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DESCRIPTION/RESPONSIBILITIES:
• Pursuant to the City’s Covid 19 Mandatory Vaccination and Testing Policy, the City of San Jose is requiring all new hires to provide proof of Covid-19 vaccination as a condition of employment absent a documented medical and/or religious exemption.  
• Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.
• The San Jose Police Department is currently recruiting for a School Safety Supervisor position.  The School Safety Supervisor will be part of the San Jose Police Department's Support Services Division, School Safety & Education Unit. The School Safety and Education Unit provides administrative support and staffing for the Adult Crossing Guard Program for the City of San Jose. Additionally, the Unit coordinates the training and supervision of Student Safety Patrols at elementary schools located throughout the City. The unit comprises of 1 Captain, 1 Program Manager, 4 School Safety Supervisors and nearly 300 School Crossing Guards.  The work schedule for this position is a 4/10 schedule (10 hour work days/ 4 days a week).

The duties of this position include (but are not limited to) the following:
• Supervises School Crossing Guards; including recruitment, interview of prospective candidates, training, scheduling, and discipline.
• Administers, schedules, and coordinates the activities of the school crossing guard program, including maintenance of timesheets, mileage forms, performance evaluations, within an assigned geographical area.
• Develops school safety patrol programs; conducts training in safety and advises on current state requirements.
• Designs, prepares, or obtains teaching materials including films, videos, brochures, and testing materials for educational programs in pedestrian safety, bicycle safety, personal safety, and prevention of child sexual assault.
• Works with Police Training and Traffic Operations to develop audio-visual instructional materials including slide and video presentations.
• Prepares and gives presentations to student, parent, and teacher groups in and monitors program effectiveness.
• Prepares and submits timecards for Crossing Guards.
• Observes and reports on unsafe physical conditions of streets, roads, signs, crosswalks, and sidewalks. Makes recommendations on adjustments to matters related to the safety of student pedestrian safety.
• Organizes and directs special events for school-age children.
• May perform duties of a School Crossing Guard on a relief basis, as required.
• Maintains personnel files for School Crossing Guards.
• This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Selection Process
• The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.
• You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response.
• Please describe your Supervisory experience. Indicate years of supervisory experience, your main role as a supervisor, the number of employees and type of employees you supervised.
• Please describe your experience coordinating and scheduling of assignments, and in the preparation and presentation of information to large groups.
• Please describe your proficiency with MS Office (Word, Excel, PowerPoint, and Outlook) and your experience using these applications.
• Please indicate the language(s) other than English you speak fluently.
• Please describe your experience handling multiple assignments and meeting deadlines. Please provide some examples of projects/tasks you have worked on and the techniques you have used to produce quality, error free work in a timely manner.
• Please provide an example of a difficult situation you have worked through. Would you have done anything differently?
• Please describe your experience working with the public in a public setting.
• You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.
• If you have questions about the duties of these positions, please contact Michelle Barte at michelle.barte@sanjoseca.gov  

If you have questions about the selection or hiring processes, please contact Rose Lara at rose.lara@sanjoseca.gov

The City of Sunnyvale is recruiting for energetic, creative, and passionate Recreation Services Coordinators.  The Library and Recreation Services Department inspires a healthy community by fostering lifelong learning and play through progressive services and programs for all.
 
Join a team that works in a fast-paced and diverse community as we work towards building a fun, inclusive and engaged community. If you are seeking to provide services that are inclusive, compassionate, creative and are a curious, dedicated individual then you are an ideal candidate for this position.
Recreation Services Coordinators are responsible for development and implementation of dynamic recreation programs that support the Library and Recreation Services Department's Mission Statement. Based on qualifications, fit and applicant's interest, successful candidates will be placed in one of the following service delivery units: Visual and Performing Arts; Marketing and Special Events; Sports, Aquatics and Facilities; and Youth and Teens. The minimum A Bachelor's degree from an accredited college or university in recreation/leisure, arts administration, hospitality management, human services, public administration, business administration or a related field; and Three years of experience in recreation programs or other community-based services.

A complete application packet consists of a city application and responses to the required supplemental questions. The position opens on Tuesday, September 21, 2021 and final filing date is Tuesday, October 12, 2021 at 5:00 pm or after receiving 100 qualified and completed applications, whichever is first. For complete information regarding this opportunity, please visit: https://sunnyvale.ca.gov and click at City jobs.

Salary: $86,403.20 - $110,281.60 Annually

The City of Sunnyvale is recruiting for the position of Animal Control Officer. The Animal Control Unit is part of the Sunnyvale Department of Public Safety (DPS). Being fully integrated in DPS allows Animal Control Officers unique access to resources to work safely and efficiently with access to additional databases and resources such as address, animal, and criminal history. Assistance from Crime Scene Investigators and the Division of Investigations and Community Services, as well as additional DPS equipment can be involved when appropriate.  Under general supervision of a Senior Community Services Officer, performs a wide range of field and office duties in support of the care and control of domestic and non-domestic animals, the investigation of cruelty, neglect and dangerous animals, and the enforcement of codes, ordinances and regulations pertaining to animals; and performs related work as required.

This position requires an Associate's degree or 60 semester units or 90 quarter units from an accredited college or university with coursework in criminal justice, emergency management, public administration or a related field;

AND Two years of experience working for a public or private agency performing duties, interpreting laws, or enforcing codes related to the care and control of animals.  To apply please visit: Sunnyvale.ca.gov and click on JOBS.

The City of Sunnyvale provides an excellent benefits package. A complete application consists of a City application and responses to the required supplemental questions.  The final filing date is Tuesday, October 19, 2021 by 5:00 pm.  For complete information regarding this current opportunity, please visit:  www.Sunnyvale.ca.gov 

Salary $37.30 - $47.61 Hourly

Payroll Administrator

  $6,320 - $7,682 per month

Plus excellent benefits

APPLICATION DEADLINE:  Apply by Tuesday, October 5, 2021 at 5:00 pm

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment.  San Rafael (population 59,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $100 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.”  City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

THE POSITION:

The City of San Rafael Finance Department is seeking a full-time Payroll Administrator.  Under general supervision, this position performs a variety of complex and specialized payroll and accounting duties related to the processing of the City’s payroll and the maintenance of the payroll system; reviews and reconciles a variety of payroll reports including payroll taxes, benefit reports, quarterly taxes, and MCERA retirement contributions; ensures all local, state, and federal rules and regulations are followed; assists with the coordination, preparation, and analysis of the City-wide payroll budget; trains staff on payroll processes, procedures, and reports; assists with a variety of special projects; evaluates payroll processes and procedures and makes recommendations for improvement; interacts with employees regarding questions and concerns regarding payroll issues; maintains up-to-date knowledge of a variety of payroll related requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES (meant to be representative, not exhaustive):

• Maintains the payroll system and employee pay records; posts and distributes time and attendance records; reviews, audits and corrects time sheets; prepares paychecks; prepares and files required reporting documents in an accurate and timely manner including but not limited to quarterly reports, and annual reporting of W2’s.
• Demonstrates a full understanding of applicable wage policies, procedures and work methods associated with assigned duties; maintains current knowledge of City, state, and federal legislation affecting payroll; understands and follows applicable provisions of MOU’s.
• Reviews timesheets for completeness and accuracy; prepares pay records for posting to the general ledger; reconciles payroll records to the general ledger; researches and resolves payroll related general ledger issues; prepares payroll journal vouchers; prepares a variety of routine and special reports as necessary; audits and reconciles payroll deductions and earnings registers for reasonableness.
• Process withholdings, deductions, wage garnishments, or other special payroll actions and changes affecting net wages such as exemptions, and insurance coverage; submits MCERA retirement reports each payroll; prepares payroll tax deposits; completes, verifies, and processes forms and documentation for administration of benefits such as pension plans, unemployment and medical insurance; reconciles payroll deductions withheld form employees to actual cost, including union dues and deferred compensation.
• Assists with the coordination, preparation, and analysis of the City-wide payroll budget, including final and mid-year computations.
• Exercises extreme sensitivity to the issues of confidentiality of employee/employer data and maintains absolute confidentiality of personal data.
• Runs computer programs to produce payroll reports; posts and maintains payroll related employee data in a timely and accurate manner.
• Integrates various payments from State Disability Insurance, Worker’s Compensation, and Paid Family Leave into employees’ pay and monitors leave levels.
• Prepares, reconciles and submits payments to providers for employee benefits and deductions.
• Trains staff on payroll processes, procedures, and reports; develops and maintains Payroll Procedure Manual; provides information and instruction to personnel regarding procedures and methods involved in processing payroll.
• Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications to the payroll system; tests system upgrades and fixes; verifies results for accuracy; prepares various reports on operations and activities.
• Interprets and implements personnel rules, Memoranda of Understandings, federal and state regulations, changes to reporting; assists with the analysis of the feasibility and technical implications of labor agreement changes and makes recommendations; assists with labor negotiations by providing a variety of data and information; provides suggestions for Memorandum of Understanding language related to payroll and benefits; explains rules and regulations regarding payroll.
• Identifies and resolves problems and inconsistencies relative to the maintenance of payroll accounting controls; reviews wages computed and works with Human Resources to correct errors to ensure accuracy of payroll; computes any corrections or retroactive pays; prepares manual checks when necessary; makes wage adjustments.
• Assists employees, benefit vendors, auditors and outside agencies with payroll questions and requests; works with management to address any legalities and payments regarding compensation concerns such as judgments, arbitrations, and/or court rulings; assists employees in the completion of payroll related forms; researches changes to wage and hour ordinances and recommends modifications to the payroll system for compliance purposes.
• Performs related duties as assigned.

• Principles and practices of municipal payroll processing, administration, and records maintenance.
• Experience reading, reviewing, and interpreting City policies, procedures, and MOU’s.
• Pertinent laws, rules, and regulations governing areas of responsibility including, but not limited to FLSA, employee leaves and benefits plans, Federal W-2 and Quarterly Tax reporting, ACA reporting, and MCERA reporting and procedures.
• Laws, rules and regulations regarding the confidentiality of payroll related records.
• Experience with interpretation and implementation of FLSA concepts, particularly related to public safety.
• Research and report preparation techniques related to a wide variety of payroll programs and projects.
• Bookkeeping and accounting principles; methods and techniques of automated record keeping and report generation.
• Business arithmetic, basic statistics and statistical methods, basic accounting.
• English usage, spelling, grammar and punctuation.
• Office practices and technology including personal computer hardware and software typically found in a modern office.

• Understand federal, state and local laws and regulations applicable to human resources administration, finance, and payroll processing.
• Prepare, maintain, process, and reconcile a complex municipal payroll.
• Maintain payroll records, reports, and files.
• Train staff on payroll processes, procedures, and reports.
• Know and understand all aspects of the job; analyze work papers, reports, and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• Conduct research, prepare, and analyze data and statistics related to assignment, and prepare a variety of reports.
• Safeguard and maintain the confidentiality of records.
• Verify, reconcile, and balance a variety of records and information.
• Interpret, explain, and apply applicable laws, codes, and regulations governing payroll administration.
• Assist in implementing various policies and procedures.
• Understand and carry out both oral and written instructions.
• Organize work and set priorities for a variety of projects and tasks in an effective, efficient, and accurate manner while ensuring all deadlines are met.
• Process payroll and prepare related reports, spreadsheets, and documentation.
• Understand the provisions of the City’s various Memoranda of Understandings and ensure compliance.
• Collect data and conduct basic research and analysis.
• Compile and maintain confidential and complex reports and files.
• Communicate clearly and concisely; respond appropriately and effectively to the needs of internal and external customers.
• Prepare and present clear, concise, and logical written and oral reports.
• Use computer technology and applications in the performance of daily activities.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Coordinate activities with other City departments and agencies as required.
• Meet the physical requirements necessary to perform the assigned duties safely and effectively.
• Operate a variety of power tools and equipment.

LANGUAGE/MATHEMATICAL/REASONING SKILLS:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as percentages, ratios and proportions to practical situations.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

EDUCATION AND EXPERIENCE:

Any combination of education and experience that would provide the required knowledge, skill and ability outlined above is qualifying.  A typical way to obtain such knowledge, skill and ability is:

• Associate’s degree or equivalent from an accredited college in business, accounting, finance, or related field.
• Five (5) years of increasingly responsible, professional level experience in payroll processing, preferably in the public sector.
• One (1) year of experience providing technical and functional direction over personnel processing/ payroll is highly desirable.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to walk.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT:

While performing the duties of this job, the employee is regularly exposed to video display and regularly works in inside environmental conditions.  The noise level in the work environment is usually quiet.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include any or all of the following:  Application appraisal, oral board examination, and written examination.  The passing point for the oral and/or written examination final score will be 70%.  Prior to appointment, candidate must pass a background check, DMV check, pre-employment physical/drug screen, fingerprinting, and credit check.  To file an application, go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  For more information on the City of San Rafael, go to www.cityofsanrafael.org.  Follow this link to submit your application:  https://www.calopps.org/san-rafael/job-20165631 

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at 415-485-3474 no later than seven (7) calendar days before the test date.

• Upon successful completion of the Public Safety Officer Academy Attendee/Graduate requirements, incumbents promote to Public Safety Officer I ($117,913 - $136,499).
• Upon successful completion of all phases of training, members of the Public Safety Officer I classification promote to Public Safety Officer II ($124,775 - $155,457 annually).
• This position has an excellent benefit package, including 2.7% at 57 retirement plan.

Under immediate supervision of a Public Safety Lieutenant or Captain, either currently attends the California POST Basic Academy and is learning to perform a wide range of public safety work involving the protection of life and property including law enforcement, crime prevention, fire suppression, rescue, and basic life support activities; or has graduated from the California POST Basic Academy within the last 12 months; and performs related work as required.

DISTINGUISHING CHARACTERISTICS 

The position of Public Safety Officer Academy Attendee/Graduate is the training level classification for general police and fire work for those incumbents not affiliated with an agency and currently enrolled in a police academy. Incumbents are not sworn personnel and are generally in this classification until successful completion of the police academy. Assignment to this classification is temporary. If incumbents do not successfully complete a police academy, they will be terminated.  Incumbents hired after the graduation from the California POST Basic Academy are not sworn personnel and are generally in this classification until they are promoted to Public Safety Officer I.

Public Safety Officer Academy Attendee/Graduate is distinguished from the higher-level Public Safety Officer I in that the latter is a sworn position where incumbents continue training for both police and fire duties. Incumbents must successfully complete the police academy prior to being promoted to the classification of Public Safety Officer I.

Pursuant to the City’s Covid 19 Mandatory Vaccination and Testing Policy, the City of San Jose is requiring all new hires to provide proof of Covid-19 vaccination as a condition of employment absent a documented medical and/or religious exemption.  

Please note, applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers. 

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Analyst classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. Depending upon qualifications, the successful candidate may be hired at either the Analyst I or the Analyst II level. The salary ranges are as follows:

Analyst I          $73,528 - $89,398
Analyst II         $80,246 - $97,531  

Public Works Department is currently recruiting an Human Resources Recruitment Analyst to assist in recruitment activities and other HR related activities. As part of the Administrative Services Division, this position will facilitate recruitment efforts and other departmental human resources functions. The ideal candidate is someone with previous employee services/human resources experience. Attention to detail and a strong customer service perspective are critical. The Human Resources Analyst reports to the Senior Analyst.

Responsibilities include but are not limited to:

• Serve as a liaison for central Human Resources Recruiters (Business Partners) and Department Hiring Managers to ensure recruitment processes are followed to fill vacancies efficiently
•                
• Work directly with hiring managers to assess vacancies, create job announcements, review applications, coordinate interviews, conduct reference checks, and complete the hiring process
•                
• Recruit interns at job fairs and careers events
•                
• May conduct and coordinate department orientation, formal and informal training to nearly every level of department staff. Commonly includes assisting staff in understanding reports and/or other general policies and procedures and how it applies to specific programs and staff.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.
 

The City of Campbell announces an employment opportunity for Police Records Specialist

Open Date: Monday, September 20, 2021 

Close Date: Friday, October 1, 2021 at 5:00 p.m.

Salary: $5,969.60 - $7,255.73 per month

The Position: Under general supervision, to perform complex specialized recordkeeping and tasks related to police function by using automated and manual systems, requiring a thorough knowledge of departmental procedures, the criminal justice system and the frequent use of independent judgment; and to do related work as required.

Typical Duties: Receives complaints and answers questions at public lobby counter; receives written and telephone requests from the public and criminal justice agencies; prepares correspondence, reports and documents; prepares monthly and annual reports; files reports, case records, and other material; processes traffic citations and accident reports; may be required to assist in the transportation and care of same sex suspects and prisoners; performs body searches, assists in transportation and care of juveniles; receives routine and emergency calls for service; prepares complaints; appears in court to testify; fingerprints suspects and registrants; processes warrants of arrest; takes bail; and schedules court dates; scans and maintains records. May retrieve evidence or move evidence from temporary to permanent storage, as needed. Learn statutes governing confidentiality of police records and liability involved; process Public Records Act requests; use interpersonal skills in dealing with the public, irate persons and emergency situations.

Ability to: Work in a high volume office, often handling multiple requests simultaneously while maintaining attention to detail; learn police terminology; meet the public with courtesy and tact; establish and maintain cooperative working relationships; understand and carry out complex verbal and written directions with minimal supervision; assume responsibility for performing assigned duties with a minimum of supervision; hear and speak accurately and distinctly; accurately input a variety of material on a computer keyboard at a rate that satisfies the needs of the department; learn procedures required for using personal computer word processing and database applications, assist in training new personnel; respond to callback; pass a comprehensive background check; work any assigned or rotating shift, including day, night or a variation, including weekends and holidays; must be able to maintain physical condition necessary for sitting, walking, and standing for extended periods of time; some stooping, crawling, crouching, and climbing; use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; maintain concentration and the capability to make sound decisions; maintain effective audio/visual discrimination and perception to the degree necessary for the successful completion of assigned duties.

Knowledge of: Correct English usage, spelling, punctuation and grammar; word processing, e-mail, spreadsheet and data base software; appropriate telephone etiquette and customer service skills; standard office procedures and methods, including filing and the operation of common office equipment.

Minimum Qualifications:

Education and Experience: Equivalent to graduation from high school and two years of increasingly responsible clerical experience involving public contact responsibilities. Public Sector experience is desirable.

Possession of: Valid California Driver's License.

Application Process: A completed employment application, supplemental questionnaire and typing certificate must be received by the Human Resources Department no later than Friday, October 1, 2021 at 5 p.m.  City employment applications may be obtained by visiting the City’s website at City employment applications may be obtained by visiting the City’s website  at https://www.ci.campbell.ca.us or www.calopps.org. Postmarks, emails and faxes will not be accepted. Please do not substitute “see résumé” on the employment history section of the application.

Postmarks, emails and faxes will not be accepted. Please do not substitute “see résumé” on the employment history section of the application. 

A typing certificate certifying a minimum of 35 wpm dated within one year of the application date must be submitted along with the City application. Online typing certificates will not be accepted.  If you do not have a typing certificate, please schedule an appointment at a vocational school or staffing agency.  Express Employment in San Jose offers typing certification tests.  Please call (408)378-2700.

Testing Process: Applicants meeting the employment standards as stated may be invited to continue in the selection process.  Candidates being considered for appointment will be subject to a background investigation.

For questions regarding this recruitment, please call City of Campbell Human Resources at 408-866-2122 or email HR@campbellca.gov

Information contained in this announcement is subject to change and does not constitute an expressed or implied contract. The Human Resources Office will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise the Human Resources Office of such special needs at the time of application.

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, color, religion, sex, national origin, disability, age, sexual orientation, marital status, or medical condition.

The Department of Human Resources is implementing a new Human Resources Information System (HRIS).  Become a part of this hard working team of energetic and dedicated employees to transform the use of technology in our Department. 

We are currently recruiting for the position of Human Resources Analyst - Employee Benefits (HRIS). Under general direction, this position is responsible for the administration of the HRIS; performs difficult and responsible professional level human resources benefits work; develops, plans, implements and administers assigned program responsibilities; conducts research, analysis, and preparation of reports; and performs other related duties as assigned.

The City of Sunnyvale provides an excellent benefits package, including 4% City-paid Employee CalPERS contribution and the 2% at 60 retirement plan for Classic employees. A complete application packet consists of a City employment application and responses to the required supplemental questions. The recruitment closes on September 30, 2021 at 5:00 pm.  For complete information regarding this opportunity and to apply, please visit: Sunnyvale.ca.gov, click on City Jobs.

Salary: $92,591 - $118,173 Annually; plus a 3.5% confidential premium

The minimum qualifications for education and experience can be met in the following way:

A Bachelor's degree from an accredited college or university in personnel administration, business, public administration or a related field, and two years of technical or professional level human resources experience.

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle and natural environment.  San Rafael (population 59,000) is a full-service city with a City Council/City Manager form of government with 12 departments, more than 400 employees, and an annual budget of $100 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael”. City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

THE POSITION: Under the direction of the Human Resources Director or other higher level HR staff, the Human Resources Analyst I/II performs professional human resources administrative and analytical assignments in a variety of program areas, including: recruitment and selection, classification and compensation, benefit administration, employee development and training, leaves, workers’ compensation, policy and procedure development; delivers human resources services to internal and external customers; and provides staff support in the administration and implementation of City Human Resources programs and policies, as assigned. Incumbents may be assigned to either a specific or a generalist assignment with responsibility for dealing with a wide array of analytical staff assignments. Incumbents are expected to be capable of performing a variety of Human Resources related management analysis techniques and procedures.

Human Resources Analyst I

$6,505 - $7,906/Monthly 

This is the entry level class in the Human Resources Analyst series. Positions in this class typically have little or no directly related work experience and work under general supervision while learning job tasks.

Human Resources Analyst II

$7,154 - $8,696/Monthly 

This is the full journey level class in the Human Resources Analyst series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.

This position closes: Friday, October 15, 2021 - 5:00 pm 

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Analyze, interpret, research and compile information for the revision and maintenance of the City’s classification plan and allocation of positions; monitor and maintain allocation schedules and salary schedules.
• Provide advice, interpretation and counsel to managers, supervisors and employees on Human Resources policies and procedures and assure compliance with governing Council policies, legislation, and Memoranda of Understanding (MOUs)
• Supervise the design and implementation of recruitment activities to obtain qualified candidates, including the creation of recruitment timelines, advertisement sources and selection process including application review, supplemental questionnaire development, and test administration; receive, research and respond to candidate appeals.
• Supervise the processing and maintenance of a comprehensive benefit plan including health, dental and life insurance, long term disability, flexible spending, and other benefits including protective leave; administer the City’s open enrollment process.
• Advise employees on matters related to employment, promotion, retirement, benefits, and classification and compensation.
• Oversee payroll input and leave activities, ensuring appropriate usage of leave hours in accordance with MOU’s and Personnel Rules and Regulations.
• Prepare a variety of administrative and technical reports and correspondence including correspondence to Department Directors.
• Provide technical support in the maintenance, implementation and use of the City’s HRIS system and performance evaluation system; analyze and develop forms and procedures associated with computer applications; oversee the department’s intranet and internet pages.
• Participate in and lead special projects; participate in the selection of consultants and vendors; review and approve the work of consultants and vendors.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
• Assist with the development and maintenance of City policies and procedures; represent the department to outside professional organizations; participate on cross functional teams.
• Complete internal and external compensation and benefit studies.

MINIMUM QUALIFICATIONS

Human Resources Analyst I:

Knowledge of:

• General principles and practices of human resources administration and organization management.
• Practices, methods and procedures utilized in recruitment and selection.
• Pertinent federal, state, and local laws, codes and regulations.
• Elementary statistics.
• Modern office equipment and procedures including use of a variety of software applications.
• English usage, spelling, grammar and punctuation.

Ability to:

• Learn to perform a wide variety of human resources activities, ensuring compliance with City policies and procedures, local, state and federal laws and regulations.
• On a continuous basis, know and understand all aspects of the job. Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• Collect, compile, analyze and summarize written and statistical information and data.
• Prepare clear and concise technical and administrative reports.
• Analyze situations carefully and adopt effective courses of action.
• Use a personal computer and a variety of software applications.
• Plan and organize workload.
• Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training Experience:

No professional experience is required. AND Education: A Bachelor’s degree from an accredited college or university in human resources, business administration, public administration, social sciences or a related field.

Human Resources Analyst II:

In addition to requirements for the Human Resources Analyst I:

Knowledge of:

• Principles and practices of recruitment, selection, classification, salary and benefit administration, EEO and employee relations within a public agency.
• Advanced methods of statistical research and presentation.
• Principles and practices of project management.
• Principles and practices of supervision, training and performance evaluations. Ability to:
• Independently perform professional analytical work in support of human resources programs.
• Identify, research and respond to questions from other City departments, outside agencies and the public.
• Prepare and present technical reports.
• Interpret and explain human resources programs and policies.
• Collect, compile and analyze data and develop logical conclusions and sound recommendations.
• Respond appropriately to difficult and sensitive matters.
• Supervise, train and evaluate assigned staff.

 Experience and Education Experience:

Two years of responsible experience performing duties similar to that of a Human Resources Analyst I with the City of San Rafael and lead or supervisory experience. AND Education: A Bachelor’s degree from an accredited college or university in human resources, business administration, public administration, social sciences or a related field.