ADMINISTRATIVE ASSISTANT I/II

Level I:  $4,691 - $5,702 per month

Level II:  $5,172 - $6,287 per month

Plus excellent benefits

APPLICATION DEADLINE:  Apply by Thursday, December 15, 2022 for first consideration

Interviews will be held the week of December 19th

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment.  San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $120 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment.

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.”  City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

Administrative Assistant I:  This is an entry level class in the Administrative Assistant series.  This level performs more routine tasks and duties assigned.  Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level.  Since this class is typically used as a training class, employees may have only limited or no directly related work experience.  Employees work under immediate supervision while learning job tasks.

Administrative Assistant II:  This is the full journey level class within the Administrative Assistant series.  This class is distinguished from the Administrative Assistant I by the assignment of the full range of duties.  Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit.  Positions in this class are flexibly staffed and are normally filled by advancement from the entry level.

This position performs the following essential job duties:

• Set up and maintain financial, statistical, and operational records, including reviewing departmental payroll submittals and various time sheets.
• Administer and maintain complex procedures, including issuing permits, submitting required information/forms for inter-governmental reimbursements and/or grant monies; and as related to assigned program areas.
• Prepare, distribute, and post agendas and minutes for a variety of meetings; provide additional administrative support which may include the transcription of recorded or written information.
• Create, edit and update departmental information on internet and intranet.
• Carry out routine required procedures related to departmental hiring.
• Prepare required statistical reports for various departmental programs.
• Provide information relating to responsibilities assigned in person or by telephone.
• Refer more complex requests, technical inquiries or serious complaints to appropriate staff members.
• Maintain inventory and office supplies; prepare purchase orders.
• Research and compile information as requested.
• Provide technical and functional supervision as appropriate to clerical personnel; recommend organizational procedural changes affecting clerical activities.
• Screen calls, visitors, and mail and take action appropriate to request/situation.
• Independently respond to letters and general correspondence of a routine nature.
• Make travel arrangements, maintain appointment schedules and calendars, arrange meetings and conferences, and schedule facilities reservations as necessary.
• Operate a variety of office equipment and use a variety of software programs including word processing, spreadsheet, and visual presentation equipment as appropriate.
• Type, edit and format a variety of materials including staff reports, agendas, general correspondence and memoranda; review finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
• Follow-up on projects, transmits information and keeps informed of department activities.
• Initiate and maintain a variety of files and records.
• Oversee and coordinate preparation, compilation, reproduction and distribution of various documents and reports.
• Assist in gathering data, preparing and monitoring the annual budget.
• Perform a variety of tasks related to office administration specific to the department in which assigned.
• Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
• Perform other duties as required.

To be eligible for this position you must have knowledge/ability to:

Administrative Assistant I:

• Knowledge of English usage, spelling, grammar, and punctuation.
• Knowledge of modern office methods, procedures, and computer equipment and various software applications.
• Knowledge of business letter writing and arithmetic.
• Ability to learn to perform a wide variety of responsible secretarial and clerical work.
• Ability to on a continuous basis, sit at desk and/or stand at counter for long periods of time.  Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.
• Ability to intermittently review documents related to department operations; observe, identify, and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff.
• Ability to meet the public tactfully and courteously and answer questions in person and over the telephone.
• Ability to learn and apply policies, rules, and regulations.
• Ability to maintain confidential data and information.
• Ability to compose general correspondence and letters.
• Ability to operate and use modern office equipment including computer equipment and software as assigned.
• Ability to learn to analyze situations carefully and adopt effective courses of action.
• Ability to type at a speed necessary for successful job performance.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to establish and maintain effective working relationships with those contact in the course of work.

Administrative Assistant II:  (In addition to the qualifications for the Administrative Assistant I)

• Knowledge of organization, procedures, and operating details of the city division to which assigned.
• Knowledge of filing and record keeping practices.
• Ability to perform a wide variety of difficult and responsible secretarial and clerical work with limited supervision.
• Ability to compile and maintain complex records and files.
• Ability to independently apply policies, rules, and regulations.
• Ability to understand the organization and operation of the city and of outside agencies as necessary to assume assigned responsibilities.
• Ability to work independently in the absence of supervision and work under pressure to meet deadlines.
• Ability to analyze situations carefully and adopt effective courses of action.
• Ability to prepare statistical, financial, and operational reports.

EDUCATION and/or EXPERIENCE: (A typical way of gaining the knowledge, skill and ability outlined above is)

Administrative Assistant I:

• Equivalent to completion of the twelfth grade AND
• Two years of responsible clerical experience

Administrative Assistant II:

• Equivalent to completion of the twelfth grade AND
• Two years of responsible secretarial or office administrative experience similar to an Administrative Assistant I with the City of San Rafael.

 OTHER REQUIREMENTS:

• Valid California driver’s license preferred.

PHYSICAL DEMAND/WORK ENVIRONMENT: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required on a continuous basis, to sit at desk and/or stand for long periods of time.  Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application.  The examination process may include the following application appraisal and oral board interview examination.  The passing point for the oral board examination final score will be 70%.  Note:  Prior to appointment, candidate must pass a pre-employment physical, background check, driving record, and fingerprinting.   To file an application, go to:  www.calopps.org.  Select “Member Agencies”.  Select “San Rafael”.  Follow this link to submit your application: https://www.calopps.org/san-rafael/job-20324298 

Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 no later than three (3) calendar days before the test date.

SENIOR CIVIL ENGINEER

San Rafael Public Works Department

APPLICATION DEADLINE: Apply by Tuesday, December 6, 2022 for first consideration

THE CITY is focused on enhancing our community members’ quality of life through well- designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $120 million. The City’s vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment.

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.” City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience.  2022 Best Places to Work:  San Rafael Excelling Together:  https://elgl.org/2022-best-places-to-work-san-rafael-excelling-together/

THE POSITION:

Under general direction of the Public Works Director, the position is responsible for the City’s most complex civil engineering projects in support of the Capital Improvement Program for the City of San Rafael. The Senior Civil Engineer will apply the broad parameters of departmental policy guidelines in order to execute the planning, design, construction, and project management of complex capital improvements; supervises the work of professional and sub-professional engineering personnel; performs professional field and office civil engineering work in connection with a variety of public work projects; and provides technical assistance to the Assistant Public Works Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed and other related duties may be assigned.

• Plans, supervises and performs professional engineering work in the design and construction of all aspects of public capital projects, including but not limited to Streets, City Owned Property and Facilities, Drainage and Traffic projects and related facilities.
• Supervises the preparation of plans, project specifications, field inspections, and other engineering work performed by staff members and consultants.
• Manages complex construction projects and consultants; and meets with public and private engineers, architects, contractors and owners to explain and discuss projects.
• Responds to inquiries or complaints from staff, the public, and provides technical information to internal and outside Agency staff, City Council and the public.
• Prepares comprehensive technical and staff reports in verbal and written form to the City Council and Department Directors.
• Coordinates engineering activities and capital projects with other divisions, departments and agencies.
• Prepares, reviews, and approves engineering drawings, plans and specifications and other legal documents for the City Engineer.
• Ensures compliance with the Public Contracts Code, Federal and State laws, local ordinances and regulations.
• Delivers federally funded transportation projects in conformance with the Caltrans Local Assistance Procedures Manual (LAPM).
• Reviews and approves progress payments to consultants, contractors and vendors.
• May serve as a witness in court; may represent the department at public hearings and before the City Council and various commissions.
• Performs related duties as required.

KNOWLEDGE OF:

• Principles, practices and techniques of municipal civil engineering in order to manage projects from inception to completion.
• Principle, practices, methodology of employee supervision, including work planning reviewing and evaluating.
• General design and construction methods related to pump stations, streets, storm drains, buildings, parks and other public works projects.
• Understanding of Laws and codes related to civil engineering, accessibility codes, and projects related to civil engineering and traffic engineering.
• Principles of organization, administration, budget and supervision.
• Personal computers and related engineering software including but not limited to AutoCAD design and drafting.

ABILITY TO:

• Plan, organize, supervise, review and evaluate the work of staff and effectively recommend selection of staff, disciplinary actions and other personnel matters; and train staff in work procedures.
• Analyze budgetary and staffing needs and make sound independent recommendations.
• Effectively implement new policies and procedures.
• Apply principles of logic and scientific reasoning to develop and evaluate alternative courses of action and determine appropriate solutions.
• Read, understand, and interpret complex technical and legal documents, maps technical drawings and other engineering material related to hydraulics, soil mechanics, surveying, traffic systems, and other municipal engineering related subjects.
• Effectively communicate to convey technical information and give instructions.
• Listen attentively, conduct and record clearly and concisely with technical accuracy.
• Adjusts to workload changes and work under stress to meet deadlines.
• Maintains effective working relationships with all levels of representatives from governmental and private agencies, construction and consultant contractors, coworkers and the general public.
• Prepare plans, drawings, specifications, diagrams and make sketches.
• Use a PC and related engineering software.
• Evaluate and resolve engineering problems.

EDUCATION AND/OR EXPERIENCE:

Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be:

• Bachelor’s degree in Civil Engineering. Five (5) years of increasingly responsible post degree engineering experience managing complex construction and maintenance projects and consultants. A master’s degree may substitute for 1 year of post degree engineering experience.

• Registration as a Civil Engineer in the State of California.
• Valid drivers’ license.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee occasionally works in evenings or on weekends and indoor conditions and regularly works near video/computer displays. The employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand, walk, reach with hands and arms, and taste or smell. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl, lift

and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee is occasionally exposed to outside weather conditions and uses personal vehicle. The noise level in the work environment is usually moderate.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required. Resumes do not substitute for the City application. Candidates should detail related education and experience on the application. The examination process may include the following application appraisal and oral board interview examination.

The passing point for the oral board examination final score will be 70%. Note: Prior to appointment, candidate must pass a pre-employment physical, background check, driving record, drug screen, and fingerprinting. To file an application, go to: www.calopps.org. Select “Member Agencies”. Select “San Rafael”. Follow this link to submit your application:  https://www.calopps.org/san-rafael/job-20321673

For more information about the City of San Rafael, please visit www.cityofsanrafael.org.

Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Such accommodations must be requested by the applicant.

The City of Healdsburg is seeking a full-time Senior Civil Engineer to join the Public Works Department. This position will be responsible in providing high-level professional support on large scale Operations and Engineering projects. This is an opportunity to join a small team, gain a wide range of hands-on experience within the department.

Desired qualifications include experience in project management, grant writing and preparation of grant application submittal documents, knowledge of engineering development review processes and field experience in construction inspection. This position acts as the City’s MS4 storm water program coordinator and will actively participate in the regional storm water co-permittee group representing the City of Healdsburg. Knowledge of consultant selection and oversight process.  Experience working with Caltrans local assistance highly desired.  Possession of a valid Registration as a Professional Civil Engineer in the State of California required at time of appointment. 

By joining our team at the City of Healdsburg, you can take advantage of our amazing benefits, such as low to no cost health insurance rates, CalPERS retirement pension, and generous paid time off! The salary range for the Senior Civil Engineer is $9,835 - $12,001 per month. 

**Oral board interviews may be scheduled at any time until the position has been filled. This recruitment may be close at any time, without notice. Prompt application is encouraged.  
 

The City of Mill Valley and Sewerage Agency of Southern Marin are pleased to announce the recruitment for Wastewater Treatment Plant (WWTP) Maintenance Mechanic I. 

Please note the Job Description for this position is currently under review. 

ABOUT THE AGENCY

The Sewerage Agency of Southern Marin (SASM) is a joint powers authority (JPA) that provides wastewater collection, treatment, water reclamation, and disposal for 30,000 Southern Marin residents. The City of Mill Valley, a member of the JPA, provides staff for SASM. Staff for SASM are hired by the City and operate as their own department. SASM is located along the waterfront in Mill Valley in close proximity to Highway 101, San Francisco, nature preserves, and iconic recreational areas.

Mill Valley has grown from a small mill town to the modern full-service city it is today. With a staff of almost 150 full-time employees and an annual operating budget of $41 million, the City of Mill Valley prides itself on efficient, effective and courteous service delivery with a commitment to operational excellence.

ABOUT THE POSITION

The *WWTP Maintenance Mechanic I preforms mechanical, structural, electrical and instrument maintenance and fabrication of the Wastewater Treatment Plant, sewage pump stations, and related facilities.

Examples of important and essential duties include (but are not limited to):

• Performs work in a variety of trades including, plumbing, machinery repair, building maintenance, electrical troubleshooting, engine maintenance, welding, and rigging.
• Maintains pumps, conveyors, electrical circuits, ventilation gear, and other equipment.
• Uses precision and non-precision measuring devices in the course of inspection, assembly, and lay out work.
• Utilizes electrical meters in trouble shooting and control circuit repairs and 480 volt (or less) motors and wiring.
• Performs plumbing and pipe fitting of threaded, glued, sweated and welded pipe, fittings, and devices.
• Fabricates steel and wood structures from drawings and verbal instructions.
• Performs a variety of support level engineering, design and fabricating duties; makes required mathematical calculations; prepares schematics and diagrams documenting installations; determines supplies and materials required; estimates time and repair costs; assists in writing specifications; researches equipment and contacts vendors.
• Performs other duties as assigned.

Position Overview

Under general direction plans, supervises, and coordinates work units engaged in the operation and maintenance of the water system and to do related work as required. This mid-manager level position reports to the Operations Director.

Distinguishing Characteristics

Incumbents in this classification function as the department manager responsible for workgroups and operations related to water system operations for Distribution System Operations or Maintenance and Controls. The position may function as the Chief Distribution System Operator and functions as the manager of operations maintenance and controls.

Examples of Duties

Typical duties may include but are not limited to the following:

• Plans, prioritizes, assigns, directs and evaluates the work of various work groups and staff responsible for the operation and maintenance of the water system that include mechanical & electrical maintenance, controls systems, corrosion control and distribution system operations. 
• Resolves complex technical problems associated with one or more of areas of responsibility.
• Responds to operational issues and emergencies as needed during non-business hours.
• Operates, plans, monitors, evaluates, and maintains water system infrastructure facilities including treatment plants, pump stations, valve and tanks to ensure a reliable supply of high quality drinking water is available.
• Uses the SCADA system to monitor and interpret distribution system or treatment plant operations and performance, makes periodic inspections, and recommends improvements.
• Works with other divisions, consultants and contractors to coordinate and facilitate and to provide feedback on project designs.
• Plans and coordinates work with other managers, establishes work priorities, and assigns personnel to subordinate work units.
• Works with the Water Quality Manager and Lab Manager to improve water quality in the distribution system.
• Prepares and monitors budget; estimates staffing, equipment and supply needs.
• Trains and evaluates the work of subordinates and participates in and prepares workforce plans.
• Ensures employee compliance with District safety practices and policies
• Stays current with and implements where appropriate new technology, trends, rules and regulations governing the operation of the water treatment plants and water distribution system.
• Writes Standard Operating Procedures, board reports, and internal and external correspondence

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Apply immediately!  

SUMMARY

Marin Water is recruiting for a Water Quality Laboratory Manager to manage, supervise and coordinate the activities and operations of the District’s state certified Water Quality Laboratory. Responsibilities will include the supervision, prioritization and scheduling of Lab activities and personnel to ensure that the District maintains compliance with drinking water regulations. The Lab manager will also serve as the technical resource for and may perform a variety of chemical, biological, microbiological, and physical analysis of water samples. The ideal candidate will have a track record of driving continuous improvement and effecting change and experience managing a laboratory or major area of a laboratory. The ideal candidate will be able to demonstrate experience mentoring and supervising staff, the ability to adapt to evolving priorities, to understand and interpret water quality regulations and knowledge of state certification process for drinking water laboratories.

THE DISTRICT

The District provides high-quality drinking water to customers and visitors of its service area. The District is a medium-sized, municipal, water agency.  Annually, the District delivers water to 190,000 residents and businesses in the central and southern portions of Marin County and has stewardship responsibilities for 21,000 acres of pristine watershed lands on Mt. Tam. The District’s two water treatment plants and one finishing plant produce an average of 22 million gallons of water per day that are delivered to customers through 900+ miles of pipeline 95 pumping stations and 138 storage tanks.

THE JOB

Typical duties may include but are not limited to the following. Please see job description for the full list of duties and qualifications:  Click Here for the Water Quality Laboratory Manager Job Description.

The Water Quality Laboratory Manager is responsible for direction and supervision of a work unit and has responsibility for complex laboratory procedures, interpretation and application of federal and state water quality regulations, writing of comprehensive reports and documentation for governmental agencies and maintaining the state certification for the laboratory.

• Manages the operations, services, and activities of the District’s state certified Water Quality Laboratory, including the performance of a variety of chemical, microbiological, and physical tests on raw and treated water;
• Develops, implements and evaluates laboratory programs to support regulatory compliance activities;
• Directs, assigns, evaluates and administers the scheduling of laboratory analysis and establishes analytical procedures;
• Establishes and reviews monitoring programs, recommends changes in methods or monitoring programs and policies including treatment plant process changes.
• Directs the use by laboratory personnel of a laboratory information management system;
• Manages lake water quality by developing and implementing adaptive monitoring and treatment schedules to minimize taste and odor.
• Evaluates and interprets water quality data related to water treatment and distribution systems and watershed water quality studies;
• Plans, assigns, supervises and reviews the work of water quality laboratory personnel; plans and implements sampling, data gathering, and special testing programs to evaluate and solve varied water quality issues and to meet drinking regulations and engineering needs.

Senior Civil Engineer

$11,011 - $13,384 per month

Plus excellent benefits

Application Deadline:  Apply by Wednesday, September 7, 2022 for first consideration

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment.  San Rafael (population 59,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $100 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.”  City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

THE POSITION:

The City of San Rafael Sanitation Department is recruiting for a Senior Civil Engineer.  This position will plan, organize, direct and oversee the Engineering services of the San Rafael Sanitation District and will provide administrative, professional and technical assistance to the District Administrator.  This position acts on behalf of the District Administrator as assigned.  This position is a mid-management level position and is not part of union representation. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but not limited to and would include San Rafael Sanitation District CIP projects:

• Plans, supervises and performs professional engineering work in the design and construction of public capital projects, specializing in sanitary sewers, force mains, pump stations and related facilities.
• Supervises the preparation of plans, project specifications inspections, legal descriptions, surveys and other engineering work performed by staff members and consultants.
• Supervises and participates in the review of plans and the inspection of construction in progress for adherence to codes, acceptable engineering standards and related Sanitation District standards and policies.
• Supervises, trains and evaluates assigned staff.
• Meets with public and private engineers, architects, contractors and owners to explain and discuss projects.
• Responds to inquiries or complaints from the public and provides technical information to outside Agency staff, Board of Directors, and the public.
• Prepares comprehensive technical and staff reports in verbal and written form to the District Administrator and Sanitation District Board of Directors.
• Coordinates engineering activities and capital projects with other agencies.
• Reviews, approves and signs engineering drawings, plans and specifications and other legal documents as the responsible Professional Engineer.
• Ensures compliance with Public Contracts Code, Federal and State laws, local ordinances and regulations.
• Manages and develops the District’s mapping and Geographic Information System.
• Manages and develops the District’s Sanitary Sewer Management Plan.
• Coordinates programs and strategies with Central Marin Sanitation Agency and other agencies.
• Supervises and manages the application of grants for District projects from Federal, State and local funding sources.
• Prepares the bi-annual District Budget for review by the District Administrator.
• Reviews and approves all District payments to consultants, contractors and vendors.
• Calculates sewer connection fees.
• Provides administrative support to the District Administrator.
• Administers District programs such as annexations, sewer main extensions and “buy back agreements”.
• Perform related duties as required.

KNOWLEDGE/ABILITY TO:

• Knowledge of practices of civil engineering, sanitary engineering and administration.
• Knowledge of design, construction and operation of sanitary and public works facilities.
• Knowledge of methods of preparing designs, plans, specifications, estimates, reports and recommendations.
• Knowledge of sewer, pump stations, streets, storm drains, buildings, parks and other public works projects.
• Knowledge of laws and codes related to civil engineering, environmental health and sanitary engineering.
• Knowledge of principles of organization, administration, budget and supervision.
• Knowledge of personal computers and related engineering software.
• Ability to supervise engineering professionals and paraprofessionals.
• Ability to perform design engineering.
• Ability to prepare plans, drawings, specifications, diagrams and make sketches.
• Ability to deal with contractors, engineers and their representatives.
• Ability to use a PC and related engineering software.
• Ability to make complex engineering calculations and prepare plans and specifications.
• Ability to supervise the preparation of engineering records and prepare technical reports.
• Ability to evaluate and resolve engineering problems.
• Ability to establish and maintain effective working relationships; and communicate effectively, verbally and in writing.

EDUCATION AND/OR EXPERIENCE:

Any combination of education and experience that demonstrates possession of the requisite knowledge, skills, and abilities.  A typical way to obtain these would be:

• Bachelor’s degree in Civil Engineering.
• Six (6) years of increasingly responsible public work construction and maintenance experience.
• Registration as a Civil Engineer in the State of California.
• Valid driver’s license.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee frequently is required to use hands to finger, handle, or feel and reach with ands and arms.  The employee is occasionally required to stand and walk.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee regularly works in evenings or on weekends and indoor conditions and regularly works near video display.  The employee is occasionally exposed to outside weather conditions and uses personal vehicle.  The noise level in the work environment is usually moderate.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application.  The examination process may include the following:  application appraisal and oral board interview examination.  The passing point for the oral board examination final score will be 70%.  Note:  Prior to appointment, candidate must pass a pre-employment physical, background check/fingerprining and DMV.  To file an application follow this link:  https://www.calopps.org/san-rafael/job-20283031

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.  Such accommodations must be requested by the applicant. 

Update 8/1/2022: The Cambria CSD Fire Department is currently accepting applications for one SAFER Firefighter Paramedic. The department is testing to fulfill a potential opening and create a qualifying employment list. This position is open until the needs of the District are met. For first consideration, apply immediately. For more information, please review the position description and announcement below or contact Haley Dodson.

SAFER Firefighter Paramedic Announcement

Under supervision of an engine company officer, the SAFER Firefighter responds to fires, medical aids, rescues, hazardous materials incidents, motor vehicle accidents, and other emergency and non-emergency incidents. The SAFER Firefighter maintains a state of mental and physical readiness to respond to emergency calls. The SAFER Firefighter participates in training activities, maintains fire equipment and facilities, performs public education and fire prevention duties, and assists in training reserve firefighters, as well as other duties. SAFER Firefighters will work with a full-time or reserve officer on 24-hour shifts as the fourth person on the engine.

The SAFER Grant was intended to provide funding for three firefighter/paramedics for a three-year period, which would allow for the addition of one firefighter/paramedic on each of the three shifts, to increase the daily staffing level to a four-person engine company daily. This staffing model includes a full-time captain, full-time engineer, SAFER Grant funded firefighter/paramedic, and a reserve firefighter. Unless additional funding is available, at the end of the three-year period, the SAFER Grant funded firefighter/paramedic positions will end on January 1, 2025 and the engine would return to a three-person staffed engine.

This is a grant funded, full-time, limited three-year term position and will expire on January 1, 2025. The SAFER Firefighter position will not exist outside of grant funds. There will be no COLAs for the position due to the limited grant funding available. 

To review the full position description, please click the link below.

SAFER Firefighter Paramedic Position Description 

• High School Graduate or equivalent
• United States citizen or legal right to remain in the United States
• San Luis Obispo County paramedic certificate/accreditation 
• Current Health Care Provider CPR or equivalent
• Hazardous Materials First Responder Operational certified
• Valid California driver license with either non-commercial Firefighter Endorsement or Class B commercial license, with driving and operating experience. (Applicants who do not possess the required DMV license, or CPR certification may be admitted to the testing process but must possess the required license or certification prior to being appointed.)
• Must be State Marshal Firefighter 1 certified

Some minimum requirements may be waived upon substantial demonstration and documentation of substitute fulfillment.

• Starting Salary of $55,124 to $60,773
• Paramedic Compensation of $600/month
• CalPERS Retirement 3% At 50 For Covered Employees; 3% at 55 for PEPRA; 2.7% at 57 for New Members
• $25,000 Life Insurance Policy
• Health Reimbursement Account
• Health/Dental Insurance
• Clothing & Boot Allowance
• Vacation/Sick Leave/Holiday Leave

This position is open until the needs of the District are met. For first consideration, apply immediately. Please submit the completed employment application, proof of minimum requirement documentation, resume and certifications to hdodson@cambriacsd.org.

COMMUNITY DISASTER PREPAREDNESS COORDINATOR

San Rafael Fire Department

Full-Time/40 Hours Per Week/Fixed-Term

$6,309 - $7,669 per month

Plus excellent benefits

APPLICATION DEADLINE:    Apply by Thursday, June 30, 2022 for first consideration

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment.  San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $120 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.”  City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

The City of San Rafael Fire Department and Office of Emergency Services (OES) is seeking to fill the position of Community Disaster Preparedness Coordinator.  This is a three (3) year fixed-term position, with the potential to be extended dependent on available funding and job performance.  This is an “at will” position with benefits available.  The Coordinator will occasionally be required to work nights and/or weekends for scheduled community engagement events or unplanned emergencies.

THE POSITION:  Under the supervision of the Deputy Director of Emergency Management, the Community Disaster Preparedness Coordinator will coordinate activities associated with disaster preparedness and emergency management, with a focus on community preparedness and wildfire prevention and response.  The Coordinator will work to improve community disaster preparedness and resiliency through outreach, education, engagement, and empowerment; support the San Rafael Community Emergency Response Team (CERT) program; support Firewise communities and Neighborhood Response Groups (NRG’s); support Emergency Operation Center (EOC) functions; and augment designated fire-prevention and emergency management staff on strategic projects and programs.  This position is a highly public facing position and the successful candidate will demonstrate emotional intelligence, ability to engage and influence others an interest in training and educating others, and professionalism.  The Community Disaster Preparedness Coordinator is expected to be a strategic problem-solver with the ability to nimbly jump in and participate in any variety of tasks or duties that help enhance preparedness, prevention, and safety.

Essential Duties and Responsibilities:

• Assist in the development and implementation of public awareness programs regarding disaster preparedness and wildfire safety.
• Develop educational materials and make presentations to business, professional and community groups; speak to groups of various ages, educational levels, and socio-economic backgrounds.
• Coordinate the development, implementation, and maintenance of various community-based emergency preparedness programs, including but not limited to wildfire preparedness, Neighborhood Response Groups, Get Ready and Firewise.
• Support and coordinate San Rafael CERT program, including database management, meeting facilitation, as well as training and exercise development and implementation.
• Plan, organize, review, evaluate, and personally perform activities to implement a variety of emergency preparedness and disaster recovery programs and procedures under the NIMS/SEMS/ICS models.
• Support emergency alerting and notifications, including educational endeavors, outreach, signage, and database management; work to increase understanding and voluntary engagement in emergency notification programs such as Alert Marin and Zone Haven.
• Facilitate the preparation, maintenance, and distribution of a current Emergency Operations Plan in collaboration with local and regional partners
• Address the needs and inquiries of residents in a compassionate, articulate, and reasonable manner.
• Represent the department through collaboration with multiple community-based organizations, partner agencies and varied stakeholders involving emergency and non-emergency settings.
• Seek and participate in the development of various community preparedness and emergency management grants and supplemental resources opportunities.
• Assist in the development and maintenance of the City’s Emergency Operations Center (EOC) and alternate EOC staff during exercises and emergency response activations.
• Support the development, execution, and after-action evaluations of City and community-based drills and exercises, including but not limited to evacuation drills and EOC exercises.
• Participates in the development and implementation of budgets for emergency preparedness activities.
• Related duties as assigned.

Knowledge of:

• The Whole Community approach to disaster preparedness, including resources and engagement strategies.
• State and Federal regulations pertaining to disaster and civil defense planning and preparedness and advises management regarding compliance with such regulations.
• California Standardized Emergency Management System (NIMS); Emergency Operations Center (EOC) structure and operating procedures; emergency operations communications systems.
• Emergency, environmental and fire hazard prevention; principles and practices of emergency management, including hazard identification, mitigation, and disaster preparedness; urban interface education/training.
• Office procedures, methods and equipment including Microsoft Office and Google suites, with the specific ability to efficiently use and develop email, calendars, databases, slide decks, and word processing.
• Curriculum development, effective instructional and presentation delivery strategies, and the development of instructional materials.

Ability To:

• Communicate clearly and concisely, orally and in writing; prepare clear and concise reports.
• Be self-motivated and motivate others to achieve preparedness; work on a team and independently to complete assigned duties and responsibilities in a timely manner.
• Multi-task and effectively prioritize a variety of projects and objectives to meet target outcomes and deadlines.
• Logically and creatively utilize a variety of techniques to solve complex emergency preparedness challenges.
• Learn and retain local geography and resources as they relate to emergency management planning and operations.
• Gain the respect, confidence and cooperation of the public, City employees, and partners; maintain effective working relationships with those contacted in the course of work
• Interpret and explain emergency management and wildfire safety concepts in an accessible manner to residents and community organizations.
• Coordinate, train, oversee, and support volunteers.
• Apply principles of inclusion, equity, and public safety.
• Work cooperatively with the public, fire, law enforcement, and other emergency response organizations.
• Research, analyze and evaluate new service delivery methods and techniques to better meet objectives and actualize Together San Rafael Principals.

Education and Experience:

• Bachelor’s degree (or equivalent experience) from an accredited college or university with a major in Emergency Management, Public Administration, Business Administration, Communications, or related field of study is preferred.
• Two (2) years of experience in emergency management, community preparedness, or wildfire prevention, preferably in a government setting, or closely related field.  Additional related specialized training or certification may, at the sole discretion of the City, be substituted for required work experience.
• Must possess and maintain a valid California driver’s license, with a satisfactory driving record.
• Bilingual English/Spanish is desired.

Interview Process:  The most qualified applicants will be invited to interview.    

Application Process:  To file an application on-line go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”. 

Follow this link to submit your application:   https://www.calopps.org/san-rafael/job-20254217 

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.  Such accommodations must be requested by the applicant.