Location
Description
The Office Assistant II performs general clerical duties related to filing, reception, form processing, record maintenance, mail, typing or data entry; obtains and compares information related to department records, programs, and services; and performs related work as required at the Glenn County Health and Human Services Agency. Specific duties include collecting, sorting, scanning, posting, delivering and picking up mail, correspondence, and documents for all divisions of the agency, driving a van approximately 100 miles per day on a planned courier route within a specific time schedule. This position is scheduled for forty (40) hours per week.
JOB DUTIES
- Performs routine clerical work as required, which may include copying and filing documents, indexing, processing daily in-coming and out-going mail, faxing information, assembling materials, etc.
- Answers the telephone; provides information and assistance to callers or routes calls to appropriate staff person; takes messages as necessary. Greets and assists office visitors.
- Compiles information and data as requested for use in reports and management decision-making.
- Enters a variety of departmental data into computer; retrieves data as necessary; operates printer and other peripheral equipment as needed.
Ideal Candidate
The ideal candidate will be able to provide exceptional customer service in a front office/reception setting to the clients and visitors of the Health and Human Services Agency.
MINIMUM QUALIFICATIONS
EXPERIENCE:
One year of increasingly responsible clerical experience including public contact.
EDUCATION:
Equivalent to the completion of the twelfth grade.
Benefits
HOLIDAYS:
13 paid holidays per year and an additional twenty four hours of Holiday Leave. An employee must be employed the last working day before and the first working day after the holiday in order to receive holiday compensation. Employees on leave without pay shall not accrue holiday benefits.
VACATION:
88 hours (approximately 11 working days) per year during the first 2 years of service; 128 hours (approximately 16 working days) per year during years 3 through 12; 168 hours (approximately 21 working days) per year during years 13 through 19; 208 hours (approximately 26 working days) per year after 20 full years of service.
SICK LEAVE:
96 hours (approximately twelve working days) per year of paid sick leave.
BEREAVEMENT LEAVE:
40 hours with pay for each instance for immediate family members. Immediate family includes spouse, child, stepchild, grandchild, stepparent, parent, grandparent, parent-in-law, grandparent-in-law, brother-in-law, sister-in-law, brother or sister.
LONGEVITY:
Service is based on employment with Glenn County. The County shall provide a longevity differential above the employee’s base rate of pay for those employees represented by this unit as follows: after 10 full years of service 5%, after 15 full years of service 2%, after 20 full years of service 2%, after 25 full years of service 2% and after 30 full years of service 2% for a total of 13%.
HEALTH PLAN:
Glenn County contracts with PERS for medical insurance. The County pays a portion of the medical insurance premium based on the carrier and amount of the total premium.
VISION PLAN:
The County pays the employee premium for a vision plan with EyeMed. The employee may enroll dependents at the employee’s expense.
DENTAL PLAN:
GCGU employees are offered a choice of three voluntary dental insurance plans; Ameritas Core (PPO) Plan, Ameritas Buy-up (PPO) Plan and DeltaCare (HMO) Plan. The employee pays 100% of the premium through payroll deduction.
DEFERRED COMPENSATION:
The County offers three IRC § 457 voluntary Deferred Compensation Plans (tax deferred long-term savings plans): Voya, Nationwide and Edward Jones.
SHORT TERM DISABILITY:
The County coordinates with State Short Term Disability Insurance for regular employees.
LIFE INSURANCE:
The County pays the premium on a $10,000 Term Life Insurance policy for regular County employees. The employee pays the premium for optional life insurance.
RETIREMENT:
The County participates in the Public Employees’ Retirement System (PERS) which is coordinated with Social Security. The employee is responsible for 100% of the employee’s portion. Unused accrued sick leave can be converted to service credit at retirement.
SUPPLEMENTAL RETIREMENT:
GCGU employees participate in the Laborers’ International of North America (Industrial) Pension Fund.
PREMIUM PAY:
Premium pay such as shift differential, bilingual, and working-out-of-class pay may be paid depending upon the employee’s work assignment and class.
*Benefits are listed for full-time employees; certain benefits are pro-rated for part-time employees.
Special Instructions
HOW TO APPLY
A complete, original application must be filed for each position you are interested in applying for. Applications are available online at www.calopps.org/county-of-glenn or in person at the Glenn County Personnel Office at 525 W. Sycamore Street, Willows, CA 95988. You may contact the Personnel Department at (530) 934-6451 and request an application. Applications can be submitted online or in person until 5:00 PM on Tuesday, June 10, 2025.
IMPORTANT APPLICATION INFORMATION
Candidates must submit a completed job application packet. Application packets will be screened and candidates considered best qualified will move forward to a competitive examination process, which will include a written practical skills exam, an oral interview, fingerprinting/background check or medical examination process if applicable. Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Extra Help Employee (EXE) temporary (limited benefits) and may be used to establish a list to fill future vacancies for the next twelve (12) months.