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Payroll Administrator

  $6,320 - $7,682 per month

Plus excellent benefits

APPLICATION DEADLINE:  Apply by Tuesday, October 5, 2021 at 5:00 pm

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment.  San Rafael (population 59,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $100 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.”  City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

THE POSITION:

The City of San Rafael Finance Department is seeking a full-time Payroll Administrator.  Under general supervision, this position performs a variety of complex and specialized payroll and accounting duties related to the processing of the City’s payroll and the maintenance of the payroll system; reviews and reconciles a variety of payroll reports including payroll taxes, benefit reports, quarterly taxes, and MCERA retirement contributions; ensures all local, state, and federal rules and regulations are followed; assists with the coordination, preparation, and analysis of the City-wide payroll budget; trains staff on payroll processes, procedures, and reports; assists with a variety of special projects; evaluates payroll processes and procedures and makes recommendations for improvement; interacts with employees regarding questions and concerns regarding payroll issues; maintains up-to-date knowledge of a variety of payroll related requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES (meant to be representative, not exhaustive):

• Maintains the payroll system and employee pay records; posts and distributes time and attendance records; reviews, audits and corrects time sheets; prepares paychecks; prepares and files required reporting documents in an accurate and timely manner including but not limited to quarterly reports, and annual reporting of W2’s.
• Demonstrates a full understanding of applicable wage policies, procedures and work methods associated with assigned duties; maintains current knowledge of City, state, and federal legislation affecting payroll; understands and follows applicable provisions of MOU’s.
• Reviews timesheets for completeness and accuracy; prepares pay records for posting to the general ledger; reconciles payroll records to the general ledger; researches and resolves payroll related general ledger issues; prepares payroll journal vouchers; prepares a variety of routine and special reports as necessary; audits and reconciles payroll deductions and earnings registers for reasonableness.
• Process withholdings, deductions, wage garnishments, or other special payroll actions and changes affecting net wages such as exemptions, and insurance coverage; submits MCERA retirement reports each payroll; prepares payroll tax deposits; completes, verifies, and processes forms and documentation for administration of benefits such as pension plans, unemployment and medical insurance; reconciles payroll deductions withheld form employees to actual cost, including union dues and deferred compensation.
• Assists with the coordination, preparation, and analysis of the City-wide payroll budget, including final and mid-year computations.
• Exercises extreme sensitivity to the issues of confidentiality of employee/employer data and maintains absolute confidentiality of personal data.
• Runs computer programs to produce payroll reports; posts and maintains payroll related employee data in a timely and accurate manner.
• Integrates various payments from State Disability Insurance, Worker’s Compensation, and Paid Family Leave into employees’ pay and monitors leave levels.
• Prepares, reconciles and submits payments to providers for employee benefits and deductions.
• Trains staff on payroll processes, procedures, and reports; develops and maintains Payroll Procedure Manual; provides information and instruction to personnel regarding procedures and methods involved in processing payroll.
• Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications to the payroll system; tests system upgrades and fixes; verifies results for accuracy; prepares various reports on operations and activities.
• Interprets and implements personnel rules, Memoranda of Understandings, federal and state regulations, changes to reporting; assists with the analysis of the feasibility and technical implications of labor agreement changes and makes recommendations; assists with labor negotiations by providing a variety of data and information; provides suggestions for Memorandum of Understanding language related to payroll and benefits; explains rules and regulations regarding payroll.
• Identifies and resolves problems and inconsistencies relative to the maintenance of payroll accounting controls; reviews wages computed and works with Human Resources to correct errors to ensure accuracy of payroll; computes any corrections or retroactive pays; prepares manual checks when necessary; makes wage adjustments.
• Assists employees, benefit vendors, auditors and outside agencies with payroll questions and requests; works with management to address any legalities and payments regarding compensation concerns such as judgments, arbitrations, and/or court rulings; assists employees in the completion of payroll related forms; researches changes to wage and hour ordinances and recommends modifications to the payroll system for compliance purposes.
• Performs related duties as assigned.

• Principles and practices of municipal payroll processing, administration, and records maintenance.
• Experience reading, reviewing, and interpreting City policies, procedures, and MOU’s.
• Pertinent laws, rules, and regulations governing areas of responsibility including, but not limited to FLSA, employee leaves and benefits plans, Federal W-2 and Quarterly Tax reporting, ACA reporting, and MCERA reporting and procedures.
• Laws, rules and regulations regarding the confidentiality of payroll related records.
• Experience with interpretation and implementation of FLSA concepts, particularly related to public safety.
• Research and report preparation techniques related to a wide variety of payroll programs and projects.
• Bookkeeping and accounting principles; methods and techniques of automated record keeping and report generation.
• Business arithmetic, basic statistics and statistical methods, basic accounting.
• English usage, spelling, grammar and punctuation.
• Office practices and technology including personal computer hardware and software typically found in a modern office.

• Understand federal, state and local laws and regulations applicable to human resources administration, finance, and payroll processing.
• Prepare, maintain, process, and reconcile a complex municipal payroll.
• Maintain payroll records, reports, and files.
• Train staff on payroll processes, procedures, and reports.
• Know and understand all aspects of the job; analyze work papers, reports, and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• Conduct research, prepare, and analyze data and statistics related to assignment, and prepare a variety of reports.
• Safeguard and maintain the confidentiality of records.
• Verify, reconcile, and balance a variety of records and information.
• Interpret, explain, and apply applicable laws, codes, and regulations governing payroll administration.
• Assist in implementing various policies and procedures.
• Understand and carry out both oral and written instructions.
• Organize work and set priorities for a variety of projects and tasks in an effective, efficient, and accurate manner while ensuring all deadlines are met.
• Process payroll and prepare related reports, spreadsheets, and documentation.
• Understand the provisions of the City’s various Memoranda of Understandings and ensure compliance.
• Collect data and conduct basic research and analysis.
• Compile and maintain confidential and complex reports and files.
• Communicate clearly and concisely; respond appropriately and effectively to the needs of internal and external customers.
• Prepare and present clear, concise, and logical written and oral reports.
• Use computer technology and applications in the performance of daily activities.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Coordinate activities with other City departments and agencies as required.
• Meet the physical requirements necessary to perform the assigned duties safely and effectively.
• Operate a variety of power tools and equipment.

LANGUAGE/MATHEMATICAL/REASONING SKILLS:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as percentages, ratios and proportions to practical situations.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

EDUCATION AND EXPERIENCE:

Any combination of education and experience that would provide the required knowledge, skill and ability outlined above is qualifying.  A typical way to obtain such knowledge, skill and ability is:

• Associate’s degree or equivalent from an accredited college in business, accounting, finance, or related field.
• Five (5) years of increasingly responsible, professional level experience in payroll processing, preferably in the public sector.
• One (1) year of experience providing technical and functional direction over personnel processing/ payroll is highly desirable.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to walk.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT:

While performing the duties of this job, the employee is regularly exposed to video display and regularly works in inside environmental conditions.  The noise level in the work environment is usually quiet.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include any or all of the following:  Application appraisal, oral board examination, and written examination.  The passing point for the oral and/or written examination final score will be 70%.  Prior to appointment, candidate must pass a background check, DMV check, pre-employment physical/drug screen, fingerprinting, and credit check.  To file an application, go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  For more information on the City of San Rafael, go to www.cityofsanrafael.org.  Follow this link to submit your application:  https://www.calopps.org/san-rafael/job-20165631 

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at 415-485-3474 no later than seven (7) calendar days before the test date.

Pursuant to the City’s Covid 19 Mandatory Vaccination and Testing Policy, the City of San Jose is requiring all new hires to provide proof of Covid-19 vaccination as a condition of employment absent a documented medical and/or religious exemption.  

Please note, applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers. 

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Analyst classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. Depending upon qualifications, the successful candidate may be hired at either the Analyst I or the Analyst II level. The salary ranges are as follows:

Analyst I          $73,528 - $89,398
Analyst II         $80,246 - $97,531  

Public Works Department is currently recruiting an Human Resources Recruitment Analyst to assist in recruitment activities and other HR related activities. As part of the Administrative Services Division, this position will facilitate recruitment efforts and other departmental human resources functions. The ideal candidate is someone with previous employee services/human resources experience. Attention to detail and a strong customer service perspective are critical. The Human Resources Analyst reports to the Senior Analyst.

Responsibilities include but are not limited to:

• Serve as a liaison for central Human Resources Recruiters (Business Partners) and Department Hiring Managers to ensure recruitment processes are followed to fill vacancies efficiently
•                
• Work directly with hiring managers to assess vacancies, create job announcements, review applications, coordinate interviews, conduct reference checks, and complete the hiring process
•                
• Recruit interns at job fairs and careers events
•                
• May conduct and coordinate department orientation, formal and informal training to nearly every level of department staff. Commonly includes assisting staff in understanding reports and/or other general policies and procedures and how it applies to specific programs and staff.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

The Department of Human Resources is implementing a new Human Resources Information System (HRIS).  Become a part of this hard working team of energetic and dedicated employees to transform the use of technology in our Department. 

We are currently recruiting for the position of Human Resources Analyst - Employee Benefits (HRIS). Under general direction, this position is responsible for the administration of the HRIS; performs difficult and responsible professional level human resources benefits work; develops, plans, implements and administers assigned program responsibilities; conducts research, analysis, and preparation of reports; and performs other related duties as assigned.

The City of Sunnyvale provides an excellent benefits package, including 4% City-paid Employee CalPERS contribution and the 2% at 60 retirement plan for Classic employees. A complete application packet consists of a City employment application and responses to the required supplemental questions. The recruitment closes on September 30, 2021 at 5:00 pm.  For complete information regarding this opportunity and to apply, please visit: Sunnyvale.ca.gov, click on City Jobs.

Salary: $92,591 - $118,173 Annually; plus a 3.5% confidential premium

The minimum qualifications for education and experience can be met in the following way:

A Bachelor's degree from an accredited college or university in personnel administration, business, public administration or a related field, and two years of technical or professional level human resources experience.

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle and natural environment.  San Rafael (population 59,000) is a full-service city with a City Council/City Manager form of government with 12 departments, more than 400 employees, and an annual budget of $100 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael”. City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

THE POSITION: Under the direction of the Human Resources Director or other higher level HR staff, the Human Resources Analyst I/II performs professional human resources administrative and analytical assignments in a variety of program areas, including: recruitment and selection, classification and compensation, benefit administration, employee development and training, leaves, workers’ compensation, policy and procedure development; delivers human resources services to internal and external customers; and provides staff support in the administration and implementation of City Human Resources programs and policies, as assigned. Incumbents may be assigned to either a specific or a generalist assignment with responsibility for dealing with a wide array of analytical staff assignments. Incumbents are expected to be capable of performing a variety of Human Resources related management analysis techniques and procedures.

Human Resources Analyst I

$6,505 - $7,906/Monthly 

This is the entry level class in the Human Resources Analyst series. Positions in this class typically have little or no directly related work experience and work under general supervision while learning job tasks.

Human Resources Analyst II

$7,154 - $8,696/Monthly 

This is the full journey level class in the Human Resources Analyst series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.

This position closes: Friday, October 15, 2021 - 5:00 pm 

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Analyze, interpret, research and compile information for the revision and maintenance of the City’s classification plan and allocation of positions; monitor and maintain allocation schedules and salary schedules.
• Provide advice, interpretation and counsel to managers, supervisors and employees on Human Resources policies and procedures and assure compliance with governing Council policies, legislation, and Memoranda of Understanding (MOUs)
• Supervise the design and implementation of recruitment activities to obtain qualified candidates, including the creation of recruitment timelines, advertisement sources and selection process including application review, supplemental questionnaire development, and test administration; receive, research and respond to candidate appeals.
• Supervise the processing and maintenance of a comprehensive benefit plan including health, dental and life insurance, long term disability, flexible spending, and other benefits including protective leave; administer the City’s open enrollment process.
• Advise employees on matters related to employment, promotion, retirement, benefits, and classification and compensation.
• Oversee payroll input and leave activities, ensuring appropriate usage of leave hours in accordance with MOU’s and Personnel Rules and Regulations.
• Prepare a variety of administrative and technical reports and correspondence including correspondence to Department Directors.
• Provide technical support in the maintenance, implementation and use of the City’s HRIS system and performance evaluation system; analyze and develop forms and procedures associated with computer applications; oversee the department’s intranet and internet pages.
• Participate in and lead special projects; participate in the selection of consultants and vendors; review and approve the work of consultants and vendors.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
• Assist with the development and maintenance of City policies and procedures; represent the department to outside professional organizations; participate on cross functional teams.
• Complete internal and external compensation and benefit studies.

MINIMUM QUALIFICATIONS

Human Resources Analyst I:

Knowledge of:

• General principles and practices of human resources administration and organization management.
• Practices, methods and procedures utilized in recruitment and selection.
• Pertinent federal, state, and local laws, codes and regulations.
• Elementary statistics.
• Modern office equipment and procedures including use of a variety of software applications.
• English usage, spelling, grammar and punctuation.

Ability to:

• Learn to perform a wide variety of human resources activities, ensuring compliance with City policies and procedures, local, state and federal laws and regulations.
• On a continuous basis, know and understand all aspects of the job. Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• Collect, compile, analyze and summarize written and statistical information and data.
• Prepare clear and concise technical and administrative reports.
• Analyze situations carefully and adopt effective courses of action.
• Use a personal computer and a variety of software applications.
• Plan and organize workload.
• Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training Experience:

No professional experience is required. AND Education: A Bachelor’s degree from an accredited college or university in human resources, business administration, public administration, social sciences or a related field.

Human Resources Analyst II:

In addition to requirements for the Human Resources Analyst I:

Knowledge of:

• Principles and practices of recruitment, selection, classification, salary and benefit administration, EEO and employee relations within a public agency.
• Advanced methods of statistical research and presentation.
• Principles and practices of project management.
• Principles and practices of supervision, training and performance evaluations. Ability to:
• Independently perform professional analytical work in support of human resources programs.
• Identify, research and respond to questions from other City departments, outside agencies and the public.
• Prepare and present technical reports.
• Interpret and explain human resources programs and policies.
• Collect, compile and analyze data and develop logical conclusions and sound recommendations.
• Respond appropriately to difficult and sensitive matters.
• Supervise, train and evaluate assigned staff.

 Experience and Education Experience:

Two years of responsible experience performing duties similar to that of a Human Resources Analyst I with the City of San Rafael and lead or supervisory experience. AND Education: A Bachelor’s degree from an accredited college or university in human resources, business administration, public administration, social sciences or a related field.

ABOUT THE POSITION
The City of Gilroy is recruiting for a Deputy Director of Public Works - Operations in the
Public Works Department.

Under direct supervision of the Public Works Director, administer, plan, direct the varied
operations within the Operations Division of the Public Works Department to include
Streets, Wastewater, Water, Trees, and Parks & Landscape. Provide high level and
complex staff assistance to the Public Works Director. Is responsible for establishing and
maintaining safe work practices for all areas of Operations and ensure compliance with all
safety, environmental, and OSHA related laws and regulations. Provide leadership,
training, and mentoring to Section heads and ensure that each Section of Operations is
meeting established goals, objectives, work plans, and deadlines.

This is an exempt, mid-management level position that must exercise competent
discretion and judgment in the performance of duties and interactions with others.

EXAMPLES OF FIRST YEAR PROJECTS
• Fully implement the new Computerized Maintenance Management
System (CMMS) workflow and asset management system.
• Develop and implement performance measures and metrics to ensure
accountability and efficiency.
• Provide operational support to the South County Regional Wastewater Authority’s $50M plant expansion project.
• Coordinate water quality and drought measures for the Gilroy community.
• Implement a pavement rehabilitation program to improve the City’s
overall pavement condition index (PCI).
• Evaluate current internal and contractual park maintenance services
to ensure services are efficient, effective and enhance the quality of
life parks bring to our community.

QUALIFICATIONS
• A Bachelor's degree from an accredited college or university in civil engineering,
construction management, environmental sciences, public administration, business
administration or a related field of study.
• Five (5) years of progressively responsible experience in public works operations to include
experience in at least three of the following operational areas: facilities, fleet, parks &
landscape, street maintenance, wastewater collection systems, urban forest management,
and water distribution.
• At least three (3) years of experience in a supervisory level position supervising public works operations personnel to include making hiring recommendations, training, evaluating, and making disciplinary recommendations.
• Possession of certifications in the areas of water distribution, wastewater collection, urban forest management highly desired.
• Registration as a Professional Civil Engineer by the State of California desired, but not required.
• Possess and maintain a valid California Driver License and a safe driving record necessary to operate assigned vehicle(s).
• Pass a post-offer medical examination, which includes a drug test.
• Pass a background check for employment including a Department of Justice criminal record check.

Midpeninsula Regional Open Space District’s Human Resources Department (HR) has an excellent career opportunity for an experienced and motivated Human Resources Analyst who will serve as a business partner to departments and will participate in the daily operations and activities including recruitment and selection, HRIS management, compensation, and benefits administration. The ideal candidate will be organized, detail-oriented, analytical, and a collaborative self-starter with excellent oral and written communication skills. 
About Midpen:  Midpen is a regional greenbelt system in the Santa Cruz Mountain region comprised of more than 65,000 acres of land with nearly 250 miles of trails in 26 extraordinary open space preserves, permanently protected for natural resource conservation, public enjoyment and recreation. Midpen is a public agency with a focused mission that guides our work, and where every employee makes an impact.  If you are looking for an outstanding opportunity to contribute to the legacy of open space protection, natural resource restoration and outdoor recreation, working with an incredible team of like-minded colleagues, we invite you to apply for this position!  Check out the Working for Midpen video on our Employment Opportunities page.

About the Position:  Midpen aims to recruit and retain employees who embody professionalism, accountability, and respect, who value working in an environment focused on inclusivity, diversity, and equity. The HR Analyst is part of a cohesive team of six (6) in the HR Department, which is part of the Administrative Services business line. The HR Analyst is responsible for recruitments across various business lines, managing and supporting HRIS functions, job analysis and classification, compensation, and benefits administration. This position may also support training and development, employee and labor relations, and special projects for the department. The HR Analyst consults with supervisors regarding personnel related issues, needs, and services; counsels employees on human resources programs, policies, and processes; explains program provisions, procedures, and eligibility requirements; and assists employees with forms and human resources documents. This position requires strong research, analytical, and problem-solving skills as well as the ability to interpret data and make recommendations. The HR Analyst may also support the HR Technician as needed. For additional information about the position, click here for the complete Job Description.

A Few Reasons Why You May Love This Job

• Collaborative work that directly supports Midpen’s mission to protect and restore the natural environment and contributes to providing nature's benefits to everyone
• You’ll be part of a talented and dynamic team of bright, energetic, and motivated professionals with a passion for the outdoors, trails, and preserving open space!
• Excellent employee benefits, including medical, dental, vision, tuition reimbursement, and a retirement pension through California Public Employees Retirement System (CalPERS)

Work Environment:  This position requires on-site work in an office environment as part of the Human Resources Department at the Midpen’s offices in Los Altos, California. Following onboarding and successfully meeting job performance expectations, may be eligible for the flexible work program. This position reports to the Human Resources Manager.

Education and Experience:  We realize your time is valuable, so please apply only if you have at least the required minimum qualifications outlined here: any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field and three (3) years of professional analytical experience, or two (2) years of experience equivalent to Management Analyst I at the District.

Licenses & Certifications Required:   Possession of a valid California Driver’s License. 

Benefits:   Midpen provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page on the District website for details.

How to Apply:   A note to applicants who currently live outside of the San Francisco Bay Area: before committing to the application process, and if you haven’t done so already, we suggest evaluating the feasibility of relocation. We recommend researching the cost of living in the San Francisco Bay Area, the cost to relocate, and typical commute times to Los Altos from outlying areas.

Ready to apply?  Great!  We welcome your application online at CalOpps.org. 

Open until filled - first review of applications on September 13, 2021. Applicants with the most relevant experience and qualifications suitable for the position will be contacted for an interview.

The following application items are required to be considered*:

1. Fully completed CalOpps employment application 

2. Cover letter 

3. Resume  

4. Supplemental question responses

*Incomplete CalOpps employment applications, or applications without the required application items listed here, will not be considered for the position.

Applicants with disabilities may request reasonable accommodation by contacting the Human Resources department at 650-691-1200.   

Put your passion for Open Space to work!

DEFENSIBLE SPACE PROGRAM MANAGER – Wildfire Team

An opportunity to enhance our resident’s quality of life and life-long learning through innovative services and positive spaces.

The position is fixed-term for up to three years.  Continued appointment in this position is contingent upon funding and job performance.  This is an “at will” position. 

The City of San Rafael is seeking a Defensible Space Program Manager to lead the City’s fire prevention and defensible space program. This position will lead the efforts and field team to work with residents as they adapt their property to living with wildfire threats, with an emphasis on grassroots outreach, communication, and educating and supporting residents. This is a three year “fixed-term” position, with the potential to be extended dependent on available funding and job performance. The Defensible Space Program Manager is a highly public facing position, and the successful candidate will demonstrate emotional intelligence, ability to engage and influence others, an interest in training and educating others, and professionalism. This position will pair these strengths with empathy, compassion, and subject matter expertise to foster voluntary compliance with the City’s wildfire risk reduction ordinances. This is a vital position that has the opportunity to educate residents and foster change to make the community safer and more resilient to the threat of wildfires. If this is of interest to you, apply today!

TO SEE THE FULL RECRUITMENT BROCHURE, VISIT: https://indd.adobe.com/view/7a314942-2e43-427e-a2f3-004792665108

THE JOB

The Defensible Space Program Manager is an exempt position that will lead the Defensible Space Program with approximately five full time staff and as many as 15 seasonal staff, and a budget of approximately $1 million. While not a first responder, this position will regularly coordinate, oversee and conduct defensible space inspections and interface with the public. They will address the needs and inquiries of residents in a compassionate, articulate, and reasonable manner, while enforcing the City’s wildfire risk reduction ordinances. The Defensible Space Program Manager plays a significant role in the implementation of the San Rafael Wildfire Prevention and Protection Plan and Marin Wildfire Prevention Authority (MWPA) goals through managing the daily operations of the program and providing training and subject matter expertise on adapting landscape to wildfire.

IDEAL CANDIDATE PROFILE

As an important liaison between residents and SRFD, successful candidates will be highly knowledgeable about wildfire prevention and mitigation strategies, wildfire behavior, and emergency management, while bringing a skillset of effective communication, leadership, and community engagement. The ideal candidate will have an ability to be influential and persuasive based on the best interest of the residents and can have difficult conversations with professionalism, tact, and compassion while still enforcing the City’s ordinances. The Defensible Space Program Manager will have leadership experience to oversee, guide and motivate staff and volunteers, manage a budget and successfully coordinate the operations of the program to have the greatest positive impact on the community.

In addition to the above competencies, our candidate should have:

• Bachelor’s degree from an accredited college or university with relevant course work (relevant experience may be substituted for formal education).
• Ideal, two or more years of management experience.
• Physical fitness to carry out the duties of the job.
• Certified Wildfire Mitigation Specialist Certificate (or ability to obtain within 6 months of hire date).
• Must possess and maintain a valid California driver’s license, with a satisfactory driving record.
• The ability to successfully complete a background and reference check.

Desired  

• Bilingual English/Spanish.
• Certified Arborist
• Certified Project Manager (CPM)
• Completion of CA State Fire Marshal 1A, 1B, 1C, 1D, 2B, & 2C courses.
• ICC Certification Fire 77, CA, CF, & CP.

COMPENSATION AND BENEFITS

The City of San Rafael offers an attractive compensation and benefits program. The salary range for this position is $82,680 - $100,500 annually DOQ/DOE.

TO SEE THE FULL RECRUITMENT BROCHURE, VISIT: https://indd.adobe.com/view/7a314942-2e43-427e-a2f3-004792665108

HOW TO APPLY:    Applicants will be reviewed on an ongoing basis, APPLY IMMEDIATELY for consideration at: https://wbcp.applicantpool.com/jobs/

TIMELINE:

• Interviews will be held as ideal candidates are identified.

RECRUITER CONTACT INFORMATION:

• Quinn Gardner, Quinn.Gardner@cityofsanrafael.org
• 415-458-5336

DESCRIPTION/RESPONSIBILITIES:
Position and Duties:
The Mass Care Executive Analyst (EA) position will work out of the City Manager’s Office of Emergency Management (OEM) located at 855 N. San Pedro Street, San José.  

This EA position responsibilities include, but are not limited to:
• Participates in the organization, administration, operations, and functions of the Office of Emergency Management (OEM)
• Work directly with Council Offices, City Departments and outside agencies to develop a City of San José Mass Care Plan
• Develop, implement, and manage a shelter inventory procedure for both City-owned and privately-owned locations
• Conduct periodic training for both City employees and outside agencies to ensure that the Mass Care Plan is implemented seamlessly during an emergency
• Confer with staff in various City departments on administrative matters and coordinates responses to questions and concerns for the City Manager
• Recommend and write procedures, oversee the implementation of program policies and procedures, provide training on program requirements and best practices and conduct continuous process evaluation and improvements
• Monitor and assist in the development of reports on how to implement state and federal guidance on emergency planning
• Assist in presentations and trainings on community preparedness, City preparedness activities, outreach and technical skills to operate in the Emergency Operation Center (EOC)
• Provide technical skills for identified tasks, such as EOC activities, communications systems, information technology systems, etc.
• Maintain administrative records, supplies, inventory control and tests of disaster equipment
• Perform other emergency management activities as needed
• This position responds to activations of the EOC

Core Competencies:
The ideal candidate will possess the following competencies, as demonstrated from past and current employment history:
• Job Expertise – Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
• Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.
• Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
• Teamwork and Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
• Analytical Thinking - Approaches a problem or situation by using a logical, systematic, sequential approach.
• Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
• Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.
• Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San José will NOT sponsor, represent, or sign any documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Helen Trinh by email at helen.trinh@sanjoseca.gov.

The Mass Care Executive Analyst position will be open until filled. Applicants are encouraged to apply as soon as possible as this recruitment may close at any time.

The first application review will be on Wednesday, August 11, 2021 at 8:00am PT. Please submit your application by 11:59 p.m. (PDT) on Tuesday, August 10, 2021 if you would like your application to be included in the first review.

Additional Information:
The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in the Executive Analyst classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

THE POSITION: The City of Campbell is currently recruiting for a School Crossing Guard position.

Be an important member of a successful team of individuals committed to the safety of school children in our community. School Crossing Guards work approximately 15-20 hours per week during the regular school year. School Crossing Guards are assigned to designated locations in the City of Campbell assisting elementary and junior high school students to safely cross the streets.

SALARY: $16.00-$23.00 Hourly

HOURS: 15-20 Hours per week

TYPICAL DUTIES: • Assist school children to safely cross streets • Report crimes, violations, accidents, or injuries • Assist the public

MINIMUM QUALIFICATIONS: • Must be at least 18 years of age • Must have ability to get transportation to different post locations in Campbell • Must not have any dangerous criminal convictions • Must be able to follow verbal and written instructions and procedures • Must be able to communicate clearly with city personnel, pedestrians and motorists • Must be able to work different shift hours, and all school year • Must be able to work outside in all types of weather conditions • Must have a sense of responsibility for the safety of children.

APPLICATION AND SELECTION PROCESS: Please complete a City of Campbell Employment Application or online through www.calopps.org. Applications are available at www.cityofcampbell.com/hr or in person at Human Resources 70 N. First Street, Campbell, CA 95008 (City Hall, Upper Level). Successful completion of a background investigation will be required prior to being hired. The City of Campbell will provide all safety equipment and uniforms. For more information about the Crossing Guard Program and details about this employment opportunity, call the City of Campbell HR Department at (408) 866-2705 or email: hr@campbellca.gov.

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation.

Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Campbell upon submittal of application. Documentation of the need for accommodation must accompany the request. AN EQUAL OPPORTUNITY EMPLOYER

Are you a motivated, energetic, and creative individual interested in working for an organization making a difference for the people in your community? Are you interested in joining an agency developing cutting edge affordable housing policies and programs? The award-winning Santa Clara County Housing Authority (SCCHA) is seeking talented individuals to join us in making a difference with the people in our community. As one of the largest providers of affordable housing in the Bay Area, and a designated Moving To Work (MTW) agency, SCCHA is an independent local government agency that administers the federal Housing Choice Voucher (Section 8) program for approximately 19,000 households and manages more than 2,600 units of affordable housing in Santa Clara County.

SCCHA was designated a MTW agency in 2008, a distinction granted to less than 1% of the nation’s housing authorities. Since then, we have been creating innovative ways to increase housing options and self-sufficiency for Santa Clara County’s low-income residents while streamlining the administration of our housing programs.

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