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HUMAN RESOURCES ASSISTANT I

Human Resources and Risk Management Department

 $3,734.17 - $4,663.42 – Monthly Salary Plus Excellent Benefits

 APPLICATION CLOSING DATE:

Monday, July 29, 2019 at 5 p.m.

ABOUT THE POSITION

Under direct supervision of the Human Resources Director, perform clerical and administrative work related to human resources and/or risk management functions in a fast-paced environment. This position is designated as a confidential, unrepresented position due to support provided for the labor negotiations/relations process.

EXAMPLES OF DUTIES:

Below are illustrative examples of some of the job duties associated with the current opening.

1. Provide customer service information in response to citizen, employee, and job applicant requests, in a courteous and professional manner.
2. Establish and maintain a variety of files and official records, some being confidential in nature.
3. Provide administrative support to the Human Resources team as needed.
4. Track information and update documents such as quarterly report information, risk management claims report.
5. Provide administrative support for quarterly Accident Review Board/Risk Management Committee meetings as well as liability claim file review meetings.
6. Gather information from other City staff and/or risk pool regarding liability claims as directed.
7. Order office supplies as needed by department staff.
8. Provide administrative support for tuition reimbursement and other employee reimbursement programs.
9. Check Department of Justice (DOJ) website for reports and provide to Director or Analyst for review and direction. Prepare and process DOJ no longer interested notifications.
10. Prepare training certificates and rosters to document training.
11. Design, prepare and assemble a variety of forms, folders, agendas, packets, brochures, fliers and announcements and arrange for distribution.
12. Track timing of employee performance appraisals in computerized systems and send monthly report to department managers.
13. Prepare Human Resources Action Forms for a variety of payroll and personnel actions that need to be documented and processed by payroll.
14. Enter employee data and other related information in to HRIS system.
15. Scan documents and records and save to designated electronic files.
16. Prepare requests for payments, credit card purchases, and purchase orders.
17. Process and direct incoming and outgoing mail.
18. Provide administrative support related to the monthly Personnel Commission meetings. May attend evening Personnel Commission meetings as directed and may record and prepare summary minutes. May forward pertinent information to Department staff.
19. May utilize specialized software programs.

QUALIFICATIONS

1. High School Diploma or G.E.D.
2. Six months of related work experience in clerical office work. 
3. Keyboard at least 40 net words per minute. (Please note that keyboarding testing and/or computer skills testing may be required of finalists for this position.)
4. Possess and maintain a valid California Driver License and a safe driving record necessary to operate assigned vehicle(s).
5. Pass an employment background check including a Department of Justice criminal record check for employment.
6. Prefer non-tobacco user.

DEVELOPMENT TECHNICIAN II

SALARY:                                              $4094.20 to $5760.97 monthly (26 pay periods annually)

FINAL FILING DATE:                       We are accepting the applications until 5 pm, July 31, 2019.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and Full-time position of Development Technician II in the Development Services Department.  The normal work schedule is Monday through Friday, 8 –5 pm.

The City of Roseville promotes a no smoking atmosphere.

DEFINITION

To perform responsible technical and administrative work in one or more specialized land use areas including Public Works Engineering and Building, Environmental Utilities, Community Development, and Planning; to  provide information and direction to the public on processes and requirements associated with utility planning, engineering, construction, community development, planning, and building; and to receive, review, route, process and perform minor plan checking of minor applications and permits.

DISTINGUISHING CHARACTERISTICS

This is the journey level class in the Development Technician series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.  Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from higher level supervisor and may receive technical and functional supervision from the Senior Development Technician.

May exercise direct supervision over office support staff.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Serve as first line of contact to internal and external customers on land use, community development and utility engineering related issues.
• Provide information and direction to the public related to utility development, community development, planning, building, engineering and permit processes via phone, e-mail and counter work.
• Review, interpret, and provide information and direction to the public regarding applicable local, state and federal regulations, planning, engineering and codes, ordinances, documents, standards and guidelines.
• Perform minor plan checks; review, log-in and coordinate routing of various plans and permits.
• Calculate land use related fees and provide fee estimates as requested; issue minor permits.
• Coordinate land use and utility engineering revenue collections with the City’s finance department.
• Research, compile and analyze data for special projects and various reports.
• Maintain manuals and update resource materials. Recommend and participate in implementation and improvement of policies and procedures.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

When assigned to Public Works-Engineering

• Log project evaluation requests into database for future workload tracking; evaluate pending deferred improvement agreements and reimbursement agreements on a semi annual basis.
• Provide and maintain the addressing for new project sites; work with the addressing committee to maintain changes in addressing standards.
• Coordinate and maintain the long-term storage of files, file scanning, and the projects in process files and maintain records of the database for file locations.

When assigned to Development Services-Building

• Access, enter, and update computerized plan check data entry and tracking systems; provide information to the public relating to the status of projects and permits.
• Prepare reports, memos, and letters pertaining to development review and permitting.

When assigned to Community Development

• Monitor City Council action regarding modification to or adoption of new development fees; work with all City development departments to collect fee updates; compile information on fee-related issues and collect data for nexus (AB 1600 fees) or cost recovery studies necessary to consistently collect appropriate fees.
• Update and distribute annual development fee publications; notify affected staff of fee updates and post fee updates to City website.
• Confer with and provide information to architects, builders, contractors, engineers, developers, and local school districts regarding fees.

When assigned to Planning

• Create and update a variety of maps; review commercial and residential plans for plan check approval, exhibits, and graphic illustrations on the computer using a variety of drafting and graphics software.
• Perform drafting work by using computer; update base maps, zoning and land use maps, plot maps, charts and other exhibits in a variety of sizes on plotter and printers.
• Update and maintain automated land use parcel database; create reports, queries and compiles statistical data using database functions.
• Participate in the development, coordination, and maintenance of city-wide Geographic Information Systems (GIS), including conversion procedures of mapping data and databases; develop and document GIS procedures; perform data maintenance, updates, drafting, and creates maps and reports using GIS software.

MINIMUM QUALIFICATIONS

In addition to requirements for the Development Technician I:

Knowledge of:

• City permit and plan check procedures, rules, regulations and guidelines.
• Maps, construction plans and specifications.
• Pertinent local, state and federal regulations, building, zoning, engineering and planning codes and regulations related to the permits process.

Ability to:

• Interpret, apply and explain advanced regulations and standards.
• Understand complex construction plans and specifications.
• Respond to and assist in the resolution of difficult and sensitive development related inquiries and complaints.
• Independently prepare correspondence and memorandums.
• Use independent judgment and personal initiative.
• Know, understand, interpret and explain department and program policies and procedures.

Experience and Training

Experience:

• Two years of responsible experience performing duties comparable to that of a Development Technician I in the City of Roseville.

Training:

• An Associate’s degree, or 60 semester units of college level course work including 18 units in a major field of study and 21 units in general education  from an accredited college or university, preferably in urban planning, utility engineering, or related field. Two years of related work experience can substitute for an Associate’s Degree.

License or Certificate

• Possession of a valid California driver’s license by date of appointment.
• Possession of a permit technician certificate from the International Code Council may be required by the position.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 3-4, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. If you don’t have an Associate’s Degree and you would like to be considered for an Associate’s degree equivalency you must attach your college transcripts to your application in the space provided.

4. How many years of full time experience do you have performing technical and administrative work in one or more of the following fields: utility planning, engineering, construction, community development, planning, and building?

• Less than 2 Years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5+ Years
   

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

DEVELOPMENT TECHNICIAN I

SALARY:                                              $3546.57 to $4990.40 monthly (26 pay periods annually)

FINAL FILING DATE:                       We are accepting the applications until 5 pm, July 31, 2019.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and Full-time position of Development Technician I in the Development Services Department.  The normal work schedule is Monday through Friday, 8 –5 pm.

The City of Roseville promotes a no smoking atmosphere.

DEFINITION

To perform responsible technical and administrative work in one or more specialized land use areas including Public Works Engineering and Building, Environmental Utilities, Community Development, and Planning; to  provide information and direction to the public on processes and requirements associated with utility planning, engineering, construction, community development, planning, and building; and to receive, review, route, process and perform minor plan checking of minor applications and permits.

DISTINGUISHING CHARACTERISTICS

This is the entry level class in the Development Technician series.  Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks.  The Development Technician I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level.  Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate supervision from higher level supervisor and may receive technical and functional supervision from a Senior Development Technician.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Serve as first line of contact to internal and external customers on land use, community development and utility engineering related issues.
• Provide information and direction to the public related to utility development, community development, planning, building, engineering and permit processes via phone, e-mail and counter work.
• Review, interpret, and provide information and direction to the public regarding applicable local, state and federal regulations, planning, engineering and codes, ordinances, documents, standards and guidelines.
• Perform minor plan checks; review, log-in and coordinate routing of various plans and permits.
• Calculate land use related fees and provide fee estimates as requested; issue minor permits.
• Coordinate land use and utility engineering revenue collections with the City’s finance department.
• Research, compile and analyze data for special projects and various reports.
• Maintain manuals and update resource materials. Recommend and participate in implementation and improvement of policies and procedures.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

When assigned to Public Works-Engineering

• Log project evaluation requests into database for future workload tracking; evaluate pending deferred improvement agreements and reimbursement agreements on a semi annual basis.
• Provide and maintain the addressing for new project sites; work with the addressing committee to maintain changes in addressing standards.
• Coordinate and maintain the long-term storage of files, file scanning, and the projects in process files and maintain records of the database for file locations.

When assigned to Development Services-Building

• Access, enter, and update computerized plan check data entry and tracking systems; provide information to the public relating to the status of projects and permits.
• Prepare reports, memos, and letters pertaining to development review and permitting.

When assigned to Community Development

• Monitor City Council action regarding modification to or adoption of new development fees; work with all City development departments to collect fee updates; compile information on fee-related issues and collect data for nexus (AB 1600 fees) or cost recovery studies necessary to consistently collect appropriate fees.
• Update and distribute annual development fee publications; notify affected staff of fee updates and post fee updates to City website.
• Confer with and provide information to architects, builders, contractors, engineers, developers, and local school districts regarding fees.

When assigned to Planning

• Create and update a variety of maps; review commercial and residential plans for plan check approval, exhibits, and graphic illustrations on the computer using a variety of drafting and graphics software.
• Perform drafting work by using computer; update base maps, zoning and land use maps, plot maps, charts and other exhibits in a variety of sizes on plotter and printers.
• Update and maintain automated land use parcel database; create reports, queries and compiles statistical data using database functions.
• Participate in the development, coordination, and maintenance of city-wide Geographic Information Systems (GIS), including conversion procedures of mapping data and databases; develop and document GIS procedures; perform data maintenance, updates, drafting, and creates maps and reports using GIS software.

MINIMUM QUALIFICATIONS

Knowledge of:

• Utility and land use planning, design and construction processes.
• Organization and operation of the City and outside agencies involved with development approvals and coordination.
• Research techniques, resources and sources of information related to Environmental Utilities and land development functions.
• Customer service principles and public relations techniques.
• Office software applications.
• English usage, spelling, grammar and punctuation.
• Business letter writing and report preparation.

Ability to:

• Learn, interpret, apply and explain basic local, state and federal regulations and standards.
• On a continuous basis, learn and understand aspects of the job.
• On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Read and understand general construction plans and specifications.
• Analyze situations carefully and adopt effective courses of action.
• Research, compile, analyze, interpret and prepare a variety of statistical and administrative reports.
• Prepare correspondence and memorandums.
• Conduct routine analytical studies; problem solve.
• Make accurate mathematical calculations.
• Use a personal computer and software.
• Plan and organize workload.
• Establish and maintain cooperative relations with the public, development and business communities, consultants, city staff and others contacted during the course of work.
• Communicate clearly and concisely, both orally and in writing.

Experience and Training

Experience:

• Two years of increasingly responsible administrative or technical experience that involves extensive public contact preferably related to utility issues, land development, community development or building construction/inspection.

Training:

• An Associate’s degree, or 60 semester units of college level course work including 18 units in a major field of study and 21 units in general education  from an accredited college or university, preferably in urban planning, utility engineering, or related field. Two years of related work experience can substitute for an Associate’s Degree.

License or Certificate

• Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 3-4, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. If you don’t have an Associate’s Degree and you would like to be considered for an Associate’s degree equivalency you must attach your college transcripts to your application in the space provided.

4. How many years of full time experience do you have performing technical and administrative work in one or more of the following fields: utility planning, engineering, construction, community development, planning, and building?

• Less than 2 Years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5+ Years
   

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Thousand Oaks has an excellent job opportunity!

We are seeking an energetic, service-oriented individual who is a team player and thrives in a fast-paced office environment.  The Accounting/Customer Service Representative will be responsible for a wide range of customer service and accounting support functions in the Public Services Division of the Finance Department.  Programs administered by the Public Services Division include processing utility bills, business licenses, parking citations, and other accounting and customer service functions related to revenue collection.

Primary responsibilities:

• Prepares water and wastewater utility accounts and generate billings
• Conducts research to resolve problems; makes adjustments, performs edits and issues corrected billings
• Handle a high volume of customer interactions by telephone and in person
• Research issues and provide information to the public
• Process payments and issue licenses and permits
• Review and process parking citation appeals and payments
• Balance daily cash receipts
• Monitor, prepare, maintain and verify financial documents and records

The Employment Division works with managers to make timely hires and retain the best employees.  In a fast-changing world, team members keep up-to-date on best practices in human resources and what's important to the departments they serve.  Customers rely on the Employment Division as trusted Business Partners who find solutions that help them achieve their goals.

The Division is recruiting for a Senior Analyst to join the team.  Senior Analysts act as Business Partners to client departments, ensuring that their Employment needs (recruitment, selection, and classification) are met.  Senior Analysts report to the Division Manager and are each responsible for developing and implementing strategies to meet the recruitment and classification needs of their assigned departments and for direct supervision and coordination of workload Analysts.  Employment Analysts are responsible for recruiting qualified applicants by developing and administering valid selection processes and for conducting classification projects such as individual position studies, new job class development and class specification revision.

This is an exciting opportunity for individuals with a passion for recruitment and selection to develop innovative, creative solutions for timely and effective recruitment processes. The position requires strong organizational skills and the ability to build effective working relationships with all City Departments and with other key stakeholders within the City of San Jose organizational structure and to represent the City to applicants, both internal and external.  Attention to detail and a strong customer service perspective are critical. The position requires creative thinkers who are willing to develop and implement strategies to meet department needs.
 
This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.  

Actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Senior Analyst classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.
 
Competencies
 
The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  Desirable competencies for this position include:
 
Job Expertise - demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

Analytical Thinking - approaches a situation or problem by defining the problem or issue.

Communication Skills - effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.

Computer Skills - experience with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.

Customer Service - demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
 
Decision Making – Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.
 
Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promote job performance.
 
Leadership – Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational support and direction.
 
Planning - Acts to align own unit's goals with the strategic direction of the organization; Defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives.
 
Problem Solving – Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
 
Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

SHERIFF’S COUNTY SERVICES OFFICER

CLOSE DATE: Friday, August 9th, 2019

SALARY RANGE:
$18.38 - $22.34  Per Hour   

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Friday, August 9th, 2019

THE POSITION
The Sheriff’s County Services Officer position is a civilian level law enforcement, performing a variety of non-sworn duties in support of law enforcement activities at the Glenn County Sheriff’s Department. Specific to this position, incumbents will be asked to preform duties involving the logging, processing and transportation of evidence to various locations (including state facilities), evidence room upkeep, as well as preparing and processing evidence destruction orders. This position may be asked to assist other divisions within the Glenn County Sheriff’s Department with various duties. Ancillary assignments may include civil or county code enforcement, serving criminal or civil subpoenas and paperwork, routine to more complex non-sworn law enforcement and crime prevention, such as patrolling assigned areas, answering non-threatening calls for service or complaints, providing court room security. Incumbents may be asked to assist with animal control duties, which includes enforcing Division 14 of the Agricultural Code of the State of California and Glenn County ordinance governing the animal and rabies control program. This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next six (6) months.

TRAINING AND EXPERIENCE
Experience:        One year working in a criminal justice setting is desirable.

Training:            High school diploma or GED equivalent.  

License or Certificate:    Possession of, or ability to obtain, an appropriate, valid California driver’s license. Possession of, or ability to obtain, P.O.S.T. Section 832 Certification. Possession of Certificate of Completion for the CSO Course or the ability to compete the course within one year of hire.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                         *    Cover Letter
•     GCPER 44/ Conviction Form      

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Friday, August 09, 2019.
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.
Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street, Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
VETERAN’S PREFERENCE POINTS: Applicants wishing to claim veterans' preference points for an open, non-promotional examination must attach a copy of their DD2l4 to their application at the time of submission. Submissions after the final filing date will not be accepted.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).
 

To perform a wide variety of office support duties which may include reception, typing, data entry, record keeping, and filing. 

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

1. Perform general clerical duties related to support the City Clerk’s Office.
    
2. Perform a wide variety of clerical work including filing and recording information. 
    
3. Type, proofread and process a variety of documents including general correspondence, forms, memos, statistical charts and specialized documents from drafts, notes, verbal instruction or dictated tapes using a computer.
    
4. Review documents for accuracy, completion and conformance to established procedures. 
    
5. Utilize personal computers and computer software to perform word processing and spreadsheet functions; prepare and maintain computerized reports. 
    
6. Sort and file documents and records, maintaining alphabetical, index, and cross-reference files.
    
7.  Answer the telephone, wait on the general public, provide information related to department, policies and procedures, make appointments and announce callers. 
    
8. Receive, sort and distribute incoming and outgoing mail. 
    
9. Build and maintain positive working relationships with co-workers, other employees and the public using principles of good customer service. 
    
10. Perform related duties as assigned. 

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this class, the employee is regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands or arms.  The employee occasionally walks and stands and lifts and moves records and documents weighing 20 pounds or less. Specific vision abilities required by this job include close vision, color vision, the ability to distinguish basic colors and shades, depth perception and the ability to adjust focus.

Mental Demands:

While performing the duties of this class, the employee is regularly required to use oral and written communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret data and situations; use math and mathematical reasoning; learn and apply new skills or information; perform highly detailed work on multiple concurrent tasks; work under changing and intensive deadlines with frequent interruptions; and interact with City officials, media, citizens groups, employees and others encountered in the course of work.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee works under typical office conditions and the noise level is usually quiet.

The City of San Dimas, California advises the public, employees and job applicants that it does not discriminate on the basis of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, age or any non-merit-based factor in admission to, treatment of or employment in its programs and activities.

In compliance with the Americans with Disabilities Act (ADA), The City of San Dimas will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. EOE (Equal Opportunity Employer)

San Dimas is located midway (about 27 miles) between Los Angeles and San Bernardino, at the base of the San Gabriel Mountains.  Excellent access to freeways offers a centralized location from which to enjoy Southern California’s many cultural and recreational activities.

San Dimas was incorporated in 1960 with a Council-Manager form of government. Its citizens receive a full range of services through the combined efforts of the City’s four departments (Administration, Parks & Recreation, Public Works and Development Services) and the contract services of Los Angeles County.

Midpeninsula Regional Open Space District is seeking an organized and self-motivated professional to fill our newly-created Senior Grants and Procurement Technician position. The ideal candidate is enthusiastic about open space preservation and has support experience related to grants and procurement or contracts. We are looking for an independent worker with strong writing and editing capabilities, who is detail-oriented and able to meet deadlines while managing multiple competing priorities. 

About the District: The District manages a regional greenbelt system in the Santa Cruz Mountain region comprised of over 63,000 acres of land in 26 open space preserves, protected for public enjoyment and recreation. The District is a growing organization with a focused mission that guides our work, and where every employee makes an impact.  This is an exciting time to be part of the District’s team!  If you are looking for a challenging opportunity to contribute to the legacy of open space preservation and recreation, we invite you to apply for this position. To learn more about the District, visit our website, OpenSpace.org, and view our “Working for Midpen” video on our Jobs page. 

About the Position: This position is responsible for a variety of difficult and complex technical duties, as well as administrative and clerical support to both the Grants and Procurement functions. The Senior Grants and Procurement Technician will dually report to the Grants Program Manager and the Procurement and Contracts Specialist, with time evenly split between the two. This is an advanced journey-level classification, where you will be asked to perform detailed and technical work accurately and in a timely manner. The Grants Program and Procurement duties are described below. 

Grants Program

The purpose of the Grants Program is to identify and secure external funding and to manage a small Grantmaking Program, which provides competitive funding to external organizations. In this role, the Senior Technician will support the entirety of the grants lifecycle, from identifying funding sources, assisting with writing grant proposals and, once awarded, monitoring compliance with the grant agreement. This will include managing and tracking ongoing deadlines, collating information for grant reports and reimbursement requests, and communicating closely with other Midpen departments to gather project information. Likewise, the Senior Technician will also support processing reimbursement requests made by grantees through the Grantmaking Program. Other duties will include administrative and record-keeping functions, including meeting scheduling, invoice processing, and data management.

Procurement

The Procurement team manages full-cycle procurement and contract administration from coordination of solicitation to contract execution and closeout.  In this role, the Senior Technician will be responsible for preparing contracts and purchase orders for District departments; entering data into Midpen’s enterprise resource planning system (ERP); producing reports; record and track spending; maintain purchasing files, interact with vendors and support price and term negotiations; support and manage solicitations in bid tool; manage Procurement Sharepoint site; and perform related duties as assigned.  Support includes administrative functions, including meeting scheduling, responding to inquiries, and data management.

Work Environment:  This position is part of Administrative Services at the District’s offices in Los Altos, California: in a standard, primarily sedentary, office setting, using standard office equipment. 

Education and Experience:  Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:  Equivalent to the completion of twelfth (12th) grade supplemented by  college-level coursework in accounting or finance and five (5) years of experience in the maintenance of financial and accounting records, budgeting, grants support, procurement support, or financial support experience.  Prior experience in the public sector is highly desired.

Licenses & Certifications Required:   Possession of a valid California Driver’s License.

Benefits:   The Open Space District provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page of the District website for details.

How to Apply:  Apply online at the public sector job board, CalOpps.org.  Application deadline is August 1, 2019 at 10:00 a.m.  

The following four (4) application items are required and constitute a complete application:

(1) A fully completed CalOpps employment application

(2) Cover Letter

(3) Resume

(4) Supplemental question responses

Incomplete applications will not be considered for the position. Applicants with the most relevant experience and qualifications suitable for the position will be contacted for interviews.

Recruitment Timeline: We recommend applicants be available on the following dates for panel interviews (we are unable to accommodate vacation schedules):

First Interview: August 13, 2019

Final Interview/Written Exercise at our office in Los Altos: August 20, 2019

Estimated Start Date: September

Applicants with disabilities may request reasonable accommodation

by contacting the Human Resources department at (650) 691-1200.

Put your passion for Open Space to work!