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The City of Campbell announces an employment opportunity for Human Resources Representative

Open Date: Tuesday, August 3, 2021

Close Date:  Friday, August 13, 2021

Salary: $7,046.00 - $8,559.20 per month/DOE

Human Resources Representative: Under general supervision, performs a variety of paraprofessional, technical and administrative support work in one or more specialized areas of Human Resources, including but not limited to:  recruitment and selection, classification and compensation, risk management, benefits, employee and labor relations, volunteer services functions, HRIS, training and organizational development; and performs related work as required.

Typical Duties: Coordinates the City’s benefit and wellness program, including coordinating and monitoring paperwork related to COBRA, DOT pull notice, CalPERS, and other programs; monitors, audits and processes employee compensation and benefit data; disseminates and maintains employment and benefit information; processes personnel transactions for employees from initial employment through separation and retirement; processes leave requests, sends correspondence, audits medical certification, tracks leave of absence and disability, coordinates return to work; coordinates general human resources training, including  new hire orientation, brown bag seminars, Health and Benefits Fair, retirement workshops, and exit interviews; recruits and places volunteers within City programs and maintains related records; plans and coordinates the volunteer recognition program; responds to and conducts surveys related to HR and labor relations issues; provides information to  employees and the public as appropriate regarding wages, benefits, personnel procedures, employment opportunities, and claims procedures; assists in coordinating City’s Workers’ Compensation program, including maintaining logs and records, filing and monitoring forms, compiling various statistics, and maintaining liaison with third party administrator; interprets Rules and Regulations, contracts, policies and procedures, and applies such interpretation in the performance of assigned responsibilities; monitors the employee performance evaluation process, tracking evaluation dates and sending out reminder notices, sending out and monitoring notices for salary increases; assists in maintaining personnel files and confidential records; performs routine administrative duties; verifies personnel action documents related to employee status changes, including new hires, salary changes, promotions, transfers, separations and inputs data into the HRIS system; proofreads and checks typed materials and reports for clerical and mathematical accuracy, completeness and for compliance with established standards and procedures; maintains the Human Resources web page on the City’s website; coordinates with Finance to maintain the City’s authorized positions report: assists in aspects of recruitment and selection including arranging for examinations, establishing testing schedules, securing test sites and materials, arranging for raters, placing advertisements, tracking applicant paperwork, scheduling interviews, preparing and processing oral board materials, screening employment applications, sending out notifications; assists in the development and revision of human resources documents, procedures, policies, and forms;  builds and maintains positive working relationships with the public, coworkers and other City employees using principles of exceptional customer service, honesty, respect and ethical behavior and performs other related duties as assigned.

Ability to: Perform detailed and complex paraprofessional work, including arithmetic and calculations with considerable independence; interpret and apply rules, laws and policies and procedures and effectively apply them; maintain confidentiality; function with a high degree of independence in performing job duties and exercise sound judgment in decision making; analyze situations quickly and objectively and determine proper course of action; organize, prioritized, and coordinate work activities; read, interpret, and apply pertinent rules, regulations, standards, and procedures.  Understand, interpret, and explain department policies and procedures:  gather and analyze data and maintain records; communicate effectively, both orally and in writing; and maintain effective working relationships with those contacted in the course of work; work independently and use good judgment when dealing with sensitive issues; operate standard office equipment, HRIS System, and learn and operate new programs as required; including a personal computer. On a continuous basis, sit at a desk for long periods of time.  Intermittently twist and reach office equipment; stand, bend, squat, kneel or twist while using keyboard to communicate through written means and enter/retrieve data from computer; and lift and/or carry weight of 10 pounds or less.

Knowledge of: Principles and practices of effective customer services; applicable federal, state, and local laws, codes and regulations related to areas of assignment; Human Resources practices and procedures; recruitment and testing methods and practices; principles of benefits administration; recordkeeping and record retention systems; operations and functions of City government and relevant laws and regulations affecting human resource administration; human resources information systems programs; classification and compensation plans, modern office procedures, methods and computer equipment; basic report preparation and English usage, spelling, grammar and punctuation; basic statistical  and mathematical methods.

Minimum Qualifications: Education and Experience: Equivalent to completion of an associate of arts degree in Human Resources, business administration or closely related field, plus three years progressively responsible experience in Human Resources or closely related function.  A Bachelor’s Degree in Human Resources Management, Business Administration or closely related field may be substituted for up to one year of the required experience.

Possession of: Valid California Driver's License.

Application Process: This recruitment will close Friday, August 13, 2021 at 5:00 p.m. City employment applications may be obtained from the City of Campbell Human Resources Division, 70 N. First Street, Campbell, CA 95008; the City’s website at www.cityofcampbell.com/hr or apply online through www.calopps.org.

Applications may not be emailed or faxed. Please do not substitute “see résumé” on the employment history section of the applications.  Résumés should be attached separately. A completed employment application must be received by the Human Resources Division by the closing date.  Applications that do not include responses to the supplemental questionnaire will be rejected.

Testing Process: Following initial screening of applications, those applicants with the most appropriate qualifications will be invited to continue in the selection process.

For questions regarding this recruitment, please call City of Campbell Human Resources at 408-866-2705 or email hr@cityofcampbell.com.

Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification and a Department of Justice (DOJ) fingerprint check. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.

Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Campbell is an Equal Opportunity Employer (EOE).

DESCRIPTION/RESPONSIBILITIES:
Position and Duties:
The Mass Care Executive Analyst (EA) position will work out of the City Manager’s Office of Emergency Management (OEM) located at 855 N. San Pedro Street, San José.  

This EA position responsibilities include, but are not limited to:
• Participates in the organization, administration, operations, and functions of the Office of Emergency Management (OEM)
• Work directly with Council Offices, City Departments and outside agencies to develop a City of San José Mass Care Plan
• Develop, implement, and manage a shelter inventory procedure for both City-owned and privately-owned locations
• Conduct periodic training for both City employees and outside agencies to ensure that the Mass Care Plan is implemented seamlessly during an emergency
• Confer with staff in various City departments on administrative matters and coordinates responses to questions and concerns for the City Manager
• Recommend and write procedures, oversee the implementation of program policies and procedures, provide training on program requirements and best practices and conduct continuous process evaluation and improvements
• Monitor and assist in the development of reports on how to implement state and federal guidance on emergency planning
• Assist in presentations and trainings on community preparedness, City preparedness activities, outreach and technical skills to operate in the Emergency Operation Center (EOC)
• Provide technical skills for identified tasks, such as EOC activities, communications systems, information technology systems, etc.
• Maintain administrative records, supplies, inventory control and tests of disaster equipment
• Perform other emergency management activities as needed
• This position responds to activations of the EOC

Core Competencies:
The ideal candidate will possess the following competencies, as demonstrated from past and current employment history:
• Job Expertise – Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
• Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.
• Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
• Teamwork and Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
• Analytical Thinking - Approaches a problem or situation by using a logical, systematic, sequential approach.
• Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
• Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.
• Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San José will NOT sponsor, represent, or sign any documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Helen Trinh by email at helen.trinh@sanjoseca.gov.

The Mass Care Executive Analyst position will be open until filled. Applicants are encouraged to apply as soon as possible as this recruitment may close at any time.

The first application review will be on Wednesday, August 11, 2021 at 8:00am PT. Please submit your application by 11:59 p.m. (PDT) on Tuesday, August 10, 2021 if you would like your application to be included in the first review.

Additional Information:
The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in the Executive Analyst classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

THE CITY

Located in the southern portion of world-famous, wine-growing Napa County, 35 miles northeast of San Francisco, American Canyon first developed following World War II and incorporated in 1992. American Canyon plays an important role in the Napa Valley wine industry with continuous growth in wine logistics, wine making, storage and distribution. 

American Canyon is also home to growing major food production industries, such as Coca Cola, Barry Callebaut Chocolate and Mezzetta.  With a current population of 20,500 in more than 6 square miles, the City plans for a population of 25,000 by 2025.

American Canyon residents take great pride in their community and highly value the outdoor spaces and trails, numerous parks and quality schools.  Residents and business owners feel very safe and enjoy their diverse and engaged community.  You and your family will feel safe at home in American Canyon.

THE POSITION

The City of American Canyon is creating a Maintenance Worker applicant list to perform a variety of maintenance and construction duties and operate Public Works equipment.  Initial hires and assignments are made to streets/storm drainage, parks, or water distribution/reclamation.  There is an immediate opening in streets/storm drainage. Maintenance Workers may be reassigned to any of the Divisions at any time based on the City’s needs or career development.  Employees will have opportunity to grow as Maintenance Workers and/or pursue additional certifications in Water Treatment or Wastewater Reclamation.

The ideal candidate will be a punctual, dedicated, hard-working team player with an understanding of the importance of safe work practices, the ability to provide manual labor as directed, and pride in a job well-done.

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

THE POSITION: The City of Campbell is currently recruiting for a School Crossing Guard position.

Be an important member of a successful team of individuals committed to the safety of school children in our community. School Crossing Guards work approximately 15-20 hours per week during the regular school year. School Crossing Guards are assigned to designated locations in the City of Campbell assisting elementary and junior high school students to safely cross the streets.

SALARY: $16.00-$23.00 Hourly

HOURS: 15-20 Hours per week

TYPICAL DUTIES: • Assist school children to safely cross streets • Report crimes, violations, accidents, or injuries • Assist the public

MINIMUM QUALIFICATIONS: • Must be at least 18 years of age • Must have ability to get transportation to different post locations in Campbell • Must not have any dangerous criminal convictions • Must be able to follow verbal and written instructions and procedures • Must be able to communicate clearly with city personnel, pedestrians and motorists • Must be able to work different shift hours, and all school year • Must be able to work outside in all types of weather conditions • Must have a sense of responsibility for the safety of children.

APPLICATION AND SELECTION PROCESS: Please complete a City of Campbell Employment Application or online through www.calopps.org. Applications are available at www.cityofcampbell.com/hr or in person at Human Resources 70 N. First Street, Campbell, CA 95008 (City Hall, Upper Level). Successful completion of a background investigation will be required prior to being hired. The City of Campbell will provide all safety equipment and uniforms. For more information about the Crossing Guard Program and details about this employment opportunity, call the City of Campbell HR Department at (408) 866-2705 or email: hr@campbellca.gov.

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation.

Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Campbell upon submittal of application. Documentation of the need for accommodation must accompany the request. AN EQUAL OPPORTUNITY EMPLOYER

Are you a motivated, energetic, and creative individual interested in working for an organization making a difference for the people in your community? Are you interested in joining an agency developing cutting edge affordable housing policies and programs? The award-winning Santa Clara County Housing Authority (SCCHA) is seeking talented individuals to join us in making a difference with the people in our community. As one of the largest providers of affordable housing in the Bay Area, and a designated Moving To Work (MTW) agency, SCCHA is an independent local government agency that administers the federal Housing Choice Voucher (Section 8) program for approximately 19,000 households and manages more than 2,600 units of affordable housing in Santa Clara County.

SCCHA was designated a MTW agency in 2008, a distinction granted to less than 1% of the nation’s housing authorities. Since then, we have been creating innovative ways to increase housing options and self-sufficiency for Santa Clara County’s low-income residents while streamlining the administration of our housing programs.

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WILDFIRE MITIGATION AND EMERGENCY

 PREPAREDNESS SPECIALIST

San Rafael Fire Department

Full-Time (37.5 hours per week)/Fixed-Term Position

$71,116 - $90,753 per year

($36.47 - $46.54 per hour)

  Limited Benefits Available

APPLICATION DEADLINE:    Applications will be reviewed on a weekly basis until position is filled

The City of San Rafael Fire Department is seeking to fill the position of Wildfire Mitigation and Emergency Preparedness Specialist.  Fixed-term appointments may be made for up to a three-year period. Continued appointment in this position is contingent upon funding and job performance.  This is an “at will” position.  This position has limited benefits available. 

Under supervision, the Wildfire Mitigation and Emergency Preparedness Specialist will support the implementation of the San Rafael Wildfire Prevention and Protection Plan and Marin Wildfire Prevention Authority (MWPA) goals; work to improve community disaster preparedness through outreach, education, and engagement; support the San Rafael Community Emergency Response Team (CERT) program; support Firewise communities, and Neighborhood Response Groups (NRG’s); support Emergency Operation Center (EOC) functions); and augment designated fire prevention and emergency management staff on strategic projects and programs.       

Essential Duties and Responsibilities:

• Draft policies and procedures, plans, and ordinances related to wildfire prevention and emergency services.
• Deliver training and provide subject matter expertise on fuel reduction measures in alignment with environmentally sound/safe practices and existing ordinances.
• Represent the department through collaboration with multiple community-based organizations, partner agencies and varied stakeholders involving emergency and non-emergency settings.
• Support and coordinate San Rafael CERT and San Rafael-hosted CERT trainings.
• Support emergency alerting and notifications, including educational endeavors and outreach, and database management.
• Support, coordinate, and conduct disaster preparedness and mitigation through public outreach and training opportunities.
• Support the development and implementation of Emergency Operation Plans, including evacuation planning and continuity of operation plans. 
• Support the implementation of the Wildfire Prevention and Protective Action Plan.
• Other duties as assigned.

Knowledge of:

• Emergency, environmental and fire hazard prevention; principles and practices of emergency management, including hazard identification, mitigation and disaster preparedness; urban interface education/training,
• California Standardized Emergency Management System (SEMS), Incident Command System (ICS) and the National Incident Management System (NIMS); Emergency Operations Center (EOC) structure and operating procedures; emergency operations communications systems.
• State and Federal damage reporting and reimbursement procedures; accounting, budgeting, and contract principles and methods; principles and practices of program coordination, development, administration and evaluation.
• Injury and illness prevention practices (IIPP) as well as pertinent federal, state and local laws, codes and regulations.
• Preparing and presenting public information; teaching; and public speaking.

Ability To:

• Prepare and present detailed plans and procedures; develop and present training programs for staff and the public.
• Interpret and apply federal, state and local laws, rules and regulations.
• Learn and retain local geography and resources as they relate to emergency management planning and operations; stay abreast of emergency management requirements and standards as well as analyze and evaluate new program techniques.
• Prepare clear and concise reports; express ideas and communicate clearly and concisely, both orally and in writing; coordinate, train, oversee and evaluate staff and volunteers.
• Logically and creatively utilize a variety of analytical techniques to solve complex emergency management challenges.
• Participate in the development and administration of department goals, objectives, procedures and budgets; work cooperatively with the public and emergency response agencies.
• Identify and analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; research, analyze and evaluate new service delivery methods and techniques.

Minimum Qualifications Desired:  Possession of one or more of the following is desirable:

1. A background in customer service or public service
2. Completion of CA State Fire Marshal 1A, 1B, 1C, 1D, 2B, & 2C courses
3. ICC Certification Fire 77, CA, CF, & CP

• Bachelor’s degree from an accredited college or university with major coursework in emergency management, fire management, public administration, or a related field, AND/OR
• Three (3) years of technical-level experience in an organization performing emergency management, disaster planning, and/or response, which has provided knowledge of emergency management concepts, terminology and basic procedures, OR
• An equivalent combination of education and experience sufficient to successfully perform the duties and responsibilities of the position.
• Must possess and maintain a valid California driver’s license, with a satisfactory driving record.

Interview Process:  The most qualified applicants will be invited to interview.    

Application and Selection Process:  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include any or all of the following:  application appraisal and oral board interview examination.  NOTE:  Prior to appointment, candidate must pass a background check/fingerprinting, and DMV check.  To file an application on-line go to www.calopps.org.  Select “Member Agencies”.  Select “Northern Bay Area”.  Select “San Rafael”.

Follow this link to apply for this position:  https://www.calopps.org/san-rafael/job-20106683 

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the oral board date.

APPLICATION DEADLINE:   Apply by Friday, April 30, 2021 for first consideration

THE POSITION:

The Library and Recreation Department (Recreation Division) is seeking a full-time Program Coordinator.  The Program Coordinator performs planning, coordination, and supervision of recreation programs, events and activities, including planning, scheduling and implementing recreational activities in a specific program area; recruits, coordinates and supervises the activities of regular, temporary and volunteer staff; prepares program budgets and monitors expenditures; administers the rental, scheduling, use and maintenance of major recreation facilities; and performs related work as required.  The Program Coordinator is expected to exercise judgment and initiative in their management of an assigned center or specialized program which include youth programs, aquatics, sports, and seniors.  Program Coordinators are assigned to one or more of the above divisions in the Community Services Department.  The basic job duties of a Program Coordinator are similar in nature yet vary according to the assigned division.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties are illustrative and not all inclusive and may vary with individual assignment.)   

• Provides direction to and supervises regular, temporary and volunteer staff, including selecting, monitoring, training, scheduling and determining workloads; assists with hiring, disciplinary and evaluation processes.
• Assists in the development, recommendation and implementation of goals, objectives, policies, procedures and work standards for the assigned department division(s).
• Participates in the preparation and administration of an assigned recreation center or specialized recreation program budget.
• Plans, evaluates and coordinates programs, classes, athletic activities and special events, including scheduling facilities, ensuring facilities are set up, scheduling trips and hiring coaches.
• Monitors the day-to-day operations of programs and events, including making site visits, handling and resolving complaints not requiring the attention of a supervisor and ensuring that programs and events have required materials and supplies.
• Formulates and organizes program plans and schedules for seasonal and year-round activities such as athletic leagues, aquatics programs, special events and day and summer camps.
• Acts as liaison and representative with a variety of advisory boards, commissions, community groups, law enforcement agencies, schools and councils.
• Creates program flyers, brochures, catalogs and newsletters, including determining content, layout, materials and distribution methods; prepares activity and operating reports.
• Enforces safety and operating procedures and provides for maintenance needs including compliance with health and safety codes and building codes.
• Books facility rentals for customers; attends to facility users needs, including permits and equipment; prints weekly event schedule and ensures that all setups are done, manages facility budget, including maintenance and supplies.
• Performs other duties of a similar nature or level.

• Good customer service techniques.
• Principles and techniques of directing group, social and recreational activities.
• Principles and practices of managing recreational programs for community parks, community centers, youth and senior centers, aquatic centers and/or athletic facilities.
• Recreation site management, including operations and maintenance.
• Techniques of effective supervision; and
• Financial record keeping practices as applied to recreation programs.

• Coordinating and scheduling the work of temporary and volunteer staff.
• Coordinating and scheduling programs, events, and activities.
• Inventorying and ordering supplies, equipment and materials.
• Interpreting and enforcing policies and procedures.
• Maintaining files and monitoring and tracking fees and payments.
• Developing interpersonal relationships with a variety of users and sponsors.
• Using computers and related software.
• Communication to interact effectively with co-workers, supervisors, subordinates, volunteers, and the general public sufficient to convey information and to receive work direction.

EDUCATION and/or EXPERIENCE: 

• Equivalent to graduation from a four-year college or university with major coursework in recreation administration, physical education, leisure services or a related field AND
• Two (2) years full-time or its equivalent experience; OR
• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job listed above.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Must possess and maintain a valid California Class C driver’s license and have a satisfactory driving record..

Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within and away from the City, and have availability to work off-hours shifts or events as required; strength to lift and carry materials weighing to 40 pounds; mobility lead groups in activities involving steep or rough terrain; ability to work outdoors in a variety of weather and temperature conditions; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly exposed to video display.  The employee is frequently exposed to outdoor weather conditions and frequently works in evenings or weekends and inside environmental conditions.  The employee is occasionally exposed to moving mechanical parts and occasionally works with use of a personal vehicle.  The noise level in the work environment is usually loud.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include any or all of the following:  Application appraisal, oral board examination, and written examination.  The passing point for the oral and/or written examination final score will be 70%.  Prior to appointment, candidate must pass a background check, DMV check, pre-employment physical/drug screen, and fingerprinting.  To file an application, go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  For more information on the City of San Rafael, go to www.cityofsanrafael.org.  Follow this link to submit your application: https://www.calopps.org/san-rafael/job-20105349 

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at 415-485-3474 no later than seven (7) calendar days before the test date.