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To Apply for the position of: Community Services Manager please go to www.governmentjobs.com or cityofsalinas.org

Summary of Duties: The Community Services Manager researches, plans, and assists staff in the development and implementation of high quality, responsive, and cost-effective recreation, and community services, programs, and events. Oversees, develops, manages, and maintains the Recreation and Community Services budget, personnel, facilities, and programs.

Distinguishing Characteristics: This is the advanced journey level supervisor class.  Positions in this class may be assigned specific programmatic responsibilities. Provides high level support and administration for the Superintendent regarding Recreation and Community Services.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS 
Management reserves the rights to add, modify, change, or rescind the work assignments of various positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

1.    Supervises, oversees, and manages the Division’s personnel; participates in the recruitment, hiring, and orientation of employees; provides training and completes performance reviews on a regular basis; recommends dismissal and disciplinary actions; approves schedules and ensures facilities are well staffed with adequate ratios; mentors, guides, and provides consistent communication to staff proactively handling issues or concerns that may arise.
2.    Provides oversight and management of the Recreation and Community Services Division budget; reviews, recommends, and coordinates purchases and expenditures; oversees the collection of fees for services and recommends adjustments to the budget based on program needs; makes recommendations on Capital Outlay and Improvement Budgets.
3.    Manages and provides oversight for Sherwood Hall; develops rental contracts, assigns fees, collects fees, processes payments, and coordinates various vendors for facility maintenance and use.
4.    Prepares and makes presentations to City Council, LCS Commission, Public Art Commission and other groups regarding the management and direction of the Division; receives feedback from residents and community members, resolves concerns, delegates work, and maintains effective relationships across the community and other Departments.
5.    Oversees, directs and manages a wide range of Recreation and Community Service efforts; facilitates and directs the implementation of programs; evaluates and makes recommendations for programs at numerous locations to ensure the needs of the Community are being met.
6.    Collaborates with various departments to achieve City Council goals; collects and reports data; develops, implements, and promotes outreach efforts to enhance the sustainability of City programs and services.
7.    Coordinates with Public Works Department to ensure facilities are safe and meet the needs of programs. 
8.    Oversees the City Special Event Permitting process; coordinates with other City Departments to ensure applicants obtain appropriate permits and pay the required fees; provides information for special events.
9.    Performs other duties as assigned.
Typical Decisions: The incumbent must be able to prioritize work and utilize management skills for the direction and development of departmental revenues, expenditures and procedures. Makes daily decisions regarding management of personnel and delegation of Division work. 

Minimum Qualifications: 
Knowledge of: Principles and practices of recreation, arts, and community services management; public administration organization, program planning, and budget development and implementation; personnel selection, training, performance, and evaluation standards; public facility maintenance, operation, and usage; research techniques, sources, and availability of information; reporting methods and presentation; organizational principals; program analysis, management, and auditing.
Skill in: Facilitating large and diverse municipal recreation, arts, and community services programs; selecting, training, motivating, supervising, and evaluating assigned personnel; computer and typing software; understanding best practices related to facility use permits and leases, grant administration, research and evaluation techniques; preparation and presentation of reports and data; communication both verbally and in writing.
Education: Bachelor’s degree in Recreation Administration, Business Administration, Public Administration or related field. 
Experience: Four years of increasingly responsible experience in supervising and administering large and varied recreation or community service programs, preferably in a municipal agency.

Licenses and Certifications: Must possess a valid State of California Class C Driver’s License.  CPR and First Aid/AED Certification required within six months of appointment.

Physical Demands and Working Conditions: This is a primarily sedentary position that works in a standard office environment. Incumbent will be required to visit various facilities and provide occasional fieldwork. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification will need to have physical agility to bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to twenty-five pounds.

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required. 
 

Sonoma County Library

Announces an Employment Opportunity 
 
 
ACCOUNTANT – ROHNERT PARK HEADQUARTERS

40 HOURS PER WEEK – FULL TIME  
 

The Sonoma County Library is seeking a customer service oriented individual with solid communication, team building, and problem solving skills to serve as an Accountant in its Budget and Finance department.   
 
THE POSITION:  

Please see the attached job specifications for full details about this position. 
 
Under general supervision, this full-time, benefitted position provides excellent customer service, performs technical and professional accounting work involving the review and analysis of Library budgets, programs, systems and procedures; verifies financial data in the areas of payroll, benefits, and accounts receivable/payable; reconciles general ledger accounts; assists management in auditing, analyzing, and preparing financial and statistical reports and schedules; assists in preparing the Library’s annual budget; maintains liaison with Library departments and branches, providing them with budgetary and organization analysis; and performs related duties as required.  
 
TYPICAL DUTIES include, but are not limited to:  
 

• Assists with the preparation and monitoring of the Library annual budget, including monitoring expenditure of funds, analyzing departmental requests, reviewing expenditure patterns, determining fund balances, and projecting future revenues and expenditures.
• Prepares a wide variety of financial and statistical reports including quarterly payroll reports, state library reporting, year-end reporting, budgetary reports, special revenue fund reporting, grant reporting, and other legal documents.
• Assists with the preparation and monitoring of the special revenue fund, including monitoring expenditure of funds, analyzing fund requests, reviewing expenditures for accuracy, and reconciling fund balances.
• Prepares journal entries and reconciles general ledger and subsidiary accounts related to postings from payroll, accounts payable, cash receipts, and accounts receivable; prepares monthly financial statements, including distributing monthly revenue and expenditure reports to departments; prepares numerous monthly financial reports.
• Interprets, explains, and applies general and governmental accounting/auditing principles and procedures, laws, and regulations affecting the financial operations of municipal government.
• Collects, assembles, analyzes and interprets data relating to division operations including policies, functions, organizational structures, forms and procedures, and equipment costing; prepares narrative and statistical reports and makes recommendations in connection with these studies.
• Coordinates, trains, and provides lead direction to staff assigned to the Budget and Finance Section; may provide lead direction and work review to Human Resources Section staff.
• Prepares operating manuals, policies and procedures, and work flow charts.
• Uses a variety of standard office equipment, including a computer and various financial spreadsheet and word processing software, as well as specialized accounting software.
• Performs other duties as assigned. 

 
MINIMUM QUALIFICATIONS:  
 
Education and Experience: Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, finance, or a related field; and two (2) years of experience performing professional-level work related to accounting, budgetary analysis, general administration including budget preparation, and/or fiscal analysis.  
 
 
SALARY RANGE:   $33.06 – $41.30 per hour plus benefits 
 
CLOSING DATE:  5:00 PM, Wednesday, July 3, 2019 
 
APPLICATION PROCESS:    Please go to https://www.calopps.org/sonoma-county-library to apply.  
 
Applications must be complete and submitted by the final filing date in order to be considered. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. Resumes will not substitute for a completed application.  

The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s).   

TENTATIVE TESTING DATE: Thursday, July 11, 2019
 

REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591 or dkatzung@sonomalibrary.org as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library’s website at https://sonomalibrary.org/accessibility. 
 

 
EMPLOYMENT INFORMATION: Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment. 
 
The list established from this recruitment may be used to fill future positions as they occur during the active status of the list. 
 

The Sonoma County Library is an Equal Opportunity Employer 
  
 

OCTOBER 2015        

FLSA: NON-EXEMPT 
 

  
ACCOUNTANT

Represented

DEFINITION 
 Under general supervision, provides excellent customer service, performs technical and professional accounting work involving the review and analysis of Library budgets, programs, systems and procedures; verifies financial data in the areas of payroll, benefits, and accounts receivable/payable; reconciles general ledger accounts; assists management in auditing, analyzing, and preparing financial and statistical reports and schedules; assists in preparing the Library’s annual budget; maintains liaison with Library departments and branches, providing them with budgetary and organization analysis; and performs related duties as required.  
 

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Division Manager, Administrative Services or other management or supervisory staff.  May provide training and lead direction to clerical or technical staff, related to technical aspects of the work.   
 

CLASS CHARACTERISTICS 
This is a journey-level class that is responsible for gathering, preparing, and analyzing data relative to budget processes, organization, and operational functions.  Incumbents perform the full range of routine and complex departmental accounting and record-keeping programs under only minimal supervision.  Responsibilities require the use of tact, discretion, and independent judgment.  Normally receives general instructions, with detailed instructions provided on complex new assignments and initiatives.  Has internal and external contact on a regular basis. Incumbents at this level work independently within established procedures and guidelines, exercising judgment and initiative.  Successful performance of the work requires thorough knowledge of governmental accounting practices and procedures, fund accounting, and fiscal management.  This class is distinguished from Division Manager, Administrative Services in that the latter is responsible for the oversight and management of the entire Administrative Services Division, made up of the Budget and Financial Services Section, Facilities Services Section, and Human Resources Section, and is responsible for policy development and regular strategic planning with the Library Director and other members of the Library management team.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. 
 

• Assists with the preparation and monitoring of the Library annual budget, including monitoring expenditure of funds, analyzing departmental requests, reviewing expenditure patterns, determining fund balances, and projecting future revenues and expenditures.
• Collects data and performs analysis of Library programs and cost estimates presented in the annual budget for various Library departments.
• Prepares a wide variety of financial and statistical reports including quarterly payroll reports, state library reporting, year-end reporting, budgetary reports, special revenue fund reporting, grant reporting, and other legal documents.
• Monitors expenditures, revenues, and budget allocations to determine the Library's financial status and prepares custom reports, graphs, and schedules as needed.
• Provides responsible professional and technical assistance in the administration and implementation of the Library's financial, auditing, and accounting programs.
• Assists with the preparation and monitoring of the special revenue fund, including monitoring expenditure of funds, analyzing fund requests, reviewing expenditures for accuracy, and reconciling fund balances.
• Prepares journal entries and reconciles general ledger and subsidiary accounts related to postings from payroll, accounts payable, cash receipts, and accounts receivable; prepares monthly financial statements, including distributing monthly revenue and expenditure reports to departments; prepares numerous monthly financial reports.
• Interprets, explains, and applies general and governmental accounting/auditing principles and procedures, laws, and regulations affecting the financial operations of municipal government.
• Maintains and monitors the Library’s grant funds and ensures compliance with finance related rules and regulations governing the use of each grant.
• Analyzes and reconciles expenditure and revenue accounts, including grant accounts; reconciles grant statements and bank statements to the general ledger.
• Collects, assembles, analyzes and interprets data relating to division operations including policies, functions, organizational structures, forms and procedures, and equipment costing; prepares narrative and statistical reports and makes recommendations in connection with these studies.
• Coordinates, trains, and provides lead direction to staff assigned to the Budget and Finance Section; may provide lead direction and work review to Human Resources Section staff.
• Acts as purchasing agent/coordinator for Library system.
• Participates in and assumes responsibility for various departmental programs including financial statements, general ledger, monthly statements, and special accounting projects; conducts and prepares special studies and reports.
• Administers and maintains financial reporting systems software applications, assisting management staff in its use and report functions.
• Confers with division managers, managers, and others in order to secure necessary information.
• May be responsible for other division functions, including coordination of commercial insurance policies, maintenance of the fixed asset system, and preparation of audit schedules.
• May assist on special projects such as financial systems upgrades and implementations.  
• Prepares operating manuals, policies and procedures, and work flow charts.
• Uses a variety of standard office equipment, including a computer and various financial spreadsheet and word processing software, as well as specialized accounting software.
• Performs other duties as assigned. 

QUALIFICATIONS 
 

Knowledge of:  

• Principles and practices relating to modern budget, programs and general systems management.
• Terminology and practices of financial and account document processing and record-keeping.
• General principles and practices of data processing and its applicability to accounting and municipal operations.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to municipal financial operations.
• Principles and practices of business organization and public administration.
• Record keeping principles and procedures.
• Research methodology, report writing, and basic statistics and their application.
• Business arithmetic and financial and statistical techniques.
• Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff. 

 Ability to:  

• Collect and analyze information related to budget, administration and general management.
• Interpret and apply rules, regulations, and ordinances to ensure compliance with federal, state and local agencies.
• Analyze financial data and draw sound conclusions.
• Prepare clear, complete, and concise financial statements and reports.
• Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Make accurate arithmetic, financial, and statistical computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy.
• Interpret, apply, and explain the Library’s policies and procedures.
• Maintain a variety of filing, record-keeping, and tracking systems related to budget management.
• Organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. 

 Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be: 
 
Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, finance, or a related field; and two (2) years of experience performing professional-level work related to accounting, budgetary analysis, general administration including budget preparation, and/or fiscal analysis.  
 

Licenses and Certifications:  
None. 

PHYSICAL DEMANDS 
 Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, and over the telephone.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

ENVIRONMENTAL ELEMENTS 
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. 

WORKING CONDITIONS 
No unique or unusual working conditions apply to this position. 

SALARY RANGE: Day Shift $30.36 per hour
Swing Shift $30.36 per hour + 10% differential pay
Graveyard Shift $30.36 per hour + 15% differential pay
Starts at 68% of Journey-Level Wage with Wage Progression Commensurate
With Skill Level Progression. Current Journey-Level Wage is $44.65 per hour. 40 hour work week.
(Employee pays up to 7% of salary/wage toward CalPERS retirement plan)

NOTE: This position is being reposted. Applicants who have already applied do not need to reapply. All applications will be considered for this position.

MINIMUM JOB REQUIREMENTS:

• High school diploma or equivalent required
• Verifiable work experience in the automotive and/or heavy duty vehicle repair trades is desirable
• Verifiable education or training in the automotive and/or heavy duty vehicle repair trades, such as high school automotive technology coursework or automotive trade technical school is desirable
• Position requires a high degree of determination and commitment to personal and professional development and learning

REQUIRED TOOLS:

• Must have a basic set of journey level hand tools to accomplish assigned work

APPLICATION PROCEDURE:
FAILURE TO MEET ANY OF THE REQUIREMENTS STATED BELOW MAY RESULT IN REJECTION OF YOUR APPLICATION

PSE I – Van Driver

CLOSE DATE: Wednesday, June 26th, 2019

SALARY RANGE:
$13.20 Per Hour   

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M.,  Wednesday, June 26th, 2019

THE POSITION
The PSE I- Van Driver/Child Care Worker position at the Glenn County Health and Human Services Agency operates and drives a light van motor vehicle to pick up and deliver clients and children to a designated location within the county.  Follow schedules to insure clients are able to meet their scheduled appointments.  May pick up and deliver paperwork, equipment, materials and supplies at various locations as assigned.  May use assigned vehicle to move clients’ belongings from one location to another as directed.  This position is at-Will, Temporary and Part-Time - scheduled for up to nine (9) hours per week working two shifts of one and a half (1.5) hours twice per day on Tuesday, Thursday, and Friday for a total of three (3) hours per day. Bilingual applicants and consumers are encouraged to apply. This recruitment may be used to establish a list to fill future vacancies for the next six (6) months. Bilingual applicants and consumers are encouraged to apply. This recruitment may be used to establish a list to fill future vacancies for the next six (6) months.

Application forms may be completed on CalOpps.org or obtained from and returned to:

GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street
Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

 Description

Sonoma-Marin Area Rail Transit (SMART) is a commuter rail and bicycle/pedestrian pathway project located in Marin and Sonoma Counties.

We are seeking an experienced and self-motivated person to join our  team.

The incumbents support the work of management staff by conducting day-to-day support , professional-level procurement and contract administration activities and by providing a professional-level resource for organizational, managerial, and operational analyses and studies

Under general direction, provides professional-level procurement and contract administration duties, including developing requests for proposals, soliciting bids, administering and monitoring contracts, issuing purchase orders, and processing new vendors.  The incumbent performs detailed analyses and support relating to procurement, administrative, budgetary, and contract administration to assigned departmental projects and programs; develops, summarizes, and maintains detailed administrative and procurement records; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, and procedural improvements; fosters cooperative working relationships with District managers, public, and regulatory agencies; and performs related work as required.

Duties and Responsibilities include, but are not limited to, the following:

This is a descriptive list of the range of duties performed by, and minimum requirements of, employees in the class.  Specifications are not intended to reflect all duties performed within the job.  SMART reserves the right to determine and amend job responsibilities.

• Coordinates and performs complex professional-level administrative and programmatic work in such areas as procurement, contract administration, and financial analysis.
• Researches and develops detailed product and/or service specifications and establishes contract terms; confers with department staff to resolve questions regarding intent and expected use of goods and services, specification definitions, and scope of work statements.
• Develops and/or assists with bid invitations and solicitations, formal and informal bids, and requests for qualifications/quotes/proposals while ensuring legal and contractual provisions are included to protect SMART’s interests.
• Prepares and distributes notification to vendors on SMART mailing lists, Disadvantaged Business Enterprise (DBE) businesses, and others; places advertisements in local newspapers; assists with pre-bid and pre-proposal conferences; write and posts addendums.
• Coordinates and participates in the evaluation of bids; develops evaluation criteria and materials; performs price/cost analyses and assesses the quality and suitability of proposed services and purchases; recommends modifications as needed; summarizes bid responses and prepares documentation; participates in the selection of contractors and vendors; develops reports for approval of contract awards.
• Reviews purchase requisitions for accuracy and completeness, creates purchase orders in SMART’s financial system, and tracks shipment of products.
• Conducts a variety of analytical and operational studies regarding procurement activities, including financial, regulatory, operational, or administrative issues or questions; evaluates alternatives, assists with making recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval.
• Assists in the preparation of comprehensive technical records and reports.
• Reviews and verifies invoices, documents, packing lists, and forms related to assigned area for accuracy, completeness, and conformance to applicable policies, rules, and regulations.
• Serves as a liaison to employees, the public, private organizations, government agencies, community groups, and other organizations; provides information and assistance regarding procurement programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions.
• Reviews contract insurance compliance and works with brokerage firm with regards to compliance and insurance requirements.
• Assists in the development of departmental goals, objectives, policies, procedures, and training materials.
• Maintains accurate records and files; develops storage of records and retention schedules.
• Performs other special projects and duties as assigned.

Sonoma County Library

Announces an Employment Opportunity 
 
FUND DEVELOPMENT MANAGER – ROHNERT PARK HEADQUARTERS

40 HOURS PER WEEK – FULL TIME 

THE POSITION:  Please see the attached job specification for full details about this position.  
 
Under general direction of the Library Director, this position is responsible for overall coordination and direction of the Sonoma County Library’s fundraising efforts, including annual giving, major gifts, grant writing, public/private partnerships, advocacy, development-related marketing, and fundraising events. 
 
TYPICAL TASKS include, but are not limited to:  
 

• Serves on the Operations Management Team to ensure appropriate matches between Library operations and management and objectives of the philanthropic community.
• Assists the Library Foundation in managing its fundraising operations including reports, board development, committees, and communications.
• Develops overall goals and objectives for successful fundraising in coordination with Library Management.
• Provides analytical and technical assistance in the Library strategic planning process and implementation of activities to financially build and sustain library programs and services.
• Creates and implements an annual giving campaign, as well as individual donor campaigns, including mail campaigns, personal visits, fundraising events, and relevant publications.
• Researches grant opportunities to support identified Library projects and programs; writes and submits grant applications in partnership with applicable Library staff; submits grant reports and documentation as required.
• Participates in community relations activities as necessary to promote the Library and cultivate donor relationships.
• Develops and distributes marketing materials and communications for donors and community members in consultation with the Community Relations Manager.
• Coordinates legislative lobbying efforts through the Library Foundation and assists Library Director in advocacy efforts through the public library at the local, state, and federal levels.
• Serves as liaison to potential funders including the Library Foundation, community organizations, governmental agencies, and the branch libraries. 

 
MINIMUM QUALIFICATIONS:  
 
Education: Possession of a Bachelor’s degree or equivalent from an accredited college or university with major coursework in business administration, public administration, or a related field.  
 
Experience: Four (4) years of successful fundraising or similar work experience. 
 
 
WORKING CONDITIONS: 
 
May be required to work flexible schedules including evenings and weekends. 
 
 
SALARY RANGE:  $88,088.00 to $110,032.00 annually plus benefits 
 
CLOSING DATE:  Open until filled, first review on Wednesday, June 26, 2019  
 
 
APPLICATION PROCESS: Please go to https://www.calopps.org/sonoma-county-library to apply. Applications must be complete and submitted by the final filing date in order to be considered. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. Resumes will not substitute for a completed application.  
 
The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s). 
 
 
EMPLOYMENT INFORMATION: Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment. 
 
 
The eligibility list established from this recruitment may be used to fill future positions as they occur during the active status of the list. 

The Sonoma County Library is an Equal Opportunity Employer 

Est. MAY 2019

FLSA: EXEMPT 
 

FUND DEVELOPMENT MANAGER

Unrepresented 

 
 DEFINITION 

Under general direction of the Library Director, this position is responsible for overall coordination and direction of the Sonoma County Library’s fundraising efforts, including annual giving, major gifts, grant writing, public/private partnerships, advocacy, development-related marketing, and fundraising events. 
 
The incumbent plans, develops, coordinates, and directs activities in fund development and grant management: provides analytical and technical assistance in the Library’s strategic planning of activities to financially build and sustain library programs and services; and to perform other related duties as assigned. 
 
SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Library Director.  Exercises direct and/or general supervision over and provides training to assigned professional, paraprofessional, technical, and support staff.   
 
CLASS CHARACTERISTICS      

This position reports directly to the Library Director and provides budget development from public/private funding sources, serves as an adviser to the Library Foundation Director and management staff on fund development and grant management. Responsibilities are defined by overall objectives and include oversight of numerous services and programs directly or through subordinate levels of supervision. The incumbent oversees, coordinates, develops and administers current and long-range planning activities related to system-wide events, programs, and outreach activities in support of organizational goals; and provides highly complex support to the Library Director in areas of specialized expertise. The work requires initiative, independent judgment and the ability to make decisions within the scope of general policies and procedures and to resolve organizational and service delivery problems. This class is differentiated from the Library Director in that the latter has oversight of all Sonoma County Library divisions, sections, programs, activities, and services, it is differentiated from the Community Relations Manager in that its main focus is to work with the community on increasing capital and in kind donations to the Library, while the latter is to communicates awareness of all Library-related programs and services.   
 
EXAMPLES OF TYPICAL JOB FUNCTIONS (ILLUSTRATIVE ONLY) 
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. 
 

• Serves on the Operations Management Team to ensure appropriate matches between Library operations and management and objectives of the philanthropic community. 
•  Assists the Library Foundation in managing its fundraising operations including reports, board development, committees, and communications.
• Develops overall goals and objectives for successful fundraising in coordination with Library Management.
• Provides analytical and technical assistance in the Library strategic planning process and implementation of activities to financially build and sustain library programs and services.
• Creates and implements an annual giving campaign, as well as individual donor campaigns, including mail campaigns, personal visits, fundraising events, and relevant publications.
• Plans and implements short-term and long-range plans for ongoing fundraising efforts that support new library initiatives in keeping with the Library’s Strategic Plan.
• Researches grant opportunities to support identified Library projects and programs; writes and submits grant applications in partnership with applicable Library staff; submits grant reports and documentation as required.
• Assists in the preparation of contract and grant agreements; monitors grant agreements for compliance; and assists with the development of an accountability system, evaluation measures and reporting requirements.
• Participates in community relations activities as necessary to promote the Library and cultivate donor relationships.
• Develops and distributes marketing materials and communications for donors and community members in consultation with the Community Relations Manager.
• Coordinates legislative lobbying efforts through the Library Foundation and assists Library Director in advocacy efforts through the public library at the local, state, and federal levels.
• Cultivates and nurtures relationships with current and potential corporate, foundation, and individual donors.
• Works with the Library Foundation to organize fundraising events.
• Maintains and provides accurate and timely reports, data, and supporting information, as needed.
• Interacts and communicates pleasantly and effectively with diverse customers and staff, maintaining a positive and professional demeanor and providing friendly courteous service.
• Serves as liaison to potential funders including the Library Foundation, community organizations, governmental agencies, and the branch libraries.
• Conducts presentations to the Library Foundation Board, department heads, potential funding sources, key supporters, and other community stakeholders.
• Attends and participates in a variety of meetings and committees.
• Performs other duties and special projects as requested. 

 
 
COMPETENCIES 
Knowledge of:  
 

• All aspects of planning, organizing and implementing institutional, not-for-profit fund raising programs, as well as fund development and grant management, and public and private funding sources.
• Sonoma County business, professional, educational, and community organizations; and of Sonoma County Library’s organization, mission, and financial needs.
• Finances and fiscal management procedures and practices.
• Principles and techniques of grant writing and administrative analysis.
• General principles of public administration. 
• Ability to develop and successfully implementing a variety of programs.  
• Excellent presentation and public speaking skills.
• Superior organizational, interpersonal, and writing skills.  
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff.
• Vision, diplomacy, imagination and a strong sense of community purpose.
• Strong project management and problem-solving skills.  
• Strong organizational skills with keen attention to detail and ability to multi-task to meet multiple deadlines.  
• Knowledge of complete fundraising cycle and ability to function in all phases.  
• Must have experience developing a variety of fundraising strategies.  

 
Ability to:

• Research, analyze and make recommendations.
• Communicate clearly and effectively both orally and in writing.
• Write grants.
• Make formal presentations to a variety of groups.
• Plan, organize, coordinate and prioritize work.
• Work independently, but also collaboratively with multidisciplinary teams, community resources and organizations.
• Remain flexible and adapt to a dynamic environment, as well as institutional and community cultures.
• Work a schedule that may include evenings and weekends.
• Establish and maintain effective working relationships with those contacted in the course of work. 
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. 
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner. 
• Operate and maintain modern office equipment, including computers, scanners, and printers.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines, especially in politically sensitive situations.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Maintain integrity, autonomy, and self-motivation to work independently and initiate projects.
• Ability to motivate and engage staff at all levels of the development program.   

 
QUALIFICATIONS 
Education: Possession of a Bachelor’s degree or equivalent from an accredited college or university with major coursework in business administration, public administration, or a related field.  
 
Experience: Four (4) years of successful fundraising or similar work experience. 
Fund Development Manager  Page 4 of 4  
 
Licenses and Certifications: Must possess and maintain a valid California Class C Driver License. 
 
PHYSICAL DEMANDS 
Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone. This classification primarily works indoors and requires movement between work areas. Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds. 
 
Position will require travel throughout Sonoma County to plan, review and implement activities, and establish friendly and cooperative working relationships with elected officials, community representatives, and library staff.  

ENVIRONMENTAL ELEMENTS 
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. 
 
WORKING CONDITIONS 
May be required to work flexible schedules including evenings and weekends.  
 

Summary of Duties

The City of Salinas is accepting applications for Literacy Clerks to support student and family literacy programs. These are temporary assignments with varied schedules that may work at any branch and/or the Library's Bookmobile. Background and experience in Early Childhood Education (ECE) and other family literacy programs is highly desirable. Temporary employees may not exceed a maximum of 25 work hours per week or 1,000 work hours per fiscal year (fiscal year runs from July 1 – June 30).
 
SPECIAL INSTRUCTIONS: All applicants must provide a copy of diploma/GED and typing certificate of 40 net words per minute, valid within the last twelve months, at the time of application as a single PDF attachment or submit to the Human Resources department. We will not accept typing exams completed online.  Applications are considered incomplete without the required documents.

DEFINITION
 
Under direct supervision, perform a wide variety of general and clerical duties, including those related to Literacy Services for the Library and Community Services Department, with a strong emphasis on providing public service.
 
SUPERVISION RECEIVED AND EXERCISED
 
Receive general supervision from the Literacy Program Manager and other higher-level department staff.  Exercises no supervision.

Essential Job Functions

Duties may include, but are not limited to the following: Perform direct public service in Literacy Services, assisting with program support and delivery.  Answer routine, directional and informational questions in person and by telephone for library and Literacy Services.  Respond to patron requests for Literacy Services.  Create and maintain confidential files.  Collect pertinent program data.  Inventory and order supplies as needed.  Assist with the maintenance of tutor and learner files.  Assist with setting up and cleaning up for events and programs.  May also assist with fundraising activities.  May perform direct public service at the circulation desk. Register patrons for library cards.  Assist in receiving and processing books and other acquisitions. Assist in circulation procedures by charging out and accepting returned books, pamphlets, periodicals, and other library materials.  Prepare returned library materials for return to the circulation collection and Literacy Program collection; Compute and collect monies for reserves, overdue fines, lost materials and other miscellaneous library materials; count and balance revenue receipts; prepare for deposit.  Label, cover and prepare books and pamphlets for shelving.  Type book lists, records, order forms and other items. Search shelves for specific books and periodicals. Collaborate with other library staff on various partnerships. Regularly assist in maintaining a neat appearance of the library, clean tables, circulation desk counter tops, terminals, etc.  Drive the delivery van and deliver and/or pick up materials from other libraries and other city locations as needed. Drive the Bookmobile or Snappymobile as needed. Assist with setting up and cleaning up for events and programs.  Promote and maintain safety in the work place.  May perform Library Clerk and other related duties as required.

Minimum Qualifications

Knowledge of:
 
Library terminology.  Dewey Decimal system.  Library filing rules, procedures and Literacy programs.  Modern office methods, practices and procedures.  English usage, spelling, grammar, and punctuation.  Basic arithmetic. Microsoft Office programs and internet research skills.
 
Ability to:
 
Follow oral and written instructions.  Perform or learn library clerical tasks and become familiar with departmental procedures. Learn to use the Library Catalog and the Integrated Library System (ILS). Use standard office and library equipment including a computer.  Spell correctly.  Make routine mathematical calculations.  Perform data collection.  Deal courteously and tactfully with the public.  Operate motor vehicles.  Establish and maintain effective relationships with others.  Effectively organize workload.  Bilingual skills (Spanish) highly desirable. 
 
Skills to:
 
Operate a personal computer with proficiency using work processing and spreadsheet programs.  Skill in utilizing Internet and Social media web sites.  Type at a speed of 40 words per minute. Judgment necessary to obey all applicable laws and make sound decision while operating a motor vehicle. 
 
License or Certificate:
 
Possession of a valid California Driver's License is required.  Employee will be required to use a City vehicle(s) for business use.
 
Education and Experience:
 
High school diploma/GED and one year of general office assistance work experience; or one year of working with the public in a library setting.

Supplemental Information

PHYSICAL AND MENTAL CHARACTERISTICS 
 
Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, business machines and related equipment; vision sufficient to read printed materials and distinguish colors; and safely operate a motor vehicle; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop, climb and reach overhead; physical mobility sufficient to move about the work environment, physical strength to lift up to 25 lbs.; may occasionally lift up to 40 pounds of library materials; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions.
 
WORKING CONDITIONS
 
Business office working environment subject to standing at the public service counter for long periods of time, bending, crouching, or kneeling at files and shelving units;  pushing/pulling of book carts and supplies; lifting and transferring books from bins to carts and to shelves; reaching in all directions and frequent periods of time working at a computer terminal.

Recruitment Contact:

Phone: (831) 758-7416 
Email: patricip@ci.salinas.ca.us

The City of Redwood City is looking for energetic people interested in working approximately 5 -15 hours per week, Monday-Sunday, varying hours, performing children’s reference services, planning and presenting storytimes, organizing and conducting library programs, assisting with homework, shelving library materials, and supervising and monitoring youth customers in the main library or library branches.  

Please click on the PDF link below to review the complete job announcement.

To view the full announcement for this exciting opportunity, please visit the City of San José’s employment page by clicking on the link below.

Then click on the “Management Recruitments” link. 

City of San José Employment Page

San Mateo Public Library

Employment Opportunity

 Immediate Opening for a Child Care Provider

Close Date: Open until filled or upon receipt of the first 50 applications, whichever occurs first.    

Project Read – San Mateo is seeking child care assistance during English tutoring classes.

Position:          Recreation Specialist II / Library

Salary:             $15.48 per hour.

Job Type:         Part time – no benefits

Hours:              Mondays and Wednesdays, 9:15 a.m. – 11:15 a.m., some evenings & weekends.    

Daily responsibilities may include:

• Engage with children in play activities such as games, puzzles, reading books, coloring (all toys and equipment provided by program). 
• Notify parents when children need to use the bathroom or diapers need to be changed; or take children to the bathroom during library programs.   
• Help set up room.
• Help maintain the cleanliness of toys and rooms.
• Put away toys and supplies at end of session.   
• Help clean up after Library programs.

Desired Qualifications: 

• Prior experience caring for young children. 
• Good communication skills with a wide variety of people.
• Ability to speak Spanish, bilingual – Spanish & English – preferred.
• Ability to work independently and with minimal supervision.
• Good judgment and safety skills. 
• Punctuality, reliability and trustworthiness.
• Pass Live Scan fingerprint background check.

ADA Special Requirement:  Essential duties require the following physical abilities and work environment:  ability to work in a standard classroom / library environment; ability to sit, stand, walk, kneel, crouch, squat, stoop, squat, crawl, climb, reach, twist and lift 40 pounds and push/pull 200 pounds.

Close Date: Open until filled or upon receipt of the first 50 applications, whichever occurs first.                   

To Apply:  Submit an official City of San Mateo employment application to:

Project Read, San Mateo Public Library

55 West Third Avenue, San Mateo, CA  94402

or

Submit an online application and resumé at www.calopps.org.

Resumes may be submitted but must accompany the official City of San Mateo employment application. Upon review of applications, candidates who appear to be the best qualified will be invited for an interview.

Employment application forms may be printed from the City of San Mateo website at:  www.cityofsanmateo.org, under Human Resources.

For Additional Information:  Contact Donya Sultani, Literacy Program Coordinator at 650-522-7845 or email at: sultani@cityofsanmateo.org.

An Equal Opportunity Employer

www.smplibrary.org