Search Jobs

The City of Livermore is currently accepting applications for the position of Senior Civil Engineer.  Apply at www.LivermoreCA.gov/jobs.  This recruitment is open until filled.  Apply early as this recruitment may close at any time.  

 

THE POSITION

Under direction of the City Engineer or Assistant City Engineer, a Senior Civil Engineer supervises field and office work in the planning, design, construction, and maintenance of public infrastructure; manages land development processes; manages and performs engineering analysis; implements programs and administers projects; may supervise a major section in the Engineering Division; and performs other duties as assigned. The Senior Civil Engineer performs and supervises the most complex engineering assignments.

 

This Senior Civil Engineer position will manage capital projects and may also oversee some development projects.  Examples of projects include:

• Arroyo Trail T 13, 1.5 miles paved trail through Wente Vineyard and LARPD Sycamore Grove properties and includes a 100’ pedestrian bridge.
• Arroyo Las Positas Creek channel widening, flood walls and Airway Blvd Culvert Replacement adjacent to Las Positas Golf course and Livermore Municipal Airport.
• Bridge Preventive Maintenance Program for 19 city bridges
• Manage other city asset programs such as pavement rehabilitation, sidewalk, ADA ramps.

 

 

Temporary Maintenance Worker – Parks & Roadsides 

Salary: $20.00/hour

 

DEFINITION 

Perform a variety of general maintenance services for parks and roadsides and other areas as assigned within the Town.   

 

• This is a part-time temporary, non-benefitted position. 
• Flexible schedule up to 29 hours per week, which may include weekend work; not to exceed 950 hours per calendar year. The schedule for this position would be Friday through Monday. 

 

SUPERVISION RECEIVED AND EXERCISED 

General supervision is received from the Maintenance Supervisor. May exercise supervision of Work Alternative Program participants as assigned. 

 

ESSENTIAL JOB FUNCTIONS/DUTIES 

Essential duties are inclusive of, but not limited to the following:  

• Clean up trash in and around Town-maintained park and roadside areas. 
• Operate a variety of equipment, including: half ton and three-quarter ton trucks, Cushman and golf cart (or similar) vehicles, blowers and other two-cycle equipment, and hand tools (i.e., shovel, rake, hoe, etc.). 
• Periodically groom sports fields and bocce ball courts with equipment and/or machinery provided. 
• Prepare baseball fields and bocce ball courts for league play. 
• Assist Maintenance Services personnel on assigned projects.  

• Perform duties within OSHA standards. 

 

QUALIFICATIONS 

Knowledge of: 

• Construction and maintenance materials, methods, and terminology. 

• The use, purposes and maintenance of hand tools; and the operation of light and moderately heavy power-driven equipment in performing duties. 

Ability to: 

• Understand and follow oral and written directions. 
• Ability to work both in a supervised and unsupervised environment. 
• Perform manual labor for extended periods of time; and operate under tight deadlines. 
• Lift equipment and materials up to 50 lbs. 
• Work flexible hours. 

 

EXPERIENCE AND EDUCATION 

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be: 

 

Education: 

Equivalent to completion of the eighth grade. Graduation from high school or equivalent is preferred. 

 

Experience: 

Landscape and/or irrigation maintenance experience is desirable. 

 

LICENCE(S) AND CERTIFICATION(S) 

Possession of a valid California State Driver’s License, or license in another state with the ability to obtain a California license within 30 days of hire and good driving record. 

 

RECRUITMENT CONTACT 

Dave Casteel, Maintenance Services Director 

dcasteel@danville.ca.gov 

(925) 314-3434  

Position Summary

 

Under the general direction of the Senior Director of Transit Operations, this management level position is responsible for the overall management and delivery of Golden Gate Transit’s bus operation throughout its service area, including operational activities at 4 operating divisions located in Sonoma, Marin, and San Francisco counties. This position is further responsible for staff development, dispatching of transit equipment and transportation staff, administrative and budget oversight of operational activities and programs, safety management system and emergency response efforts, and labor relations. Works effectively with other District staff and project teams that support the Golden Gate Transit bus operation and performs other duties as required.

Applicants must apply online and submit the following documents at the time of application: 

 1. GGBHTD Online Employment Application and Supplemental Questionnaire
 
 2. Resume (Scan and attach as PDF to your online application) 

3. Applicants who do not possess the required bachelor's degree stated below should attach a written statement supporting qualifying experience (Scan and attach as PDF to your online application)  
 

 

Essential Responsibilities

 

• Demonstrates leadership on a daily basis to help guide the Bus Division in achieving its vision and goals
• Leads and manages a team of approximately three hundred inclusive of Transportation Field Supervisors, Dispatchers, Bus Operators, and unit managers
• Manages and directs the operation of the Transportation Unit to ensure that bus service is provided as scheduled in a safe, cost efficient manner
• Identifies and assigns appropriate resources within the District to support bus transit operations using highly sophisticated technologies
• Formulates, publishes and administers operating policies and procedures
• Analyzes transportation service problems, accident records and prepares reports and recommendations concerning service improvements and the elimination of accident hazards
• Oversees the control of all scheduled equipment entering the various lines and routes supervised
• Responsible for the interpretation and enforcement of rules, regulations and policies of the Transportation Unit, the District, and Memoranda of Understanding as well as applicable state and federal regulations governing the operation of public transit systems
• Oversees the investigation of complaints pertaining to service and operating personnel; ensures staff is coached, counseled, and/or issued corrective actions/discipline in a timely manner and as defined by pertinent collective bargaining agreements, the District’s Human Resources Guide and/or other District policies
• Acts as the District’s liaison with union officials; participates in labor negotiations as a member of the District’s team
• Reviews disciplinary action and grievances and may act as the District’s representative in arbitration cases
• Participates in the development of the annual department budget, including forecasting future workforce and budget needs
• Represents the District at meetings with representatives of government agencies, professional business and community organizations and the general public; may attend meetings with other transit agencies pertaining to all phases of transit operations
• Ensures that appropriate safety and health policies, procedures and programs are implemented effectively; adequate resources and priorities are assigned to correcting hazardous conditions, and; applicable safety programs are carried out
• Works in partnership with the HR Department on staff development and wellness efforts that allow for employees’ continued professional growth and sense of inclusiveness
• Works closely with Bus Division Directors to ensure that Golden Gate Transit services are managed and delivered to the highest standard with respect to safety, customer service, regulatory compliance, and operational efficiency and effectiveness
• Supports other District staff in project and/or program delivery by providing subject matter expertise in Golden Gate Transit policies, procedures, programs and operations
• Knows and follows the safety and health rules and safe working practices applicable to his or her job
• Establishes and maintains effective working relationships with District employees, customers, vendors and all others contacted during the course of work using principles of excellent customer service
• Performs additional related duties as assigned
• Regular and reliable attendance and performance are required

 

Minimum Qualifications

 

Education and/or Experience:  

* A Bachelor’s degree in Business or Public Administration or related field from an accredited college or university. Additional qualifying experience may be substituted on a year for year basis in lieu of a Degree. A written statement detailing qualifying experience must be submitted with the application.  

* A minimum of five (5) years of supervisory and administrative work experience within the public transit industry, including position related experience in bus transit operations, street supervision, dispatching, scheduling and labor relations.

 

Required License:  Must possess and maintain a current, valid California Class C driver's license and satisfactory driving record. No DUIs or reckless driving infractions within the last 7 years. No more than 2 moving violations within the last 3 years. Operates District vehicles on a regular basis.

  

Physical Requirement: 24-hour call position which requires ability to work beyond standard office hours to attend evening and weekend meetings, meet with employees working swing and graveyard shifts and respond to emergencies.

 

 

 

Required Knowledge, Skills and Abilities

 

Knowledge of: Modern principles of management, administration, supervision and training, budget preparation, and standard business ethics. All applicable state and federal regulations regarding bus transit operations. Workers’ Compensation, FMLA, ADA rules and regulations. Federal Transportation Administration (FTA) and District drug and alcohol regulations. Principles of labor relations and collective bargaining. 

 

Skills or Ability to: Learn, manage, and regularly use sophisticated technologies including Hastus, Init, Swiftly, and other business intelligence and enterprise tools; ability to coach and instruct others on the effective use of technology is necessary. Analyze, address and solve problems effectively, quickly and in cooperation with others, especially in an emergency/crisis situation. Maintain flexible and agile nature and approach to daily operations, in order to effectively manage and address the dynamic nature of bus operations and public transit ridership needs. Manage complex projects from inception through implementation. Make effective decisions under pressure, meet critical deadlines, and follow-up assignments in a timely manner. Motivate and inspire employees to perform to the highest standard. Effectively assign and coordinate work, as well as provide regular constructive and supportive feedback to team members for maximizing performance, morale and organizational wellness. Establish and maintain cooperative working relationships with peers, subordinate personnel, and representatives of other organizations. Prioritize and organize work schedules to meet the District’s goals and objectives. Read and interpret Memoranda of Understanding and work effectively and professionally with union representatives. Enforce management policy with respect to operating transit equipment. Use computerized record systems, personal computers, and to learn software programs applicable to the department. Prepare, maintain and analyze a variety of reports and documents. Prepare clear, complete and concise reports for various audiences including the Board of Directors, Executive Management, Mid-managers, and frontline staff. Communicate clearly and effectively, in oral and written form, using correct grammar and spelling. Maintain a high degree of confidentiality. Prepare and deliver informational presentations to various groups ranging from the District’s Board of Directors, to transit associations and community groups.  

The San Mateo County Registration & Elections Division is seeking seasonal Election Worker - Candidate Service Office Assistant to assist in the upcoming November 5, 2024 Presidential General Election. This is an excellent nonpartisan opportunity to be involved in the election process!
 
We are currently seeking dedicated and hard-working individuals for temporary, full-time positions to be hired into our Candidate Services Unit. This position encompasses:
 
Clerical Support:

• Data Entry
• Preparing/Receiving Forms
• Filing Completed Forms
• Prepare, organize, and mail certification documents

 
Customer Service:

• Organize and schedule filing appointments with potential candidates
• Work in-person with candidates on filing papers
• General knowledge of deadlines/forms to assist candidates

The hourly wage for this position starts at $22.59. Overtime is expected. 
 
NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra-help hours are dependent on the business needs of the department and therefore work hours may vary from week to week. Extra help employees shall not exceed 1,040 hours of work per fiscal year. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment. 

 

Qualifications

Ideal Candidate Service Office Assistants will have a minimum of one year of general clerical, office assistant, phone services, or computer experience. At least one election cycles worth of experience in Candidate Filing is preferred as well.
 
Critical Skills include the ability to prioritize work, coordinate several activities organize, and maintain accurate files and records, and understand and carry out oral and written directions. As an Office Assistant it is also integral to have a positive attitude and demonstrate good leadership to assist other members of the team and help ensure day to day operations run smoothly.
 
Office hours are 8:00 am to 5:00 pm, Monday through Friday. These positions may require weekend and evening work assignments. The selected individuals must be available for the entire employment period until the completion of their assignment.
 
The Elections Division is an exciting, fast-paced environment, especially as elections approach.
This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process. More information about the organization is available on the Elections Division website www.smcacre.gov 

Application/Examination

This is an extra-help recruitment. Anyone may apply. Computer access is available for free at any San Mateo County Library. 
  
PLEASE DO NOT CALL THE ELECTIONS DIVISION OR THE HUMAN RESOURCES DEPARTMENT. The Elections Division will contact you by phone or email if your qualifications meet the current needs.
 
Because these are full-time (temporary) positions, candidates whose applications indicate they are currently employed in a full-time capacity will not be contacted. However, if you are currently employed and would like to be considered, please indicate how you could meet the required work schedule given your current employment in the supplemental questionnaire.
 
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button above. If you are not on the County's website, please go to https://jobs.smcgov.org to apply.

This is a continuous recruitment which may close at any time. The final filing date will be posted 5 days in advance in the San Mateo County Human Resources Department.
 
Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process.
 

Recruitment Schedule

Application Screening (tentative): Starts the week of June 3, 2024

Interviews (tentative): Starts the week of June 10, 2024

The Office of the Assessor-County Clerk-Recorder and Chief Elections Officer is seeking enthusiastic and committed applicants for the position of Elections Specialist II.
 
The current position is a full-time, temporary (extra-help) position. Extra-help positions are at-will assignments, paid on an hourly basis. Some extra-help positions are eligible for benefits under the Affordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment.
 
The ideal candidate has working knowledge of the election process, experience working in an elections office, and the ability to interact professionally with elected officials, high-profile candidates, and members of the public.

 

Examples Of Duties

The Elections Specialist II, under general supervision, provides a broad range of office, technical, and specialized support to the election process. This is a great opportunity for an interpersonally effective, innovative, and hard-working individual to contribute to the elections process by:

• Compiling sample ballots, specialized election documents, and similar materials with accuracy, completeness, and correct English usage.
• Schedule and manage teams of personnel for function testing, operating voting equipment, ballot retrieval, couriers.
• Coordinate the deployment and recovery of Vote Centers between Elections units and vendors.
• Train warehouse and field technicians on warehouse safety, secure equipment setup and usage, etc.
• Researching and assembling various election related information.
• Maintaining files, updating databases, and generating reports.
• Leading temporary workers in performing elections related work.
• Providing clear and accurate information regarding elections, voter registration, and related policies to the public.
• Contributing in the education of voters and training of temporary elections workers through various outreach activities, events, and classes.
• Processing a variety of forms and documents, such as registration affidavits and absentee ballots in a high-speed electronic setting.
• Proofreading sample ballots, specialized election documents, and similar materials for accuracy, completeness, and correct English usage.

 

Qualifications

Education and Experience:  Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is equivalent to two years of general clerical or office support experience.
 
Knowledge of:

• Basic California election laws, regulations, and procedures.
• Basic inventory control methods and techniques.
• Office administrative practices and procedures, including filing and the operation of current office equipment.
• Basic business data processing principles and the use of office or online computer applications.
• Business arithmetic, including percentages and decimals.
• Recordkeeping principles and procedures.

 
Skill/Ability to:

• Perform technical, specialized, and complex election support work.
• Read, interpret, and apply rules, polices, and procedures.
• Organize, research, and coordinate election files and databases.
• Use initiative and sound independent judgment within established guidelines.
• Operate standard office equipment, including typing with enough speed and accuracy to produce correspondence and enter information into a computer system.
• Establish and maintain effective working relationships with those contracted in the course of the work, which include high-profile candidates, elected officials, temporary workers, and other agency personnel.
• Overseeing testing functions of electronic voting equipment.
• Inventorying and moving voting equipment and Vote Center supplies.
• Overseeing delivery, connection and testing of voting equipment at Vote Centers.

 

Application/Examination

This is an extra-help recruitment. Anyone may apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. 

The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. 
 
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the 'Apply' button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply.

This is a continuous recruitment which may close at any time. The final filing date will be posted 5 days in advance in the San Mateo County Human Resources Department.
 
Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process.
 
 TENTATIVE RECRUITMENT SCHEDULE:
 Final Filing Date: Continuous

Position Summary

 

Under general supervision, performs repair, maintenance and alterations of electrical equipment including toll equipment and facilities on the bridge, shops, roadways, administration building and other District offices.

THE FOLLOWING DOCUMENT(S) MUST BE SUBMITTED AT TIME OF APPLICATION:
1. Employment Application  
2. IBEW Local 6 Union Referral Letter (attach to your online application)
3. State of California General Electrician Certification (attach to your online application).
4. DMV K4 Driving Report - Only printed from DMV kiosk. Click on link to find official DMV kiosk locations: Kiosks - California DMV. DMV K4 Printout must be dated within 30 days from the date of job posting. (attach to your online application)

 

Essential Responsibilities

 

• Performs routine maintenance on all electrical and related equipment, according to established maintenance schedule, for bridge facilities and buildings and for other divisions as requested.
• Inspects and repairs electrical motors, transformers, switch gear, heating, ventilating and air conditioning controls, alarms, signal systems, navigation aids, roadway lighting.
• Performs alteration work and other duties, as direct or requested, on all District offices, terminals and facilities.
• Knows and follows the safety and health rules and safe working practices applicable to his or her job.
• Establishes and maintains effective working relationships with District employees, customers, vendors and all others contacted during the course of work using principles of excellent customer service.
• Performs additional related duties as assigned.
• Regular and reliable attendance and performance is required.

 

Minimum Qualifications

 

Education and/or Experience: 
• Completed a minimum of a four-year electrical apprenticeship program or four years of position related experience
• Successfully passed the Inside Wireman’s Examination
• One year of journey-level electrician experience and prefer some recent experience in construction

Required License: Must possess and maintain a current and satisfactory driving record. No reckless driving and DUI infractions within the last 7 years. No more than 2 moving violations within the last 3 years. Operates District vehicles on a frequent basis

Physical Requirements: Must be able to work comfortably at considerable heights. Climb and walk on the Bridge cables and ladders. Position requires frequent bending and reaching. Work is performed outside in varying weather conditions. Works on other District facilities.

 

Required Knowledge, Skills and Abilities

 

Knowledge of:
• Occupational health and safety rules and working practices applicable to this position.
• Methods, tools and practices of electrical trade; familiarity with volt ohmmeters and meg ohm meters.
• Codes and applicable safe working practices.
• Motors and associated controls experience with PLC's desirable.

Skill in or Ability to:
- Read and understand working drawings and schematics for electrical work, layout and be able to plan work.
- Perform shift work.
- Communicate effectively.
- Complete paperwork as required.
- Work effectively and professionally with District employees and all others encountered in the course of work. 

Position Summary

 

Under direction of the Superintendent of Facility and Equipment and/or Chief Laborer, performs general labor and janitorial duties for routine maintenance and repair of District buildings, roadways and facilities.

THE FOLLOWING DOCUMENT(S) MUST BE SUBMITTED AT TIME OF APPLICATION:
1. Employment Application  
2. Local 261 Union Referral Letter - (attach to your online application) 
3. DMV K4 Driving Report - Only printed from DMV kiosk. Click on link to find official DMV kiosk locations: Kiosks - California DMV. DMV K4 Printout must be dated within 30 days from the date of job posting. (attach to your online application)

 

 

Essential Responsibilities

 

•  Sets up lane closures and diversions for crews working on roadway.
• Cleans and repairs roadways, installs pavement markers and signs.
• Cleans drains on Bridge roadway, approaches and anchorages; sidewalks on Bridge and approaches, drainage ditches, parking lots, anchorages and pylons, shops, public restrooms, painters' locker room, bus stops, vault and toll booths; and picks up garbage.
• Assists Carpenters, Cement Masons and Gardeners in performing their duties.
• Assists other maintenance crafts in removing asphalt pavement or concrete, excavation and backfilling and repair of asphalt pavement and concrete structures.
• Moves office furniture as required.
• Drives equipment.
• Landscaping and trimming/cutting trees.
• Operates chainsaw, weed eater, leaf blower, lawnmower, street sweeper and scrubber.
• Knows and follows the safety and health rules and safe working practices applicable to his or her job.
• Establishes and maintains effective working relationships with District employees, customers, vendors and all others contacted during the course of work using principles of excellent customer service.
• Performs additional related duties as assigned
• Regular and reliable attendance and performance is required

 

Minimum Qualifications

 

Education and/or Experience: 
• Two years’ recent full time position in construction, concrete, carpentry, or gardening as a Laborer.
• Solid knowledge of tools and equipment used in the above mentioned fields.

Required Licenses: 
• Must obtain a Class B driver's license to drive heavy equipment, within 6 months of hire.
• Must possess and maintain a current, valid California driver's license and satisfactory driving record.
• No reckless driving and DUI within the last 7 years. No more than 2 moving violations within the last 3 years. Operates District vehicles on a regular basis.

Physical Requirement: Work is performed outside in varying weather conditions. Must be able to perform heavy manual labor. Ability to load and unload materials. Work may be performed under hazardous traffic conditions. Must be able to stoop, kneel, bend, lift, carry and manipulate up to 50 pounds. Must be able to work at heights, as it requires occasional climbing on 12-foot ladders and/or scaffolding. May work in areas where poison oak may be present. Will be required to wear a respirator, or other safety gear. Work around fumes, odors and dust in an occasionally high noise level environment with appropriate personal protective equipment. Must be willing to work overtime.

 

Required Knowledge, Skills and Abilities

 

Knowledge of: 
• Occupational health and safety rules and working practices applicable to this position.
• Methods, tools and practices of construction labor. Laborer Page 2 02.2019 

Ability to: 
• Understand and carry out oral and written instructions.
• Work cooperatively with others. • Drive manual clutch vehicle.

Position Summary

 

Under the direction of the shift Supervisor, places and removes traffic tubes in roadway as needed for traffic diversion on Bridge and in Toll Plaza. Cleans and polishes District vehicles, cleans and services traffic tubes and restrooms, works varied hours and shifts, assists Shift Supervisor as needed and performs other duties as required.

Shift Schedule:

• Weekend & Holiday Shifts Only:  6:00am - 2:30 pm or 2:30 pm – 11:00 pm (16-hour work week)

THE FOLLOWING DOCUMENT(S) MUST BE SUBMITTED AT TIME OF APPLICATION:
1. Employment Application  
2. DMV K4 Driving Report - Only printed from DMV kiosk. Click on link to find official DMV kiosk locations: Kiosks - California DMV. DMV K4 Printout must be dated within 30 days from the date of job posting. (attach to your online application)

 

Essential Responsibilities

 

• Relocates traffic tubes for reversal of traffic on Bridge and in Plaza
• Cleans and polishes District vehicles and assist in servicing District vehicles
• Cleans and services restrooms
• Services Emergency Operations Vehicles on week ends
• Cleans and re-tapes traffic tubes
• Knows and follows the safety and health rules and safe working practices applicable to his or her job.
• Establishes and maintains effective working relationships with District employees, customers, vendors and all others contacted during the course of work using principles of excellent customer service.
• Performs additional related duties as assigned.
• Regular and reliable attendance and performance is required

 

Minimum Qualifications

 

Education and/or Experience: 

• A minimum of six months recent driving experience
• Experience pulling a trailer and backing up.
• Prefer experience working on roadways and setting up road diversions

Required License:
Must possess and maintain a current, valid California driver's license and satisfactory driving record. No reckless driving and DUI infractions within the last 7 years. No more than 2 moving violations within the last 3 years. May operate District vehicles.

Physical Requirement:
Work outside in all weather conditions. Requires maintaining physical condition necessary for standing/walking; sitting; lifting/carrying up to 50 pounds; pushing/pulling; climbing; bending/twisting; and kneeling/crouching. Constant mental alertness while driving in heavy traffic, diverting traffic and traffic hazards. Work varied shifts and hours.

 

Required Knowledge, Skills and Abilities

 

Knowledge of: 
• Occupational health and safety rules and working practices applicable to this position 

Ability to:
• Drive a truck with a clutch and manual transmission (prefer 4-speed transmission)
• Drive vehicles with attached trailers
• Insert and remove traffic tubes from vehicle moving at 10-12 mph.
• Work safely when exposed to varied roadway conditions, including heavy traffic and adverse weather conditions

Position Summary
Under general direction, this position performs a wide range of duties to ensure efficiency, compliance, and effective management to support the Deputy General Manager and Bus Division. Works very independently to provide complex, confidential, and high-level support primarily to the Bus Deputy General Manager. The position reports directly to the Bus Deputy General Manager.

Maintains a professional demeanor for sensitive matters of personal communication; exercises the highest level of discretion, confidentiality, and independent judgment in support of the executive responsibilities of the Bus Deputy General Manager. Works alongside internal and external contacts to manage time and prioritize projects as assigned by the Bus Deputy General Manager, department Directors, and staff to produce deliverables and meet deadlines routinely and with special projects. Routinely makes decisions that significantly facilitate the work of the Bus Deputy General Manager and associated staff. Responsibilities include regular contact on behalf of the Bus Deputy General Manager with federal, state, and local government officials, consultants, members of the Board of Directors, and all levels of District personnel to exchange information.

The position has no backup to perform tasks. Hence, during absences, tasks will be completed upon return or, with the support of the Bus Deputy General Manager, will develop and implement a plan prior to departure to have necessary tasks performed by other Bus Division staff.

Applicants must apply online and submit the following documents at the time of application:
 

 1. GGBHTD Online Employment Application
 
 2. Resume (Scan and attach as PDF to your online application)  

First Review Date: June 18, 2024
Second Review Date: July 2, 2024
Essential Responsibilities
A.    Administrative Support Functions:
•    Coordinates scheduling of meetings, conference calls, events, and other scheduled engagements for the Bus Deputy General Manager
•    Follow ups with District staff or external agencies for Committees in support of the Bus Deputy General Manager and Bus Division
•    Prepares meeting materials and board packets for the monthly Board of Directors meeting, ensuring they are reviewed by the Bus Deputy General Manager ahead of schedule
•    Attends department meetings, as well as composes, prepares, revises, and distributes meeting agendas, minutes, and reports of such meetings for the Bus Deputy General Manager
•    Maintains and updates inter-departmental calendars to support project scheduling
•    Monitors and gathers data from various sources for weekly, monthly, quarterly, or yearly reports compiled by the Bus Division
•    Prepares and enters travel authorizations into the Financial Database and OnBase, researches airfare and hotel accommodations, and books travel for trainings and conferences
•    Approves Travel Authorization and Travel Expense forms for assigned Bus Division staff
•    Reconciles Procurement Card purchases for assigned Bus Division staff, auditing charges for approval on a monthly basis through the Wells Fargo Commercial Electronic Office
•    Prepares and sends out correspondence on behalf of the Bus Deputy General Manager to the Executive Team, District Staff, and/or external partners as required
•    Monitors, tracks, and compiles correspondence or contact activity with customers, vendors, consultants, and other partnering Transit Agencies statewide
•    Receives and distributes departmental mail, including checks, and scan documents for record-keeping
•    Routes documents to necessary parties throughout the Bus Division
•    Answers phones for the Bus Deputy General Manager’s office as needed, directing calls, and forwarding emails to appropriate departments and individuals
•    Orders administrative supplies for the Bus Division
•    Maintains on-site departmental back stock inventory of standard office supplies
•    Maintains regular and reliable attendance and performance
•    Performs additional related duties as assigned

B.    Administrative Oversight and Policy Development:
•    Oversees assigned administrative support functions including budget, purchasing, or other specialized department programs; direct the work activities of assigned clerical and technical personnel; prioritize and coordinate work assignments; review work for accuracy; recommend improvements in workflow, procedures, and use of equipment forms.
•    Develops and implements operational, administrative, program, and other policies and procedures.
•    Participates in the preparation and administration of assigned budget(s); maintains and monitors appropriate budgeting controls.
•    Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; writes reports which present and interpret data, identify alternatives, and make and justify recommendations.
•    Assists in the drafting and implementation of department policies and procedures.
•    Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports; participates in a variety of department operations.
•    Prepares comprehensive technical records and reports pertaining to assigned area of responsibility; conducts research and comprehensive data collection efforts to support analysis.

Minimum Qualifications
Education and/or Experience: 
•    A Bachelor’s degree in Business, Finance, Public Administration, or in any related field. Qualifying experience may be substituted on a year-for-year basis in lieu of education. 
•    Requires a minimum of three years’ recent full-time position related experience in one or more of the following functional areas: budget analysis; financial/fiscal analysis and reporting; program analysis, evaluation and/or planning; or other functional areas related to the duties of this position where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and/or implementation of major programs and functions of the department/organization
•    Must be able to demonstrate proficiency using advanced word processing, spreadsheet and database software; prepare analysis, presentations, and spreadsheets using Excel.  PowerPoint is desirable
•    Government experience is desirable 

Required License:  
•    Must possess and maintain a current, valid California driver's license and satisfactory driving record

Physical Requirement:  
Mobility to work in a typical office setting. Ability to communicate in person and over the telephone. Ability to read printed materials and a computer screen. Ability to travel to District facilities. Routine use of computer, telephone and other office equipment.

Required Knowledge, Skills and Abilities
Knowledge of:  
•    Effective Project Management and teambuilding principles
•    Effective communication and diplomacy in carrying out duties
•    Records Management 
•    Business English usage including spelling, grammar, punctuation, and vocabulary
•    District Policies and Labor Agreement (MOU) Provisions
•    MS Office Suite

Skill in or Ability to:
•    Compose business letters, reports, and newsletter items in final form, using correct grammar, punctuation, spelling and format
•    Use all modern office machines and equipment, such as fax machines, electronic network computer systems, copiers, and computers
•    Oral and written communications skills 
•    Interact effectively with personnel at all levels, both inside and outside the District
•    Work effectively with interruptions and changing priorities in a high volume, high visibility office environment
•    Work as part of a team using excellent interpersonal and communication skills 
•    Manage projects in a positive, effective manner while maintaining adherence to deadlines, policies, and procedures
•    Provide accurate and timely follow up on all assigned tasks
•    Be approachable with the ability to track and complete multiple tasks at the same time 
•    Create presentation in PowerPoint from written documents, charts, and graphs
•    Use tact, discretion, initiative, and independent judgment in establishing and maintaining cooperative, effective, and productive professional working relationships with all encountered in the course of work
 

The San Mateo County Sheriff's Activities League (SAL) is a non-profit organization that builds positive partnerships between youth, deputies and the communities through purposeful programs that make a difference. The Sheriff’s Activities League constantly strives to build strong, positive relationships between law enforcement and the communities we serve by providing resources to help youth in our community reach their full potential. Our vision is to build a strong continuous bond between law enforcement and youth to foster a safe and supportive environment for families within San Mateo County. To learn more about the San Mateo County Sheriff's Activities, visit: https://www.sheriffsactivitiesleague.com/ .

 

The Sheriff’s Activities League Executive Director plans, coordinates, recommends, develops, implements and evaluates goals, objectives, policies and procedures related to youth programs; provides leadership and coordination to community groups, public and private agencies, advisory boards and volunteers in planning and implementing programs; provides highly complex staff support to senior level management within assigned area of specialization. The Executive Director receives general direction from the assigned senior level manager and will exercise direct and indirect supervision over managerial, professional, technical and clerical staff, including consultants, and contract service providers.

 

The ideal candidate will possess the following characteristics:

• Competency in preparing youth to meet the challenges of adolescence and adulthood and achieve his or her full potential.
• Understanding of activities and experiences that help youth develop social, ethical, emotional, physical, and cognitive competencies as well as insight on the stages that all children go through to acquire the attitudes, competencies, values, and social skills they need to become successful adults.
• Ability to implement positive youth development programs to strengthen young people’s sense of identity, belief in the future, self-regulation, and self-efficacy as well as their social, emotional, cognitive, and behavioral competencies. Outstanding interpersonal communication skills, both verbal and written, to effectively connect with a diverse group of individuals.
• Extensive experience with fundraising, as well as developing and maintaining funding sources, including grants and donors.
• Proficient in developing and managing budgets for projects and programs. Ability to analyze budgetary data, identify potential cost-saving measures, and ensure adherence to financial constraints.
• Demonstrated understanding of the principles and methodologies involved in designing, implementing, and evaluating various types of programs.
• Strong commitment to personal and professional growth and staff development.
• Excellent time and project management skills.

 

Additionally, the ideal candidate will possess any combination of the following education and experience:

• A Bachelor's degree from an accredited college or university in public or business administration, management or a related field; or
• A Master's degree from an accredited college or university in public or business administration, management, child development, or a related field.
• Four to six years of progressively responsible administration or management experience in a Police/Sheriff Activities League or similar non-profit community service organization which includes experience working with a volunteer board.

 

As the Executive Director, your responsibilities will include:

• Planning, directing, monitoring, and evaluating the effectiveness of comprehensive county-wide services and programs, including needs assessment, program design and planning, implementation, evaluation, and regulatory enforcement.
• Directing, coordinating, and participating in the development and implementation of program goals, objectives, policies, procedures, and priorities that balance both mandated services and community needs.
• Acting as a liaison between the Sheriff and executive staff, advisory boards, the SAL Board of Directors, and program staff to ensure adherence to policies and guidelines, and that programs receive adequate funding to maintain both mandated and expected levels of service.
• Maintaining effective working relationships with a variety of public and private organizations, including other county departments and agencies.
• Consulting with other program managers on relevant program issues; developing alternative strategies for addressing community needs related to youth and assisting in the implementation of solutions as necessary.
• Conducting or participating in negotiating contracts with outside vendors, consultants, or organizations; monitoring and evaluating the fiscal and legal liability of such contracts.
• Acting as an advocate and spokesperson in the community in support of SAL and its mission.
• Preparing, administering, and monitoring the program budget to ensure the accomplishment of program and service objectives within budget constraints.
• Acquiring, developing, and maintaining funding sources, such as grants and donations.
• Providing highly complex staff assistance to the Sheriff and executive team, the SAL Board of Directors, and other stakeholders on program issues.
• Preparing detailed written reports, policies, procedures, and contracts.
• Selecting, supervising, training, and evaluating civilian SAL managerial, professional, technical, and clerical subordinates.
• Recruit and leverage volunteers to support community programs.
• Performing related duties as assigned.

 

Examples Of Duties

Duties may include, but are not limited to, the following:

• Plan, direct, monitor and evaluate the effectiveness of comprehensive County-wide services and programs, including needs assessment, program design and planning, implementation, evaluation and regulatory enforcement.
• Direct, coordinate, and participate in the development and implementation of program goals, objectives, policies, procedures and priorities that balance both mandated services and community needs.
• Act as liaison between the Sheriff and executive staff, advisory boards and the SAL Board of Directors, and program staff to ensure that all appropriate policies and guidelines are followed, and that programs are funded with adequate resources to maintain mandated and expected levels of service.
• Maintain an effective working relationship with a variety of public and private organizations, including other County departments and agencies.
• Consult with other program managers on relevant program issues; develop alternative strategies for dealing with community needs as it pertains to youth and assist in the implementation of solutions as necessary.
• Conduct or participate in negotiating contracts with outside vendors, consultants or organizations; monitor and evaluate fiscal and legal liability of same.
• Act as advocate and spokesperson in the community in support of SAL and its mission.
• Prepare, administer, and monitor the program budget to ensure the accomplishment of program and service objectives within budget restrictions.
• Acquire, develop, and maintain funding sources, such grants and donors.
• Provide highly complex staff assistance to the Sheriff and executive team, SAL Board of Directors and other stakeholders on program issues.
• Prepare detailed written reports, policies, procedures and contracts.
• Select, supervise, train, and evaluate civilian SAL managerial, professional, technical, and clerical subordinates.
• Perform related duties as assigned.

 

Qualifications

Education and Experience:

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Three years of experience in a health, social or community services organization, including at least two years of significant responsibility for one or more of the following: program and budget development or coordination of community resources or program evaluation.

 

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply.

 

TENTATIVE RECRUITMENT SCHEDULE

Final Filing Date: Wednesday, June 19, 2024, by 11:59PM PST

Application Screening: Week of June 24, 2024

Panel Interviews: Week of July 8, 2024