both single sheets of paper and large document holders (manuals, binders, etc.); vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to twenty-five (25) pounds such as files, manuals, or small tools and equipment for distances up to fifty (50) feet.
ENVIRONMENTAL ELEMENTS: Employees generally work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may also work in a construction or field environment including inclement weather conditions and construction and traffic hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.
2-4 days depending upon relationship of employee to deceased. Additional 2 days discretionary. See Personnel Rules.
A premium pay of 5% will be added for employees possessing and utilizing bilingual skills on duty. The number of individuals to receive this pay, the languages available, and the qualification requirement will be determined by the City.
10 set and 3.5 floating.
Voluntary – Plan offered is Standard LTD.
Medical, Dental and Vision After Retirement:
Medical and dental premiums to be paid by the City according to the formula below:
10-14 yrs of service = $50 + 25% of premiums
15-19 yrs of service = $75 + 30% of premiums
20+ yrs of service = $100 + 50% of premiums.
Benefit never to exceed 75% of total premiums or $750, whichever is less. Vision is offered for up to 18 months (COBRA) and is paid by the retiree.
Medical, Dental, Vision, Life and LTD Insurance:
Medical plans are offered through the CalPERS medical program (PEHMCA) using the unequal, minimum contribution methodology. Dental plan is self-insured through Delta Dental. Vision plan is Vision Service Plan. The life insurance is a $16,000 term life insurance with $1,000 coverage for a spouse and children aged 6 months to 23 years, and $100 coverage for children aged 14 days to 6 months.
City will allot $950 per month per employee towards a cafeteria plan.
The employee must purchase dental, vision and life and has the option to purchase medical insurance with the remainder of the allotment. If the employee still has money left over after the purchase of medical, vision, life, and dental insurance plans, the employee can divert the remainder to a city deferred compensation plan or supplemental salary according to the procedures governing cafeteria plans as established by law. See current rate chart for all premiums.
For employees hired on or after January 1, 2013, who are new CalPERS members, the retirement formula will be 2% @ 62 in accordance with the Public Employees’ Pension Reform Act of 2013 (PEPRA) and includes highest thirty-six months for final compensation determination and Unused Sick Leave Credit. 6.25% of employee’s contribution is paid by employee.
For employees hired on or after February 11, 2012, the retirement program shall be the 2% @ 60 formula, highest thirty-six months for final compensation determination, 3rd level of the 1959 Survivor Benefit, Military Service Credit as Public Service, and the Unused Sick Leave Credit option. The employee pays the entire 7% employee contribution.
For employees hired before February 11, 2012, the retirement program shall be the CalPERS 2.5% @ 55 plan, includes highest thirty-six months for final compensation determination, 1959 Survivor's Benefit (3rd Level) and Unused Sick Leave Credit. The employee pays the entire 8% employee contribution.
New employees covered by a public retirement system with reciprocity (i.e., 37 Act), will be placed in the 2% @ 60 plan, in accordance with PEPRA.
Pay Period Inclusive of November 1, 2017 – 1.00%.
One-Time Retention Bonus Payment: A one-time, non-PERSable retention bonus payment of 1% of annual base salary paid on the first pay date in December 2017 and July 2018.
12 days per year. Unlimited accumulation and no payoff. However, an employee shall be paid one-half of the value of his/her accumulated sick leave upon layoff or death based upon his/her salary at the time of termination. At retirement, employee may choose to have up to 50% of the value of his/her accumulated sick leave paid out in cash or have up to 100% of unused sick leave reported to CalPERS as service credit..
Employee contributes $10 per month to be used to reduce the unfunded liability for retiree medical.
1-5 yrs = 10 days; 6-10 yrs = 15 days; 11-19 yrs = 20 days; 20+ yrs - 25 days. Maximum accumulation to 19 yrs of service = 296 hours per year; maximum accumulation 20+ yrs of service = 356 hours per year. Total payoff at separation. Continue suspension of vacation sell back provisions through June 30, 2019. For those employees on a traditional school year, there will be no vacation accruals. Employees are allowed to go over the vacation caps during the calendar year as long as they are at or below their vacation cap on December 31st of each year.
EXAMINATION PROCESS: An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant’s responsibility to explain his/her qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire. Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Depending upon the number of qualified candidates, an oral panel interview may or may not be held and is tentatively scheduled to be held in early March. Those applicants successfully passing this phase of the recruitment process will be placed on an eligibility list. The top candidates will be referred to the Director of Public Works for further departmental consideration.
APPLICATION PROCESS: ONLINE APPLICATION (Preferred Method): Candidates are encouraged to apply on-line using the CalOpps web site at www.calopps.org and visiting the City of West Sacramento’s employment page. The CalOpps application is considered an official City application. Be sure to submit all the required documents, which include; official City application, resume, and completed supplemental questionnaire.
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PAPER APPLICATION: You may submit the required documents, which include; official City application, resume, and completed supplemental questionnaire to:
City of West Sacramento Human Resources Division
1110 West Capitol Avenue, 3rd Floor
West Sacramento, California 95691
A City application can be obtained in person, by sending a self-addressed, stamped envelope (#10 or business size) to the Human Resources Division, or by downloading from the City’s website at
You will be disqualified if you do not submit the required completed City application, resume and completed supplemental questionnaire.
Final Filing Date: This recruitment will close upon receipt of 100 applications or 5:00 p.m., February 25, 2018, whichever occurs first. This recruitment may close without notice.
The supplemental questionnaire is contained within this flyer as a separate attachment.