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Sonoma County Library

Announces an Employment Opportunity

LIBRARIAN III – HISTORY & GENEALOGY- SANTA ROSA

40 HOURS PER WEEK – FULL TIME

Sonoma County Library’s History & Genealogy Library provides specialized resources to the community, with a commitment to preserve the region’s history and culture.  The Librarian III serves as the subject matter expert in this highly-specialized field and directs a team of professional and para-professional staff in outreach, programming, processing, and managing special collections.

The ideal candidate will have specialized knowledge, experience and expertise in genealogy, local history, archives and special collections.  Please fill out the Supplemental Questionnaire as part of the application process. 

THE POSITION:

Please see the attached job specifications for full details about this position.

Under general supervision, this full-time, benefited position oversees the History & Genealogy Library, supervising its staff, providing countywide leadership in a highly-specialized are of expertise, assisting patrons, managing the special local history and genealogy collections/archival materials, developing programs and services, conducting outreach, etc.

TYPICAL TASKS include, but are not limited to:

• Provides countywide leadership in a designated area of specialized expertise such as special collections, archives management, and cataloging. 
• Participates in budget preparation and administration; prepares cost estimates for budget recommendations; submits justifications for budget items; monitors and controls expenditures; performs grant-writing activities for assigned specialized area.
• Manages special collections of multi-media resources for an assigned area of the Library by reviewing, selecting and recommending the deselection of library materials in a variety of formats, including digital collections and resources; reviews and analyzes collection use; recommends books and materials for purchase based on patron needs.
• Responds to suggestions, requests, or concerns from library users or community members.
• Participates in meetings and continuing education programs to remain knowledgeable in technological advances that impact library services, cataloging practices for all media, including digital resources, and in current and emerging metadata standards, and publishing industry and library material distribution systems.
• Represents the department at professional meetings as required.

MINIMUM QUALIFICATIONS:

Education and Experience: Master of Library and Information Science (MLIS), Master of Library Science (MLS), or Master of Science in Library Science (MSLS) degree from an accredited college or university; four (4) years of experience as a professional librarian. Must have a valid California driver’s license. Knowledge of the principles and techniques of archival practice, as well as special subject knowledge in areas such as the wine industry, genealogy, and Sonoma County history, highly preferred.

SALARY RANGE:               Librarian III - $38.73/hour to $48.37/hour

CLOSING DATE:                5:00 pm, Wednesday, December 15, 2021

APPLICATION PROCESS:  Please go to https://www.calopps.org/sonoma-county-library to apply. Applications must be complete and submitted by the final filing date in order to be considered. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. Resumes will not substitute for a completed application.

The application process may contain one or more of the following steps: a supplemental application,

written test(s), skills assessment(s), and/or oral examination(s).

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

IMPORTANT INFORMATION: Sonoma County Library has adopted a vaccination and testing policy to help mitigate transmission of COVID-19. All Sonoma County Library employees will be required to either have documented proof of full COVID-19 vaccination on file or consent to weekly COVID-19 testing.

RECRUITING PROTOCOL IN RESPONSE TO CORONAVIRUS COVID-19:

Pursuant to California Governor Newsom’s Executive Order N-29-20 issued on March 17, 2020, and all applicable COVID 19 Shelter in Place Orders issued by the Sonoma County Health Officer, the recruiting process including interviews, testing, etc. will be held via teleconference or online, if  possible, unless changes occur in the state and/or county health order.

REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591 as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library’s website at https://sonomalibrary.org/accessibility.

Sonoma County Library values diversity, empowerment, community, unity, kindness, connection, and equity. We are committed to diversity and inclusion in the recruiting and hiring of staff.

LIBRARIAN III

                                                                                         Represented

Definition

Under general supervision, provides excellent customer service, performs work of considerable difficulty, managing a highly specialized library assignment or system-wide program/support service, develops and participates in the full range of routine to complex professional, technical and/or direct library services to the community, including development of programs and services for target audiences; individual assignments may include responsibilities for specialized support services of a system-wide nature requiring particular expertise; identifies current community needs and projects future needs; participates in and makes recommendations for improving library services; and performs related work as required.

Receives general supervision from a Division Manager, Central Branch Manager, Branch Manager, or other management staff.  Provides supervision to professional, technical, and paraprofessional staff and volunteers. 

Class Characteristics

This is the advanced journey-level class in the professional Librarian series.  Incumbents fill a highly specialized library assignment that requires substantial specialized skills and experience. Incumbents are expected to function independently and exercise independent judgment, tact, and initiative in their involvement with programs, projects, or technical assignments.  Incumbents lead projects and programs within their area of specialty.  At this level, input regarding change to policy or Library-wide procedure may be given in the form of recommendations to management.  Responsibilities include planning, coordinating, and implementing library services and programs.  Individual assignments within this class may include the management and performance of reference, collection development and management, and/or cataloging.  Incumbents may assist and participate in the evaluation, selection, acquisition, retention, and special handling of various library materials.  Incumbents may serve as “Person-in-Charge” for assigned shifts.  The Librarian III is distinguished from Librarian IV in that the latter is assigned responsibility for policy oversight and ultimate overall authority for an entire and major system-wide function, and serves as a member of the Library Management Team.  It is further distinguished from Branch Manager in that the latter has administrative responsibility for a full library branch facility and operation.

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provides countywide leadership in a designated area of specialized expertise such as special collections, archives management, cataloging, and/or large units of the Central Library. 
• Participates in budget preparation and administration; prepares cost estimates for budget recommendations; submits justifications for budget items; monitors and controls expenditures; performs grant-writing activities for assigned specialized area.
• Participates in the selection, direction and supervision of staff; assigns and schedules work and evaluates staff performance. 
• Develops, implements, and evaluates services and programs in a designated area.
• Provides assistance to and advises patrons, including children, young adults, adults, and senior citizens in the effective use of Library collection, facilities and services; demonstrates the use of library resources, tools, equipment, and electronic reference sources; assists with digital downloads.
• Answers readers’ advisory and general reference questions from telephone, webpage and in-person queries by accessing a variety of print and non-print resources, including electronic resources.
• Manages special collections of multi-media resources for an assigned area of the Library by reviewing, selecting and recommending the deselection of library materials in a variety of formats, including digital collections and resources; reviews and analyzes collection use; recommends books and materials for purchase based on patron needs.
• Performs outreach to the community, community organizations, and schools; informs community members and organizations about library services, programs, and collections to generate public support for library and fundraising efforts; serves as a liaison to support groups; makes and maintains positive ongoing relationships with external groups in order to identify community needs and enhance public service; takes the lead in anticipating changes in community needs and changing technology and information services, and plans how to address needs and implement changes..
• Organizes, maintains, and catalogs/indexes a variety of print and digital materials, including government documents, maps, and pamphlets.
• Performs original cataloging of print and non-print materials; maintains and updates catalog files.
• Acts as the Person-in-Charge in the absence of the Division Manager, Central Branch Manager, Branch Manager, or other management staff member, including making responsible and appropriate decisions based upon patron and branch or unit needs.
• Participates in meetings, committees, or projects intended to enhance services or promote consistent policies and procedures across the department.
• Enforces rules related to library patronage and borrower policies.
• Responds to suggestions, requests, or concerns from library users or community members.
• Participates in meetings and continuing education programs to remain knowledgeable in technological advances that impact library services, cataloging practices for all media, including digital resources, and in current and emerging metadata standards, and publishing industry and library material distribution systems.
• Represents the department at professional meetings as required.
• Compiles library activity reports and statistics.
• May participate in circulation functions at a public service desk as needed.
• Performs other duties as assigned.

COMPETENCIES

Knowledge of:

• Principles, techniques, and practices of staff supervision, training, and performance evaluation; program development and administration; principles and practices of budget preparation and administration.
• Principles, practices, procedures, techniques, and materials of professional library work, including library reference, collection development, and other professional library services.
• Techniques and practices of adult and children’s services, including provision of reader’s advisory services.
• Principles, techniques, and procedures in cataloging, indexing, classifying, and organizing library materials.
• Principles, practices and techniques of public relations, community outreach, and service promotion.
• Principles and techniques used in bibliographic research.
• General library materials selection, de-selection, and weeding standards.
• Library services and available resources.
• Techniques for promoting and publicizing library services, programs, and events.
• Recent technological, professional, and societal developments, current literature, and sources of information related to library services.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Record keeping principles and procedures.
• Modern office practices and technology, including personal computer hardware and software applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for effectively representing the Library in contacts with governmental agencies, community groups, various business, professional, educational, and regulatory organizations, and the public.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, local municipalities, and Library staff.

Depending on assignment, in addition to the above:

• Principles and techniques of archival practice.
• Special subject knowledge in areas such as the wine industry, genealogy, and Sonoma County history.

Ability to:

• Serve as the subject expert in a highly specialized field.
• Hire, train, supervise, motivate, and evaluate assigned staff.
• Perform professional library tasks as assigned including reference, readers’ advisory, program and service development, collection development, and cataloging.
• Advise patrons on reference sources and methods,
• Perform detailed reference searches using online, print and other methods.
• Provide reader’s advisory services and referrals to patrons of various age groups.
• Instruct patrons and staff in the use of catalogs and reference tools.
• Identify the needs of the public and participate in collection development by evaluating and recommending materials for acquisition.
• Explain policies and procedures to patrons and staff.
• Use initiative and independent judgment within established procedural guidelines.
• Organize own work and set priorities.
• Maintain accurate records and files.
• Prepare clear and concise reports and other written materials.
• Use computer and other technology, including software, hardware, and the Internet sufficient to be able to assist customers, conduct research, prepare reports, and use email and other communications technologies.
• React tactfully and diplomatically during interactions with staff, the public, community groups while appropriately adhering to and enforcing sound library policies, procedures, and practices.
• Make sound, independent decisions within established policy and procedural guidelines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Qualifications

Education and Experience:

Master of Library and Information Science (MLIS), Master of Library Science (MLS), or Master of Science in Library Science (MSLS) degree from an accredited college or university; four (4) years of experience as a professional librarian.

Licenses and Certifications:

Must possess and maintain a valid California Class C Driver License.

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; and the ability to operate a motor vehicle in order to travel to various branches, meeting sites, educational institutions, and community events.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  May push and pull carts and shelving units weighing up to fifty (50) pounds.  Positions in this classification occasionally shelve books and lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

May be required to work flexible schedules including evenings and weekends.

Deadline: 12:00pm on Monday, December 20, 2021

Salary: $4,799 - $6,432/month DOE

We are excited to announce a recruitment for Administrative Assistant II! This person is at the center of activity at City Hall and is often responsible for "first impressions" as residents and contractors visit. Though the position mostly supports the Planning and Building Department, it also directs traffic to our Finance/HR Department, City Clerk's Office, and City Manager's Office. If you enjoy customer service and helping others achieve their goals, this is the position for you!

ABOUT THE POSITION:

Under the Direction of the Planning & Building Director, the Administrative Assistant II (formerly “Administrative Aide”) performs a combination of administrative, customer service, clerical and technical duties for the Planning & Building Department. The primary focus of the position is to perform front desk customer service duties by assisting the public in a pleasant, calm and efficient manner by telephone, in-person, and via email with a wide array of public requests for service. The position is also responsible for financial transactions, managing correspondence, assisting with permit applications, project status inquiries, and other duties as assigned.

ABOUT THE DEPARTMENT:

The Planning & Building Department is responsible for the administration of the City’s building and zoning ordinances, implementation of the General Plan, enforcement of municipal code, design review and environmental assessment, building permits, and inspections.

OPEN TO ALL APPLICANTS

Salary:   $7,390 - $8,860/month

OPEN UNTIL FILLED  - APPLY IMMEDIATELY

APPLY BY 12/17/21 FOR FIRST CONSIDERATION              

Posted: 11/22/2021

Position Overview

The Water Systems Operations Department of the Operations Division is recruiting for one regular, full-time Distribution Systems Operator.  Under general supervision, monitors, inspects, adjusts and performs maintenance tasks at the District's SCADA (Supervisory Control and Data Acquisition) control room and other water distribution facilities; performs radio and telephone dispatch for District personnel and consumers; and performs related work as required.  Interested persons must submit a completed District application and supplemental questionnaire responses to the Human Resources Department as soon as possible as this position is "open until filled" and may close at any time. For first consideration, apply by 12/17/2021.

Distinguishing Characteristics

This is the journey-level class in which incumbents are expected to handle complex problems associated with the daily operation of the water distribution system and assist with the training of new Water Distribution Operators.  As a condition of employment, employees in Distribution System Operator positions are required to pursue the training and education necessary to maintain a current Grade 3 Water Distribution System Operator certification issued by the California State Water Resources Control Board (SWRCB).

Examples of Duties

Typical duties may include but are not limited to the following:

• Operates and monitors the water system using a modern SCADA system;
• analyzes data obtained from the SCADA system in order to correct abnormal conditions in the water system;
• performs routine maintenance to SCADA system peripherals, such as changing printer paper, ribbons or cartridges;
• uses both hard copy maps and computerized GIS (Geographic Information Systems) data to analyze and correct system problems;
• receives and analyzes consumer and system problems, dispatches the appropriate District personnel;
• operates a computer based radio/telephone communication console;
• maintains a computer based radio/telephone log and related computer programs;
• installs and operates emergency system bypass lines, regulator systems and pumping systems;
• performs inspections, adjustments and maintenance at water distribution facilities; and
• follows applicable safety rules and regulations.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Please email your resume and cover letter to info@tamcsd.org.
 

This is an opportunity for a highly-qualified forward thinking individual with great communication and analytical skills to work alongside a team of dedicated human resources professionals committed to providing exceptional human resources management services to support a world class organization.   

The Marin Water is recruiting for a mid-management level Senior Human Resources Analyst to lead HR programs, perform complex human resources work in the areas of recruitment and selection, workers compensation monitoring (with our third party vendor), assist with employee relations matters, and assist or lead a variety of human resources programs. 

PLEASE SEE ATTACHED BROCHURE AND JOB DESCRIPTION FOR MORE INFORMATION REGARDING THIS EXCITING OPPORTUNITY.

Salary: $9,398-$12,593/month

Deadline: Wednesday, December 8, 2021 @ 12:00pm

The City of Mill Valley and Sewerage Agency of Southern Marin are excited to open recruitment for Chief Treatment Plant Operator. This position is opening due to a planned retirement, which means their is opportunity for overlap and the passing of the baton. The Chief Treatment Plant Operator position represents a fantastic career opportunity with a well-respected agency.

In addition to being afforded time to train on the job with the current Chief Treatment Plant Operator, the new incumbent will be joining the agency at a pivotal time as our newly renovated and upgraded systems come online. SASM operates the 3.2 MGD Dry Weather design flow WWTP utilizing Trickling Filters for secondary treatment.

The Sewerage Agency of Southern Marin (SASM) is a joint powers authority (JPA) that provides wastewater collection, treatment, water reclamation, and disposal for 30,000 Southern Marin residents. The City of Mill Valley, a member of the JPA, provides staff for SASM. Staff are hired by the City and operate under the Department of Public Works.

SASM is located along the waterfront in Mill Valley in close proximity to Highway 101, San Francisco, nature preserves, and iconic recreational areas.

Mill Valley has grown from a small mill town to the modern full-service city it is today. With a staff of almost 150 full-time employees and an annual operating budget of $41 million, the City of Mill Valley prides itself on efficient, effective and courteous service delivery with a commitment to operational excellence.

ABOUT THE POSITION:

Under general direction, the Chief Treatment Plant Operator manages and supervises the operations team, responsible for the daily operations, process adjustments, maintenance, repair, and efficient performance of the wastewater treatment plant and related facilities. The incumbent is responsible for ensuring the reliable operation of all equipment and conformance with all applicable laws, regulations, permit requirements, and agency policies.

Examples of Essential Duties (include but are not limited to):

• Plans, prioritizes, assigns, supervises, and reviews plant operations and the work of the operations team.
• Supervises the monitoring of plant processes and makes appropriate operational changes to ensure compliance with all permitting and regulatory requirements.
• Participates on the agency’s senior management team, providing critical input on staffing, contracting, budgeting, and the like.
• Acts on behalf of the Wastewater Treatment Plant Director when required.

*Please note that the Job Description attached is an updated version of our existing position that is pending final approval. It is included here as representative of the anticipated job requirements and expectations.

Salary: $6,560-$8,791/month

Deadline: Wednesday, December 8, 2021 @ 12:00pm

The City of Mill Valley welcomes applications for Treatment Plant Operator II.

Please be sure to fill out all applicable fields in CalOpps - do not simply say "see resume"

The Sewerage Agency of Southern Marin (SASM) is a joint powers authority (JPA) that provides wastewater collection, treatment, water reclamation, and disposal for 30,000 Southern Marin residents. The City of Mill Valley, a member of the JPA, provides staff for SASM. Staff are hired by the City and operate under the Department of Public Works. SASM operates the 3.2 MGD Dry Weather design flow WWTP utilizing Trickling Filters for secondary treatment.

SASM is located along the waterfront in Mill Valley in close proximity to Highway 101, San Francisco, nature preserves, and iconic recreational areas.

Mill Valley has grown from a small mill town to the modern full-service city it is today. With a staff of almost 150 full-time employees and an annual operating budget of $41 million, the City of Mill Valley prides itself on efficient, effective and courteous service delivery with a commitment to operational excellence.

ABOUT THE POSITION:

Under the general direction, the primary function of the Operator II is to operate and maintain the Wastewater Treatment Plant, sewage lift stations, trunk sewers, outfall, and related facilities; performs related work as assigned.

Examples of Essential Duties (include but are not limited to):

• Operate and adjust all unit operations in the treatment plant and at the lift stations to provide efficient operation within mandated operation requirements.
• Utilize SCADA (Supervisor Control and Data Acquisition) systems to monitor and control plant processes and to interpret data and reports, and apply information.
• Operates and performs preventive maintenance on a variety of treatment plant equipment, such as pumps, filters, chemical valves, digesters, bar screens and blowers, and dewatering equipment.
• Operates valves, pumps, and automated controls to regulate the flow of wastewater through the plant; operates valves to dispose of wastewater effluent.
• Collects wastewater, sludge, and other samples from various phases of the wastewater treatment process; performs basic wastewater laboratory chemical and physical tests on samples to ensure that the wastewater treatment plan is operating effectively and that regulatory requirements are being met; delivers other samples to the laboratory for testing.
• Record all plant and lift station data including power, flow, hour and dose meters, analyzer readouts, levels, etc.
• Performs other duties as assigned.

*Please see Job Description for comprehensive list of duties/information.

Sonoma County Library

Announces an Employment Opportunity

BRANCH MANAGER- CLOVERDALE REGIONAL LIBRARY

40 HOURS PER WEEK – FULL TIME

THE POSITION:

Please see the attached job specifications for full details about this position for the Cloverdale Regional Library.

Under the general supervision of the Public Services Division Manager, the Branch Manager provides excellent customer service, directs the day-to-day operations and activities of a regional branch library; evaluates the effectiveness of programs and services; develops related goals and objectives; supervises and coordinates staff and activities; provides professional library services including reference, readers’ advisory, collection development, and cataloging; and performs related duties as required. Spanish Bilingual skills are desired.

TYPICAL TASKS include, but are not limited to:

• Manages the day-to-day operations of a branch library including staff, materials, and facilities
• Schedules, trains, supervises and evaluates professional and support staff
• Oversees or participates in the recruitment, training and scheduling of volunteers
• Directs and coordinates activities of a branch library in conjunction with system policies and regulations
• Makes budget recommendations and monitors the branch library budget
• Participates in promotional and public relations tasks, such as creating interest in library services, and creating and implementing strategies for improving awareness of library services

MINIMUM QUALIFICATIONS:

Education and Experience: Master of Library and Information Science (MLIS), Master of Library Science (MLS), or Master of Science in Library Science (MSLS) degree from an accredited college or university and five (5) years of experience as a professional librarian, including two (2) years at a lead, supervisory, or managerial level. Spanish Bilingual skills are desired.

Licenses and Certifications: 

Must possess and maintain a valid California Class C Driver License.

KNOWLEDGE AND ABILITIES:

Knowledge of:

• Principles and practices of library policies, program planning and implementation, systems development, and library operational trends and practices

• Principles, practices, procedures, techniques, and materials of professional library work, including library reference, collection development, and other professional library services
• Principles of supervision and training, including work planning, assignment, performance review, discipline, and the training of staff in work procedures
• Current and new technologies and electronic resources related to library services
• Sound budgetary practices and development, monitoring, and implementation of a program budget

Ability to:

• Assist in developing goals, objectives, policies, procedures and work standards, and to oversee and coordinate library collection development and management activities
• Supervise, train, motivate, and evaluate staff
• Identify the needs of the public and develop, implement, and manage assigned programs, service areas, policies, procedures, and/or material collections
• Work closely and effectively with public officials, community groups, staff, volunteers, Library Advisory Boards, Friends of the Library, and the general public
• Use computer and other technology, including software, hardware, and the Internet sufficient to be able to assist customers, conduct research, prepare reports, and use email and other communications technologies

SALARY RANGES:            $42.77/hour to $53.41/hour

CLOSING DATE:                 5:00 p.m., Friday, December 3, 2021

APPLICATION PROCESS:  Please go to https://www.calopps.org/sonoma-county-library

to apply.  Applications must be complete and submitted by the final filing date in order to be considered.  Resumes will not substitute for a completed application.

The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s). 

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

IMPORTANT INFORMATION: Sonoma County Library has adopted a vaccination and testing policy to help mitigate transmission of COVID-19. All Sonoma County Library employees will be required to either have documented proof of full COVID-19 vaccination on file or consent to weekly COVID-19 testing.

RECRUITING PROTOCOL IN RESPONSE TO CORONAVIRUS COVID-19:

Pursuant to California Governor Newsom’s Executive Order N-29-20 issued on March 17, 2020, and all applicable COVID 19 Shelter in Place Orders issued by the Sonoma County Health Officer, the recruiting process including interviews, testing, etc. will be held via teleconference or online, if  possible, unless changes occur in the state and/or county health order.

REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591 as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library’s website at https://sonomalibrary.org/accessibility.

Sonoma County Library values diversity, empowerment, community, unity, kindness, connection, and equity. We are committed to diversity and inclusion in the recruiting and hiring of staff.

OCTOBER 2015

                 FLSA: EXEMPT

BRANCH MANAGER

Represented  

Definition

Under general direction, provides excellent customer service, directs the day-to-day operations and activities of a regional branch library; evaluates the effectiveness of programs and services; develops related goals and objectives; supervises and coordinates staff and activities; provides professional library services including reference, readers’ advisory, collection development, and  cataloging; and performs related duties as required.  May perform grant writing activities as required.

Receives general direction from the Division Manager, Public Services.  Exercises direct and/or general supervision over professional, technical, and paraprofessional staff and volunteers. 

Class Characteristics

This is a management class within the bi-level Branch Manager series responsible for overseeing a branch library within the Sonoma County Library system.  Incumbents are responsible for supervising professional and support staff and for providing autonomous operational support to the assigned branch. Responsibilities are defined by overall objectives.  Incumbents perform professional librarian duties and exercise initiative and considerable independent judgment in the application of policies and procedural guides. The work requires a broad knowledge of professional methods and techniques to serve communities with differing needs and interests and to engage in collection administration and maintenance activities.  Positions in this class are responsible for the formulation and administration of procedures, and programs for the branch, as well as system-wide policies and programs through participation on the Public Services Management Team (PSMT).  Performance expectations of this class include the recommendation and implementation of new programs and services within a defined framework.  This class is distinguished from the Central Branch Manager class in that the latter is assigned as manager of the system’s major resource library, Santa Rosa Central Library, with a wider scope of responsibilities including system-wide services.

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Manages the day-to-day operations of a branch library including staffing, materials management, and facilities management.
• Participates with other Branch Managers and Division Managers in formulating branch library goals, plans and procedures; makes budget recommendations and monitors the branch library budget.
• Participates on the Public Services Management Team (PSMT) in formulating system-wide public services procedures.
• Supervises directly, and through subordinate supervision, the professional and support staff of a branch library; trains, evaluates, and schedules assigned staff; recommends staff selection and disciplinary action when appropriate.
• Oversees or participates in the recruitment, training and scheduling of volunteers; trains and recognizes volunteers and supports related Friends of the Library activities.
• Analyzes diverse and changing community interests and makes recommendations to ensure that library collections and services are relevant, current and easily accessible to the community.
• Provides assistance to and advises patrons, including children, young adults, adults, and senior citizens in the effective use of Library collection, facilities and services; demonstrates the use of library resources, tools, equipment, and electronic reference sources; assists with digital downloads.
• Answers readers’ advisory and general reference questions from telephone, webpage and in-person queries by accessing a variety of print and non-print resources, including electronic resources.
• Reviews new publications and collection materials and selects materials and resources for acquisition or disposition as appropriate.
• Enforces rules and oversees the consistent enforcement of rules related to library patronage and borrower policies.
• Participates in promotional and public relations tasks; performs promotional work in creating interest in library services; creates and implements strategies for improving awareness of library services. 
• Directs and coordinates activities of a regional branch library in conjunction with system policies and regulations; recommends changes to library practices, policies, and procedures.
• Monitors the condition and security of branch and rural facilities, grounds, and equipment; determines need for repairs and improvements in cooperation with facilities maintenance.
• Answers questions related to library policies and procedures and resolves disputes with library patrons.
• Reviews, selects and recommends de-selection of books, reference materials, electronic media, and other library materials.
• Maintains accurate records and files; prepares deposit records, reports, correspondence, and other written materials.
• Leads or participates in meetings, committees, or projects intended to enhance services.
• Responds to suggestions, requests, or concerns from staff, library users or community members.
• Represents the branch at professional meetings as required.
• May participate in circulation functions at a public service desk as needed.
• May perform grant writing activities as required.
• Performs other duties as assigned.

COMPETENCIES

Knowledge of:          

• Principles and practices of library policies, programs, program planning and implementation, systems development, and library operational trends and practices.
• Principles of supervision and training, including work planning, assignment, performance review, discipline, and the training of staff in work procedures.
• Sound budgetary practices and development, monitoring, and implementation of a program budget.
• Principles, practices, procedures, techniques, and materials of professional library work, including library reference, collection development, and other professional library services.
• Principles, techniques, and procedures in cataloging, indexing, classifying, and organizing library materials.
• Principles, practices and techniques of public relations, community outreach, and service promotion.
• Principles and techniques used in bibliographic research.
• General library materials selection standards.
• Library services and available resources.
• Techniques and practices of adult, young adult and children’s services, including provision of readers’ advisory services, and programming.
• Techniques for promoting and publicizing library services, programs, and events.
• Recent technological, professional, and societal developments, current literature, and sources of information related to library services.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Record keeping principles and procedures.
• Modern office practices and technology, including personal computer hardware and software applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, local municipalities, and Library staff.

Ability to:

• Manage the operations of a regional branch library.
• Assist in developing goals, objectives, policies, procedures and work standards and to oversee and coordinate library collection development and management activities.
• Identify the needs of the public and develop, implement, and manage assigned programs, service areas, policies, procedures, and/or material collections.
• Plan and conduct effective management, administrative and operational studies.
• Organize own work and the work of others, set priorities, and meet deadlines.
• Interpret, explain, and apply all relevant Library policies and procedures, and applicable Federal and State laws, codes, and regulations.
• Hire, train, supervise, motivate, and evaluate assigned staff.
• Perform professional library tasks as assigned including reference, readers’ advisory, program and service development, and collection development.
• Explain policies and procedures to patrons and staff.
• Prepare clear and concise reports and other written materials.
• Use computer and other technology, including software, hardware, and the Internet sufficient to be able to assist customers, conduct research, prepare reports, and use email and other communications technologies.
• React tactfully and diplomatically during interactions with staff, the public, community groups while appropriately adhering to and enforcing sound library policies, procedures, and practices.
• Make sound, independent decisions within established policy and procedural guidelines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Qualifications

Education and Experience:

Master of Library and Information Science (MLIS), Master of Library Science (MLS), or Master of Science in Library Science (MSLS) degree from an accredited college or university and five (5) years of experience as a professional librarian, including two (2) years at a lead, supervisory, or managerial level. 

Licenses and Certifications:

Must possess and maintain a valid California Class C Driver License.

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; and the ability to operate a motor vehicle in order to travel to various branches, meeting sites, educational institutions, and community events.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification frequently bend, stoop, kneel, and reach to retrieve and shelve materials.  Incumbents must possess the ability to lift, carry, push, and pull items, storage containers, and shelving units weighing an average of 20 pounds, and up to 50 pounds of weight, in order to move materials from one place to another, with the aid of lifting/moving equipment.

Environmental Elements

Employees primarily work in an office/library environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

May be required to work flexible schedules including evenings and weekends.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

OUR COMMUNITY

Located nearly halfway between the metropolitan powerhouses of San Francisco and Sacramento, Suisun City is a hidden gem of the Bay Area. Suisun City is accessible from Interstate 80 via Highway 12 and Amtrak’s Capitol Corridor commuter rail stop at the Train Depot, right to the heart of the City’s historic Waterfront District, making it a prime location for job seekers as well as homeowners. The community is a unique destination for a Bay Area day trip, an overnight getaway or even a place to work, particularly with its reverse commute for inner Bay Area residents. The Waterfront Promenade offers beautiful views and serves as an ideal setting for a myriad of outdoor activities, dining choices and lunch hour strolls.

THE POSITION: This is a limited-term position, funded by the American Rescue Plan Act of 2021, not to exceed two (2) years.

With a limited tax base, new development along with strong business attraction, retention and expansion programs are critical for the long-term success of the City. The Development Services Director is an integral part of our development team who serves on the executive management team, and is responsible for all program activities of the Department, including economic development, planning and housing. In addition to managing the department, this position is directly responsible for participating in and coordinating the City’s economic development efforts, including development of properties controlled by the City, Housing Authority, Successor Agency and private parties. The Director coordinates the activities of the Planning Commission, the Successor Agency to the City Redevelopment Agency and consult staff. The Director reports directly to the City Manager and provides advice and counsel regarding strategic policy and problem solving issues relating to the Department and the City overall.

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Assumes responsibility for all services and activities of the Development Services Department, including planning, economic development and housing.
• Works with the City Manager to develop and implement the City’s comprehensive economic development strategic plan to promote retention and expansion of business activity within the community consistent with goals, policies and programs within the General Plan; develops targeted marketing programs for identified business development.
• Administers the City’s various economic development programs; and conducts negotiations for the acquisition and disposition of real estate to support assigned programs.
• Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures.
• Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
• Plans, directs, coordinates, and reviews the work plan for assigned staff and contract service providers; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; directs staff support to appropriate boards and commissions; meets with staff to identify and resolve problems.
• Oversees the City’s planning functions and activities; works with planning staff and outside contractors in the development, management and implementation of complex planning and policy programs and projects, including advanced planning studies and the environmental and development review process for all private and public development activities in the City.
• Oversees and participates in development and administration of the Department’s annual budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments.
• Resolves sensitive, controversial and complex planning and development related issues; resolves challenges with developers, property owners, the public, architects, engineers and planners; and serves as liaison with other City departments related to development activity.