Search Jobs

The Accounting & General Services Specialist I/II/III position performs a variety of technical para-professional administrative duties in support of one or more of the following functional areas; facilities management,   fiscal and accounting; department administrative or department projects, or programs that require knowledge of the terminology, procedures, and practices for the assigned functional area; and performs related work as assigned. The I level differs from the II level as the II is the journey classification in the series and movement between the I & II levels is based primarily in association to time in class.  The I and II levels differ from the III level, which may perform supervisory duties and handle more complex and responsible support duties. This position is scheduled for forty (40) hours per week.

WHAT YOU’LL DO

• Processes accounting and financial transactions in compliance with all applicable federal, state and county rules, regulations and ordinances.
• Maintains ancillary, general, statistical, and cost records. Examines and reviews account records, adjusting balances and reconciling accounts.
• Maintains journals and general ledgers of financial transactions and prepares analytical reports on revenues and expenditures. Independently performs technical audits based on analysis and interpretation of financial information.
• Reviews source documents for compliance to rules and regulations; determines proper handling of financial and technical transactions within designated limits.
• Enters data into computer systems and maintains information systems database; enter data, processes transactions, assess and validates data, compiles documentation, reconciles reports.

 

Are you a bright, energetic, and motivated administrative professional with a passion for the outdoors, trails, and preserving open space? Midpeninsula Regional Open Space District is seeking an experienced Administrative Assistant to provide high-quality administrative support in a fast-paced environment to our Land and Facilities Services Department.  This is a full journey-level classification where the incumbent is expected to perform a wide variety of administrative and office support duties with occasional instruction or assistance. The ideal candidate will be an organized self-starter with excellent oral and written communication skills and superb attention to detail. 

About Midpen:  Midpen is a regional greenbelt system in the Santa Cruz Mountain region comprised of more than 65,000 acres of land with nearly 250 miles of trails in 26 extraordinary open space preserves, permanently protected for natural resource conservation, public enjoyment and recreation. Midpen is a public agency with a focused mission that guides our work, and where every employee makes an impact.  If you are looking for an outstanding opportunity to contribute to the legacy of open space protection, natural resource restoration and outdoor recreation, working with an incredible team of like-minded colleagues, we invite you to apply for this position!  Check out the Working for Midpen video on our Employment Opportunities page.

About the Position:  Midpen aims to recruit and retain employees who embody professionalism, accountability, and respect, who value working in an environment focused on inclusivity, diversity, and equity. In this dynamic environment, the incumbent must be able to successfully manage shifting priorities and be able to prioritize tasks. Duties include but are not limited to: general clerical support including correspondence, call screening, report running and preparation, calendaring, scheduling, taking and transcribing meeting minutes, coordinating/managing special projects, solving intermediate-level problems, assisting with research, responding to department inquiries, assisting with the development and administration of various departmental programs and reports, as well as performing administrative and office support activities for Facilities, and Property Management Staff. Midpen will look for applicants who have demonstrated experience in accounts payable, accounts receivable, asset management, and procurement. Advanced Excel/Word and bilingual English/Spanish are highly desirable.  For additional information about the position, click here for the complete Job Description.

A Few Reasons Why You May Love This Job

• Collaborative work that directly supports Midpen’s mission to protect and restore the natural environment
• You’ll be part of a talented and dynamic team whose work contributes to providing nature’s benefits to everyone
• Excellent employee benefits, including medical, dental, vision, tuition reimbursement, and a retirement pension through California Public Employees Retirement System (CalPERS)

Work Environment:   The incumbent will be a part of a cohesive team of eight employees in the Land & Facilities Department, which is part of the Visitor and Field Services business line. The Administrative Assistant supports the Land & Facilities Manager and reports directly to the L&F Management Analyst II. This position requires on-site work in an office environment as part of the Land & Facilities Department at Midpen’s offices on Los Altos, California. Following onboarding and successfully meeting job performance expectations, the candidate may be eligible for the flexible work program.   

Education and Experience:  We realize your time is valuable, so please apply only if you have at least the required minimum qualifications outlined here: any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to the completion of twelfth (12th) grade and three (3) years of responsible general office support experience. 

Licenses & Certifications Required:   Possession of a valid California Driver’s License. 

Benefits:   Midpen provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page on the District website for details.

How to Apply:   A note to applicants who currently live outside of the San Francisco Bay Area: before committing to the application process, and if you haven’t done so already, we suggest evaluating the feasibility of relocation. We recommend researching the cost of living in the San Francisco Bay Area, the cost to relocate, and typical commute times to Los Altos from outlying areas.

Ready to apply?  Great!  We welcome your application online at CalOpps.org. 

Application deadline is August 29, 2021.  Applicants with the most relevant experience and qualifications suitable for the position will be contacted for an interview.

The following application items are required to be considered*:

1. Fully completed CalOpps employment application 

2. Cover letter 

3. Resume 

4. Supplemental question responses

*Incomplete CalOpps employment applications, or applications without the required application items listed here, will not be considered for the position.

Recruitment Timeline:  

First Interview (virtual): September 9, 2021

Second Interview/Written Exercise: September 14, 2021

 

 

 

Midpeninsula Regional Open Space District is an Equal Opportunity Employer

Applicants with disabilities may request reasonable accommodation by contacting the Human Resources department at 650-691-1200.   

Put your passion for Open Space to work!

 

 

Special Pay Incentives:

• All miscellaneous employees will receive an additional 7.5% pay increase to be provided this year as soon as CalPERS approves the negotiated EPMC change.
• Premium Pay – An additional $2/hour for all miscellaneous personnel, paid through June 30, 2023.

The Community

Located nearly halfway between the metropolitan powerhouses of San Francisco and the state’s capital, Sacramento, Suisun City is hidden gem of the Bay Area. Suisun City is accessible from Interstate 80 via Highway 12 and Amtrak’s Capitol Corridor commuter rail service right to the heart of the City’s historic Waterfront District, making it a prime location for job seekers as well as homeowners. The community is a unique destination for a Bay Area day trip, an overnight getaway or even a place to work, particularly with its reverse commute for inner Bay Area residents. The Waterfront Promenade offers beautiful views and serves as an ideal setting for the myriad of outdoor activities, dining choices and lunch hour strolls.

The Department

The Housing Authority is responsible for the local implementation of the federal Section 8 Housing Choice Voucher Program and other local, housing-related programs.

The Position

Under direction from the Housing Manager, performs a variety of work involving programs, projects and activities related to the implementation and administration of the City’s Section 8 housing program; serves as staff liaison to various local organizations and the public on affordable housing, redevelopment, and assigned residential development related matters.  Housing Specialist I is the entry-level.  As experience is acquired, incumbents perform with increasing independence and responsibility.  Advancement to the II level is based on demonstrated proficiency in performing the full range of assigned duties, completion of the minimum experience and education requirements, and is at the discretion of the Housing Manager.  Housing Specialist II perform the full range of duties related to Section 8 housing and also provide assistance to lower level staff.

Essential Job Functions

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Determines initial eligibility for Section 8 housing by conducting interviews with applicants; verifies continuing eligibility by administering annual exams and interviews.
• Conducts initial inspections of Section 8 residences to verify eligibility; conducts inspections of existing clients to verify continuing compliance.
• Sends correspondence to eligible applicants and schedules interviews with applicants.
• Responds to inquiries from the public, and current and potential clients.
• Reviews contracts and leases with owners and tenants. Maintains a variety of data specific to the City’s affordable housing program, including waiting lists, participant income, allowances, and family compositions.
• Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.
• Collaborate and exchange information with other public agencies and housing authorities.
• Performs related duties as required.

Special Pay Incentives:

• All miscellaneous employees will receive an additional 7.5% pay increase to be provided this year as soon as CalPERS approves the negotiated EPMC change.
• Premium Pay – An additional $4/hour for all dispatch personnel, paid through June 30, 2023.

Community

Located nearly halfway between San Francisco and Sacramento, Suisun City is a hidden gem of the Bay Area. Suisun City is accessible from Interstate 80 via Highway 12 and Amtrak’s Capitol Corridor commuter rail stop at the Train Depot, right to the heart of the City’s historic Waterfront District, making it a prime location for job seekers as well as homeowners. The community is a unique destination for a Bay Area day trip, an overnight getaway or a place to work, particularly with its reverse commute for inner Bay Area residents. Residents of this mostly bedroom community take great pride in their full-service public safety services provided by the Police and Fire Departments.

The Department: The Suisun City Police Department is a progressive and proactive law enforcement agency. As a result of its proximity to neighboring jurisdictions, the employees of the Suisun City Police Department remain extremely busy as they address the needs of the community. Candidates interested in testing for this position must be prepared to take on the challenges of a fast-paced work environment serving both the Police and Fire Departments.

The Position: Under supervision (Public Safety Dispatcher I) or general supervision (Public Safety Dispatcher II)  the incumbent performs a variety of duties involved in receiving, evaluating, prioritizing, and relaying calls for emergency and non-emergency public safety assistance; dispatches appropriate units and coordinates response of emergency personnel; maintains, processes, and distributes police records; operates a variety of telecommunications equipment, including radio, telephone, and CAD systems; and performs a wide variety of specialized clerical duties involved in the preparation, maintenance, and release of materials related to law enforcement activities.

Essential Job Functions

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Receives, classifies, and prioritizes all incoming emergency calls for service to the dispatch center including 911 calls and business line calls received from citizens requesting service or information; operates a variety of public safety communications equipment including 911 emergency telephone equipment, computer aided dispatch systems, and multi-channel radio systems; dispatches police and fire units and personnel.
• Performs a variety of duties involved in police records operations including disseminating, maintaining confidentiality, evaluating, copying, and filing police records and reports; processes and distributes arrest reports to the District Attorney, juvenile probation offices, and courts in a timely manner; ensures that information is released in accordance with related laws and Police Department policies.
• Evaluates response necessary as dictated by a given request for service; determines nature, location, and priority of calls; operates computer aided dispatch system to create calls for service within response criteria guidelines; assigns and dispatches appropriate police, fire, or other emergency vehicles, equipment, and personnel in accordance with policies and procedures; transfers calls to other appropriate agency in accordance with established procedures; obtains and dispatches other support services as necessary.

This position performs a variety of work in the monitoring of county, state and federal detainees and maintains the security and safety of inmates and staff.

WHAT YOU’LL DO

• Performs booking procedures, including receiving, booking and assigning prisoners to cells; performing body searches; fingerprinting, and photographing prisoners, etc.
• Maintains custody of prisoners’ private property.
• Maintains the safe and orderly operation of the County jail facility; monitors security cameras and door warning lights; screens and monitors visitors. Inspects all of inmates’ incoming and outgoing mail and telegrams.
• Inspects facilities regularly.
• Monitors the condition and activities of prisoners.
• Prepares prisoners for court appearances; provides transportation as necessary.
• Administers First Aid in emergency situations.
• Performs general office work, including but not limited to entering computer data, copying and filing documents, etc.
• Prepares and submits required records and reports.
• Performs related duties as assigned.

 

This position performs routine to moderately difficult, administrative and analytical work that may involve and/or emphasize the functional areas of: general and administrative support, fiscal, and contract management, program analysis and compliance, and/or staff development and training; incumbents gather, tabulate, analyze, and chart data; interview and consult with departmental officials, employees, and others to give and receive information; prepare reports and make recommendations on procedures, policies, and program/functional issues and alternatives; prepare correspondence and perform other related duties as required. This position is located in the Mental Health Division of the Health and Human Services Agency, and is a full-time position working forty (40) hours per week.
 

WHAT YOU’LL DO

• Reviews regulatory materials to evaluate program impact; assists with the review and revision of current systems, policies, and procedures.
• Participates in coordinating multi-disciplinary groups for program systems review. Assists in developing program compliance procedures.
• Reviews and analyzes legislation, state mandated regulations and procedures to determine impact on departmental operations.
• May assist in investigations related to civil rights issues in departmental programs and services, state hearing issues, and issues related to unethical and improper conduct; may assist and participate in training and education programs regarding such issues.
• Assists in coordinating and overseeing the administrative functions of the department; compiles materials; develops and prepares moderately complex reports, correspondence, manuals, publications, and other documents; obtains management review and approval as needed.
• Coordinates departmental activities with other departments, divisions, units, and outside agencies; represents the department in committee meetings; responds to complaints and requests for information. 

 

THE OPPORTUNITY

Are you an experienced administrative professional looking for an amazing opportunity on the Coast? The City of Pacifica is a beautiful coastal community, just south of San Francisco with an exciting opportunity. We are currently hiring for a Police Records Clerk to join our Police Department in our mission of protecting and serving the Community.

 

THE DEPARTMENT

The Pacifica Police Department is responsible for all functions related to law enforcement and crime prevention and is made up of several divisions that carry out specialized duties to help the department perform as a cohesive whole. Staff includes thirty-eight (38) full-time positions consisting of the Police Chief, 2 Captains, 7 Sergeants, 6 Corporals, 17 Officers, a Records Supervisor, a Records Clerk, an Evidence Technician, a .5 Property Clerk, 2 .5 grant-funded Community Service Officers and an Administrative Assistant.

Together, they come together to carry out the Police Department mission "…to protect and serve the members of our community with the highest level of commitment, ethics and professionalism.” 

To learn more about the Pacifica Police Department, you are invited to visit their web site at www.pacificapolice.org. 

 

THE POSITION

The current opening is for a full-time position and is under the direction of the Police Records Supervisor. The Police Records Clerk will provide a wide variety of clerical, typing, and computer data entry tasks related to Police records; maintaining accurate Police statistics, records, and files; conducting business and transactions with the public, in person and by telephone; is available for occasional night and/or weekend duty as required, and performing other related work as required.

 

BASIC EXAMPLE OF DUTIES

Duties may include, but are not limited to the following:

• Responsible for all Police statistical record keeping.
• Perform a variety of data entry, typing, and clerical work related to all phases of the Police operation,  such as preparing forms, ordering department supplies, and making appointments.
• Prepare correspondence and compile information for reports.
• Direct requests to proper agencies and departments.
• Enter, update, and maintain data while ensuring accuracy and confidentiality of all information.
• Coordinate service of subpoenas.
• Compile data for Public Records Act requests.
• Approve and prepare reports for the District Attorney.
• Assist the public both in person and by telephone, requiring knowledge of rules and procedures.
• Perform related duties as assigned.

The County of Yuba is recruiting both Extra-Help and Full-Time positions for the Juvenile Corrections Officer I/II classification. These positions are located on the Tri-County Youth Rehabilitation Campus which falls under the Juvenile Institutions Division of the Yuba County Probation Department.  Our Campus operates 24 hours a day, 365 days per year, and includes the Tri-County Juvenile Hall, Secure Housing Unit, and Maxine Singer Youth Guidance Center (Camp Singer). The primary responsibilities of this flexibly staffed position are to: provide care, custody, supervision, and control of youth housed in the secured detention facilities while they are pending legal action or serving a post adjudication commitment; ensure and sustain a safe and secure environment for youth; and coordinate counseling and behavior modification activities associated with the operation of the facilities.

 

About Detention Services & Yuba County:

The Tri-County Juvenile Rehabilitation Facility provides youth detention services to the communities of Yuba, Sutter and Colusa Counties. The facility operates under a Joint Powers Agreement between the three counties. Yuba County Probation is the administrative agency responsible for the management and daily operation of the facility. The shared goal of facility staff is to provide services that will assist the youth in successfully reintegrating back into the community.

Yuba County is situated in the Northern Sacramento Valley, approximately 40 miles north of the State Capitol in Sacramento and two hours away from San Francisco and Lake Tahoe. The boundaries stretch from the farms and orchards of the valley to the timberlands of the Sierras. Yuba County offers its residents the many advantages of a rural lifestyle away from the pressures of the urban areas. The County’s rivers, lakes and outdoor recreation areas provide excellent hunting, fishing, boating and skiing opportunities. Our County vision is to create a “golden” future for Yuba County by inspiring a community of participation, embracing our unique history, and discovering the wealth of our untapped potential. 

The County of Yuba Probation Department is currently recruiting for both Full-Time and Extra-Help Control Room Operators for the Youth Detention Facilities. Under general supervision, the Control Room Operator monitors video and audio equipment to ensure the safety and security of youths and staff in secured detention youth facilities; maintains records and performs a variety of complex, technical or specialized office support related to the operation of the Tri-County Juvenile Hall and the Maxine Singer Youth Guidance Center; and performs other duties as assigned.

Example of Duties:

• Monitors the Juvenile Hall and/or the Maxine Singer Youth Guidance Center video and audio
equipment and field radio equipment in a centralized setting to ensure safety and security of
incarcerated juveniles and staff; observes, documents, and notifies appropriate staff of any
incidents, problems or suspicious behavior.
• Coordinates bookings and releases of minors for multiple law enforcement agencies;
processes documents, updates caseloads and population counts; including projected and
actual meal counts.
• Receives, screens and forwards telephone calls and provides factual information; logs staff
communications regarding juvenile movements and activities, parental, attorney, teacher,
medical personnel or other authorized visits; records appointments for court dates, medical,
approved temporary releases and furloughs for juveniles, and other pertinent information
regarding the juveniles.
• Researches and assembles information from a variety of sources for the completion of forms
or the preparation of reports; makes arithmetic or statistical calculations.
• Organizes, obtains, maintains and purges various facility and individual minor files.
• Prepares and types correspondence, reports, forms and specialized documents from drafts,
notes, or brief instructions, using a computer; enters, modifies, reviews, and maintains
computer databases and automated reports; files documentation with the probation and the
courts as needed.
• Proofreads typed and other materials for accuracy, completeness, and compliance with
departmental policies and regulations.
• Oversees and personally performs a variety of control room and office administrative details
such as arranging for the repair of equipment, transmitting information, and keeping reference
materials up to date.

About Detention Services:

The Tri-County Juvenile Hall and Maxine Singer Youth Guidance Center provide youth detention services to the communities of Yuba, Sutter and Colusa Counties. The facilities operate under a Joint Powers Agreement between the three counties. Yuba County Probation is the administrative agency responsible for the management and daily operation of the facilities. The shared goal of staff is to provide services that will assist the youth in successfully reintegrating back into the community.