The Controller's Office maintains the County's financial accounting system, processes disbursements and journal entries, produces independently audited and award winning annual financial reports and performs internal audits of departments' operations. The Controller's Office is staffed with accountants, auditors, and fiscal personnel.
The San Mateo County Controller's Office is seeking highly qualified candidates for the position of Controller's Division Manager for the Finance & Administration Division.
The person hired for this position will manage the Finance & Administration Division and provide staff support, financial guidance, administration, and leadership within the Controller's Office.
The Finance and Administration Division Manager will assist in the development, implementation and interpretation of administrative policies and procedures, provide complex financial support to senior level management, and oversee day-to-day administrative support functions including preparation of department’s budget, County Cost Allocation Plan, State Mandate reimbursement claims, Compilation of Countywide Schedule of Expenditures of Federal Awards, and Popular Annual Financial Report (PAFR).
Candidates for this position should have experience managing fiscal and administrative staff and perform accounting/fiscal functions such as preparation of budgets, financial reports, and fiscal policies, purchasing, contract administration, Cost allocation Plan, Schedules of Expenditures of Federal Awards, and complex financial analysis. More specifically, fiscal duties will include, but not be limited to overseeing the preparation of department’s budget, County Cost Allocation Plan, State Mandate reimbursement claims, Compilation of Countywide Schedule of Expenditures of Federal Awards, and Popular Annual Financial Report (PAFR).
The ideal candidate will have the following knowledge, abilities, and skills:
- Be proficient in government and/or public budgeting.
- Have experience and knowledge with preparation of Cost allocation plan, SB90 Mandate Claims, Schedule of Expenditures of Federal Awards for the Single Audit Report.
- Have experience and knowledge with indirect costs/rates and Federal Grant Administration
- Communicate effectively both orally and in writing.
- Have critical thinking skills and be a problem solver.
- Possess experience of managing and supervising professional staff.
- Identify existing or potential problems, determine causes and solutions to fix the problems to prevent future occurrences.
- Research and analyze business and/or system processes and make recommendations for improvements.
- Develop and maintain a cohesive, collaborative team with emphasis on communication, contributions, and mutual support, and create an environment of trust and confidence.
- Advanced knowledges and implementation of Governmental Financial Accounting Standard and Generally Accepted Accounting Principles.
- Plan, organize, manage, coordinate, and evaluate the functions and staff for operation and special projects.
- Analyze, interpret, implement, and explain related laws, accounting rules, and regulations.
Examples Of Duties
Duties will include, but are not limited to:
- Organize, direct, and coordinate Controller’s Office’s administrative, and operational activities.
- Prepare, review, and submit the Controller's Office operational budget and performance measures and coordinate budget activities with the County Manager's Office.
- Coordinate, review, and submit Countywide SB90 State Mandates claims to the State Controller's Office.
- Coordinate, prepare and submit Countywide Cost Allocation Plan to the State Controller Office.
- Develop productive hour rates and Indirect Cost Rate for the Controller’s Office’s SB 90 claims.
- Coordinate and compile the Countywide Schedule of Expenses of Federal Awards for Single Audit Report.
- Review the Measure K journal entries and P-Card journal entries Manage Controller’s Office Accounts Payable and Safety Inspection
- Preparation of Controller’s Award winning Popular Annual Financial Report (PAFR).
- Develop the Division’s procedures handbook for implementation of county policies.
- Maintain budgetary and fiscal controls, perform cost-benefit analyses, and provide forecasts of revenues and expenditures.
- Monitor Controller’s Office contracts including request for proposals and negotiation of contracts with vendors.
- Represent the department on personnel matters to the Human Resources Department
- Conduct special financial analysis.
- Provide excellent customer service to departments, which includes managing the relationships with external and internal vendors/customers.
- Perform related duties as assigned.
Qualifications
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
Education: Bachelor's Degree in Business or Public Administration or a related field.
Experience: Three years of increasingly responsible experience performing a wide variety of administrative, financial, or managerial duties in a large, complex public agency including at least one year of direct experience managing and/or supervising an accounting or auditing function related to assigned division.
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to http://jobs.smcgov.org to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required application materials.
TENTATIVE RECRUITMENT SCHEDULE
Final Filing Date: Thursday, October 3, 2024, 11:59 PM PST
Application Screening: October 7 - 11, 2024
Civil Service Panel Interview: October 17 and/or 18, 2024
