ADMINISTRATIVE ASSISTANT I/II

Level I:  $4,691 - $5,702 per month

Level II:  $5,172 - $6,287 per month

Plus excellent benefits

APPLICATION DEADLINE:  Apply by Thursday, December 15, 2022 for first consideration

Interviews will be held the week of December 19th

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment.  San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $120 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment.

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.”  City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

Administrative Assistant I:  This is an entry level class in the Administrative Assistant series.  This level performs more routine tasks and duties assigned.  Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level.  Since this class is typically used as a training class, employees may have only limited or no directly related work experience.  Employees work under immediate supervision while learning job tasks.

Administrative Assistant II:  This is the full journey level class within the Administrative Assistant series.  This class is distinguished from the Administrative Assistant I by the assignment of the full range of duties.  Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit.  Positions in this class are flexibly staffed and are normally filled by advancement from the entry level.

This position performs the following essential job duties:

• Set up and maintain financial, statistical, and operational records, including reviewing departmental payroll submittals and various time sheets.
• Administer and maintain complex procedures, including issuing permits, submitting required information/forms for inter-governmental reimbursements and/or grant monies; and as related to assigned program areas.
• Prepare, distribute, and post agendas and minutes for a variety of meetings; provide additional administrative support which may include the transcription of recorded or written information.
• Create, edit and update departmental information on internet and intranet.
• Carry out routine required procedures related to departmental hiring.
• Prepare required statistical reports for various departmental programs.
• Provide information relating to responsibilities assigned in person or by telephone.
• Refer more complex requests, technical inquiries or serious complaints to appropriate staff members.
• Maintain inventory and office supplies; prepare purchase orders.
• Research and compile information as requested.
• Provide technical and functional supervision as appropriate to clerical personnel; recommend organizational procedural changes affecting clerical activities.
• Screen calls, visitors, and mail and take action appropriate to request/situation.
• Independently respond to letters and general correspondence of a routine nature.
• Make travel arrangements, maintain appointment schedules and calendars, arrange meetings and conferences, and schedule facilities reservations as necessary.
• Operate a variety of office equipment and use a variety of software programs including word processing, spreadsheet, and visual presentation equipment as appropriate.
• Type, edit and format a variety of materials including staff reports, agendas, general correspondence and memoranda; review finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
• Follow-up on projects, transmits information and keeps informed of department activities.
• Initiate and maintain a variety of files and records.
• Oversee and coordinate preparation, compilation, reproduction and distribution of various documents and reports.
• Assist in gathering data, preparing and monitoring the annual budget.
• Perform a variety of tasks related to office administration specific to the department in which assigned.
• Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
• Perform other duties as required.

To be eligible for this position you must have knowledge/ability to:

Administrative Assistant I:

• Knowledge of English usage, spelling, grammar, and punctuation.
• Knowledge of modern office methods, procedures, and computer equipment and various software applications.
• Knowledge of business letter writing and arithmetic.
• Ability to learn to perform a wide variety of responsible secretarial and clerical work.
• Ability to on a continuous basis, sit at desk and/or stand at counter for long periods of time.  Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.
• Ability to intermittently review documents related to department operations; observe, identify, and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff.
• Ability to meet the public tactfully and courteously and answer questions in person and over the telephone.
• Ability to learn and apply policies, rules, and regulations.
• Ability to maintain confidential data and information.
• Ability to compose general correspondence and letters.
• Ability to operate and use modern office equipment including computer equipment and software as assigned.
• Ability to learn to analyze situations carefully and adopt effective courses of action.
• Ability to type at a speed necessary for successful job performance.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to establish and maintain effective working relationships with those contact in the course of work.

Administrative Assistant II:  (In addition to the qualifications for the Administrative Assistant I)

• Knowledge of organization, procedures, and operating details of the city division to which assigned.
• Knowledge of filing and record keeping practices.
• Ability to perform a wide variety of difficult and responsible secretarial and clerical work with limited supervision.
• Ability to compile and maintain complex records and files.
• Ability to independently apply policies, rules, and regulations.
• Ability to understand the organization and operation of the city and of outside agencies as necessary to assume assigned responsibilities.
• Ability to work independently in the absence of supervision and work under pressure to meet deadlines.
• Ability to analyze situations carefully and adopt effective courses of action.
• Ability to prepare statistical, financial, and operational reports.

EDUCATION and/or EXPERIENCE: (A typical way of gaining the knowledge, skill and ability outlined above is)

Administrative Assistant I:

• Equivalent to completion of the twelfth grade AND
• Two years of responsible clerical experience

Administrative Assistant II:

• Equivalent to completion of the twelfth grade AND
• Two years of responsible secretarial or office administrative experience similar to an Administrative Assistant I with the City of San Rafael.

 OTHER REQUIREMENTS:

• Valid California driver’s license preferred.

PHYSICAL DEMAND/WORK ENVIRONMENT: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required on a continuous basis, to sit at desk and/or stand for long periods of time.  Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application.  The examination process may include the following application appraisal and oral board interview examination.  The passing point for the oral board examination final score will be 70%.  Note:  Prior to appointment, candidate must pass a pre-employment physical, background check, driving record, and fingerprinting.   To file an application, go to:  www.calopps.org.  Select “Member Agencies”.  Select “San Rafael”.  Follow this link to submit your application: https://www.calopps.org/san-rafael/job-20324298 

Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 no later than three (3) calendar days before the test date.

$2500 Sign-on Bonus eligible!

Intermittent Teleworking Schedule available!!

THE POSITION

Tri-City is looking to fill one (1) vacancy for the position of Mental Health Specialist (MHS) whom will provide mental health support services to behavioral health challenged individuals as part of the Adult Outpatient Program ("AOP"). The MHS will appeal to individuals who are inspired by working with an engaged community providing participant advocate and case management services to moderate to severe mentally ill adults. This is a field-based position that will report to a Clinical Supervisor.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Plan and provide a variety of mental health support services to mentally ill and emotionally disturbed persons to attain, restore, or improve physical, mental, or emotional functioning;
   
• Evaluate the needs of mentally ill and emotionally disturbed participants;

• Plan, develop and implement individual and group treatment activities under the guidance of licensed staff;

• Provide assistance to clinical staff; participate in group and individual support programs;
   
• Serve as a participant advocate; provide case management services:
   
• Maintain records of all activities relating to client care and adhere to 70% billing compliancy standard;
   
• Perform other duties as assigned, etc.

Preferred candidates will possess 1 to 3 years experience in the mental health field; experience with the adult population, and the ability to work in a fast-paced environment. 

$2500 Sign-on Bonus!

THE POSITION

Tri-City is looking to fill a vacancy for Psychiatric Technician I/II/III for the Adult Full-Service Partnership (FSP) Program.  The Psychiatric Technician I/II/III will appeal to individuals who are inspired by challenges and opportunities presented in working with an engaged and active community by providing all manner of adjunctive medication support services.  The Psychiatric Technician I/II/III will report to the Medication Support Team Supervisor and the Crisis & Medication Support Manager and work a 5/40 schedule (Monday – Friday).

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• In collaboration with the Agency’s Psychiatrists, will provide all medication support services including injections, monitoring, non-prescription medication, etc.;

• Assist in admitting clients to department services; provide direct and indirect care including taking and recording measures of the client’s physical condition such as temperature, blood pressure, pulse and respiration;

• Observe, evaluate, record, and report to professional staff changes in client’s condition;

• Implement de-escalation procedures and techniques and aid or restrain clients to prevent injury to themselves or others through verbal or physical intervention. 

• If LPS-qualified, work with local agencies on client hospitalization when indicated.

• Comply with state regulations and code of ethics governing psychiatric technicians, as well as all applicable federal, State, and local laws pertaining to medical records and documentation including the Health Insurance Portability and Accountability Act (HIPAA) and The Health Information Technology for Economic and Clinical Health Act, Public Law 111-005 (“HITECH Act”).

• Provide services related to the safe and appropriate administration of medical treatment (including medications) as prescribed by the psychiatrist.

• Perform routine and emergency in-take evaluation according to agency procedure; and other duties as assigned, etc.

$2500 Sign-on Bonus!

Clinical Wellness Advocate I: $16.6572 - $21.6547/hour

Clinical Wellness Advocate II: $18.3234 - $23.8200/hour

Clinical Wellness Advocate III: $20.1554 - $26.2020/hour

Intermittent Teleworking Available!!

THE POSITION

Tri-City is currently hiring to fill a full-time vacancy for the position of Clinical Wellness Advocate ("CWA") I/II/III within the Clinical Wellness Advocate Team.  The CWA position will support the Children's Outpatient Program ("COP") to provide advocacy, guidance, feedback, outreach and support to help clients and families to access and work effectively with the systems and programs involved.  The CWA position reports to a Program Supervisor.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Encourage and support clients in engaging in social activities and the maintaining of basic needs, including food, housing and financial resources.

• This position may perform field duties as required.

• Provide support to clients during routine and emergency intake evaluations.

• Help clients with completion of appropriate forms and documents relating to the intake process, as warranted.

• Support client during individual, family, and group psychotherapy sessions, as warranted.

• Provide additional support to new or existing clients while functioning as a role model.

• Provide mentoring and/or coaching by helping clients set recovery goals, develop individual Wellness and Recovery Action Plans (WRAP), solve problems directly related to recover, and provides encouragement, motivation and support to clients seeking to establish or strengthen their recovery.

• Attend and participate in meetings, team treatment planning, staff training, utilization and peer review activities, and other functions involving supervision, case consultation and public information and education.

• Ensure confidentiality and integrity of Protected Health Information (PHI) of clients served by Center to comply with all Health Insurance Portability and Accountability (HIPAA) regulations; etc.

• Perform other duties as assigned.

SENIOR CIVIL ENGINEER

San Rafael Public Works Department

APPLICATION DEADLINE: Apply by Tuesday, December 6, 2022 for first consideration

THE CITY is focused on enhancing our community members’ quality of life through well- designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $120 million. The City’s vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment.

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.” City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience.  2022 Best Places to Work:  San Rafael Excelling Together:  https://elgl.org/2022-best-places-to-work-san-rafael-excelling-together/

THE POSITION:

Under general direction of the Public Works Director, the position is responsible for the City’s most complex civil engineering projects in support of the Capital Improvement Program for the City of San Rafael. The Senior Civil Engineer will apply the broad parameters of departmental policy guidelines in order to execute the planning, design, construction, and project management of complex capital improvements; supervises the work of professional and sub-professional engineering personnel; performs professional field and office civil engineering work in connection with a variety of public work projects; and provides technical assistance to the Assistant Public Works Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed and other related duties may be assigned.

• Plans, supervises and performs professional engineering work in the design and construction of all aspects of public capital projects, including but not limited to Streets, City Owned Property and Facilities, Drainage and Traffic projects and related facilities.
• Supervises the preparation of plans, project specifications, field inspections, and other engineering work performed by staff members and consultants.
• Manages complex construction projects and consultants; and meets with public and private engineers, architects, contractors and owners to explain and discuss projects.
• Responds to inquiries or complaints from staff, the public, and provides technical information to internal and outside Agency staff, City Council and the public.
• Prepares comprehensive technical and staff reports in verbal and written form to the City Council and Department Directors.
• Coordinates engineering activities and capital projects with other divisions, departments and agencies.
• Prepares, reviews, and approves engineering drawings, plans and specifications and other legal documents for the City Engineer.
• Ensures compliance with the Public Contracts Code, Federal and State laws, local ordinances and regulations.
• Delivers federally funded transportation projects in conformance with the Caltrans Local Assistance Procedures Manual (LAPM).
• Reviews and approves progress payments to consultants, contractors and vendors.
• May serve as a witness in court; may represent the department at public hearings and before the City Council and various commissions.
• Performs related duties as required.

KNOWLEDGE OF:

• Principles, practices and techniques of municipal civil engineering in order to manage projects from inception to completion.
• Principle, practices, methodology of employee supervision, including work planning reviewing and evaluating.
• General design and construction methods related to pump stations, streets, storm drains, buildings, parks and other public works projects.
• Understanding of Laws and codes related to civil engineering, accessibility codes, and projects related to civil engineering and traffic engineering.
• Principles of organization, administration, budget and supervision.
• Personal computers and related engineering software including but not limited to AutoCAD design and drafting.

ABILITY TO:

• Plan, organize, supervise, review and evaluate the work of staff and effectively recommend selection of staff, disciplinary actions and other personnel matters; and train staff in work procedures.
• Analyze budgetary and staffing needs and make sound independent recommendations.
• Effectively implement new policies and procedures.
• Apply principles of logic and scientific reasoning to develop and evaluate alternative courses of action and determine appropriate solutions.
• Read, understand, and interpret complex technical and legal documents, maps technical drawings and other engineering material related to hydraulics, soil mechanics, surveying, traffic systems, and other municipal engineering related subjects.
• Effectively communicate to convey technical information and give instructions.
• Listen attentively, conduct and record clearly and concisely with technical accuracy.
• Adjusts to workload changes and work under stress to meet deadlines.
• Maintains effective working relationships with all levels of representatives from governmental and private agencies, construction and consultant contractors, coworkers and the general public.
• Prepare plans, drawings, specifications, diagrams and make sketches.
• Use a PC and related engineering software.
• Evaluate and resolve engineering problems.

EDUCATION AND/OR EXPERIENCE:

Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be:

• Bachelor’s degree in Civil Engineering. Five (5) years of increasingly responsible post degree engineering experience managing complex construction and maintenance projects and consultants. A master’s degree may substitute for 1 year of post degree engineering experience.

• Registration as a Civil Engineer in the State of California.
• Valid drivers’ license.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee occasionally works in evenings or on weekends and indoor conditions and regularly works near video/computer displays. The employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand, walk, reach with hands and arms, and taste or smell. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl, lift

and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee is occasionally exposed to outside weather conditions and uses personal vehicle. The noise level in the work environment is usually moderate.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required. Resumes do not substitute for the City application. Candidates should detail related education and experience on the application. The examination process may include the following application appraisal and oral board interview examination.

The passing point for the oral board examination final score will be 70%. Note: Prior to appointment, candidate must pass a pre-employment physical, background check, driving record, drug screen, and fingerprinting. To file an application, go to: www.calopps.org. Select “Member Agencies”. Select “San Rafael”. Follow this link to submit your application:  https://www.calopps.org/san-rafael/job-20321673

For more information about the City of San Rafael, please visit www.cityofsanrafael.org.

Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Such accommodations must be requested by the applicant.

The City of Healdsburg is seeking a full-time Senior Civil Engineer to join the Public Works Department. This position will be responsible in providing high-level professional support on large scale Operations and Engineering projects. This is an opportunity to join a small team, gain a wide range of hands-on experience within the department.

Desired qualifications include experience in project management, grant writing and preparation of grant application submittal documents, knowledge of engineering development review processes and field experience in construction inspection. This position acts as the City’s MS4 storm water program coordinator and will actively participate in the regional storm water co-permittee group representing the City of Healdsburg. Knowledge of consultant selection and oversight process.  Experience working with Caltrans local assistance highly desired.  Possession of a valid Registration as a Professional Civil Engineer in the State of California required at time of appointment. 

By joining our team at the City of Healdsburg, you can take advantage of our amazing benefits, such as low to no cost health insurance rates, CalPERS retirement pension, and generous paid time off! The salary range for the Senior Civil Engineer is $9,835 - $12,001 per month. 

**Oral board interviews may be scheduled at any time until the position has been filled. This recruitment may be close at any time, without notice. Prompt application is encouraged.  
 

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

$2500 Sign-on Bonus!

Hybrid Teleworking Schedule Available!

THE POSITION

Tri-City is recruiting to fill the position of Quality Improvement Specialist I within our Best Practices Department.  The Quality Improvement Specialist I is responsible for facilitating the Agency's Electronic Health Record (EHR) training and carry out duties to maintain Tri-City's Quality Assurance Program in accordance with specified county, state, and federal laws and regulations, including the Health Insurance Portability and Accountability Act (HIPAA).  This position will report to the Quality Improvement Supervisor.

This position will perform the following essential duties, including, but not limited to:

• Serve as the Agency's EHR contact and provide EHR end users with support needed for the Electronic Health Record.

• Assist with the implementation and maintenance of the Electronic Health Record (EHR), working closely with the vendor and health center project team.

• Provide helpdesk support to end user and serve as QA/EHR contact. Provide trouble shooting and problem solving to navigate complex EHR issues.

• Perform all staff training for Electronic Health Record and develop and perform ongoing training support programs to assist with new staff training and/or refresher training for existing staff.

• Perform back end configurations on various parts of the EHR in order to comply with required regulations, agency needs, and best practices.

• Work with EHR vendor and IT department to regularly maintain and improve the functionality and efficiency of the EHR system for the Agency’s end users.

• Attend EHR vendor sponsored, announced or recommended trainings or meetings on a regular basis to ensure the Agency has the most up to date information.

• Create and facilitate end user committees for EHR and other Quality Assurance compliance tasks as needed for the Agency.

• Input, manage, and track, and follow-up on all EHR enhancement requests and troubleshooting tickets

• Review charts, Electronic Health Records (EHR) medical records, and reports prepared by staff; conduct random chart reviews consisting of at least a 5% sampling on a quarterly basis utilizing audit tool(s); monitor clinical staff records and documents to ensure compliance with all applicable federal, state, and agency regulations, including Health Insurance Portability and Accountability Act (HIPAA), quality assurance and utilization review requirements; train agency staff in documentation standards; and coordinate, involve, and train appropriate staff in the process of chart reviews.

• Keep abreast of all federal, state, county and agency compliance policies and procedures and all regulations pertaining to quality assurance and documentation. Disseminate knowledge to clinical department and ensure compliance on a continuous basis.

• Assist with maintaining the agency’s quality assurance program in accordance with Federal, State, and County laws and regulations; agency rules, guidelines and values, including: Developing systems and standards for compliance evaluation; Implementing training, monitoring, and processes to ensure that agency activities are in compliance with specified laws; and recommending ways to integrate the quality assurance message into all aspects of the agency’s business and human relations.

• Assist in determining the type and frequency of training needs; collaborate with the Quality Improvement Supervisor in the design and delivery of training.

• Coordinate with the Quality Improvement Supervisor in the implementation of policies and procedures concerning best practices and compliance issues.

• Monitor and track all phases of the audit cycle, which includes: selecting appropriate records, performing various types of reviews, examining and inspecting client records to ensure compliance, providing feedback, guidance and support to clinical programs, documenting findings and tracking outcomes, creating outcome reports, disseminating feedback to appropriate staff in the clinical program, and providing follow up with supervisors and managers to ensure completeness, etc.

• Perform other duties as assigned.

Professional Temp

Sewer Maintenance Worker

$31.80 - $38.65 per hour

Part-Time/No Benefits

(May not exceed 1,000 hours worked in a fiscal year)

APPLICATION DEADLINE:  Apply by Friday, November 4, 2022, for first consideration

The San Rafael Sanitation District is looking to fill a Professional Temp – Sewer Maintenance Worker position to join our team.  This is a temporary (no benefits available) that will perform a variety of manual and semiskilled tasks involved in the maintenance, improvement and operation of the City’s sewage pumping stations and gravity sewer lines. 

This position performs the following essential job duties:

• Operates light power driven, handheld and “walk behind” equipment and uses shovels, rakes, other hand tools, jackhammers, dump trucks in the performance of assigned duties.
• Performs manual and semiskilled work in flushing, clearing and maintaining sewer and storm drainage, pipelines, culverts, force mains and pumping stations.
• Performs or assists in starts, stops, inspects, lubricates and adjusts pumps, valves, motors, drive shafts, universal joints and flow rates at pumping stations.
• Performs or assists in taking chemical samples and adjusts rate of chemical flows.
• Performs or assists in removing and replacing pumps, motors, valves and related, and performs repairs.
• Performs other related duties as assigned.

EDUCATION and/or EXPERIENCE:

• Basic use of hand and routine power tools.
• Understand and follow oral and written instructions.
• Good customer service skills
• Good communication skills.

• Some prior experience that would include mechanical and hydraulic repair of pumps, gates, valves, and related.

OTHER:

• Must be willing to work underground and in confined spaces, in and near bacterially contaminated liquids, and in exposure to unpleasant and potentially hazardous conditions.

APPLICATION AND SELECTION PROCESS: 

City of San Rafael application is required.  Resumes do not substitute for the City application.  To file an application, go to:  www.calopps.org.  Select “Member Agencies”.   Select “San Rafael”.  Follow this link to apply:  https://www.calopps.org/san-rafael/job-20313669 

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at 415-485-3474 no later than seven (7) calendar days before the test date.

(Executive Professional Temp)

Fixed-Term/Full-Time/Exempt

$13,538 - $15,672 per month

Plus excellent benefits

The position is fixed-term for up to three years.  Continued appointment in this position is contingent upon funding and job performance.  This is an “at will” position.

APPLICATION DEADLINE:  “Open Until Filled” – First Review of Applications will be October 31, 2022

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture.  San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment.  San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $120 million.  The City’s vision is to be a vibrant economic and cultural center reflective of its diversity.  The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.”  City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge.  We are a results-driven team focused on the needs of community members.  The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees.  This initiative recognizes the interconnectedness of the customer and employee experience. 

THE POSITION:

The City of San Rafael Sanitation Department is seeking a full-time/fixed-term/exempt Assistant District Manager.  Continued appointment in this position is contingent upon funding and job performance.  This is an “at will” position.  Fixed-Term appointments may be made for up to a three-year period.

Under direction of the District Manager, the Assistant District Manager performs highly responsible and complex professional work while assisting the District Manager in planning, organizing, directing and reviewing the overall activities and operations of the District; provides leadership and promotes effective and efficient operations throughout the organization; directly supervises assigned programs, functions, and operations; advises and assists the Board of Directors as requested, and serves as Acting District Manager, as required.

The Assistant District Manager is the second highest executive level within the San Rafael Sanitation District and has a broad range of management responsibilities and authority assisting with the administration of assigned programs and operations. The Assistant District Manager exercises direct supervision over professional, technical, maintenance and administrative staff.   

ESSENTIAL DUTIES AND RESPONSIBILITIES (The following duties and responsibilities are typical for this classification.  Incumbents may not perform all of the listed duties and responsibilities and/or may be required to perform additional or different duties and responsibilities from those set forth below to address business needs and changing business practices):

• Assists the District Manager with the development, planning and implementation of District goals, objectives and performance measures.
• Develops and implements assigned programs and special projects; assigns work activities, projects and programs; monitors, reviews and evaluates work products, methods and procedures.
• Represents the District in its dealings with elected officials, outside organizations, federal, state and regional agencies.
• Manages and ensures the District’s emergency response and reporting procedures are implemented and carried out.
• Develops, and/or oversees the development of, new policies and procedures, ordinances, resolutions, easements, leases, and agreements in consultation with the District Manager.
• Participates in the development and implementation of the District’s overall work plan; review and evaluate work products, methods and procedures.
• Prepare a wide variety of financial, technical and administrative reports/correspondence and studies; makes presentations to legislative bodies, other agencies, the general public and the District’s personnel on issues regarding administrative activities and functions.
• Assists with the preparation of the annual budget, reviews division budget requests, exercises continuous budgetary controls to insure proper expenditure of authorized funds; reviews payment requests to ensure appropriate expenditure of District funds.
• Attends Board of Directors meetings and other public meetings to assist or represent the District Manager; carries out the directives of the District Manager and Board of Directors by assigning tasks and evaluating results.
• Provides complex assistance and sound advice to District Manager, Board of Directors and management staff; keep all parties advised on special projects or matters impacting the operations of the District.
• Serves as acting District Manager, as assigned; oversees District operations in the District Manager’s absence.
• Oversees, administers and monitors contracts for construction of District facilities.
• Evaluates, motivates, trains and counsels staff; conduct performance reviews; and implement disciplinary procedures if required.
• Performs related duties, as assigned.

KNOWLEDGE OF:

• Principles, practices, and methodologies of civil engineering applicable to the planning, design, and construction of wastewater collection and conveyance systems.
• Principles and practices of public administration, including administrative analysis, fiscal planning and control, and policy and program development.
• Mathematics, design methods, effects of soil conditions, and pertinent laws, rules, and regulations related to the design, construction, and operations of wastewater collection and transportation systems.
• Cost estimating and contract administration.
• Laws, rules, ordinances, and legislative processes controlling sanitary district functions, programs, and operations.
• Organization, operations, and problems of special districts.
• Research and evaluation methodologies.
• Budgeting principles and practices.
• Principles and practices of strategic planning.
• Critical thinking and decision-making techniques.
• Principles and practices of effective public relations and interrelationships with the community and local, regional, State and Federal agencies.
• Principles and practices of leadership, motivation, team building and conflict resolution.
• Principles of supervision, training and management.

ABILITY TO:

• Plan, organize, coordinate, and direct the work of staff to achieve efficient operations and meet program goals.
• Exercise leadership, authority, and supervision tactfully and effectively.
• Prepare and administer District budgeting and fiscal controls.
• Interpret and apply District, local, State and Federal policies, procedures, rules and regulations.
• Collect and analyze data on a variety of topics; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Prepare concise and comprehensive reports.
• Coordinate the preparation of Board agendas.
• Solve complex engineering problems utilizing a variety of techniques.
• Conduct technical engineering research work.
• Review designs, plans, and specifications.
• Provide advice and consultation to the Board of Directors on the development of ordinances, regulations, programs, policies, and services.
• Communicate well both verbally and in writing, including making public presentations.
• Effectively represent the District's policies, programs, and services with the public, community groups, and other government agencies.
• Establish and maintain cooperative working relationships.

EDUCATION AND/OR EXPERIENCE:

Any combination of training and experience, which would likely provide the required knowledge and abilities, is qualifying. A typical way to obtain the requisite knowledge and abilities would be:

• Bachelors Degree in Civil Engineering or Environmental Engineering.

• Five years of increasingly responsible experience in professional engineering work, including planning, design and/or construction of wastewater collection and conveyance systems, together with at least two years of experience in a management or administrative position with responsibility for the formulation and implementation of programs, fiscal systems, and services.

LICENSING/CERTIFICATION and/or REGISTRATION:

• Possession of a valid certificate of registration as a Professional Civil Engineer issued by the California State Board of Registration.

• Possession of a valid California motor vehicle driver’s license and a good driving record consistent with requirements established by the District. Failure to maintain an acceptable driving record shall be cause for discipline, up to and including dismissal.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to stand, walk, use hands to finger, feel and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIROMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in indoor conditions and regular works near video display. The employee is exposed to moving mechanical parts, heavy construction equipment and outside weather conditions from time to time. The noise level in the work environment is normally moderate.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application.  The examination process may include the following application appraisal and oral board interview examination.  Note:  Prior to appointment, candidate must pass a pre-employment physical, background check, driving record, and fingerprinting.   To file an application, go to:  www.calopps.org.  Select “Member Agencies”.  Select “San Rafael”.  Follow this link to submit your application:   https://www.calopps.org/san-rafael/job-20306239

For more information about the City of San Rafael, please visit www.cityofsanrafael.org. 

Interviews for this position are tentatively scheduled for Thursday, November 17, 2022 and will be held via Zoom.

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.  Such accommodations must be requested by the applicant.