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ADMINISTRATIVE ASSISTANT I/II 

Level I:    $5,487 - $6,670 monthly (DOE/DOQ)

Level II:   $6,050 - $7,354 monthly (DOE/DOQ)

Plus excellent benefits

APPLICATION DEADLINE:  Apply by Monday, November 9, 2026 @ 5:00 PM

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael, with a population of approximately 60,000, is a full-service city with a City Council/City Manager form of government with 12 departments, more than 400 employees, and a fiscal year 2026-2027 annual budget of approximately $208 million. The City’s vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.” City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience. 

ABOUT THE DEPARTMENT

The San Rafael Fire Department is an all-risk fire agency with 69 highly trained operational firefighters providing services in firefighting, Advanced Life Support (ALS) response, ambulance transport, technical rescue, hazardous material response, disaster response, fire prevention, and community preparedness.   

The San Rafael Fire Department delivers exceptional public service from seven neighborhood fire stations.  Our department philosophy of community fire servicing emphasizes collaborative relationships with the community.  

THE POSITION

The San Rafael Fire Department is seeking a full-time Administrative Assistant I/II to join our Administrative Division.  At the direction of the Department's Senior Management Analyst, this position provides administrative support to the Fire Department.

The Administrative Assistant I/II supports the Fire Department and works within the Fire Administration Division.  The ideal candidate is an administrative professional skilled in municipal functions, public and internal communication, and accounting principles.  Those with strong customer service skills, direct local government experience, vendor communication and billing, and Microsoft Office skills are preferred.  Spanish language skillset is preferred but not necessary.

Candidates should possess excellent organizational skills and the ability to exercise sound judgment, maintain confidentiality, and provide courteous and effective service to employees, outside agencies, and members of the public.  The ability to prioritize and manage multiple ongoing tasks, respond appropriately to inquiries, and handle sensitive information with discretion is essential.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Including but not limited to)

This list is meant to be representative, not exhaustive.  CLICK HERE for the full job description.

• Set up and maintain financial, statistical, and operational records, including preparing departmental payroll submittals.
• Accounts payable and receivable including creating vendors profiles, entering invoices, tracking department credit cards, and creating purchase orders.
• Respond to record requests and review subpoenas.
• Create, edit, and update departmental information on our website.
• Carry out routine required procedures related to departmental hiring.
• Prepare required reports for various departmental programs.
• Refer more complex requests, technical inquiries or serious complaints to appropriate staff members.
• Maintain inventory and office supplies.
• Research and compile information as requested.
• Recommend organizational procedural changes affecting clerical activities.
• Screen calls, visitors, mail, and email and take action appropriate to request/situation.
• Independently respond to letters and general correspondence of a routine nature.
• Follow up on projects, transmits information and keeps informed of department activities.
• Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.

EDUCATION AND EXPERIENCE

A typical way of gaining the knowledge, skill and ability outlined above is:  (Please see  job spec for additional details):  

Level I:

• Equivalent to completion of twelfth grade and two years of responsible clerical experience.

Level II:  

• Equivalent to completion of twelfth grade and two years of responsible secretarial or office administrative experience similar to an Administrative Assistant I with the City of San Rafael.

Valid California Driver's License Preferred

Online Testing Assessment Requirement

All candidates who meet the minimum qualifications for this position will be required to complete an online testing assessment as part of the recruitment process. Candidates must achieve a minimum passing score of 70% to advance and be considered to move forward in the selection process.  Candidates who do not achieve the minimum passing score will not be considered for further advancement in this recruitment.

Position Summary

Under general supervision of the Senior Information Systems Manager, this position is responsible for optimal and secure operation of the District’s data communications network. The District’s data communication network includes multiple core switches, departmental switches, routers, wireless access points, firewalls, VOIP and cabling in 30 buildings. New projects will add to these totals. The Network Administrator must be able to identify needs, upgrades and implementation of new technology as needed to support the various responsibilities of this position. Responsibilities include installation, configuration, monitoring and maintenance of wireless environment, switches, routers, firewalls, NAC, extranet connections and other LAN and WAN communications and equipment. This position uses District maintenance contracts for maintaining network equipment and is responsible for ensuring contracts are up to date. The Network Administrator works closely with vendor and manufacturer staff to coordinate installation and maintenance projects and to determine and correct problems that may occur during start-up and operation. Consults with vendors and manufacturers regarding product compatibility and purchases, investigates user complaints of malfunctioning equipment; isolates the fault and makes repairs where appropriate, initiates trouble calls if equipment is under maintenance contract and/or purchases repair service as necessary. Position functions as Level I support and will be responsible for supporting the HelpDesk resolve end-user problems. District’s network infrastructure is a 95% Cisco environment. Upgrades to network typically require off-shiftwork to avoid user disruption.
 

Essential Responsibilities

• Responsible for the Installation, configuration, monitoring and problem resolution of Network switching equipment, Network routing equipment, Network wireless equipment
• Monitors the District’s WAN Connections
• Conducts analog, digital and protocol tests of data communications channels and reconfigures and adjusts as necessary
• Maintains database of location, type, configuration and communication linkage of all nodes on the District network
• Works closely with users to determine needs and define problems; instructs users in the use of network and other data communications systems
• Maintains current knowledge of changes in the data communications field and suggests improvements to District network and related hardware and software applications to utilize available technology and meet current user needs
• First level support of all Cisco VOIP and analog phone tickets
• Installs Cabling as needed
• Establishes and maintains effective working relationships with District employees, customers, vendors and all others contacted during the course of work using principles of excellent customer service
• Performs additional related duties as assigned
• Regular and reliable attendance and performance are required

To see the full job posting and submit an application, go to this link:

Network Administrator | Job Details tab | Career Pages

City of Sunnyvale

Control Systems Manager

Regular Full-Time Employment Opportunity

The City of Sunnyvale is hiring a regular full-time Control Systems Manager! This is a pivotal new leadership role to support the continued advancement of our Water Pollution Control Plant. We are seeking a forward-thinking professional who excels at guiding technical teams, strengthening critical infrastructure, and ensuring reliable, safe, and efficient plant operations. The ideal candidate will bring expertise in modern control technologies, a proactive approach to system reliability, and the ability to collaborate closely with various operational groups across the organization.

Minimum Qualifications

Education/Experience

Education and Experience:

The minimum qualifications for education and experience can be met in the following way:

An associate degree or 60 semester/90 quarter units from an accredited college or university in Instrumentation, Electrical, Industrial, or Mechanical Engineering, Information Technology, or a closely related field.

AND

Seven (7) years of progressively responsible experience in process control systems for an industrial or wastewater treatment facility, including at least two (2) years in a supervisory or lead role.

A bachelor’s degree in Instrumentation, Electrical, Industrial, or Mechanical Engineering, Information Technology, or a closely related field may substitute for one (1) year of the required experience

A complete application consists of a City application and responses to the required supplemental questions.  The position opens on Wednesday, October 7, 2026 and the final filing date is Wednesday, November 4, 2026, at 5:00 pm.  Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. 

Salary:  $168,818.00 - $211,023.00 Annually

For complete information regarding this current opportunity, please visit: Sunnyvale.ca.gov and click JOBS

To apply, click the following link:

https://www.governmentjobs.com/careers/sunnyvale/jobs/5508793/control-systems-manager

Job Description Link:

https://www.governmentjobs.com/careers/sunnyvale/classspecs/1870509

City of Sunnyvale

Payroll Technician II

Regular Full-Time Employment Opportunity

The final filing date is November 4, 2026, at 5:00 PM or after receiving 100 qualified applicants, whichever is first. 

The City of Sunnyvale is hiring a regular full-time Payroll Technician II in the Finance Department! The Payroll Technician is part of a small team that processes payroll for the City, paying a complex and dynamic workforce that includes shift work, police and fire pay, and a variety of regular and seasonal employees. The candidate selected for this position will be one of the core payroll team members. The ideal candidate is someone who thrives in a fast-paced environment, delivers outstanding customer service, stays highly organized, and has a strong attention to detail. This position reports directly to the Principal Payroll Analyst.

Under supervision of the Principal Payroll Analyst, provides detailed and difficult technical payroll support in the preparation and processing of the City's biweekly payroll; and performs related work as required.

Minimum Qualifications

Education/Experience

The minimum qualifications for education and experience can be met in the following way:

Payroll Technician II 

Graduation from high school or tested equivalent, supplemented by college-level course work in accounting, economics, business or public administration; AND

Two years of technical financial support experience, with some payroll experience, which includes the use of automated financial systems.

To view the full Payroll Technician I/II job description, click here. 

A complete application consists of a City application and responses to the required supplemental questions.  The position opens on Wednesday, October 7, 2026 and the final filing date is Wednesday, November 4, 2026, at 5:00 pm.  Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. 

Salary:  $40.30 - $51.43 Hourly

For complete information regarding this current opportunity, please visit: Sunnyvale.ca.gov and click JOBS

To apply, click the following link:

https://www.governmentjobs.com/careers/sunnyvale/jobs/5509234/payroll-technician-ii

Job Description Link:

https://www.governmentjobs.com/careers/sunnyvale/classspecs/907541

POLICE ASSISTANT

Salary Range: $20.84 to $32.41/hour; non-benefitted position, DOE

DEFINITION

The Police Assistant is a civilian, non-sworn, uniformed position that is responsible for a variety of customer service-based interactions with the community. Duties include non-hazardous enforcement of municipal parking laws and regulations as well as clerical front counter tasks related to phone and walk-in contacts at the police department.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Lieutenant and Traffic Sergeant. Projects are assigned, and the person usually works with very little supervision. 

ESSENTIAL JOB FUNCTIONS/DUTIES

• Handle confidential administrative duties at the front desk. Greets telephone callers and visitors to department; screens and handles inquiries of a general or specific nature; takes messages.
• Takes information from the public regarding thefts, accidents, lost and found property, and other incidents that do not require the presence of a sworn law enforcement officer at the scene; completes standard police reports for review by staff supervisors or sworn supervisory staff.

• Perform a variety of research & staff work; prepare reports.
• Maintain records using computers and various filing systems.
• Coordinate Parking Permits for business employees.
• Enforces parking ordinances and the Town’s Abandoned Vehicle Abatement Program, issues parking citations; follows-up on complaints regarding abandoned or illegally parked vehicles; issues citations and arranges for the towing or other abatement measures. Receive and respond to complaints and reports of routine parking incidents from the public.
• Respond to public complaint of abandoned vehicles; document and schedule tows for abandoned vehicles; and ensures proper disposition of illegally parked vehicles; patrols city streets and issues citations on vehicles parked in an unlawful manner. Mark vehicles to detect abuse of timed areas.
• Operate computer equipment and two-way radio as related to employment.
• Directs traffic at crash, crime, and/or congestion scenes.
• Investigates and prepares reports on burglary, petty theft, lost and found property, missing persons, property damage, accidents, Town Ordinance violations, abandoned vehicles and other incidents.
• Assists with maintaining evidence and property in the Evidence Room. Coordinates receiving and cataloging evidence and found property, maintaining records of property movement, processing, and disposition.
• Assist with transporting, storing, photographing, releasing, or destroying property pursuant to state law and established procedures.
• As required testifies in court.
• Perform related duties as assigned.
• Perform duties within OSHA standards.
• Must be flexible with hours and available to work some evenings and occasional weekends.

QUALIFICATIONS

Knowledge: 

Microsoft Office: Excel, Word, and PowerPoint.

Ability to:     

Effectively communicate verbally and through written correspondence; understand and follow verbal and written instructions, prepare clear and accurate reports, work cooperatively with others contacted in the course of work, handle multiple work requests under pressure, read and interpret maps, type at a speed of no less than 40WPM and have excellent customer service skills. Operation of radio communication equipment is required. Must be able to lift up to 20 pounds and stand outdoors for extended periods while performing traffic control assignments. Required to wear safety equipment, including a vest, belt, and uniform.

EXPERIENCE AND EDUCATION

Experience: 

One (1) year of full-time (or the equivalent of full-time) experience involving substantial public contact, or the exchange of detailed verbal information, including interpreting/clarifying rules, regulations, policies, or procedures and handling complaints as a primary element of the work performed. Must be at least 18 years of age at the time of application.

Education:   

High school graduation or equivalent.

Licenses:      

California Driver's License, C.L.E.T.S. certification upon hire.

The City of Patterson is seeking a highly qualified Public Information Officer to plan, develop, implement, and facilitate the City's communication and media platforms.  The successful candidate will assist with the design, maintenance and update of the City's website; develop marketing materials and promotional campaigns; assist with the development and issuance of official City statements; and perform related duties as required and/or assigned.

THE POSITION

Firefighter Recruit - Emergency Medical Technician (EMT) is the entry-level fire suppression, prevention, and emergency response EMT position for the Alameda County Fire Department.  This classification exists solely for those EMT’s who are completing their initial fire department training in the Alameda County Fire Department Training Academy.

Upon successful completion of the training requirements, it is expected that incumbents promote to the class of Firefighter.  Incumbents will serve a combined probationary period of eighteen (18) months in the Firefighter Recruit - EMT and the Firefighter classifications.

For detailed information about the position, please review the job description by clicking the following link: Firefighter Recruit - EMT (#8137) or clicking the job announcement pdf below.

THE POSITION

Firefighter Recruit - Paramedic is the entry-level fire suppression, prevention and emergency response paramedic position for the Alameda County Fire Department. This classification exists solely for those paramedics who are completing their initial fire department training in the Alameda County Fire Department Training Academy.

Upon successful completion of the training requirements and obtainment of Alameda County Paramedic accreditation, it is expected that incumbents promote to the class of Firefighter. Incumbents will serve a combined probationary period of eighteen (18) months in the Firefighter Recruit Paramedic and the Firefighter classifications; by the completion of that combined probationary period, it is expected that incumbents be recognized as an Advanced Paramedic (Policy 2000) with Alameda County.

For more detailed information about the position, please review the job description by clicking the following link:  Firefighter Recruit - Paramedic (#8129) or clicking the job announcement pdf below.

The Senior Project Manager reports to the Director, Capital Program Delivery Infrastructure, and is responsible for developing, managing, and delivering of rail capital projects from capital planning, design, construction, and close out phases for the Peninsula Corridor Joint Powers Board (Caltrain).  

Essential Functions & Duties:

 

Develop and manage the scope, schedule, and budget of Caltrain capital projects ensuring alignment with organizational goals and project objectives. Provide full life-cycle leadership from project execution planning, design, procurement, construction, systems integration, commissioning, and final closeout.          Develop and maintain the project execution plan or/and project management plan PMP and support execution strategies to effective governance, risk mitigation, quality control and successful project delivery.   Manage and coordinate all resources necessary to deliver assigned projects, including cross function departments within Rail and external consultants, Resident Engineer, Construction Management Staff, contractors, third parties and regulatory agencies throughout the project  Ensure Safety First and Always Core Value is implemented through life cycle of project delivery. Work closely with the assigned project engineer(s) to ensure that all deliverables are compliant with Caltrain standards.  Acts as the Point of Contact with internal and external stakeholders for assigned projects. Manage coordination and communications with all involved parties, including other agencies, third parties and tenant railroads 

 

Preferred Qualifications:

California Professional Engineer (PE) license is preferred. Experience in Rail Transportation or Construction Management. Experience in Delivery Capital Project in an operating environment.  Possess strong written and verbal communication and presentation skills.  Possess a California driver's license with a safe driving record.

 

Minimum Qualifications:

Bachelor’s degree in engineering or construction management or equivalent  Minimally five years’ full-time experience in project management of Rail or Transit Capital Projects  Certified Project Manager Certificate 

Examples of Essential Duties:

Hold project meetings and represent assigned Caltrain projects at meetings, including monthly internal project reviews. Identify project delivery risks and develop risk mitigations and actions. Maintain and update project Risk Register. Perform the following project management duties; develop the scope of work, prepare and review cost estimates; monitor and produce status reports, schedules, and budgets; monitor work in progress; approve, negotiate, and execute, funding agreements and consultant contracts, authorizing contract payments per contract. Prepare staff reports and presentations for Management, the Board of Directors, and other stakeholders on assigned projects. Develop and maintain detail project staffing plans and project organization chart. Perform regular project budget, cost, schedule and funding reviews. Approval and issuance of project work directive and invoices. Develop and maintain project roles and responsivities matrix. Perform assessment of project delivery method. Be responsible for Project alternative study and Value Engineering effort. Negotiate, resolve or escalate project issues for timely resolution. Work collaboratively with key stakeholders to represent Caltrain for assigned projects.     Perform all job duties and responsibilities safely to protect oneself, fellow employees, and the public from injury or harm.  Promote safety awareness and follow safety procedures to reduce or eliminate accidents.  Perform other duties as assigned.

• Provide board and executive level reporting on project status, performance metrics and critical risks.
• Manage the Designer of Record and Construction Contractor to ensure delivery of the assigned projects.
• Oversee Project contract administration, change management and claim avoidance to protect Caltrain’s interest. 
• Investigate, negotiate, and resolve project issues. Identify the root cause of problems and present appropriate solutions. Escalate issues to the Delivery Directors accordingly to ensure timely resolutions.

Get an inside look at municipal engineering!

The part-time, temporary Clerical Assistant will work in the Engineering Division within the Public Works Department, providing clerical and administrative support for immediate program needs related to the Encroachment Permit processing cycle, as well as other support as needed within the Division. Typical duties may include:

• Receiving, reviewing, and processing encroachment and oversize load permit applications
• Entering and tracking permit information in the City’s permit tracking system (TRAKiT)
• Emailing invoices to Comcast for fees determined by engineering staff, copying Accounts Receivable, which handles billing and payment
• Issuing Comcast permits once Finance has confirmed payment has been received
• Issuing permits before payment to PG&E, San Jose Water, AT&T, and the West Valley and Cupertino Sanitation Districts, which Accounts Receivable bills monthly
• Routing applications to engineering staff and following up through approval
• Responding to questions from applicants, contractors, and utility companies by email
• Maintaining organized permit files and records
• Performing other related clerical duties as assigned

The clerical assistant will work up to 20 hours per week. The specific schedule will be determined based on the availability of the incumbent and Division needs.

This position also provides the opportunity for those interested in engineering to perform field observations and assist with pre-construction meetings alongside the City’s engineers. Although the work is clerical, it is excellent exposure for a college student majoring in civil engineering or a related field.