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The Menlo Park Fire Protection District seeks an Administrative Assistant to support the training division.  The assistant will work with District staff on various projects. The selected candidate must be available to work Monday through Thursday between 7:00am and 5:00pm.

Interviews for this position will be held in the beginning of October.

DEFINITION:

Under general supervision, the Administrative Assistant performs a variety of routine to complex office, administrative, clerical, and technical duties in support of the training division within the District, including but not limited to: human resources, reception, fire prevention, grants and US&R, fire education, finance administration, payroll; creates and maintains records; and performs related work as assigned.

DISTINGUISHING CHARACTERISTICS:

This is an advanced entry-level classification in the office administrative series with an emphasis on performing a wide variety of clerical and office support duties for an assigned department.  Assignments are generally limited in scope, contain fairly routine duties, and are performed within a procedural framework established by higher-level employees.  Specific duties vary depending upon the department to which the incumbent is assigned.  The Administrative Assistant is distinguished from the advanced level specialist and coordinator positions by the level of responsibility assumed and the complexity of duties assigned at the higher level.

The City of Redwood City invites you to apply for the position of Assistant City Clerk. The successful candidate will direct, oversee and supervise a team responsible for a full range of services to the community and manage day-to-day administrative and technical operations of the City Clerk’s Office.  The successful candidate will work closely with the City Clerk and City staff.  Functional areas of responsibility include administrative and logistical support to City Council meetings, official records management and retention, municipal elections, commissions oversight, legal notices, bid openings and related services.

The ideal candidate must pay strong attention to detail, be highly organized, possess a growth mindset, embody a positive and proactive attitude, remaining professional and courteous under all circumstances. The ideal candidate will be a respected leader and colleague with a collaborative work style and adhere to the highest principles of internal and external customer service. They will take pride in their work by ensuring consistent quality, timeliness and compliance. The ideal candidate will be politically astute with a proven track record which demonstrates their ability to use independent judgment and analytical skills.  They will have experience as a municipal clerk or deputy clerk or will have completed course work leading toward a municipal clerk certification. The ideal candidate will be able to direct, oversee, and supervise the administrative and technical operations and staff within the City Clerk’s Office.

Please click on the PDF link below to review the complete job announcement.

The Revenue Services Division of the County Manager's Office is seeking experienced candidates for the position of Revenue Collector I/II.

Revenue Services provides billing and revenue debt collection services to County departments in a cost-effective manner to maximize revenue recovery. Revenue Collectors work closely with several County departments to assist with collecting accounts receivable payments and court-ordered reimbursements including the Superior Court of California - San Mateo County, for court fines and victim restitution; Private Defender's Office related to cost of providing legal services; Probation Department for billing of probation fines and fees; and San Mateo County Environmental Health Services cost recovery.

The County of San Mateo Revenue Services Department invites you to apply for this important, challenging, and fulfilling position. Under the general direction of the Collections Supervisor, the Revenue Collector I/II (Collector) will investigate and pursue the collection of current and past delinquent accounts involving revenue due to the County of San Mateo. The Collector will work independently with minimal supervision to perform and maintain high and sustained levels of revenue collection duties, while providing exceptional customer service to our clients and the public.

Currently, the Department is looking for individuals with extensive experience working in collections, preferably in the public sector. The ideal candidate will have the ability to communicate with debtors in a clear, confident, and persuasive manner; identify complex problems and resolve them quickly and efficiently; and utilize a full range of collection tools such as skip tracing, making telephone calls, establishing payment plans, and finding the best way to collect the debt in the most effective manner possible. 

The person hired for this position must have the ability to use sound and independent judgment and apply their comprehensive knowledge of revenue collections to meet the wide variety of difficult issues involving the debtors' ability and willingness to make voluntary payments.
 
This position is fast-paced and demanding, and is characterized by:

• Extensive use of the telephone and computer.
• Critical deadlines.
• Complex problems.
• Considerable amounts of documentation.
• Assisting debtors in satisfying their debt.
• Multitasking.

The ideal candidate will be able to communicate clearly and tactfully, have extensive experience in collecting debts, have experience with FDCPA laws and regulations, and have excellent written and verbal communication skills. Preference will be given to those who are bilingual in Spanish.    

Qualifications

Education and Experience: 
A combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is at least one year of experience collecting delinquent accounts. The ideal candidate will have two or more years of experience and will have a high school diploma or Associates degree. 

Knowledge of:

• Principles, procedures, and techniques of collections and credit investigation work.
• Sources of information available in skip-tracing and collection work.
• Laws, regulations, ordinances, and codes related to the legal collection of debts, probate, seizure of property, real property transactions, and bankruptcy.
• Basic accounting and financial record keeping principles and practices.
• Principles and techniques for dealing with clients and the public, often in situations which may be difficult or confrontational.
• Office practices and procedures, including filing and the operation of standard office equipment.
• Correct English usage, including spelling, grammar, and punctuation.
• Business letter writing.

Skill/Ability to: 

• Gather information through interview and investigative work, evaluate data, draw valid conclusions, and determine strategies for collecting accounts.
• Use initiative and sound independent judgment within established guidelines.
• Prioritize work and multitask several responsibilities and duties.
• Organize and maintain accurate revenue and collection records and files.
• Explain legal provisions and County policies regarding delinquent accounts and effectively persuade individuals to meet their obligations.
• Establish and maintain effective working relationships with those contacted in the course of the work, often in stressful situations.
• Understand and carry out oral and written directions.
• Represent Revenue Services in Small Claims Court and Superior Court, as needed.

The County of San Mateo has an excellent opportunity for exceptional candidates with strong administrative experience.  The Office of the Assessor-County Clerk-Recorder and Chief Elections Officer is seeking well-qualified applicants to fill the role of Administrative Assistant II. 
 
In general, Administrative Assistants assist management personnel in such activities as budgeting, purchasing, analysis of office methods and procedures, personnel and payroll transactions, and supervision of clerical staff.
 
In the Office of the Assessor-County Clerk-Recorder and Chief Elections Officer, the Administrative Assistant II will support the executive management team with such activities as budget preparation, data analytics and report generation, research of appraisal, recordation, and elections topics, information gathering from statewide databases, purchasing and contracts administration, streamlining office procedures, and supervision of clerical staff performing office services.
 
The person hired for this position will be "tech-savvy" with a demonstrated ability to use technology for gathering, synthesizing, and sharing information. A key to success in this position will include the demonstration of excellent analytical skills for researching and understanding legislative changes, as well as determining "industry" best practices.  A keen interest in and experience with studies of departmental operations, in such areas as program funding, staffing requirements, organization structure, and personnel management, will also be critical to excellent job performance.

In this position, excellent verbal and written communication skills, strong interpersonal skills, including conflict resolution skills and the ability to work with employees across departments, and keen problem-solving skills will be hallmarks for success.  The ability to manage a large and varied workload with changing and conflicting deadlines, work effectively in a high-volume and fast-paced environment, and work well independently and with a team will also be hallmarks for success.
 

This position is based at 555 County Center, Redwood City, CA 94063.  However the position will require some travel to and from the San Mateo County Registration & Elections Division located to 40 Tower Road, San Mateo, CA 94402.  The position will also require attendance at some evening meetings.

For more information about the Office of the Assessor-County Clerk-Recorder and Chief Elections Officer please visit: https://www.smcacre.org/.

Duties may include, but are not limited to, the following:

• Collect information from a variety of sources and synthesize the data into a report format with recommendations
• Audit and verify various information including source data as well as manual and computer-produced reports
• Provide information to County staff that requires the use of judgment and the interpretation of policies, rules, and/or procedures
• Perform a variety of general office support work such as organizing and maintaining files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness, and compliance with departmental policies and procedures
• Assist management staff in analyzing budget needs and provide budget development support
• Assist with the development, announcement, evaluation, processing, and monitoring of contracts, including negotiation with contractors and managing contract execution timeliness
• Maintain auditing and budget controls on a level not required by a professional accountant
• Assist with the development of policies and procedures and streamline department and program processes
• Respond to staff issues and work inter-departmentally to resolve them
• Assist management staff in acquiring, maintaining, and reporting performance measure data and information
• Assist with special projects as assigned
• Provide back up to other positions when necessary
• Perform related duties as assigned

Qualifications

Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

• Graduation from an accredited college or university with major work in Public or Business Administration or a closely related field and two years of experience in such fields as accounting, personnel management, office management, or management analysis.

 
Knowledge of:

• Principles of organization, administration, and supervision

• Budgeting principles and practices
• Modern office methods and procedures associated with information technology
• Principles and practices of sub-professional accounting, bookkeeping, and fiscal procedures

 
Skill/Ability to:

• Analyze organizational structures and recommend procedural changes and prepare and present reports in narrative and graphic form
• Establish and maintain accounts and budgetary controls
• Learn quickly the laws and rules governing the operations of the department to which assigned
• Interpret and explain laws and rules to subordinates, other County departmental staff, and to the general public
• Plan, organize, and supervise the work of clerical personnel effectively

The City of Burlingame is accepting applications for the position of Administrative Assistant I

Our diverse family of employees welcomes you to apply. We are a small city that gets a lot done, and each member of our team is vital to our success as an organization.

We recently asked our employees what they enjoyed most about working for the City of Burlingame, and their responses fell into five general categories:

• Colleagues
• Community
• Location
• The Work
• The Benefits

Browse the Burlingame Welcome Brochure for more information about why employees love  working here or view our City of Burlingame is a Great Place to Work Video: 

Welcome Brochure 

City of Burlingame is a Great Place to Work Video

For more detailed information regarding the minimum qualifications and essential functions of the position, please review the Administrative Assistant I job description.

Position:          Program Assistant I

Salary:             $23.62/hour

Job Type:         Part time, year-round 1-5pm (This position is considered part time and offers no benefits.)

Location:         P&R Administrative Office at City Hall

Hours:              Monday – Friday, 20 hours a week (morning/afternoon shift)

Close Date:     September 27, 2019 at 5:00 PM OR the first 50 application packets received, whichever occurs first.

THE POSITION: The Program Assistant will provide front-desk services, including answering phone calls and helping with walk-in customers. The position will also provide clerical support to administrative and recreation staff with various processes, such as, Recreation Daily Deposit, Recreation Fee Assistance approval, personnel updates, per-diem hiring, running periodic reports, etc.

MINIMUM QUALIFICATIONS: The ideal candidate should be customer-service oriented, have experience working in a professional office environment and possess the skills to complete a variety of clerical tasks and support customer relations. The candidates should be proficient with Microsoft software (Word/ Excel/ Outlook) and familiarity with RecTrac system is preferred but not essential. Bilingual in Spanish is highly desired.

DUTIES: Duties may include, but are not limited to the following:

• Answering/redirecting phone calls via a multi-lined telephone system and providing information as required
• Interfacing with walk-in public and providing information as required
• Assisting patrons with registrations or other inquiries
• Assisting with new household accounts review to avoid duplicates and ensure accuracy
• Processing Recreation Fee Assistance applications and maintaining a file of processed applications.
• Preparing Recreation Daily Deposit for Finance and following up if deposits are not timely received
• Reconciling daily credit card receipts
• Processing check refund requests in RecTrac
• Assisting with per-diem hiring process, including maintaining and updating per-diem employee hiring forms and processing new hire packets
• Assisting with personnel update requests: Address Change Form, Personnel Action Form (PAF), Notice of Separation, etc.
• Performing a wide variety of clerical tasks including filing and distributing incoming & outgoing mail, and other tasks as assigned
• Supporting the Senior and Park and Recreation Commission, if and when required

HOW TO APPLY:

Interested candidates should submit an official City of San Mateo employment application online at www.calopps.org OR submit an official City of San Mateo application to the San Mateo Human Resources Department, 330 W. 20th Avenue, San Mateo, CA 94403.

For additional information, contact Nicholas Tsiorvas at 650-522-7408 or by email at ntsiorvas@cityofsanmateo.org

The City of San Mateo is an equal employment opportunity employer

The policy of the City of San Mateo is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, age, religion, ancestry, physical or mental disability, sexual preference, marital status, or national origin.

It is the intent and desire of the City of San Mateo that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. The City of San Mateo complies with employment provisions of the Americans with Disabilities Act.

The City of South San Francisco is accepting applications for the position of Assistant City Clerk.

Application Deadline:  Friday, September 20, 2019 at 5:00pm or upon receipt of the first 75 qualified applications, supplemental questionnaires, and resumes, whichever occurs first

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CalPERS, SOCIAL SECURITY, AND MEDICARE PARTICIPATION.

The City of South San Francisco is fully independent and highly commercialized, with an estimated population of 64,585 that grows to 100,000 during business hours. Perhaps best known as the “Industrial City,” the community is characterized by innovation and growth, boasting a strong, diverse economy and business-friendly climate. We are a full-service City providing municipal services through the collaborative efforts of approximately 500 full-time and 400 part-time staff. City Departments include Economic and Community Development, Finance, Fire, Human Resources, Information Technology, Library, Parks & Recreation, Police, and Public Works, as well as the Offices of the City Manager and City Attorney.

The Department

The City Clerk’s Office is the archivist of City records and, as such, provides oversight for legislative proceedings, public information and responds to requests for public record information, certifies and distributes ordinances and resolutions as appropriate and/or legally required, publishes and posts legal notices, processes subpoenas, and is responsible for the maintenance and distribution of the South San Francisco Municipal Code.  This Office also serves as the filing officer for Campaign Expenditure Statements required to be filed by candidates in municipal elections and Statements of Economic Interests filed by public officials and designated employees.  The City Clerk serves as Clerk of the Council, administers municipal elections, and maintains rosters, agendas, minutes, attendance records, applications, oaths for the City's boards and commissions, and administers the Citywide Records Management Program to maintain the integrity of documented actions of City legislative bodies and ensure accessibility of public information to the community.

The Position

The Assistant City Clerk, under general direction, reports directly to the Elected City Clerk and assists in managing the programs and activities of the City Clerk’s office to include administrative and logistical support to City Council meetings, official records management and retention, municipal elections, legal notices, interprets laws and codes as they relate to the City Clerk’s Office; provides technical administrative assistance to the City Clerk; and does related work as required. Acts in the absence of the City Clerk.  This is a single position class that is responsible for assisting the City Clerk with the day-to-day management of the City Clerk’s Office, performing the more difficult and complex duties, as well as supervising, assigning, training and evaluating the work of staff.

Selection Process

The process will first consist of a review of application materials and responses to the supplemental questionnaire, which must be detailed and complete.  A resume is REQUIRED, but does not substitute for a complete application.  Applications with “see resume” as a substitution for the work experience description; those with no or unclear past employment information; or those with insufficient information to evaluate possession of minimum qualifications will not be considered.  The most highly suitable and qualified candidates will be invited to participate in an oral panel interview.  This assessment is tentatively scheduled for October 15.

Upon completion of this examination, an eligible list will be established which will be used for the appointment to the position.  Top scoring candidates will be invited to the next phase of the selection process which will consist of any or all of the following:  a departmental interview and written/performance exercise.  All applicants will be notified by email as to whether or not they are invited to participate further in the selection process.

Appeals concerning administration of an examination must be submitted in writing within two (2) business days from the date the event occurred.

Note:  The City of South San Francisco reserves the right, at its discretion, to limit the number of qualified candidates invited to the selection process.  Admission to the examination may be limited to those applicants who demonstrate the best combination of qualifications on the application and resume.  Applicants possessing the minimum qualifications are not guaranteed admission to the examination and placement on the eligible employment list.

We invite applications for the position of:

Program Assistant II

Program Assistant II $25.96-$30.96 hourly

About this role:

The City of San Mateo Parks & Recreation Department is currently looking for a part-time per-diem Program Assistant II.  This position will be scheduled for 4 hours daily, times TBD. The Program Assistant will report directly to the Preschool and Inclusion Supervisor and work on site at Martin Luther King Jr. Community Center at 725 Monte Diablo Ave, San Mateo, CA 94403. This is a part time, non-benefited position, and is limited to 960 hours in a fiscal year.

Our Ideal Candidate:

• You are customer service oriented.
• You are an excellent communicator, friendly, and professional.
• You are an outstanding multi-tasker, organized, and an independent worker.
• You have a strong work ethic, customer service skills and works well with others.
• You have good judgment and make good decisions in a variety of situations.
• You can communicate well with your co-workers and supervisors.
   

Examples of Duties

• Deliver stellar customer service to both internal and external customers
• Payroll entry and review
• Patron registrations, questions, etc.
• Maintain waitlist as needed
• Account receivable/payable as needed for programs
• Schedule classroom tours
• Maintain paperwork and forms related to program operations
• Course software data entry
• Provide administrative support with various programs as assigned such as; class enrollment rosters, order supplies and update program display cases.

Are You Interested? Apply.

Application can be found on our website at www.cityofsanmateo.org or at our Recreation Centers:

Beresford Recreation Center, 2720 Alameda de las Pulgas, 94403

Dr. Martin Luther King Jr. Community Center, 725 Monte Diablo Ave., 94401

Submit online at www.calopps.org

Submit to Claudia Vega in person at the Dr. Martin Luther King Jr. Community Center.

Application materials will be screened on a continuous basis.

When should I submit my application materials?

Applications are accepted until either the position is filled or upon the first 40 applications received, whichever occurs first.

What is the work commitment?

This is a part-time, per diem position. The position is 20 hours/per week Monday-Friday. Times to be determined.

When will I find out if I have been selected for an interview?

Applicants will be notified via email, within two-weeks of closing date.

Fine Print The policy of the City of San Mateo is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, gender, age, religion, ancestry, physical or mental disability, sexual preference, marital status or national origin.  It is the intent and desire of the City of San Mateo that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. The City of San Mateo complies with employment provisions of the Americans with Disabilities Act.

The City of Redwood City invites you to apply for the casual position of Administrative Clerk.  This employment opportunity is excellent for a well-organized “people person” seeking variety and challenge. Applications received may be considered for opportunities in all City departments including an immediate opportunity in the Fire Department (on-going position where hours vary based on business need). 

This position has the responsibility for a variety of administrative support functions as needed. Typical duties include, but are not limited to: answering and directing telephone calls; providing administrative support such as filing, data entry, and preparing correspondence, updating documents, schedule meetings, processing mail, and assisting staff with projects as needed.

This Administrative Clerk position is a non-benefited casual position. This casual position will be utilized for vacation relief or work overflow on a part-time or full-time basis, the work schedule will vary (as needed) between 15 - 19 hours per week, not to exceed 1,000 hours in a fiscal year.

Please click on the PDF link below to review the complete job announcement.

The following dates are tentative and subject to change based on the needs of the City.

Final Filing Date: 5:00pm, Friday, September 20, 2019 (Supplemental Questionnaire, Résumé and Cover Letter Required in addition completing application)

Interview Date: Thursday, October 3, 2019

Appointment to this position is contingent upon:

*Reference check

*Employment and education verification

*Department of Justice fingerprinting criminal history records check

The City of San Carlos is recruiting for two Administrative Assistant positions for the Administrative Services Department and the City Clerk’s Department. 

About the Departments

The Administrative Services Department provides overall management of the City's administrative services, executes the City's administrative policies and ensures that the City organization, including officials, management and staff receive high quality effective and efficient administrative support.  The Department is comprised of Administration/Risk Management (Workers' Compensation & General Liability), Finance Division, Human Resources Division and Information Technology Division.

The City Clerk Department provides the residents of San Carlos, City Council and staff with access to public records and ensures all facets of agenda preparation, public meetings and municipal elections are conducted according to State law. The Department is comprised of the Director of Community Relations/City Clerk and an Administrative Assistant.

About the Positions

These positions perform a variety of confidential, responsible and complex administrative, secretarial and clerical duties; coordinate and participate in office functions in support of the department's goals and objectives; provide information and assistance to employees and the public regarding departmental policies and procedures; and perform a variety of duties relative to assigned area of responsibility. 

This classification is distinguished from a Senior Administrative Clerk by the responsibility for greater participation in the administrative functions of the department, including policy determinations and a wider variety of public contacts. 

Essential Duties

• Provides responsible and highly complex administrative and secretarial support to an assigned department and department head(s); recommends improvements in workflow, procedures and use of equipment and forms.
• Screens office and telephone callers; provides front counter assistance including information to the general public regarding assigned area of responsibility; responds to and resolves complaints and requests for information on regulations, procedures, systems and precedents.
• Researches, compiles, analyzes and summarizes a variety of informational materials; assists in the design and production of technical information and handouts.
• Operates a variety of office equipment including copiers, postage machine and computer; inputs and retrieves data and text.
• Types, word processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from notes, videos, verbal instruction or prior materials. Independently composes correspondence, letters, and memoranda.
• Reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate grammar.
• Processes all department invoices and purchases; assigns account numbers to all invoices for all departmental programs.
• Receives, sorts, opens and distributes department mail to appropriate staff as required.
• Provides support in the preparation of the assigned department budget; reviews and processes purchase requisitions and purchase orders.
• Maintains complex files and record keeping systems including data storage and retrieval systems.
• Maintains and updates the City’s internal and external websites.
• Maintains a calendar of activities, meetings and various events for the assigned department; makes travel arrangements; coordinates activities with other City departments, the public and outside agencies.
• Organizes meetings by notifying participants, making room arrangements and preparing required information materials.
• Responds to requests and inquiries from the general public and other departments; provides information within the area of assignment; resolves complaints in an efficient and timely manner.