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The Public Works Services Department invites you to apply for the position of Public Works Field Supervisor (Right of Way), in the City’s Right of Way Maintenance Division.  Under the direction of the Right of Way Superintendent, this position is responsible for the supervision of maintenance and technical personnel in an assigned section. The work will include project and contract management, a high level of public interaction, and the delivery of excellent customer service.  The incumbent would serve as the liaison to a non-profit tree planting and pruning community organization, attend monthly night meetings, and participate in weekend planting and pruning events throughout the year. The incumbent will supervise assigned crew, perform technical complex duties, respond to citizen needs and inquiries, and provide responsible and technical assistance to staff.

The ideal candidate will embrace the City's emphasis on excellent customer service; will have a proven track record of reliability and dependability; will be detail-oriented and able to manage multiple tasks; have the ability to supervise and train support staff; will successfully perform work requiring analytical ability and be able to synthesize and summarize information; will use initiative and independent judgment; will be a team player who likes working with a variety of City staff and the public and have a sense of humor.   

Please click on the PDF link below to review the complete job announcement.

 

 

Job Announcement: Tree Care Specialist

 

The Public Works Department for the City of Carmel-by-the-Sea seeks a highly-motivated, service-oriented team member for the full-time role of Tree Care Specialist. The selected candidate will perform routine and semi-skilled tree care duties including planting, watering, trimming, pruning, and removing trees and stumps in addition to completing a variety of forestry, parks, and beach maintenance duties.

Why Carmel?

Located in Monterey County along the Pacific Ocean, Carmel is a city rich in coastal resources, cultural heritage, and history. It boasts a unique urban forest of over 10,000 public trees, a world-class beach, sensitive habitats, and a variety of parks, trails, and open spaces including the 8-acre North Dunes and the 34-acre Mission Trail Nature Preserve. The City also has a significant amount of unimproved right of way, a linear greenbelt and over 80 acres of parks throughout the City. More information can be found at: https://ci.carmel.ca.us

 

Essential Functions: 

Essential duties and responsibilities may include, but are not limited to, the following:

• Climb, trim, and prune trees, plants, and shrubbery to promote health, correct damage of disease, improve appearance, provide a safer environment, and/or to provide clearance of streets, sidewalks, signs, and lights.
• Remove fallen trees, dead limbs, and other debris resulting from storm damage and other conditions.
• Diagnose and treat tree insect and disease problems.
• Install, inspect, and maintain tree cables and braces.
• Inspect for safety, operate, and maintain forestry equipment including climbing belts, spurs, flip lines, ropes, hand saws, power saws, boom lift truck, chipper, pruners, loppers, and related equipment.
• Use high ranger vehicle to access upper tree canopies.
• Determine limbs to be removed; rig ropes in trees and determine placement of ropes for easiest and safest removal of limbs; check location of power lines, personnel, equipment, pedestrians, and traffic before cutting limbs.
• Grind and remove stumps.
• Participate in the selection of equipment and plant materials needed for work assignments.
• Inspect citizen requests for service to determine urgency and needed maintenance, evaluate work being performed, and respond to questions or complaints from the public.
• Advise public concerning plant or tree questions on private property including plant identifica­tion, insect and disease problems, and pruning, trimming, and care techniques.
• Inspect other City grounds including parks, trails, street trees, landscaped median islands, playground equipment, park signs, and barrier rails; perform corrective safety and other actions.
• Install and remove holiday lights and decorations.
• Plant trees, shrubs, and flowers; water and fertilize in accordance with standard procedures.
• Apply herbicides, pesticides, growth regulators and fertilizers; conduct spraying tasks involving insecticides.
• Perform grounds maintenance or other public maintenance work when not assigned to tree trimming duties.
• Perform other job-related duties and responsibilities as required.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees may be assigned duties which are not listed above. Reasonable accommodations will be made as required.

 

Minimum Qualifications:

Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

• One year of work experience involving tree maintenance including tree trimming and climbing experience.
• Completion of twelfth grade supplemented by specialized training in tree care or landscape maintenance. 
• Possession of, or ability to obtain, an appropriate, valid driver's license and a Pesticide Applicator license.

Please note: In terms of the work schedule for this position, it will normally be 40 hours, Monday – Friday each week with the daily work hours determined by the supervisor. However, the City will maintain the flexibility to schedule weekend work in lieu of, or in addition to, the normal Monday – Friday schedule as operational needs dictate.

 

To Apply:

To be considered, please submit an on-line application at https://www.calopps.org/city-of-carmel-by-the-sea . Applications will be screened in relation to the criteria indicated in this announcement.

Applicants who meet the minimum qualifications and whose qualifications most closely align with those needed will be invited to interview.

This recruitment is open-until-filled with the first review of applications to begin Monday, August 12.

If you applied for a previous Tree Care Specialist position posted in the last few months, please kindly re-apply for this new posting.

 

Benefits:

Retirement

Retirement is through the California Public Employees Retirement System (PERS).

• The formula for "Classic" members hired by a CalPERS-participating agency before 11/1/11 is 2% @ 55 with a total employee contribution of 10% per payroll for FY19-20.
• The formula for "Classic" members hired by a CalPERS-participating agency on or after 11/1/11 and prior to 1/1/13 is 2% @ 60 with a total employee contribution of 10% per payroll for FY19-20.
• The formula for "MISC-PEPRA" members hired by a CalPERS-participating agency on or after 1/1/13 is 2% @ 62 with a total employee contribution of 9.75% per payroll for FY19-20.
• The total employee contribution percentage is based on CalPERS' annual valuation and can change. More information can be found at: www.calpers.ca.gov.

Deferred Compensation Plan (IRS 457)

Participation in a governmental 457 deferred compensation plan (City contribution of $25.00/month with City match of up to $50.00/month)

Health Insurance

• Fully-paid employee and dependent dental plan
• Fully-paid employee and dependent vision plan
• Fully-paid Life and Accidental Death & Dismemberment (AD&D) insurance
• City-paid CalPERS medical coverage (80% of monthly premium)

Vacation & Sick Leave

• 96 hours of accrued annual sick leave
• 80 hours (pro-rated to hire date) of accrued annual vacation leave for first 1-4 years and thereafter up to maximum accrual rate of 176 hours annually

Holidays

• 12 annual paid holidays

Other

• Direct deposit
• Flexible Spending Account (FSA) for healthcare and childcare expenses

 

Location: Public Works Building, City of Carmel-by-the-Sea, 93921

Recruitment Contact: Jane Wilson

T (831) 620-2017      E jwilson@ci.carmel.ca.us

 

Carmel-by-the-Sea is an equal employment opportunity employer and encourages all qualified individuals to submit an application for this opportunity. The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

POSITION SUMMARY:

Under general direction of the Administrative Services Director, supervises and manages the activities and day-to-day operations of the Finance Division; areas of responsibility include general accounting, financial reporting, budget development and business licensing; administers short and long-range fiscal services planning activities; oversees and directs the maintenance of financial and budgetary records; prepares and analyzes financial statements and reports; responsible for investment of City surplus funds; and performs related work as required.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only):

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

1. Plans, manages, and oversees the daily functions, operations, and activities of the Finance Division; areas of responsibility include general accounting, financial reporting, budget development and business licensing.

2. Participates in the development and implementation of goals, objectives, policies, and priorities for the division; recommends within departmental policy, recommends and administers policies and procedures.

3. Directs the preparation of, and participates in developing fiscal reports including monthly, quarterly and annual reports as well the City’s Comprehensive Annual Financial Report (CAFR) and Popular Annual financial Report (PAFR) ensuring adherence to mandated rules, regulations and professional standards.

4. Directs and participates in the development of the City-wide budget; works with departments to provide data and support for their budget development; monitors departmental budget performance and makes recommendations for adjustments as needed; and conducts on-going analysis of the City’s financial condition, reporting to, and advising, executive management on fiscal matters.

5. Develops and standardizes procedures and methods to improve and continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and recommends to management.

6. Develops and implements adopted finance and budget services strategic plans, policies, and standards.

7. Participates in the selection of, trains, motivates, and evaluates assigned staff; provides or coordinates staff training; works with employees on performance issues and implements discipline.

8. Oversees the development of consultant requests for proposals (RFP’s) and qualifications for professional services; evaluates proposals and recommends project award; develops, negotiates, and reviews contract terms and amendments; ensures contractor compliance with City and department standards and specifications and time and budget estimates; analyzes and resolves complex problems that may arise.

9. Provides highly complex staff assistance to the Administrative Services Director; conducts a variety of organizational and operational studies, special projects, and investigations; prepares and presents staff reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, and boards.

10. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the financial field; monitors changes in regulations that may affect business systems operations; implements policy and procedural changes after approval.

11. Attends monthly Financial Commission meetings.

12. Receives, researches, and responds to difficult and sensitive problems and inquiries in a professional manner; identifies and reports findings and takes necessary corrective action.

13. Performs other duties as assigned.

MINIMUM POSITION REQUIREMENTS:

KNOWLEDGE OF:

Governmental financial accounting and reporting; governmental auditing standards; principles and practices of local government budgeting and financial administration; applicable federal, state and local laws affecting municipal finance; municipal treasury management and investment principles; modern office procedures, computers and accounting software applications; principles and procedures of financial record keeping, technical report writing and preparation of correspondence and presentations. Auditing and internal financial control processes. Principles and practices for employee supervision, including work planning, assignment, review and evaluation and training.

ABILITY TO:

1. Recommend and implement goals, objectives, and practices for providing effective fiscal management programs, projects, and services.

2. Organize, manage, implement, and maintain efficient and effective fiscal and budget programs to ensure the reliability and integrity of the City’s financial standing.

3. Manage and monitor the City’s budget process and obligations.

4. Undertake complex financial and accounting analyses, studies and projects.

5. Prepare clear, comprehensive and concise accounting, financial and statistical reports and present to Commissions and Council.

6. Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures.

7. Research, analyze, and evaluate new service delivery methods, procedures, and techniques.

8. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.

9. Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.

10. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.

11. Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines.

12. Use English effectively to communicate in person, over the telephone, and in writing.

13. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

EXPERIENCE AND EDUCATION:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to graduation from an accredited four-year college or university with major coursework in accounting, finance, public administration, business administration or a related field and five (5) years of progressively responsible experience in the development and administration of financial and budget programs, including three (3) years of lead or supervisory experience.

Public sector auditing experience, a CPA certification and/or a master’s degree in business or public administration is desirable and may be substituted for the required experience up to a maximum of one year.

PHYSICAL DEMANDS:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment. COMPENSATION & BENEFITS: The salary range for this position ranges from $146,881.60 up to $178,535.50 annually. Placement within the range will be DOE.

This position is at will and the full terms and conditions of this position will be subject to an employment contract.

The benefits package offered by the City includes:

• Retirement: CalPERS retirement plan for Classic members is 2% @ 60 with employee paying a contribution of 7%. PEPRA employees participate on a 2.0% @ 62 plan, with employee paying 6.75% of the retirement contribution. Benefits based on highest three years of compensation. The City does not participate in Social Security.

• Health Plans: Choice of HMO or PPO plans through CalPERS Health with most family plans covered at 100%. Employees who waive coverage may receive stipend of $350 per month.

• Dental/Vision: City also offers a dental and vision reimbursement plan

• Vacation Leave: Management new hires may combine previous years of experience from other public agencies to receive increased accrual rate

• Flexible Spending Plan: Dependent care and health care reimbursement plan available

• Deferred Compensation: Voluntary participation in either Nationwide or ICMA-RC

• Holidays: 10 annual holidays, plus one floating holiday

• Sick Leave: Allowance of 12 days annually

• Management Leave: Allowance of 40 hours each fiscal year

• The City follows a Defined 9/80 schedule with offices closed every other Friday.

APPLICATION PROCEDURE:
A completed City application, cover letter and resume must be received. The recruitment will remain open until filled. The first review of applications will occur on Friday, August 2, 2019.

SELECTION PROCESS:
The applicants most closely matching the City’s desired qualifications and organizational needs will be invited to participate in the interview process. Prior to hire, candidates will be required to successfully complete a pre-employment process, including reference checks and a complete background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.

EQUAL OPPORTUNITY EMPLOYER:
The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

THE POSITION

The City of Dublin is seeking for an Information Systems Technician I to serve under the direction of the Information Systems Manager (ISM).  This is the entry-level class in the information services technical series that allows the Information Systems Technician I to develop computer and network skills, knowledge and abilities during the performance of basic hardware and software installations, City web site maintenance, GIS mapping, inventory upkeep,  and user support duties. 

EXAMPLES OF DUTIES

Network and Information Systems Support – Perform basic installations of cables, computer stations, and related communication equipment; maintain inventory of data processing equipment, supplies and materials; assist in long-term planning for City networking and information management systems.

Hardware Support – Assist IS Manager in installation of new equipment and equipment modifications or enhancements; equipment maintenance; configure equipment and install operating and applications software; analyze operating instructions and documentation; operate a variety of microcomputers and auxiliary equipment such as printers, scanners, and telecommunications equipment.

Technical Resource Support – Assist IS Manager in providing technical assistance and training to users (equipment and programs); assist staff on various applications which include but are not limited to Microsoft Office Suite; act as a resource for City staff on operation of computers and peripheral equipment; investigate and trace sources of error; log service requests and operating difficulties; run standard diagnostic programs to identify equipment and software problems; establish procedures related to office support, record keeping, media handling and related management information systems.

 

The County of Yuba is currently recruiting for a Parks and Landscape Coordinator in the Community Development and Services Agency. This experienced technical and administrative support class oversees and coordinates the parks and landscape program for the Community Development and Services Agency (CDSA); provides technical assistance, review and evaluation for program operations; oversees the administration of contracts, leases and agreements; oversees operation of County operated campgrounds; oversees park impact fee collection and performs related work as assigned. This position may require lead direction of  a small group of subordinate staff on a project or day to day basis, depending on the assignment. This position reports directly to the Public Works Project Manager on all critical functions related to the parks and landscape program.

Working Conditions: Residential, commercial, or industrial properties, parks and campgrounds or other facilities under inspection and potentially under construction. Work with exposure to potentially hazardous chemicals, uneven footing, inclement weather, temperature extremes or other potentially dangerous conditions. May require work with exposure to potential hazards at various construction sites.  

Examples of Duties:

 Plans and oversees the maintenance, operation and improvement of work for County parks, campgrounds and roadside landscape corridors, including specific lighting and landscaping districts; makes periodic inspections to ensure proper performance of maintenance activities.
 

Responds to, investigates and resolves complaints related to assigned areas.
 

Administers County’s Volunteer Campground Caretaker Program; solicits volunteers, administers screening process including acceptance and termination, and oversees the volunteers in their roles as campground caretakers.
 

Calculates park impact fees and oversees the fee collection for new park land and park improvements

 

THE POSITION

Under general direction of the Senior Accountant, performs professional accounting duties in the development and maintenance of financial records and systems in order to provide management with timely financial and budget information, support City Departments, comply with external reporting requirements, and provide technical assistance to outside auditors and agencies.  This is a professional level class of the accounting series.  Positions in this class are expected to perform a full range of professional accounting duties assigned independently.  Incumbents have a thorough knowledge of governmental accounting systems and procedures and are able to exercise independent judgment within established frameworks and procedures.  The Accountant class is distinguished from the Senior Accountant in that responsibility for the overall supervision of the Finance division is not assumed at this level.  The position is an exempt, full-time position (9/80 schedule: Monday-Friday with every other Friday off).

ESSENTIAL DUTIES

Duties may include, but are not limited to the following:

• Perform monthly analysis of revenue and expenditures reports; review transactions for anomalies.
• Prepare various journal entries (monthly, year end, closing).
• Assist in the preparation of the CAFR and other external year-end and quarterly reports.
• Prepare quarterly department budgets.
• Prepare comparison of Budget vs. Actual results for departments after year end close.
• Maintain the accounting records for the assessment districts.
• Assist with the Budget preparation.
• Participate in the mid-year Budget Review.
• Review and post revenue receipts and accounts payable batches.
• Prepare monthly bank reconciliation.
• Reconcile Capital Assets records.
• Prepare audit schedules with noted explanations for significant variances between reporting periods.
• Provides technical assistance to outside auditors.
• Prepare/update written accounting procedures as needed.
• Establish new funds and accounts.
• Propose improvements/efficiencies to current accounting/reporting processes as needed.
• Serve as back-up to the Senior Accountant in their absence.
• Assist with other duties as assigned.

The Communications Division implements environmental media, outreach and marketing activities to support the health of our community and environment. The Communications Division performs work that includes strategic communications planning, multicultural community engagement, media relations, social media, collateral development and website management.

 

The annual salary range for Senior Public Information Representative is $97,032-$118,206.40.

 

The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in the Senior Public Information Representative classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 

 

This position plays a key role in realizing ESD’s strategic plan. He/she supports the Public Information Manager and supervises Public Information Representatives.

 

The successful candidate will be a highly organized and flexible individual who demonstrates sound judgment, strategic thinking and the ability to relate to and motivate a diverse group. Specific duties will involve developing strategic communications plans and budgets; writing and editing news releases, social media posts, brochures, newsletters, websites, Council memos, ads and citizen correspondence; serving as spokesperson; responding to media inquiries related to sensitive or controversial public policy issues; interacting with the media, including researching data, pitching stories and conducting interviews; enhancing San José’s reputation for environmental leadership through excellent communications; researching best practices to improve the effectiveness of communications; developing and deploying innovative ideas and practices; overseeing surveys and other evaluation mechanisms; and maintaining in-depth knowledge of environmental programs and services. The Senior Public Information Representative should have the ability to build strong relationships with the community and present to community groups.

 

He/she should also have the ability to mentor and coach staff to manage successful public awareness campaigns. The successful candidate will continue to foster a collaborative, creative and professional work environment.

 

This recruitment may be used to fill multiple positions in this or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Senior Analyst classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 
 

Retirement Services is seeking qualified candidates for the position of Senior Analyst in the Benefits Division. 

 

Duties include, but are not limited to, the following:

 

Has oversight of all aspects of retirement benefits administration for active and retired members of the two retirement plans, such as, retirement planning and counseling; set-up of retirement payments; counseling in the event of member deaths, processing payments, calculating and setting up survivorship payments; administer retiree medical, dental and other insurances; disability retirement case management; calculate and set-up purchase service or redeposit contracts; calculate and set up various retirement benefit adjustments, such as worker’s compensation off-sets; review and processing all divorce documents, calculating impact and setting up accounts for payment to ex-spouse; research and reconcile data discrepancies and/or special contributions, such as military pay; other benefit related duties as required to ensure proper administration of retirement benefits

 

In addition to oversight of the services ORS benefits provides, the Senior Analyst supervises up to six staff.  This supervision includes; management of vacation and sick time; timecard approvals; performance appraisals; management of controls and policies/procedures; implementation of changing benefits and or code changes; maintaining performance standards; quality review of analyst and staff technician work; and management of any special projects as needed.

 

The ideal candidate will have experience with employee benefit programs.  Knowledge of public sector or large organization budget procedures and policies is also desired.   Although public sector experience is not required, a successful candidate must have the ability to work effectively in a unionized civil service environment.

 

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Contract Compliance Assistant classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

 

The Public Works Department is currently recruiting candidates for a Contract Compliance Assistant to fill a vacant position in its Labor Compliance Division. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

 

The position supports contract compliance staff to ensure that City contractors pay their employees the proper wages and benefits as defined by City, State and Federal regulations.

The ideal candidate will possess a high level of professionalism, excellent customer service skills and a strong work ethic. This position requires excellent judgment, initiative, perseverance, integrity, organizational skills, flexibility, and written and verbal communication skills.

 

 

Key Responsibilities

• Provide compliance support services through direct contact, telephone, and by correspondence to contractors, vendors, and City departments to ensure compliance information is understood and accessible.

   

•  

  Maintain a large relational database system by inputting incoming notice of intent to contract data, final contract award data, and compliance document submittals.

   

•  

  Under direction, prepare outgoing letters requesting routine compliance submittals, employee surveys, or other documentation.

   

•  

  Prepare corresponding contractor/vendor files and ensures incoming documents are filed appropriately.

   

• Generate database reports as requested.

   

•  

  Assist other contract compliance staff in planning, implementing, and evaluating contractor/ vendor compliance submittals.

   

•  

  Utilize a variety of software applications including word-processing, spreadsheet programs, or equivalent database program.

   

 

 

 

 

 

 

Competencies

 

 

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  Desirable competencies for this position include:

 

 

 

 

 

Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. Knowledge of City of San Jose living wage, minimum wage and prevailing wage policies.

 

 

 

Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.

 

 

 

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.

 

 

 

Computer Skills - experience with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.

 

 

 

Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

 

 

 

Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

 

 

 

Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.

 

 

 

Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).

 

 

Sonoma County Library

Announces an Employment Opportunity

LIBRARY ASSOCIATE – SONOMA VALLEY REGIONAL LIBRARY

20 HOURS PER WEEK – PART-TIME

 

THE POSITION:

Please see the attached job specifications for full details about this position.

Under general supervision, this part-time position performs a wide range of library tasks; assists patrons by answering reference and other questions and in selecting library materials; and performs related duties as required in the Sonoma Valley Regional Library.

TYPICAL TASKS include, but are not limited to:

• Receives and responds to questions from patrons concerning resources; answers reference questions from patrons or directs more difficult reference questions to appropriate librarian.
• Advises patrons of library policies, procedures, and services in person and over the telephone.
• Uses the online catalog and other resources to assist patrons in locating and selecting books and reference materials; instructs patrons in the use of library equipment and resources including the Internet; conducts subject searches.
• Uses a computer to enter and retrieve information, locate library materials and charge and discharge materials; receives and processes requests and holds.
• May assist in compiling booklists and pathfinders and answering reference questions in the area of specialty.
• Receives inter-library loan requests; searches relevant database systems; confirms orders; upon receipt, verifies order and forwards item to patron; follows-up on items to ensure a timely return to originating library.
• Assists the Branch Manager or others with various administrative tasks and programs.
• Maintains shelf order; collects and accounts for fees and fines and makes deposits as necessary; keeps library records; writes reports.

MINIMUM QUALIFICATIONS:

Education and Experience: Equivalent to graduation from an accredited four-year college or university; and two (2) years of work experience in library services. Spanish bilingual skills preferred.

KNOWLEDGE & ABILITIES:

Knowledge of:

• Principles and practices of paraprofessional library work, including library reference, readers’ advisory, and other library services.
• Principles, techniques, and procedures in cataloging, indexing, classifying, and organizing library materials.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff.

Ability to:

• Organize own work and the work of others, set priorities, and meet deadlines.
• Interpret, explain, and apply all relevant Library policies and procedures, and applicable Federal and State laws, codes, and regulations.
• Use computer and other technology, including software, hardware, and the Internet sufficient to be able to assist customers, conduct research, prepare reports, and use email and other communications technologies.

SALARY RANGE:                $25.21/hour to $31.49/hour plus prorated benefits

CLOSING DATE:                  5:00 p.m., Friday, August 9, 2019   

 

APPLICATION PROCESS:  Please go to https://www.calopps.org/sonoma-county-library to apply.  Applications must be complete and submitted by the final filing date in order to be considered.  Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. Resumes will not substitute for a completed application. Please attach transcript document(s).

The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s). 

REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591 or dkatzung@sonomalibrary.org as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library’s website at https://sonomalibrary.org/accessibility.

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

 

The list established from this recruitment may be used to fill future positions as they occur during the active status of the list.

 

The Sonoma County Library is an Equal Opportunity Employer

    OCTOBER 2015        FLSA: NON-EXEMPT

 

LIBRARY ASSOCIATE    

                         Represented

 

Definition

Under general supervision, provides excellent customer service, performs a variety of paraprofessional duties that follow established procedures and involve a variety of library support services such as reference, readers’ advisory, and collection maintenance and management; provides direct patron support through instruction and aid in the use of library resources; provides supplemental circulation services; may be assigned as the Person-in-Charge in the absence of higher-level Library staff; and performs related duties as required.

 

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from a Central Branch Manager, Branch Manager, or other management or supervisory staff.  May provide work direction, training, and functional supervision to clerical or technical staff and/or volunteers.

Class Characteristics

                                                                                                                                          

This is the journey-level class in the Library Associate series, functioning as support staff to a Branch Manager or Librarian by assisting patrons with reference questions and readers’ advisory.  Direct customer service is further provided through instruction and aid in the use of library resources including the catalog, databases, and equipment, as well as through supplemental circulation services as needed.  Incumbents participate in managing the collection through assisting in ordering activities.  Employees in this classification also regularly assist with collection maintenance by determining condition of materials and mending, discarding, or labeling as needed.  Participation in shelf maintenance activities including shelving, arranging, and weeding is also common.  At this level incumbents work independently within identified parameters and resolve problems of diverse scope where analysis requires evaluation of identifiable factors.  Performance expectations include the application of broad job knowledge in performance of the full range of responsibilities within the classification.  This class is distinguished from the Senior Library Associate class in that the latter performs a variety of complex paraprofessional library support duties of a specialized nature, provides lead direction, or may be assigned responsibility for the administration of a Special Collection or oversight of a Rural Station.

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Receives and responds to questions from patrons concerning resources; answers reference questions from patrons or directs more difficult reference questions to appropriate Librarian.
• Advises patrons of library policies, procedures, and services in person and over the telephone.
• Uses the online catalog and other resources to assist patrons in locating and selecting books and reference materials; instructs patrons in the use of library equipment and resources including the Internet; conducts subject searches.
• Uses a computer to enter and retrieve information, locate library materials and charge and discharge materials; receives and processes requests and holds.
• May suggest selection of books and materials for purchase; assists in resource allocation and budget tracking. 
• May perform material ordering and bibliographic support for particular collections which includes assisting in compiling booklists and pathfinders; compiling orders from buyer’s lists and librarian selections and answering reference questions in the area of a specialty.
• Receives inter-library loan requests; searches relevant database systems; confirms orders; upon receipt, verifies order and forwards item to patron; follows up on items to ensure a timely return to originating library.
• Maintains shelf order including the shelving, arranging, and weeding of books and materials.
• Collects and accounts for fees and fines and makes deposits as necessary; keeps library records; may prepare cash reconciliations; may prepare related documentation.
• Assists the Central Branch Manager, Branch Managers, and Librarians with various administrative tasks and programs.
• May be scheduled as Person-in-Charge in the absence of higher-level Library staff.
• Responds to suggestions, requests, or concerns from library users or community members.
• Compiles library activity reports and statistics.
• Performs other duties as assigned.

COMPETENCIES

Knowledge of:

    

• Principles and practices of paraprofessional library work, including library reference, readers’ advisory, and other library services.
• Principles, techniques, and procedures in cataloging, indexing, classifying, and organizing library materials.
• Principles, practices and techniques of public relations, community outreach, and service promotion.
• Principles and techniques used in bibliographic research.
• Library services and available resources.
• Record keeping principles and procedures.
• Modern office practices and technology, including personal computer hardware and software applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff.

Ability to:

• Perform paraprofessional and basic professional library tasks as assigned including reference, readers’ advisory, collection management, and cataloging.
• Advise patrons on the use of library resources, equipment and facilities.
• Organize own work and the work of others, set priorities, and meet deadlines.
• Interpret, explain, and apply all relevant Library policies and procedures, and applicable Federal and State laws, codes, and regulations.
• Explain policies and procedures to patrons.
• Use computer and other technology, including software, hardware, and the Internet sufficient to be able to assist customers, conduct research, prepare reports, and use email and other communications technologies.
• React tactfully and diplomatically during interactions with staff, the public, community groups while appropriately adhering to and enforcing sound library policies, procedures, and practices.
• Make sound, independent decisions within established policy and procedural guidelines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Qualifications

Education and Experience:

Equivalent to graduation from an accredited four-year college or university; and two (2) years of work experience in library services.

Licenses and Certifications:

None.

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification frequently bend, stoop, kneel, and reach to retrieve and shelve materials.  Incumbents must possess the ability to lift, carry, push, and pull items, storage containers, and shelving units weighing an average of 20 pounds, and up to 50 pounds of weight, in order to move materials from one place to another, with the aid of lifting/moving equipment.

Environmental Elements

Employees primarily work in an office/library environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.  Employees in assignments providing direct assistance to the public can expect to have rare, occasional, or frequent interaction with abrasive, disruptive, and/or disorderly members of the community. 

WORKING CONDITIONS

May be required to work flexible schedules including evenings and weekends.