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ADMINISTRATIVE ASSISTANT I/II

Level I:  $4,691 - $5,702 per month

Level II:  $5,172 - $6,287 per month

Plus excellent benefits

APPLICATION DEADLINE:  Apply by Thursday, December 15, 2022 for first consideration

Interviews will be held the week of December 19th

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment.  San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $120 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment.

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.”  City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

Administrative Assistant I:  This is an entry level class in the Administrative Assistant series.  This level performs more routine tasks and duties assigned.  Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level.  Since this class is typically used as a training class, employees may have only limited or no directly related work experience.  Employees work under immediate supervision while learning job tasks.

Administrative Assistant II:  This is the full journey level class within the Administrative Assistant series.  This class is distinguished from the Administrative Assistant I by the assignment of the full range of duties.  Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit.  Positions in this class are flexibly staffed and are normally filled by advancement from the entry level.

This position performs the following essential job duties:

• Set up and maintain financial, statistical, and operational records, including reviewing departmental payroll submittals and various time sheets.
• Administer and maintain complex procedures, including issuing permits, submitting required information/forms for inter-governmental reimbursements and/or grant monies; and as related to assigned program areas.
• Prepare, distribute, and post agendas and minutes for a variety of meetings; provide additional administrative support which may include the transcription of recorded or written information.
• Create, edit and update departmental information on internet and intranet.
• Carry out routine required procedures related to departmental hiring.
• Prepare required statistical reports for various departmental programs.
• Provide information relating to responsibilities assigned in person or by telephone.
• Refer more complex requests, technical inquiries or serious complaints to appropriate staff members.
• Maintain inventory and office supplies; prepare purchase orders.
• Research and compile information as requested.
• Provide technical and functional supervision as appropriate to clerical personnel; recommend organizational procedural changes affecting clerical activities.
• Screen calls, visitors, and mail and take action appropriate to request/situation.
• Independently respond to letters and general correspondence of a routine nature.
• Make travel arrangements, maintain appointment schedules and calendars, arrange meetings and conferences, and schedule facilities reservations as necessary.
• Operate a variety of office equipment and use a variety of software programs including word processing, spreadsheet, and visual presentation equipment as appropriate.
• Type, edit and format a variety of materials including staff reports, agendas, general correspondence and memoranda; review finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
• Follow-up on projects, transmits information and keeps informed of department activities.
• Initiate and maintain a variety of files and records.
• Oversee and coordinate preparation, compilation, reproduction and distribution of various documents and reports.
• Assist in gathering data, preparing and monitoring the annual budget.
• Perform a variety of tasks related to office administration specific to the department in which assigned.
• Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
• Perform other duties as required.

To be eligible for this position you must have knowledge/ability to:

Administrative Assistant I:

• Knowledge of English usage, spelling, grammar, and punctuation.
• Knowledge of modern office methods, procedures, and computer equipment and various software applications.
• Knowledge of business letter writing and arithmetic.
• Ability to learn to perform a wide variety of responsible secretarial and clerical work.
• Ability to on a continuous basis, sit at desk and/or stand at counter for long periods of time.  Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.
• Ability to intermittently review documents related to department operations; observe, identify, and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff.
• Ability to meet the public tactfully and courteously and answer questions in person and over the telephone.
• Ability to learn and apply policies, rules, and regulations.
• Ability to maintain confidential data and information.
• Ability to compose general correspondence and letters.
• Ability to operate and use modern office equipment including computer equipment and software as assigned.
• Ability to learn to analyze situations carefully and adopt effective courses of action.
• Ability to type at a speed necessary for successful job performance.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to establish and maintain effective working relationships with those contact in the course of work.

Administrative Assistant II:  (In addition to the qualifications for the Administrative Assistant I)

• Knowledge of organization, procedures, and operating details of the city division to which assigned.
• Knowledge of filing and record keeping practices.
• Ability to perform a wide variety of difficult and responsible secretarial and clerical work with limited supervision.
• Ability to compile and maintain complex records and files.
• Ability to independently apply policies, rules, and regulations.
• Ability to understand the organization and operation of the city and of outside agencies as necessary to assume assigned responsibilities.
• Ability to work independently in the absence of supervision and work under pressure to meet deadlines.
• Ability to analyze situations carefully and adopt effective courses of action.
• Ability to prepare statistical, financial, and operational reports.

EDUCATION and/or EXPERIENCE: (A typical way of gaining the knowledge, skill and ability outlined above is)

Administrative Assistant I:

• Equivalent to completion of the twelfth grade AND
• Two years of responsible clerical experience

Administrative Assistant II:

• Equivalent to completion of the twelfth grade AND
• Two years of responsible secretarial or office administrative experience similar to an Administrative Assistant I with the City of San Rafael.

 OTHER REQUIREMENTS:

• Valid California driver’s license preferred.

PHYSICAL DEMAND/WORK ENVIRONMENT: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required on a continuous basis, to sit at desk and/or stand for long periods of time.  Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application.  The examination process may include the following application appraisal and oral board interview examination.  The passing point for the oral board examination final score will be 70%.  Note:  Prior to appointment, candidate must pass a pre-employment physical, background check, driving record, and fingerprinting.   To file an application, go to:  www.calopps.org.  Select “Member Agencies”.  Select “San Rafael”.  Follow this link to submit your application: https://www.calopps.org/san-rafael/job-20324298 

Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 no later than three (3) calendar days before the test date.

The Community

Located nearly halfway between San Francisco and Sacramento, Suisun City is a hidden gem of the Bay Area. Suisun City is accessible from Interstate 80 via Highway 12 and Amtrak’s Capitol Corridor commuter rail stop at the Train Depot, right to the heart of the City’s historic Waterfront District, making it a prime location for job seekers as well as homeowners. The community is a unique destination for a Bay Area day trip, an overnight getaway or a place to work, particularly with its reverse commute for inner Bay Area residents. Residents of this mostly bedroom community take great pride in their full-service public safety services provided by the Police and Fire Departments.

The Position: Under general supervision, the Computer Technician administers, maintains, and supports the City’s computer software, network and hardware systems, serves as technical support to users, maintains the integrity and operability of the network infrastructure, and assists in the analysis and troubleshooting of City-wide computer problems.

Digital Service Analyst

$5,859 - $7,122 per month

Plus excellent benefits

APPLICATION DEADLINE:  Apply by Friday, November 18, 2022, for first consideration

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment.  San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $120 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.”  City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience.  

The City of San Rafael is recruiting for a Digital Service Analyst in our Department of Digital Service and Open Government.  The mission of the Department of Digital Service and Open Government is to help continuously improve the delivery of City services by designing for and with people, engaging the community, using data to drive decisions, and maintaining modern technology infrastructure.  We need a team member in an analyst role to help organize and coordinate our internal efforts to make this all happen. 

You will be working with our team to help implement improvements to service delivery, City-wide communication strategy, website best practices, digital tools, and technical support through assistance in administrative operations, management of internal projects, policy development, and coordination of City-wide training programs.  We are looking for someone who can present and communicate information to a non-technical audience, works with empathy and wants to understand user needs, and is comfortable with technology and digital tools. 

This position is responsible for performing a variety of responsible, complex, professional, administrative staff duties independent of ongoing supervision.  The focus of an Analyst is on programs and projects, research and analysis of data, and the preparation and presentation of findings and recommendations.

This position performs the following essential job duties (including but not limited to):

• Plans, organizes, coordinates and implements day to day program assignments independently.
• Conducts research, analyzes data, and presents conclusions and recommendations.
• Develops program manuals, comprehensive reports, handouts, flyers, newsletters, and other documents for communicating program information.
• Develops policies, procedures, and guidance.
• Manages contracts and vendor relationships.
• Tracks and manages invoices.
• Supports budget development and reporting.
• Supports website training and engagement strategy.
• Supports the implementation of digital services and products.
• Composes and reviews department website content; maintains the department website.
• Drafts and publishes authorized social media posts consistent with City messaging; and responds to citizen inquiries on behalf of the department.
• Plans and coordinates civic engagement events.
• Assists in scheduling and organizing meetings and trainings.
• Prepares comprehensive written reports regarding program activities.
• Educates and engages with other city staff, city council, community representatives and citizens.
• Other duties may be assigned.

To be eligible for this position you must have knowledge of/ability to:

• Principles and practices associated with administration, organization, and management.
• Research methods, techniques and statistical and other work measures.
• Department goals, objectives, policy and procedure.
• Effective oral and written communications methods.
• Operation of personal computers and related software.
• Statistical, research and survey methods.
• Policies and objectives of assigned programs.
• Advanced secretarial and administrative methods.
• Principles of training and work direction.
• Coordination of clerical assignments.
• Modern office practices and procedures.
• Work independently in the completion of assignments.
• Analyze and evaluate data.
• Prepare and present clear and concise reports, both orally and in writing.
• Establish and maintain effective working relationships with others.
• Provide effective functional or project leadership.
• Effectively plan, organize, and prioritize work.

LANGUAGE/MATHEMATICAL/REASONING SKILLS:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from managers, officials and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as percentages, ratios and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written oral, diagram, or schedule form.

EDUCATION and/or EXPERIENCE:

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities may qualify.  A typical way of gaining the knowledge, skill and ability outlined above is:

• Equivalent to an Associate’s degree with college course work in public administration, business administration or a related field.   AND
• Three (3) years of progressively responsible administrative support experience, preferably with a public agency. 
• Experience involving extensive written customer communications, employer social media posts, research, budget, preparation/reconciling, development of marketing materials and event planning/coordination may substitute for the required education on a year-for-year basis.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to stand and walk.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities include close vision, and ability to adjust focus. 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to video display and regularly works in inside environmental conditions.  The employee occasionally works in evenings or weekends and occasionally works with use of personal vehicle.  The noise level in the work environment is usually quiet.

APPLICATION AND SELECTION PROCESS: 

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application.  The examination process may include the following application appraisal and oral board interview examination.  The passing point for the oral board examination final score will be 70%.   Note:  Prior to appointment, candidate must pass a pre-employment physical, background check/fingerprinting, and drug screen.  To file an application, go to:  www.calopps.org.  Select “Member Agencies”.   Select “San Rafael”.   Follow this link to apply via CalOpps:  https://www.calopps.org/san-rafael/job-20311159

For more information about the City of San Rafael, please visit www.cityofsanrafael.org

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.  Such accommodations must be requested by the applicant. 

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Update 8/1/2022: The Cambria CSD Fire Department is currently accepting applications for one SAFER Firefighter Paramedic. The department is testing to fulfill a potential opening and create a qualifying employment list. This position is open until the needs of the District are met. For first consideration, apply immediately. For more information, please review the position description and announcement below or contact Haley Dodson.

SAFER Firefighter Paramedic Announcement

Under supervision of an engine company officer, the SAFER Firefighter responds to fires, medical aids, rescues, hazardous materials incidents, motor vehicle accidents, and other emergency and non-emergency incidents. The SAFER Firefighter maintains a state of mental and physical readiness to respond to emergency calls. The SAFER Firefighter participates in training activities, maintains fire equipment and facilities, performs public education and fire prevention duties, and assists in training reserve firefighters, as well as other duties. SAFER Firefighters will work with a full-time or reserve officer on 24-hour shifts as the fourth person on the engine.

The SAFER Grant was intended to provide funding for three firefighter/paramedics for a three-year period, which would allow for the addition of one firefighter/paramedic on each of the three shifts, to increase the daily staffing level to a four-person engine company daily. This staffing model includes a full-time captain, full-time engineer, SAFER Grant funded firefighter/paramedic, and a reserve firefighter. Unless additional funding is available, at the end of the three-year period, the SAFER Grant funded firefighter/paramedic positions will end on January 1, 2025 and the engine would return to a three-person staffed engine.

This is a grant funded, full-time, limited three-year term position and will expire on January 1, 2025. The SAFER Firefighter position will not exist outside of grant funds. There will be no COLAs for the position due to the limited grant funding available. 

To review the full position description, please click the link below.

SAFER Firefighter Paramedic Position Description 

• High School Graduate or equivalent
• United States citizen or legal right to remain in the United States
• San Luis Obispo County paramedic certificate/accreditation 
• Current Health Care Provider CPR or equivalent
• Hazardous Materials First Responder Operational certified
• Valid California driver license with either non-commercial Firefighter Endorsement or Class B commercial license, with driving and operating experience. (Applicants who do not possess the required DMV license, or CPR certification may be admitted to the testing process but must possess the required license or certification prior to being appointed.)
• Must be State Marshal Firefighter 1 certified

Some minimum requirements may be waived upon substantial demonstration and documentation of substitute fulfillment.

• Starting Salary of $55,124 to $60,773
• Paramedic Compensation of $600/month
• CalPERS Retirement 3% At 50 For Covered Employees; 3% at 55 for PEPRA; 2.7% at 57 for New Members
• $25,000 Life Insurance Policy
• Health Reimbursement Account
• Health/Dental Insurance
• Clothing & Boot Allowance
• Vacation/Sick Leave/Holiday Leave

This position is open until the needs of the District are met. For first consideration, apply immediately. Please submit the completed employment application, proof of minimum requirement documentation, resume and certifications to hdodson@cambriacsd.org.

COMMUNITY DISASTER PREPAREDNESS COORDINATOR

San Rafael Fire Department

Full-Time/40 Hours Per Week/Fixed-Term

$6,309 - $7,669 per month

Plus excellent benefits

APPLICATION DEADLINE:    Apply by Thursday, June 30, 2022 for first consideration

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment.  San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $120 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.”  City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

The City of San Rafael Fire Department and Office of Emergency Services (OES) is seeking to fill the position of Community Disaster Preparedness Coordinator.  This is a three (3) year fixed-term position, with the potential to be extended dependent on available funding and job performance.  This is an “at will” position with benefits available.  The Coordinator will occasionally be required to work nights and/or weekends for scheduled community engagement events or unplanned emergencies.

THE POSITION:  Under the supervision of the Deputy Director of Emergency Management, the Community Disaster Preparedness Coordinator will coordinate activities associated with disaster preparedness and emergency management, with a focus on community preparedness and wildfire prevention and response.  The Coordinator will work to improve community disaster preparedness and resiliency through outreach, education, engagement, and empowerment; support the San Rafael Community Emergency Response Team (CERT) program; support Firewise communities and Neighborhood Response Groups (NRG’s); support Emergency Operation Center (EOC) functions; and augment designated fire-prevention and emergency management staff on strategic projects and programs.  This position is a highly public facing position and the successful candidate will demonstrate emotional intelligence, ability to engage and influence others an interest in training and educating others, and professionalism.  The Community Disaster Preparedness Coordinator is expected to be a strategic problem-solver with the ability to nimbly jump in and participate in any variety of tasks or duties that help enhance preparedness, prevention, and safety.

Essential Duties and Responsibilities:

• Assist in the development and implementation of public awareness programs regarding disaster preparedness and wildfire safety.
• Develop educational materials and make presentations to business, professional and community groups; speak to groups of various ages, educational levels, and socio-economic backgrounds.
• Coordinate the development, implementation, and maintenance of various community-based emergency preparedness programs, including but not limited to wildfire preparedness, Neighborhood Response Groups, Get Ready and Firewise.
• Support and coordinate San Rafael CERT program, including database management, meeting facilitation, as well as training and exercise development and implementation.
• Plan, organize, review, evaluate, and personally perform activities to implement a variety of emergency preparedness and disaster recovery programs and procedures under the NIMS/SEMS/ICS models.
• Support emergency alerting and notifications, including educational endeavors, outreach, signage, and database management; work to increase understanding and voluntary engagement in emergency notification programs such as Alert Marin and Zone Haven.
• Facilitate the preparation, maintenance, and distribution of a current Emergency Operations Plan in collaboration with local and regional partners
• Address the needs and inquiries of residents in a compassionate, articulate, and reasonable manner.
• Represent the department through collaboration with multiple community-based organizations, partner agencies and varied stakeholders involving emergency and non-emergency settings.
• Seek and participate in the development of various community preparedness and emergency management grants and supplemental resources opportunities.
• Assist in the development and maintenance of the City’s Emergency Operations Center (EOC) and alternate EOC staff during exercises and emergency response activations.
• Support the development, execution, and after-action evaluations of City and community-based drills and exercises, including but not limited to evacuation drills and EOC exercises.
• Participates in the development and implementation of budgets for emergency preparedness activities.
• Related duties as assigned.

Knowledge of:

• The Whole Community approach to disaster preparedness, including resources and engagement strategies.
• State and Federal regulations pertaining to disaster and civil defense planning and preparedness and advises management regarding compliance with such regulations.
• California Standardized Emergency Management System (NIMS); Emergency Operations Center (EOC) structure and operating procedures; emergency operations communications systems.
• Emergency, environmental and fire hazard prevention; principles and practices of emergency management, including hazard identification, mitigation, and disaster preparedness; urban interface education/training.
• Office procedures, methods and equipment including Microsoft Office and Google suites, with the specific ability to efficiently use and develop email, calendars, databases, slide decks, and word processing.
• Curriculum development, effective instructional and presentation delivery strategies, and the development of instructional materials.

Ability To:

• Communicate clearly and concisely, orally and in writing; prepare clear and concise reports.
• Be self-motivated and motivate others to achieve preparedness; work on a team and independently to complete assigned duties and responsibilities in a timely manner.
• Multi-task and effectively prioritize a variety of projects and objectives to meet target outcomes and deadlines.
• Logically and creatively utilize a variety of techniques to solve complex emergency preparedness challenges.
• Learn and retain local geography and resources as they relate to emergency management planning and operations.
• Gain the respect, confidence and cooperation of the public, City employees, and partners; maintain effective working relationships with those contacted in the course of work
• Interpret and explain emergency management and wildfire safety concepts in an accessible manner to residents and community organizations.
• Coordinate, train, oversee, and support volunteers.
• Apply principles of inclusion, equity, and public safety.
• Work cooperatively with the public, fire, law enforcement, and other emergency response organizations.
• Research, analyze and evaluate new service delivery methods and techniques to better meet objectives and actualize Together San Rafael Principals.

Education and Experience:

• Bachelor’s degree (or equivalent experience) from an accredited college or university with a major in Emergency Management, Public Administration, Business Administration, Communications, or related field of study is preferred.
• Two (2) years of experience in emergency management, community preparedness, or wildfire prevention, preferably in a government setting, or closely related field.  Additional related specialized training or certification may, at the sole discretion of the City, be substituted for required work experience.
• Must possess and maintain a valid California driver’s license, with a satisfactory driving record.
• Bilingual English/Spanish is desired.

Interview Process:  The most qualified applicants will be invited to interview.    

Application Process:  To file an application on-line go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”. 

Follow this link to submit your application:   https://www.calopps.org/san-rafael/job-20254217 

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.  Such accommodations must be requested by the applicant. 

Update 5/18/2022:
The Fire Chief position requirements have been modified as follows:

• The Fire Chief salary is negotiable and commensurate with experience; and
• The California State Plans Examiner certification is no longer required, but highly desirable. This certification should be obtained within one-year from date of hire.  

About the Fire Chief Position

Under direction of the General Manager, the Fire Chief shall be responsible for the administration, operations, and functions of all the activities of the fire department, personnel, equipment, properties and assets and liabilities both from an operational and managerial standpoint. This will involve a total program for the protection and preservation of life and property. The position requires broad knowledge and a thorough understanding of modern fire administration, personnel management, fire prevention, fire training, fire suppression, and concepts and methods necessary to facilitate the determination of varied work, challenges and problems. The Fire Chief must be capable of working independently in supervising all technical and general operations seeing that desired work results are achieved. In addition to administrative responsibilities, the Fire Chief is expected to direct and supervise fire-fighting resources at the scene of emergencies and actively participate in fire control operations as needed.

This is a Management-Exempt Contract Position. For a full description of the position, please visit the position description below. 

Revised Fire Chief Job Announcement
Revised Fire Chief Position Description

Experience & Education

The ideal candidate will have a well-rounded career that includes experience in fire prevention, training, wildland interface, operations, EMS and marine safety.

• Candidates must possess a minimum of 10 years of increasingly responsible experience, including at least three years at a supervisory level, and two years with a focus on Fire Prevention.
• A Bachelor’s Degree from an accredited college or university with a major in fire science, administration, emergency management, or closely related field is highly preferred.

Licenses & Certifications

• Possession of the California State Chief Officer Certification is required
• A California State Plans Examiner is highly desirable 
• A California State Fire Marshal Certification is highly desirable
• Possession of a current Class "B" California Driver's License, or Class “C” with “F” endorsement (must maintain satisfactory DMV record and ability to maintain insurability) is required
• Emergency Medical Technician I (EMT1), Healthcare Provider CPR and Hazardous Materials Incident Commander are required

The CCSD agrees to pay $225 annually, or up to $550 biennially, for the costs associated with required DMV physicals related to the DMV Firefighter Endorsement.

Professional Development

The Fire Chief shall be entitled to the following for costs associated with activities and materials deemed necessary and desirable for the Fire Chief's continued professional development, participation, growth and advancement:

• $600 annually for professional dues and subscriptions necessary for full participation in appropriate and relevant associations and organizations, including but not limited to, the International Association of Fire Chiefs, California Fire Prevention Officers and CalChiefs;
• $3500 annually for travel and subsistence expenses for professional meetings and similar functions (e.g. conferences, workshops, seminars, meetings, etc.) to foster professional development or represent the CCSD;
• Other items, activities and materials as may be agreed upon from time to time between the CCSD and Fire Chief.

Benefits

• Salary $124,609 - $151,463, annually (salary negotiable and commensurate with experience)
• Two weeks of vacation for the first five years with the District (3.08 hours accrued per pay period)
• 11 holidays per year
• 96 hours of sick leave per year (3.70 hours accrued per pay period)
• District pays 85% of the health premiums currently in effect for employee & dependent coverage for the lowest cost plan available to district employees through CalPERS
• District pays 85% of the dental premiums currently in effect for employee & dependent coverage for the lowest cost plan
• After completion of probationary period, employee is eligible for the Health Care Reimbursement Program and will receive a credit of $1300 every January 1
• A Group Life Insurance Plan will be provided with a $25,000 life insurance policy, a $1,000 policy for each employee's spouse and a $1,000 policy for each employee dependent under the age of 21
• CalPERS 3% @ 60 retirement plan for covered employees hired prior to October 1, 2012, including single highest year computation and credit for unused sick leave; 2% @ 60 retirement plan for covered employees hired on or after October 1, 2012 up through December 31, 2012, including the 36 highest consecutive months’ final compensation provision; covered employees hired on or after January 1, 2013 who are defined as “new members” under PEPRA will be covered by the 2% @ 62 retirement plan and the 36 highest consecutive months’ final compensation provision. Employee pays 100% of the CalPERS employee contribution.

Other Compensation

• CCSD agrees to match Employee contributions to Employer-sponsored supplemental retirement fund (457 Plan) up to $100 per payroll period
• Fire Chief accrues 80 hours of administrative leave per year
• CCSD provides the Fire Chief with a vehicle for business related use. The Fire Chief's response vehicle shall be equipped with the necessary equipment to facilitate emergency response and command and control communications. The vehicle may be used by the Fire Chief for normal business activities, travel to and from work, call outs and inspections, attendance at professional meetings, training programs, seminars, conferences and for attendance at community and regional meetings, events and any functions at the Fire Chief's official capacity.
• Fire Chief is provided with a cell phone or stipend, paid for by the CCSD
• Fire Chief receives $1,000 annually as a uniform and boot allowance

Application Process
This position is open until the needs of the District are met. To be considered for this opportunity please apply immediately and submit a cover letter, resume, completed district application and proof of experience, education, licenses and certifications to:

Haley Dodson
805.927.6235
hdodson@cambriacsd.org

Electronic submittals are strongly preferred. All applicants will be reviewed and only those candidates determined to be most qualified for the position on the basis of experience, training and education as submitted, will move forward in the hiring process. The candidate who has successfully completed all prior phases of the hiring process will be subject to a thorough background investigation. 
 

WILDFIRE/DEFENSIBLE SPACE INSPECTORS

San Rafael Fire Department

  $29.83 per hour

Full-Time/Temporary – No benefits available with this position

(May not exceed 1,000 hours worked in a fiscal year)

            Successful candidates MUST be fully updated prior to appointment.   Proof of COVID vaccination and booster is a condition of initial and continued employment with the City of San Rafael

APPLICATION DEADLINE:  Applications reviewed weekly until positions filled

THE POSITION:

The City of San Rafael Fire Department is seeking to fill Seasonal Wildfire/Defensible Space Inspector positions (multiple positions available).  The shifts for these positions will vary and are based on the assignments.  Shifts will average 8-10 hours per day/4-5 days per week.  These are temporary/seasonal positions and will receive NO City-paid benefits. Maximum hours worked per fiscal year not to exceed 1,000 hours. 

Under supervision, Seasonal Wildfire/Defensible Space Inspectors perform a wide variety of fire prevention duties.  This is a great opportunity to gain hands-on experience working for one of the finest fire departments in the state.  These are temporary positions for staffing during the peak wildland fire season (3-6 months). 

This position performs the following essential job duties (including but not limited to):

• Perform defensible space inspections in accordance with San Rafael Municipal Code 4.12.
• Performs WUI and other Vegetation Hazard inspections.
• Investigates public and referred public agency complaints.
• Increase awareness, knowledge and actions implemented by individuals and communities to reduce human loss and property damage from wildfires, such as defensible space and other fuels reduction activities, fire prevention and fire safe building standards.
• Reviews, evaluates, processes, and maintains a variety of files related to fire prevention activities.
• Attends on occasion a variety of continuing education classes, seminars, and/or meetings; remain current on applicable codes, regulations, policies, and procedures.

Our Highly Qualified Candidate will be able to work effectively in small teams or independently for extended period of time.  They will also be able to read and interpret complex technical documents such as maps, diagrams, and textbooks; as well as perform basic mathematical calculations.  We are looking for people who have sound judgment and can communicate effectively with others.  They will need to be able to follow both verbal and written instructions, engage effectively with the pubic, and work harmoniously with our team.

To be eligible for this position you must have knowledge of:

• Principles, practices, and techniques of fire prevention.
• Fire prevention codes, regulations; knowledge of National Fire Protection Association (NFPA) standards.
• Understanding and the ability to utilize the City Municipal Code.
• Principles and techniques of fire inspection work is desirable.
• English, grammar, spelling, vocabulary, letter and report writing.
• City’s computer hardware and software programs.  Windows, Microsoft Office, Apple products such as iPhones and iPads.  Emergency Reporting Systems, ArcGIS Collector App.

To be eligible for this position you must possess the ability to:

• Independently conduct fire (defensible space) inspections.
• Apply technical knowledge and follow proper inspection techniques.
• Be self-motivated, work independently to complete assigned duties and responsibilities in a timely manner.
• Interpret and explain fire prevention services, policies and procedures.
• Stay abreast of fire prevention codes, requirements and standards.
• Work effectively with the public and representatives of other City departments and agencies.
• Build and maintain positive working relationships with stake holders to ensure that assigned fire prevention coordination efforts are successful.

We recognize your time is valuable, so please do not apply if you do not have at least the following required MINIMUM QUALIFICATIONS: 

• In accordance with State legal requirements, applicant must be at least 18 years old by the application filing deadline.
• Completion of twelfth (12th) grade and any combination of education and experience that would likely provide the required knowledge and abilities in qualifying.
• Must possess and maintain a Valid California Driver’s License with a satisfactory driving record.
• Possession of one or more of the following is desirable:

                     A background in customer service or public service

                    Completion of CA State Fire Marshal 1A, 1B, 1D, 2B and 2C courses

                    ICC Certification Fire 77, CA, CF & CP

APPLICATION AND SELECTION PROCESS:

Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include any or all of the following: application appraisal, oral board interview examination.  Note:  Prior to appointment, candidate must pass background check/ fingerprinting and clear DMV record.  

Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 no later than three (3) calendar days before the test date.

• To file an application on-line go to www.calopps.org.  Select “Member Agencies”.  Select “San Rafael”.  Follow this link to apply for this position:  https://www.calopps.org/san-rafael/job-20215178
• For more information about the City of San Rafael, please visit www.cityofsanrafael.org

The City of San Rafael invites applicants for:

FIREFIGHTER-PARAMEDIC

Successful candidates MUST be fully updated prior to appointment.  Proof of COVID vaccination and booster is a condition of initial and continued appointment.

Annual Salary:  $102,924 - $122,700

(Additional incentive pays up to 7.5% above base salary available after probationary year)

ABOUT THE DEPARTMENT

The San Rafael Fire Department is an all-risk fire agency that includes 69 operational firefighters trained in the areas of firefighting, Advanced Life Support (ALS) response, ambulance transport, technical rescue, hazardous material response, disaster response, fire prevention, and community preparedness.  We constantly strive to provide the highest level and most capable emergency service delivery possible to our community; a service that is professional, compassionate, predictable, consistent, and sustainable.

***To learn more about the hiring process and the department, candidates are encouraged to attend a virtual orientation on February 28th, at 5:30 pm.  Click HERE

***Candidates are strongly encouraged to make a station visit during daily drop-in hours between 10 am - 12 pm and 1:30 pm - 4 pm.  Station addresses are available online

Please review the Firefighter-Paramedic job description available on our website.