Search Jobs

Under direct or general supervision, oversees, recreation activities in connection with a specific recreation services program or functional area in support of community, recreational, or park facilities; and performs related duties, as assigned.

Recreation Leader II Hourly: $16.30 - $19.82

950 hours per year / less than 20 hours per week

Payroll Administrator

  $6,320 - $7,682 per month

Plus excellent benefits

APPLICATION DEADLINE:  Apply by Tuesday, October 5, 2021 at 5:00 pm

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment.  San Rafael (population 59,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $100 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.”  City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

THE POSITION:

The City of San Rafael Finance Department is seeking a full-time Payroll Administrator.  Under general supervision, this position performs a variety of complex and specialized payroll and accounting duties related to the processing of the City’s payroll and the maintenance of the payroll system; reviews and reconciles a variety of payroll reports including payroll taxes, benefit reports, quarterly taxes, and MCERA retirement contributions; ensures all local, state, and federal rules and regulations are followed; assists with the coordination, preparation, and analysis of the City-wide payroll budget; trains staff on payroll processes, procedures, and reports; assists with a variety of special projects; evaluates payroll processes and procedures and makes recommendations for improvement; interacts with employees regarding questions and concerns regarding payroll issues; maintains up-to-date knowledge of a variety of payroll related requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES (meant to be representative, not exhaustive):

• Maintains the payroll system and employee pay records; posts and distributes time and attendance records; reviews, audits and corrects time sheets; prepares paychecks; prepares and files required reporting documents in an accurate and timely manner including but not limited to quarterly reports, and annual reporting of W2’s.
• Demonstrates a full understanding of applicable wage policies, procedures and work methods associated with assigned duties; maintains current knowledge of City, state, and federal legislation affecting payroll; understands and follows applicable provisions of MOU’s.
• Reviews timesheets for completeness and accuracy; prepares pay records for posting to the general ledger; reconciles payroll records to the general ledger; researches and resolves payroll related general ledger issues; prepares payroll journal vouchers; prepares a variety of routine and special reports as necessary; audits and reconciles payroll deductions and earnings registers for reasonableness.
• Process withholdings, deductions, wage garnishments, or other special payroll actions and changes affecting net wages such as exemptions, and insurance coverage; submits MCERA retirement reports each payroll; prepares payroll tax deposits; completes, verifies, and processes forms and documentation for administration of benefits such as pension plans, unemployment and medical insurance; reconciles payroll deductions withheld form employees to actual cost, including union dues and deferred compensation.
• Assists with the coordination, preparation, and analysis of the City-wide payroll budget, including final and mid-year computations.
• Exercises extreme sensitivity to the issues of confidentiality of employee/employer data and maintains absolute confidentiality of personal data.
• Runs computer programs to produce payroll reports; posts and maintains payroll related employee data in a timely and accurate manner.
• Integrates various payments from State Disability Insurance, Worker’s Compensation, and Paid Family Leave into employees’ pay and monitors leave levels.
• Prepares, reconciles and submits payments to providers for employee benefits and deductions.
• Trains staff on payroll processes, procedures, and reports; develops and maintains Payroll Procedure Manual; provides information and instruction to personnel regarding procedures and methods involved in processing payroll.
• Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications to the payroll system; tests system upgrades and fixes; verifies results for accuracy; prepares various reports on operations and activities.
• Interprets and implements personnel rules, Memoranda of Understandings, federal and state regulations, changes to reporting; assists with the analysis of the feasibility and technical implications of labor agreement changes and makes recommendations; assists with labor negotiations by providing a variety of data and information; provides suggestions for Memorandum of Understanding language related to payroll and benefits; explains rules and regulations regarding payroll.
• Identifies and resolves problems and inconsistencies relative to the maintenance of payroll accounting controls; reviews wages computed and works with Human Resources to correct errors to ensure accuracy of payroll; computes any corrections or retroactive pays; prepares manual checks when necessary; makes wage adjustments.
• Assists employees, benefit vendors, auditors and outside agencies with payroll questions and requests; works with management to address any legalities and payments regarding compensation concerns such as judgments, arbitrations, and/or court rulings; assists employees in the completion of payroll related forms; researches changes to wage and hour ordinances and recommends modifications to the payroll system for compliance purposes.
• Performs related duties as assigned.

• Principles and practices of municipal payroll processing, administration, and records maintenance.
• Experience reading, reviewing, and interpreting City policies, procedures, and MOU’s.
• Pertinent laws, rules, and regulations governing areas of responsibility including, but not limited to FLSA, employee leaves and benefits plans, Federal W-2 and Quarterly Tax reporting, ACA reporting, and MCERA reporting and procedures.
• Laws, rules and regulations regarding the confidentiality of payroll related records.
• Experience with interpretation and implementation of FLSA concepts, particularly related to public safety.
• Research and report preparation techniques related to a wide variety of payroll programs and projects.
• Bookkeeping and accounting principles; methods and techniques of automated record keeping and report generation.
• Business arithmetic, basic statistics and statistical methods, basic accounting.
• English usage, spelling, grammar and punctuation.
• Office practices and technology including personal computer hardware and software typically found in a modern office.

• Understand federal, state and local laws and regulations applicable to human resources administration, finance, and payroll processing.
• Prepare, maintain, process, and reconcile a complex municipal payroll.
• Maintain payroll records, reports, and files.
• Train staff on payroll processes, procedures, and reports.
• Know and understand all aspects of the job; analyze work papers, reports, and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• Conduct research, prepare, and analyze data and statistics related to assignment, and prepare a variety of reports.
• Safeguard and maintain the confidentiality of records.
• Verify, reconcile, and balance a variety of records and information.
• Interpret, explain, and apply applicable laws, codes, and regulations governing payroll administration.
• Assist in implementing various policies and procedures.
• Understand and carry out both oral and written instructions.
• Organize work and set priorities for a variety of projects and tasks in an effective, efficient, and accurate manner while ensuring all deadlines are met.
• Process payroll and prepare related reports, spreadsheets, and documentation.
• Understand the provisions of the City’s various Memoranda of Understandings and ensure compliance.
• Collect data and conduct basic research and analysis.
• Compile and maintain confidential and complex reports and files.
• Communicate clearly and concisely; respond appropriately and effectively to the needs of internal and external customers.
• Prepare and present clear, concise, and logical written and oral reports.
• Use computer technology and applications in the performance of daily activities.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Coordinate activities with other City departments and agencies as required.
• Meet the physical requirements necessary to perform the assigned duties safely and effectively.
• Operate a variety of power tools and equipment.

LANGUAGE/MATHEMATICAL/REASONING SKILLS:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as percentages, ratios and proportions to practical situations.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

EDUCATION AND EXPERIENCE:

Any combination of education and experience that would provide the required knowledge, skill and ability outlined above is qualifying.  A typical way to obtain such knowledge, skill and ability is:

• Associate’s degree or equivalent from an accredited college in business, accounting, finance, or related field.
• Five (5) years of increasingly responsible, professional level experience in payroll processing, preferably in the public sector.
• One (1) year of experience providing technical and functional direction over personnel processing/ payroll is highly desirable.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to walk.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT:

While performing the duties of this job, the employee is regularly exposed to video display and regularly works in inside environmental conditions.  The noise level in the work environment is usually quiet.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include any or all of the following:  Application appraisal, oral board examination, and written examination.  The passing point for the oral and/or written examination final score will be 70%.  Prior to appointment, candidate must pass a background check, DMV check, pre-employment physical/drug screen, fingerprinting, and credit check.  To file an application, go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  For more information on the City of San Rafael, go to www.cityofsanrafael.org.  Follow this link to submit your application:  https://www.calopps.org/san-rafael/job-20165631 

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at 415-485-3474 no later than seven (7) calendar days before the test date.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.
 

Date Posted:               September 21, 2021

Work Schedule:          8 hours per day, 8:00AM – 5:00PM;  

                                      5 days per week, Monday – Friday;

                                     12 months per year

Salary Range            Step A               Step B               Step C               Step D              Step E

  (Monthly)              Starting             6 Months         18 Months       30 Months        42 Months

       226                    $6,147               $6,455              $6,777              $7,116             $7,472                   

Current Vacancy:    

Division:                     Office of the Superintendent
Department:             Human Resources
Location:                    San Mateo County Office of Education, 101 Twin Dolphin Drive, Redwood City, CA 94065

NOTE: The eligibility list will be utilized to fill the current vacancy as well as any future full-time positions in the next 12 months.

Application Deadline:          

Wednesday, October 6, 2021 (Application, cover letter, resumè, answers to supplemental questions, and references must be submitted online by 4:00PM on the filing deadline.)

Job Summary:        

Under the direction of an assigned Cabinet-level official, perform a variety of complex secretarial and administrative assistant duties to relieve the official of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications and information for the administrator; prepare and maintain a variety of manual and automated records and reports related to assigned activities; maintain confidentiality regarding issues related to negotiations and collective bargaining matters.

Essential Job Functions:             

• Perform a variety of complex secretarial and administrative assistant duties to relieve the Cabinet-level official of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications and information; assure smooth and efficient office operations; assure related functions comply with established laws, rules, regulations, policies and procedures.
• Serve as primary secretary to the assigned Cabinet-level official; perform public relations and communication services for the administrator; receive, screen and route telephone calls; take, retrieve and relay messages as needed; schedule and arrange appointments, conferences and other events.
• Maintain documents, information and discussion materials relating to collective bargaining activities; provide access to related materials; prepare information, as requested, used in collective bargaining strategies; participate in or take and prepare minutes for collective bargaining team; maintain confidentiality regarding issues related to negotiations and collective bargaining matters.
• Receive visitors, including administrators, staff, parents and the public; provide information or direct to appropriate personnel; exercise independent judgment in resolving a variety of issues; refer difficult issues to the administrator as needed; provide technical information and assistance related to program or operations and related laws, rules, regulations, policies and procedures.
• Compile information and prepare and maintain a variety of records, logs and reports related to programs, students, attendance, staff, projects and assigned duties; establish and maintain filing systems; revise, verify, proofread and edit a variety of documents. Input a variety of data into an assigned computer system; establish and maintain automated records and files; initiate queries, develop spreadsheets, manipulate data and generate various computerized lists and reports as requested; assure accuracy of input and output data.
• Compose, independently or from oral instructions, note or rough draft, a variety of materials such as inter-office communications, forms, letters, memoranda, bulletins, agenda items, labels, fliers, requisitions, handbooks, newsletters, brochures, certificates, contracts and other materials; format materials to meet program and office needs.
• Research, compile and verify a variety of data and information; compute statistical information for various federal, State and local reports as necessary; identify and resolve a variety of financial and statistical discrepancies; assure mandated reports are completed and submitted to appropriate agency according to established time lines.
• Distribute, collect, process and evaluate a variety of forms and applications related to assigned functions; duplicate and distribute materials as needed; assist with the preparation, processing and maintenance of grant information, records and related materials as assigned.
• Coordinate, schedule and attend a variety of meetings, workshops and special events; prepare and send out notices of meetings; compile and prepare agenda items and other required information for meetings, work shops and other events; set up equipment and supplies for meetings and other events as needed; take, transcribe and distribute minutes as directed.
• Perform a variety of clerical accounting duties as assigned; monitor funds for income and expenditures; calculate, prepare and revise accounting and budgetary data; assist with budget development and preparation; maintain financial and statistical records and files. Perform special projects and prepare various forms and reports on behalf of the assigned administrator; attend to administrative details on special matters as assigned.
• Communicate with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities and resolve issues or concerns.
• Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software; arrange for equipment repairs as needed. 
• Receive, open, sort, screen and distribute incoming mail; compose replies independently or from oral direction; prepare and distribute informational packets and bulk mailing; 
• Maintain appointment and activity schedules and calendars; coordinate travel arrangements and hotel reservations as necessary; process reimbursement claims; reserve facilities and equipment for meetings and other events as needed.
• Monitor inventory levels of office and designated supplies; order, receive and maintain appropriate levels of inventory as required; prepare, process and code purchase orders and invoices as assigned; arrange for billings and payments as directed.

QUALIFICATIONS:       

Any combination of education and experience providing the job knowledge and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be any combination equivalent to:                                                                               

Education:     College level course work in secretarial science or related field;          

Experience:     Four years of increasingly responsible secretarial experience involving frequent public contact.

SPECIALIZED KNOWLEDGE AND ABILITY:     

Knowledge Of:

• Organizational operations, policies and objectives.
• Policies and objectives of assigned programs and activities.
• Applicable laws, codes, regulations, policies and procedures.
• Record-keeping and filing techniques.
• Business letter and report writing, editing and proofreading.
• Telephone techniques and etiquette.
• Methods, procedures and terminology used in clerical accounting work. Modern office practices, procedures and equipment.
• Correct English usage, grammar, spelling, punctuation and vocabulary. Interpersonal skills using tact, patience and courtesy.
• Operation of a computer and assigned software.
• Oral and written communication skills.
• Record retrieval and storage systems.
• Public relations techniques.
• Mathematic calculations.

Ability To:

• Perform a variety of complex secretarial and administrative assistant duties to relieve the Cabinet-level official of administrative and clerical detail.
• Maintain confidentiality regarding issues related to negotiations and collective bargaining matters.
• Plan, coordinate and organize office activities and coordinate flow of communications and information for the administrator.
• Assure smooth and efficient office operations.
• Interpret, apply and explain laws, codes, rules, regulations, policies and procedures.
• Compile and prepare comprehensive reports concerning a broad spectrum of subject matter.
• Compose effective correspondence independently.
• Perform a variety of clerical accounting duties in support of assigned department or program. Answer telephones and greet the public courteously.
• Complete work with many interruptions.
• Maintain a variety of records, logs and files.
• Utilize a computer to input data, maintain automated records and generate computerized reports.
• Establish and maintain cooperative and effective working relationships with others. Meet schedules and time lines.
• Work independently with little direction.
• Communicate effectively both orally and in writing.
• Determine appropriate action within clearly defined guidelines.
• Add, subtract, multiply and divide with speed and accuracy.

Physical Requirements:                 

Applicants must possess the physical abilities outlined below with or without accommodation. San Mateo County Office of Education will consider reasonable accommodation requests.

• Hearing and speaking to exchange information in person or on the telephone
• Dexterity of hands and fingers to operate a computer keyboard
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time
• Bending the waist, kneeling or crouching to file materials

Examination  Process:  

The examination process for this classification may consist of:  

1. A review of application materials for completeness and accuracy including answers to supplemental questionnaire, educational background, training, and experience
2. A written and/or performance examination
3. An oral board examination

Only the highest qualified candidates will be invited to attend the examinations.  Applicants will be notified of screening and examination results by e-mail.  Candidates who pass all test parts are ranked on an eligibility list according to their exam score(s).  Selection for positions will be made from among the top three ranks of certified candidates.  The job eligibility list will be active for one (1) year unless abolished due to insufficient number of available candidates.

NOTE:  Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List.  Examination procedures subject to change as deemed necessary by the Executive Director, Personnel Commission Services.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status

* Proof of citizenship or legal status will be required upon offer of employment.

The City of Burlingame is looking for an energetic, caring, creative, and responsible Preschool Aide Substitute. Under direction of a Recreation Coordinator, the Preschool Aide helps organize and implement preschool classes for the City’s Village Park Preschool program, assures policies and procedures are maintained, and performs related work as required.

Substitute shifts are commonly arranged in advance, but sometimes may be more short notice.  Although substitutes have some flexibility in accepting a shift, we ask that you generally have availability to cover shifts as needed to remain in the role.

Village Park Preschool Program

Village Park Preschool is a part-time, play-based preschool program offered by the City of Burlingame Parks and Recreation Department. We currently offer 3 programs: Lil’ Sprouts (2 year olds), Cottage Kids (3 year olds), and Playschool Villagers (4 year olds). The emphasis of the program is physical, social, and emotional growth in a child-centered environment. Activities are designed to foster a healthy child that develops an early love of learning. Village Park Preschool programs strive to create an environment inspiring each child’s individual creativity and self-expression. Children participate in arts/crafts, music, body movement, basic science, cognitive games, creative/dramatic play, cooking, circle and story time, fine and gross motor skill building, and phonics awareness.  More details can be found at www.burlingame.org/village.

Essential Duties

Assist in implementing activities that support early childhood education and socialization; assist with a variety of activities including, but not limited to, arts and crafts, organized games, story time, music/singing activities, science, cooking, early writing skills, and interactive circle time; ensure proper safety precautions are observed; maintain and care for supplies, equipment, and the facility; set up daily snack; change diapers and support toilet training; complete assigned paperwork, including time cards and incident and accident reports; communicate with parents and staff to disseminate information and build positive relationships; perform related duties and responsibilities as assigned.

Must be a mature, dependable, responsible, and understanding person who is able to work cooperatively with children, staff and parents.  

Qualifications

Knowledge of:

• Child development stages

• Customer service techniques

Ability to:

• Implement effective program curriculum/content

• Engage children in a variety of different types of activities

• Establish and maintain effective working relationships

• Communicate effectively

• Represent the City in a positive manner

• Follow safety procedures

• Work cooperatively with others

• Exercise good judgement, tact, and courtesy

Experience and Education

• Experience working with young children

• ECE units a plus

Work Schedule - Any one or combination of the following:

• Monday/Wednesday 8:45am-11:30am

• Monday/Wednesday/Friday 8:10am-12:55pm

• Tuesday/Thursday 9:00am-11:45am

• Tuesday/Thursday/Friday 8:45am-12:15pm

• Summer hours available, but optional

• Maximum of 960 hours per fiscal year

SALARY & BENEFITS

The salary range for this position is $21.00-$25.53 per hour. This position is a non-benefited, part-time, casual position.

Healthy Workplaces/Healthy Families Act of 2014 Paid Sick Leave Benefit. This benefit accrues at the rate of one hour for every 30 hours worked to a maximum benefit of 24 hours per year. There is no cash value associated with benefit.

Vacation Pay. This benefit is for part-time casual employees who work 30 or more days within a year from the beginning of employment with the City of Burlingame, and accrues at the rate of one hour for every 52 hours worked to a maximum benefit of 16 hours per year.  No employee shall be allowed to have an accumulation of more than two years’ worth of vacation accrual to their credit at any one time.

No other benefits are offered. This position is at will and is not part of the City's Civil Service System. There is no guarantee of hours and employment may end at any time.

APPLICATION PROCESS

Interested candidates must submit a completed on-line employment application. Resumes in lieu of a completed application will not be accepted.  Applications submitted without completed supplemental questions will be considered incomplete and disqualified from this recruitment process. Faxes will not be accepted.

PLEASE APPLY IMMEDIATELY. APPLICATIONS WILL BE ACCEPTED UNTIL THE POSITION IS FILLED. This position may close at any time.

Prior to appointment, candidates will be required to:

• pass a fingerprint check submitted to the Department of Justice
• comply with The Immigration Reform and Control Act of 1986 and provide proof of identity and authorization to work in the United States at date of hire

The City of Burlingame is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies, and practices. The duties described in this job announcement are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job announcement does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Final Filing Date: Open Until Filled

Appointment to this position is contingent upon:

*A pre-employment fingerprinting criminal history records check

*TB testing clearance

Resume will not be accepted in lieu of application. Application, including all work history, must be fully completed if a resume is attached. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. All communication regarding your status in this recruitment process will be conducted via email or postal mail. Be sure to include a valid e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to contact information.

Selection Procedure

Based on the application screening, those candidates with the most relevant qualifications will be invited to an oral interview, which may include a written exam and/or practical exam.

About the Position

Positions in this classification perform work in the organization and implementation of a wide variety of recreation activities.  The Program Coordinator classification is the top-level position in the Recreation Leader Series. 

Receives general supervision from a full-time Recreation Department staff member.  May provide functional supervision to Recreation Leaders or volunteers, as assigned. 

Essential Duties

• Plans, organizes, coordinates and directs specialized recreation programs as assigned.
• Assists in the daily meal programs. Duties could include purchasing groceries and program supplies, meal prep, and serving.
• Provides customer service to patrons
• Assists with marketing and promotion of Parks & Recreation Department programs including monthly newsletters, website updates, social media posts, flyers, etc.
• Maintains required records, including program statistics.

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle and natural environment.  San Rafael (population 59,000) is a full-service city with a City Council/City Manager form of government with 12 departments, more than 400 employees, and an annual budget of $100 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael”. City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

THE POSITION: Under the direction of the Human Resources Director or other higher level HR staff, the Human Resources Analyst I/II performs professional human resources administrative and analytical assignments in a variety of program areas, including: recruitment and selection, classification and compensation, benefit administration, employee development and training, leaves, workers’ compensation, policy and procedure development; delivers human resources services to internal and external customers; and provides staff support in the administration and implementation of City Human Resources programs and policies, as assigned. Incumbents may be assigned to either a specific or a generalist assignment with responsibility for dealing with a wide array of analytical staff assignments. Incumbents are expected to be capable of performing a variety of Human Resources related management analysis techniques and procedures.

Human Resources Analyst I

$6,505 - $7,906/Monthly 

This is the entry level class in the Human Resources Analyst series. Positions in this class typically have little or no directly related work experience and work under general supervision while learning job tasks.

Human Resources Analyst II

$7,154 - $8,696/Monthly 

This is the full journey level class in the Human Resources Analyst series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.

This position closes: Friday, October 15, 2021 - 5:00 pm 

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Analyze, interpret, research and compile information for the revision and maintenance of the City’s classification plan and allocation of positions; monitor and maintain allocation schedules and salary schedules.
• Provide advice, interpretation and counsel to managers, supervisors and employees on Human Resources policies and procedures and assure compliance with governing Council policies, legislation, and Memoranda of Understanding (MOUs)
• Supervise the design and implementation of recruitment activities to obtain qualified candidates, including the creation of recruitment timelines, advertisement sources and selection process including application review, supplemental questionnaire development, and test administration; receive, research and respond to candidate appeals.
• Supervise the processing and maintenance of a comprehensive benefit plan including health, dental and life insurance, long term disability, flexible spending, and other benefits including protective leave; administer the City’s open enrollment process.
• Advise employees on matters related to employment, promotion, retirement, benefits, and classification and compensation.
• Oversee payroll input and leave activities, ensuring appropriate usage of leave hours in accordance with MOU’s and Personnel Rules and Regulations.
• Prepare a variety of administrative and technical reports and correspondence including correspondence to Department Directors.
• Provide technical support in the maintenance, implementation and use of the City’s HRIS system and performance evaluation system; analyze and develop forms and procedures associated with computer applications; oversee the department’s intranet and internet pages.
• Participate in and lead special projects; participate in the selection of consultants and vendors; review and approve the work of consultants and vendors.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
• Assist with the development and maintenance of City policies and procedures; represent the department to outside professional organizations; participate on cross functional teams.
• Complete internal and external compensation and benefit studies.

MINIMUM QUALIFICATIONS

Human Resources Analyst I:

Knowledge of:

• General principles and practices of human resources administration and organization management.
• Practices, methods and procedures utilized in recruitment and selection.
• Pertinent federal, state, and local laws, codes and regulations.
• Elementary statistics.
• Modern office equipment and procedures including use of a variety of software applications.
• English usage, spelling, grammar and punctuation.

Ability to:

• Learn to perform a wide variety of human resources activities, ensuring compliance with City policies and procedures, local, state and federal laws and regulations.
• On a continuous basis, know and understand all aspects of the job. Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• Collect, compile, analyze and summarize written and statistical information and data.
• Prepare clear and concise technical and administrative reports.
• Analyze situations carefully and adopt effective courses of action.
• Use a personal computer and a variety of software applications.
• Plan and organize workload.
• Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training Experience:

No professional experience is required. AND Education: A Bachelor’s degree from an accredited college or university in human resources, business administration, public administration, social sciences or a related field.

Human Resources Analyst II:

In addition to requirements for the Human Resources Analyst I:

Knowledge of:

• Principles and practices of recruitment, selection, classification, salary and benefit administration, EEO and employee relations within a public agency.
• Advanced methods of statistical research and presentation.
• Principles and practices of project management.
• Principles and practices of supervision, training and performance evaluations. Ability to:
• Independently perform professional analytical work in support of human resources programs.
• Identify, research and respond to questions from other City departments, outside agencies and the public.
• Prepare and present technical reports.
• Interpret and explain human resources programs and policies.
• Collect, compile and analyze data and develop logical conclusions and sound recommendations.
• Respond appropriately to difficult and sensitive matters.
• Supervise, train and evaluate assigned staff.

 Experience and Education Experience:

Two years of responsible experience performing duties similar to that of a Human Resources Analyst I with the City of San Rafael and lead or supervisory experience. AND Education: A Bachelor’s degree from an accredited college or university in human resources, business administration, public administration, social sciences or a related field.

About this role

Join our award-winning Building Blocks preschool team.  We offer a variety of preschool programs starting at age 2 up to age 5.  Our Explorers, Creators and Innovators teachers are dedicated to providing a safe environment for each child to grow emotionally, physically, socially and intellectually.  Our teachers make a commitment to support families and children by following Developmentally Appropriate Practices.  This is a part time, non-benefited position, 15 to 20 hours per week in the morning and early afternoon hours and is limited to 960 hours in a fiscal year.

Why Join our Department?

• Our staff are devoted to creating a fun, safe and positive school experience.
• Our Values; Respect, Creativity, Integrity, Transparency and Inclusivity.

What You Bring:

• Energy and Enthusiasm!
• Experience and passion for working with children.
• Experience working in preschool.
• At least 6 ECE units or 6 Recreation units (Preschool Specialist II).

Who You Are

• You have a strong work ethic, customer service skills and works well with others.
• You have good judgment and make good decisions in a variety of situations.
• You are able to communicate well with your co-workers and supervisors.

What You’ll Do

• Encourage children to learn through play and Developmentally Appropriate Practices.
• Provide excellent customer service.
• Nurture all the children in our program and embrace their strengths while helping them build self-esteem and self-confidence.

What We Offer

• Competitive Salary
• Flexible Work Schedule
• Become a natural leader! You will develop your leadership and management skills as you learn to work cooperatively with other staff members, teaching and fostering positive child development throughout the school year.
• You will feel a personal sense of accomplishment and importance as you become a mentor and role model in the lives of children.

 
Preschool Specialist I (ages 18 & Up):

• Plan and implement creative age appropriate games, arts and crafts, songs and science activities that coincide with our curriculum standards.  Ability to lead a circle time with songs, books and rhymes. 

Are You Interested? Apply.

• Application can be found on our website at www.cityofsanmateo.org or at our Recreation Centers:
• Submit online at www.calopps.org
• Submit to Heather Murphy via email: hmurphy@cityofsanmateo.org.
• Application materials will be screened on a continuous basis.

Closing Date:     Open until filled or upon receipt of the first 50 applications, whichever occurs first.

Fine Print The policy of the City of San Mateo is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, gender, age, religion, ancestry, physical or mental disability, sexual preference, marital status or national origin.  It is the intent and desire of the City of San Mateo that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.