Date Posted: January 04, 2021
Classification: PERSONNEL COMMISSION SERVICES SPECIALIST
Open and Promotional recruitment
Work Schedule: 8 hours per day; 5 days per week (Monday – Friday); 12 months per year
Salary Range: Step A Step B Step C Step D Step E
(monthly) starting 6 mos 18 mos 30 mos 42 mos
$6,395 $6,714 $7,050 $7,403 $7,773
Benefits: Total Compensation Package: Placement on salary schedule. If a medical plan is selected, the employee will receive a contribution of $1,125.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance. The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis. If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance. A vision plan (VSP) is also available. Employees pay the worker contribution to the Public Employees Retirement System (PERS). This position is represented by: CSEA 887. Pursuant to CSEA 887 contract Article 4.1, the County Office shall deduct in accordance with the CSEA dues and fees schedule from the wages of all employees.
Current Vacancy: Personnel Commission Services
Supervisor: Dr. Karen White; Bargaining Unit: CSEA 887
101 Twin Dolphin Drive; Redwood City, CA 94065
Application Deadline: Wednesday, January 20, 2020 (application and supplemental application must be received online, or in the Personnel Commission Services Office by 4:00PM)
Job Summary: Under the direction of Executive Director, Personnel Commission Services, or assigned Administrator, perform a variety of complex technical and specialized personnel functions related to the recruitment, selection, classification and compensation of County Office classified personnel under Merit System guidelines; serve as a technical resource to County Office personnel, applicants and the public regarding personnel functions for classified employment; provide administrative support to the Executive Director or assigned Administrator and the Personnel Commission.
Essential Job Functions:
- Perform a variety of complex technical and specialized personnel functions related to the recruitment, selection, classification and compensation of classified personnel; resolves personnel related issues and concerns in an appropriate and timely manner
- Serve as a technical resource to County Office personnel, applicants and the public regarding personnel functions in classified employment; respond to inquiries and provide technical information concerning employment processes, policies, procedures, and Merit System Rules and Regulations and appropriate laws, rules and regulations
- Provide administrative support to the Executive Director or assigned Administrator; respond to inquiries and provide assistance to staff, and the public; schedule appointments; answers telephone calls and provide information and assistance to callers, visitors, staff and the public; schedules meetings, appointments, conferences, and travel
- Plan, develop and schedule recruitment strategies, processes and activities in response to position vacancies; work with administrators to establish time lines and develops testing activities; prepare and distribute position announcements and places advertisements in various media
- Collaborate with County Office managers for the purpose of developing and preparing pre-employment exams, providing technical oral interview questions, developing job postings, etc.
- Receive, screen and evaluate applications for minimum qualifications to determine eligibility; prepare and distribute acceptance and rejections notifications to applicants as appropriate
- Coordinate and schedule interview panels to determine eligibility of candidates as assigned; analyze and accept or reject job applicants according to requirements established within class specifications
- Review, construct and/or revise examinations including written, oral and performance tests; schedule and proctor written examinations; coordinate panelist selection; explain candidate requirements, rating sheets, and interview questions to panelists; notify candidates of test dates and interviews; scores and notify candidates of examination results and selection decisions; prepare, administer and maintain eligibility lists; develop and monitor the certification process
- Research information required to manage assignments including reviewing relevant policies and current practices for the purpose of developing new employment programs/services, ensuring compliance with legislative requirements, securing general information for planning and/or responding to requests
- Prepare, maintain and update a variety of records, reports, correspondence, files, special projects, and other related materials as assigned
- Prepare, assemble, and distribute agenda packets for monthly Personnel Commission meetings; attend meetings and serve as recording secretary in a prescribed manner; prepare and distribute minutes; maintain account of Personnel Commission activities; and assist in the preparation of the annual report
- Assist with salary surveys and classification and compensation reviews; prepare recommendations regarding job titles and salary placement; prepare and updates job descriptions as assigned
- Operate a variety of standard office equipment including computer, copier, scanner and assigned software, including updating department website
- Attend and participate in a variety of meetings and in-services as assigned; attend job fairs and other recruitment activities as assigned
- Communicate with personnel, outside agencies and the public to exchange information; coordinates activities and resolve issues or concerns
Qualifications: A combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification. Qualifications are:
EDUCATION: Associate degree in Human Resources or related field. A Bachelor degree in Human Resources Administration, Public Administration, Business Administration, Psychology, or a closely related field is desirable.
EXPERIENCE: Four (4) years of human resources experience involving recruitment and/or classification functions, preferably in a public human resources office.
Specialized Skills and Knowledge:
- Knowledge of human resources office functions, practices and procedures
- Knowledge of practices and procedures related to classified personnel
- Ability to resolve personnel-related issues and concerns with discretion and confidentiality
- Knowledge of principles, techniques, tools, procedures and terminology involved in the administration of employee examinations, recruitment, screening, selection and classification and compensation
- Ability to perform a variety of specialized duties in the examination, recruitment, screening, selection and classification and compensation
- Ability to distribute, screen and process employment applications and other personnel-related documents
- Knowledge of applicable laws, codes, rules, regulations, policies and procedures including Merit System rules, operations, policies, and objectives relating to human resources activities
- Ability to interpret, apply and explain laws, codes, rules, regulations, policies and procedures
- Ability to serve as a technical resource to employees regarding Merit System rules, personnel functions, activities and requirements
- Knowledge of County Office occupations and their requirements
- Ability to prepare announcements for job openings and place advertisements
- Knowledge of record-keeping and report preparation techniques
- Ability to establish and maintain manual and automated employee records and files
- Ability to compile and verify data and prepare reports
- Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
- Knowledge of organizational operations, policies and objectives
- Knowledge of modern office procedures and record-keeping techniques
- Knowledge of oral and written communication skills
- Ability to communicate effectively both orally and in writing
- Knowledge of interpersonal skills using tact, patience and courtesy
- Ability to establish and maintain cooperative and effective working relationships with others
- Knowledge of operation of a variety of office equipment including computer and assigned software
- Ability to operate standard office equipment including a computer and assigned software
- Ability to keyboard or input at an acceptable rate of speed
- Knowledge of technical aspects of field of specialty
- Ability to work independently with little direction
- Ability to meet schedules and time lines
- Ability to complete work with many interruptions
Physical Requirements: Applicants must possess the physical abilities outlined below with or without accommodation. San Mateo County Office of Education will consider reasonable accommodation requests.
- Hearing and speaking to exchange information in person and on the telephone
- Seeing to read a variety of materials
- Dexterity of hands and fingers to operate a computer keyboard
- Sitting or standing for extended periods of time
- Bending at the waist, kneeling, or crouching to file materials
Examination Process: The examination process for this classification will consist of:
- Supplemental questionnaire (required, submitted with application)
- A written examination (anticipated date- February 4, 2021)
- An oral board examination (anticipated date- February 18, 2021)
Responses to the Supplemental Questionnaire will be scored, and must be completed for the application to be considered.
Selection Procedures:
All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. APPLICATIONS COMPLETED IMPROPERLY MAY BE CAUSE FOR INELIGIBILITY, DISQUALIFICATION OR MAY LEAD TO LOWER SCORES. It is the sole responsibility of the applicant to ensure all attachments have been received by the analyst after submission and prior to the expiration of the deadline date and time. Applicants will not be contacted about missing documentation or attachments.
Applicants will only be contacted by email about this position during each phase of the recruitment; therefore, it is the applicant’s responsibility to ensure that their registered email address is accurate and kept up-to-date and to check spam filter and junk email for updates for this recruitment.
Applicants will need to pass each part of the examination process as outlined above to move forward through this recruitment.
Examination procedures subject to change as deemed necessary by the Executive Director, Personnel Commission Services.
Candidates who pass all of the examination processes are ranked on an eligibility list according to their score(s). Selection for positions will be made from among the top three ranks of candidates. The job eligibility list will be active for six (6) months unless it is abolished because of an insufficient number of available candidates.
Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List.
This position is located in Redwood City, California. Due to COVID-19, there are some protocols for safety and social distancing that have been established at the San Mateo County Office of Education. Therefore, you will be expected to work from this location.
Please also note that we are a public agency. If you are offered and accept this position, we will not cover any costs for relocation or reimbursement for travel expenses for employment.
Personnel Commission
101 Twin Dolphin Drive
Redwood City, CA 94065
650-802-5300
classifiedjobs@smcoe.org
https://www.smcoe.org/about/personnel-commission/
Proof of citizenship or legal status will be required upon offer of employment.
San Mateo County Office of Education provides equal employment opportunity to all qualified persons. The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.
