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City Clerk

CITY CLERK

(Salary Range:  $6,803 - $9,700/month)

One Full-time Position in the Sausalito Administration Department

Application Deadline:  Friday, December 6, 2019 by 5:00 p.m.
Interviews to be Scheduled:  Friday, December 13, 2019

THE COMMUNITY AND CITY GOVERNMENT:  Sausalito is a beautiful, San Francisco Bayfront city of 7,226 residents within 2.2 square miles that serves a visitor population that may be several times the size of the year round population.  The blend of historical buildings, wooded hillsides, sweeping Bay and San Francisco views nestled against the Golden Gate National Recreation Area combine to make Sausalito a community of unparalleled charm and natural beauty.  Sausalito is a General Law City incorporated in 1893 and has a City Council/City Manager form of government.  The City provides a full range of services including Administration, Finance, Police, Public Works, Parks and Recreation, and Community Development.  The City Council and staff value positive relationships with the residents, businesses, visitors and outside agencies.

DEFINITION:  Under administrative direction, plans, organizes, manages, and provides administrative direction and oversight for all functions and activities of the Office of the City Clerk, including administration, election management, the legislative function, archiving of public records and public information, municipal code and filing officer services; coordinates assigned activities and works collegially with other City departments, officials, outside agencies, and the public; fosters  cooperative working relationships among City departments  and with  State and  Local intergovernmental and regulatory agencies and various public and private groups; provides highly responsible and complex administrative support to the City Manager and the City Council; and performs related work as required.

Job Characteristics:  This is a single-position classification that is responsible for the administration and daily operations of the City Clerk’s Office functions and activities, including short- and long-term planning and development and administration of departmental policies, procedures, and services.  This class works closely with the City Manager and City Council in a variety of administrative, coordinative, analytical, and liaison capacities.  Successful performance of the work requires extensive knowledge of public policy, and municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas.  Responsibilities include coordinating the activities of the Office of the City Clerk with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department.  The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering City goals and objectives within general policy guidelines.

Typical duties for the position include:  (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Assumes full management responsibility for all programs, services, and activities of the Office of the City Clerk, including administration, providing information to the public, election management, and records management.
• Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the Office of the City Clerk.
• Assists in the development, administration, and oversight of the assigned budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
• Selects, trains, motivates, and directs assigned personnel; evaluates and reviews work for acceptability and conformance with appropriate standards, including program and project priorities and performance evaluations; provides or coordinates staff training; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns.
• Contributes to the overall quality of the Office’s service by developing, reviewing, and implementing  policies  and  procedures  to  meet  legal  requirements  and  the City’s needs;  continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
• Coordinates Office of the City Clerk’s activities with those of other departments and outside agencies and organizations; provides staff assistance to the City Manager and City Council; prepares and presents staff reports and other necessary correspondence.
• Plans, manages, and conducts municipal elections and special elections; ensures conformance with the California Elections Code, Political Reform Act, and other government codes; serves as filing officer for the Fair Political Practices Commission (FPPC) for campaign disclosure filings; maintains election documents for public inspection; administers and files oaths of office and advises candidates of the intricacies of running for public office.
• Oversees the operations of the City-wide records management program, document imaging system, and records preservation and destruction; sets and ensures legally compliant retention schedules for City records; develops and updates records retention policies and procedures; researches City documents, historical information, and other information as needed; attests, indexes, and files all legislative actions.
• Maintains custody of the City Seal, ensuring authentication of only approved documents.
• Serves as Public Records Coordinator; ensures compliance with the Public Records Act, the Freedom of Information Act, and the Brown Act; reviews and monitors legal requests for records; ensures that all public records are always open to inspection during office hours and that every person’s right to inspect any public record of the City is upheld.
• Serves as the Clerk of the City Council; attends meetings and oversees the recording of all official proceedings; prepares public notifications, agendas, minutes, and other documents; ensures the publication, filing, indexing, and safekeeping of all proceedings of the City Council.
• Administers the public hearing process for the City Council; supervises the coordination of public hearing  packets  and  public  notices  of  hearings  in  accordance  with  various  government  code requirements and legal deadlines.
• Serves as Filing Officer for the Political Reform Act.
• Manages the codification and distribution of revisions to the Municipal Code.
• Administers and manages a variety of functions in the Office of City Clerk including claims management, and processing of subpoenas.
• Relieves City Manager and City Council members of a variety of administrative details by assisting with administrative assignments including developing, composing, typing, editing, and proofreading a variety of complex documents; maintains calendars and makes meeting arrangements; schedules meetings between City Manager and City Council members and other groups or organizations.
• Represents the Office of the City Clerk to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities.
• Attends and participates in professional group meetings and committees; stays abreast of new trends and innovations.
• Monitors  changes  in  laws,  regulations,  and  technology  that  may  affect  the Office of the City Clerk  operations; implements policy and procedural changes as required.
• Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
• Performs other duties as assigned.
   

QUALIFICATIONS:

Must have working knowledge of:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff.
• Principles, practices, and procedures related to public agency record keeping, municipal elections, and the City Clerk function.
• Functions, authority, and responsibilities of a City Council.
• Automated and manual records management principles and practices, including legal requirements for recording, retention, and disclosure.
• Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility, including Public Records Act, the Freedom of Information Act, and the Brown Act, FPPC procedures and regulations, and election laws and procedures.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and computer applications related to work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for assigned program areas.
• Provide administrative and professional leadership and direction to the City Clerk’s Office and the City.
• Prepare and administer budgets; allocate limited resources in a cost-effective manner.
• Interpret, apply, explain, and ensure compliance with Federal, State, and local laws, rules, regulations, policies, and procedures.
• Plan, organize, direct, and coordinate the work of technical and administrative personnel; delegate authority and responsibility; select, train, motivate, and evaluate the work of staff.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Coordinate municipal elections within legal guidelines.
• Oversee and coordinate maintenance of the official records of the City.
• Prepare official minutes, resolutions, ordinances, clear and concise reports, correspondence, policies, procedures, and other written materials.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Requirements:  Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education and Experience:

Equivalent to graduation from an accredited four-year college or university with major coursework in pubic or business administration, or a related field, and five (5) years of increasingly responsible experience in a City Clerk’s or Deputy City Clerk’s office, including three (3) years of experience providing administrative support to executive-level managers.

Licenses/Certifications Required:

• Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.
• Possession of a Certified Municipal Clerk (CMC) certification is highly desirable.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.  This is primarily a sedentary office classification although standing in and walking between work areas may be required.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.  Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Application deadline – 5:00 p.m. on FRIDAY, DECEMBER 6, 2019

Apply online at www.calopps.org/city-of-sausalito

For questions about job openings or any topic related to Human Resources, please contact

Susan S. Paterson, Human Resources Manager, at spaterson@sausalito.gov or (415) 289-4130.

The City of Sausalito is a drug free workplace.
E.O.E./A.D.A.

Sonoma-Marin Area Rail Transit (SMART) is a new commuter rail system located in Marin and Sonoma Counties. We are seeking two full-time Code Compliance Officers to perform specialized inspections and enforcement of ordinances, regulations and laws governing the transit system. This position is non-sworn and unarmed.

Code Compliance Officers hold limited enforcement authority and are responsible for enforcing ordinances and laws approved by the SMART Board of Directors. Considerable judgment is required in meeting emergency situations, enforcing regulations and in coordination with other personnel and agencies. Ordinances are enforced by the issue of citations and arrests are occasionally necessary. This position is required to prepare incident/arrest reports and other forms either written or using a computer. Code Compliance Officers will be required to testify in court when subpoenaed and may work varied shifts.

In performing their duties, Code Compliance Officers will be called upon to assist and provide information to patrons and the public and ensure the safety of passengers on platforms and in parking lots. This position is classified as a Public Officer under the law with powers of arrest. A primary responsibility is to enforce the fare ordinance by performing unannounced random inspection of fares onboard trains and in paid fare zones. The ability to speak, read and write Spanish is highly desirable.

Sonoma-Marin Area Rail Transit (SMART) seeks a Chief of Police to join our team as we expand our transit service in the Northern San Francisco Bay Area!

The Chief of Police plans, organizes, coordinates and directs SMART’s Public Safety operation; inspects, monitors, reviews and audits the public safety functions and activities; serves as a resource to law and fire agencies regarding rail security and safety procedures; serves as a liaison to other public safety organizations; and performs other related functions as directed. This position may be required to provide day-to-day supervision of the rail system, attend community and management meetings and meet with the Board of Directors to discuss policy and procedure.

Description

Under direction of the General Manager, this position is responsible for activities relating to:

•      Infrastructure Protection
•      Passenger Protection
•      Employee Protection
•      Threat Assessment
•      Accident Investigation involving SMART property and equipment
•      Criminal Investigations

The Chief of Police is responsible for overseeing all aspects of public safety including:

• Liaison with local, state and federal agencies
• Oversee public safety staff to include code enforcement, parking enforcement and contract

personnel.

• Supervise Code Compliance activities.

Duties and Responsibilities include, but are not limited to the following:

Class specifications are intended to present a descriptive list of the range of duties performed by, and minimum requirements required of, employees in the class. Specifications are not intended to reflect all duties performed within the job or responsibilities. SMART reserves the right to determine and amend job duties and responsibilities.

•     Develops and directs the implementation of goals, objectives, policies, procedures and work standards for the safety and security staff and/or consultants;
•    Prepares and administers the department’s budget.
•    Prepares and implements written transit enforcement procedures.
• Updates and revises same as required by the System Security Program Plan. Manages SMART’s security statistics and develops reports for management.

•    Oversees SMART’s contracted public safety functions including community-oriented policing, patrol, crime prevention, investigation, traffic enforcement, school services, communications procedures and reporting.
•    Assists with and cooperates in the investigation of major crimes and other rail incidents, in coordination with other agencies as needed; assists District Attorneys in the preparation of cases.
•    Serves as Smart’s Chief Investigator for rail accidents in cooperation with affected

Federal, State and Local agencies.

•    Prepares, recommends and implements strategic plans to meet SMART’s current and long-range transit enforcement and emergency preparedness needs, including disaster preparedness and response.
•    Confers with and represents SMART in meetings with, various governmental agencies, local law enforcement and public safety agencies as well as a variety of public and private organizations.
•    Works closely with the Board of Directors, the General Manager, other departments, a variety of public and private organizations and citizen groups in developing programs and implementing projects to maximize public safety services.
•    Monitors changes in laws, court decisions, regulations and technology that may affect SMART operations; implementing policy, procedural and operational changes as required.
•    Negotiates and manages contracts in areas of responsibility. Provides technical expertise for the design, installation and expansion of various transit enforcement projects.
•    Develops and controls unit budget
•    Performs other related duties as assigned.

Sonoma County Library

Announces an Employment Opportunity

EXTRA-HELP PREPRESS SUPPORT TECHNICIAN

ROHNERT PARK HEADQUARTERS

THE POSITION:

Under general supervision from the Community Relations Manager, provides excellent customer service and performs technical printing support to the Graphics department in support of the production of the Library’s marketing and outreach materials.  This includes skilled technical work, such as routine layout activities, utilizing a small offset press, printers, scanners, cameras, copy machines and computer software, bindery, and finishing equipment to prepare and produce a wide variety of printed materials. Please attach three (3) digital work samples to your application demonstrating your Illustrator and Photoshop skills.

Please see the attached job specifications for full details about this position.

TYPICAL TASKS include, but are not limited to:

• Performs production duties for printed materials produced: cutting, folding binding and other required steps to finalize collateral printed materials, such as flyers and posters.
• Creates soft and hard copy proofs for internal proofing and then as needed corrects, pre-flights and outputs files for offset and digital presses.
• Operates digital duplicator to produce routine high-volume precision work to produce a wide variety of one color materials, such as in-house forms, applications, and promotional materials, stationary, and business cards.

KNOWLEDGE & ABILITIES:

• Operation of offset duplicating machines, copier, bindery and finishing equipment such as collators, and folding machines.
• Pre-press production and printing processes and technology.
• Basic digital design and layout concepts, processes, and procedures, for reproduction, and layout.
• Basic computer operation and software in both Microsoft and Apple technologies.

MINIMUM QUALIFICATIONS:

Experience: Two (2) years of recent experience in basic layout and the operation of a digital production copier, offset machine and/or bindery in a reprographic or printing production centered environment.

Special Requirements: Essential duties require the following physical skills and work environment: physical effort and manual dexterity in the operation and maintenance of offset or other related equipment. May be required to perform lifting up to 50 pounds.

SALARY RANGE:               $21.20/hour

CLOSING DATE:                5:00 pm, Friday, November 22, 2019

APPLICATION PROCESS: Please go to https://www.calopps.org/sonoma-county-library to apply.

Applications must be complete and submitted by the final filing date in order to be considered. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. Resumes will not substitute for a completed application.

The application process may contain one or more of the following steps: a supplemental application,

written test(s), skills assessment(s), and/or oral examination(s).

REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591 or dkatzung@sonomalibrary.org as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library’s website at https://sonomalibrary.org/accessibility.

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

The list established from this recruitment may be used to fill future positions as they occur

during the active status of the list.

The Sonoma County Library is an Equal Opportunity Employer

                                                                                                                       DECEMBER 2017

    FLSA: NON-EXEMPT

PREPRESS SUPPORT TECHNICIAN

Represented

Under general supervision, performs skilled technical work, including routine layout activities, utilizing a small offset press, printers, scanners, cameras, copy machines and computer software, bindery, and finishing equipment to prepare and produce a wide variety of printed materials. Sets up and maintains equipment and production supply inventory; archives and maintains files; ships and fills daily requests for printed collateral materials; and performs other duties as required.

Receives general supervision from the Division Manager, Marketing Events & Community Services. Exercises no direct supervision of staff. 

Class Characteristics

This is a class that performs technical printing support to the graphic department in support of the production of the Library’s marketing and outreach materials.  The Prepress Support Technician differs from the Graphic Designer, in that the latter is responsible for the creative design of printed materials by working with clients and others involved in the creative process.

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Performs production duties for printed materials produced: cutting, folding binding and other required steps to finalize collateral printed materials, such as flyers and posters.
• Assists with artwork layout and production of collateral printed materials, such as flyers and posters.
• Arranges and mounts typeset material and/or illustrations into paste-ups for printing reproduction, based on artists or editors' layouts.
• Enters, positions, and alters text size, using computers, to make up and arrange pages so that printed materials can be produced.
• Creates soft and hard copy proofs for internal proofing and then as needed corrects, pre-flights and outputs files for offset and digital presses.
• Sets up and prioritizes work assigned to maintain production schedule.
• Follows organizations Branding Graphics Standards in production of all printed materials.
• Operates digital duplicator to produce routine high-volume precision work to produce a wide variety of one color materials, such as in-house forms, applications, and promotional materials, stationary, and business cards.
• Maintains machines in good working order by cleaning, greasing and oiling; performs minor repairs when necessary; keeps work and storage areas orderly.
• Operates and sets up finishing equipment: including the large bindery machine, programmable cutter, digital folder, laminating, mounting and trimming machines, according to copy specifications and for different sized and weights of stock to produce printed materials.
• Maintains inventory of ink, paper stack and other materials needed for printing and production.
• Mounts paper onto foam core or matt board for display materials, signs, and promotional materials.
• Labels, distributes, and ships all printed promotional and collateral materials to branches on a daily basis through the system wide delivery system used in the organization.
• Fills all hard copy printed material orders for each branch daily as requested.
• Maintains files on the computer directory and filing system in an organized manner using file naming conventions based on current procedures, in order to ensure consistency of database information, file structure, and archiving.
• Learns new technologies and performs duties in an efficient, organized, and timely manner.
• Performs related duties as assigned.

COMPETENCIES

Knowledge of:

• Operation of offset duplicating machines and other related to printing.
• Equipment such as, copier, bindery and finishing equipment such as collators, and

folding machines.

• Safe operation of printing and related machinery, fire prevention, safe handling and disposal of chemicals and the maintenance of the work and storage areas in an orderly manner.
• Grades, weights, and sizes of paper, kinds and uses of graphic ink and art chemicals.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Basic digital design and layout concepts, processes, and procedures, for reproduction, and layout.
• Pre-press production and printing processes and technology.
• Basic computer operation and software in both Microsoft and Apple technologies.
• Applicable federal, state, and local laws, regulations, codes, and guidelines related to the projects and programs to which assigned.
• Techniques for providing a high level of customer service by dealing with vendors, contractors, and Library staff.
• In-house and outside print production.

Ability to:

• Ensure that the proper format, appearance, and layout of text and images are set before the full print run.
• Review and proof for text, color, and design elements for accuracy.
• Respond to and effectively prioritize requests for service.
• Maintain equipment, trouble shoot, and perform minor repair procedures.
• Operate a computer and the basic software in both Microsoft and Apple technologies.
• Learn new software as require for assignment.
• Identify and implement effective course of action to complete assigned work.
• Communicate clearly and tactfully in both oral and written forms.
• Work with highly technical projects with defined deadlines.

• Work independently, organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, and meet critical time deadlines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Understand scope of authority in making independent decisions.
• Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.

• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Maintain and update all equipment associated with Graphics unit.

QUALIFICATIONS

Education and Experience:

Experience: Two years of recent experience in basic layout and the operation of a digital production copier, offset machine and/or bindery in a reprographic or printing production centered environment.

Special Requirements: Essential duties require the following physical skills and work environment: physical effort and manual dexterity in the operation and maintenance of offset or other related equipment. May be required to perform lifting up to 50 pounds.

Licenses and Certifications:

None.

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer, and finishing machines; vision to read printed materials and a computer screen; hearing and speech to communicate in person, and over the telephone. This classification primarily works indoors and requires movement between work areas. Finger dexterity is needed to use printing equipment, and access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh up to fifty (50) pounds.

Environmental Elements

Employees work in a production office environment with varying noise levels from moderate to high based on equipment used, controlled temperature conditions, exposure to printing vapors, and to low-level hazardous physical substances. Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

No unique or unusual working conditions apply to this position.

Associate Management Analyst/

Management Analyst

(Flexibly Staffed Position – Can be filled at appropriate level DOE/Qualifications)

$5,491 - $6,674 (Associate Management Analyst)

$6,040 - $7,342 (Management Analyst)

Plus excellent benefits

DEADLINE:    Apply by Friday, November 1, 2019 for first consideration

The City of San Rafael is seeking a full-time Associate Management Analyst/Management Analyst to work within the City Manager’s Office.

This position is a single, flexibly staffed position and may be filled at any level in the management analyst series.  Depending upon the candidates experience and qualifications, the position may be filled at the Associate Management Analyst or Management Analyst level.    

Associate Management Analyst is the entry level classification in the Management Analyst series.  This class is designed for professional level, administrative positions performing complex, analytical work.  Incumbents receive general supervision while performing tasks of moderate difficulty.  This classification is designated as confidential and incumbents may become involved in activities associated with, or perform duties relating to, the collective bargaining process. 

Management Analyst is the journey level classification in the Management Analyst series.  This classification is designated confidential and is designed for professional level, administrative positions performing complex, analytical work and is expected to function independent of ongoing supervision. 

ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following):

Associate Management Analyst:

• Plans, organizes, coordinates and implements day to day program assignments independently.
• Conducts research, collects data, and analyzes work procedures and policies; interprets data from various internal and external data sources to evaluate and make recommendations for improving the effectiveness of assigned programs.
• Analyzes federal and state laws and regulations as they relate to assigned programs and develops and implements changes as necessary based on this analysis.
• Develops program manuals, comprehensive reports, handouts, flyers, newsletters, and other documents for communicating program information.
• Serves as a department website content developer and reviewer and participates on the City’s technology team.
• Drafts and publishes authorized social media posts consistent with City messaging and responds to citizen inquiries on behalf of the Department.
• Plans and coordinates civic engagement events.
• Coordinates and participates in training of other personnel.
• Interacts with other city staff, city council, community representatives, and citizens regarding programs.
• Uses personal computer to type reports, memos, emails, etc., and to maintain statistical data.
• Performs related duties as required.

Management Analyst:

• Plans, organizes, coordinates and implements day to day program assignments independently. 
• Conducts research, and analyzes work procedures, policies, etc. to evaluate and improve the effectiveness of assigned programs.
• Analyzes federal and state laws and regulations as they relate to assigned programs and develops and implements changes as necessary based on this analysis.
• Develops program manuals, handouts, flyers, etc.
• Coordinates and participates in training of other personnel.
• Prepares comprehensive written reports regarding program activities.
• Interacts with other city staff, city council, community representatives, and citizens regarding programs.
• Uses personal computer to type reports, memos, etc., and to maintain statistical data.
• Performs related duties as required.

KNOWLEDGE/ABILITY/SKILLS TO:

Associate Management Analyst:

• Knowledge of principles and practices associated with administration, organization, and management.
• Knowledge of research methods, techniques, statistical and other work measures.
• Knowledge of modern office software programs including but not limited to Microsoft word, Outlook and Excel.
• Knowledge of quality improvement processes and performance measurement techniques for public sector services and programs.
• Ability to work independently in the completion of assignments.
• Ability to analyze and evaluate data.
• Ability to prepare and present clear and concise reports, both orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to provide effective functional or project leadership.
• Ability to effectively plan, organize and prioritize work.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Management Analyst:

• Knowledge of principles and practices associated with administration, organization, and management.
• Knowledge of research methods, techniques, statistical and other work measures.
• Ability to work independently in the completion of assignments.
• Ability to analyze and evaluate data.
• Ability to prepare and present clear and concise reports, both orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to provide effective functional or project leadership.
• Ability to effectively plan, organize and prioritize work.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals. 
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Associate Management Analyst:

• Bachelor’s degree in public/business administration, finance, accounting, public policy or related field.
• Responsible analytical experience may be substituted for the required education on a year-for-year basis.

Management Analyst:

• Bachelor’s degree in public/business administration or related field, AND
• Four years of experience in program administration.

OTHER REQUIREMENTS:

• Valid California driver’s license.

The physical demands described here are the representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  Employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Vision abilities required include close vision and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display.  The noise level in the work environment is usually quiet.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include any or all of the following:  Application appraisal, oral board examination, and written examination.  The passing point for the oral and/or written examination final score will be 70%.  Prior to appointment, candidate must pass a background check, DMV check, pre-employment physical/drug screen, and fingerprinting.  To file an application, go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  For more information on the City of San Rafael, go to www.cityofsanrafael.org.  Follow this link to submit your application: https://www.calopps.org/san-rafael/job-19931735

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at 415-485-3474 no later than seven (7) calendar days

THE POSITION

The Director of the Larkspur Library will work closely with the City Manager to shape and implement the Library’s vision and future.   This position will develop lasting and effective collaborative relationships with library team members, City Council, Library Board, community organizations, County and other local libraries, and benefactors to develop and foster intriguing programs and services beneficial to the local community and the City.  Though there is currently not a timetable for development, the City is planning for the eventual construction of a new Library and Community Center, and this position is a key member of the staff team involved with this project.

REPORTING TO THE CITY MANAGER, THE SELECTED CANDIDATE WILL:

• Plan, organize, direct, and coordinate all library programs and services, including outreach, reference, children’s, teens’, technical, and circulation services.

• Prepare, administer, and monitor library budget.

• Identify sources of revenue and funding, including grants and library collections.

• Serve as staff member to the library Board of Trustees; work with the Board, local officials, community members, community organizations, and staff to plan and deliver library services and programs.

• Interpret and promote the library, its services and needs to the public.

• Instill a culture and expectation of superior customer service for all staff.

• Prepare and submit technical and special reports; make oral presentation.

• Serve as board member of MARINet and the North Bay Cooperative Library System.

• Direct the development of technology plans to integrate current and new technology into the delivery of library and information services; ensure MARINet’s automation system upgrades and standard system-wide procedures are implemented in the Larkspur Library.

• Collaborate with a variety of City staff, the Library Board, Friends of the Library and the Library Foundation in facility enhancements, renovations, and new construction.

• Partner with other Department heads to deliver community services effectively.

• Participate in City management committees, work groups and taskforces as assigned.

SMART is a commuter rail system located in Marin and Sonoma counties in Northern California. We are seeking experienced and motivated individuals who want to make a contribution to their community and enjoy working in a fast-paced, team oriented environment. 

Under general supervision, the Vehicle Maintenance Technician position performs skilled preventative, scheduled and unscheduled maintenance, troubleshooting, primary and secondary repair and modification to mechanical, electro-mechanical, pneumatic, and hydraulic equipment and components found on commuter rail diesel multiple unit (DMU) vehicles and supporting systems.

This is a journey level classification performing skilled preventive maintenance, scheduled, unscheduled and emergency repair and modification on all mechanical, electrical, pneumatic and hydraulic systems and components for the District's revenue vehicles, including related subsystems and components as required by manufacturer maintenance and servicing manuals, Federal and State regulations for locomotive and passenger car maintenance and inspection and District vehicle maintenance procedures.

Inspects, troubleshoots, adjusts and repairs DMU subsystems.

Per Federal Railroad Administration regulations, performs maintenance tasks as specified and scheduled in SMART's DMU inspection, testing and maintenance plan including: daily passenger car/locomotive brake tests; periodic brake equipment maintenance; periodic carborne signaling tests; and passenger car fire safety and on-board emergency equipment and emergency exits inspection, testing and maintenance.

Assures quality control using SMART's Maintenance Management Information System to maintain proper records and generate reports.

Follow FRA regulations applicable to railroad workers.

This position will be responsible for work activities primarily on the Swing and Grave shifts, weekends, and holidays to ensure safe and efficient transportation to the public.

 Position Details:

• Base hourly wage: $44.98 per hour.
• This position is represented by the International Association of Machinists and Aerospace Workers (IAMAW).
• There is a 12-month probationary period following appointment to this position.
• FLSA Status: Non-Exempt.
• A thorough background check will be required including, but not limited to: current and past employers, personal contacts, education verification. A credit report will be required for positions covered under Labor Code 1024.5. (A complete list of background checks documents will be provided upon request).
• A pre-employment physical, including a urinalysis drug screen, will be required.
• A pre-employment psychological screening, administered by a licensed/certified psychologist, will be required. 
• EOE.

Sonoma-Marin Area Rail Transit (SMART) is the Bay Area's newest transit service providing commuter rail transportation to Marin and Sonoma Counties. We are seeking experienced and motivated individuals who enjoy working with new equipment, creating new processes and systems, and motivating a staff to maintain and operate a first class public service. The Vehicle Maintenance Supervisor position is responsible for overseeing the day-to-day activities of a vehicle maintenance operation in a commuter rail environment. This position will provide hands on supervision of the vehicle maintenance technician staff and will be responsible for work activities primarily on the Swing and Grave shifts, weekends, and holidays to ensure safe and efficient transportation to the public.

Duties and Responsibilities include, but are not limited to the following:

Class specifications are intended to present a descriptive list of the range of duties performed by, and minimum requirements required of, employees in the class. Specifications are not intended to reflect all duties performed within the job. SMART reserves the right to determine and amend job responsibilities.

• Assigns and directs the work and activities of subordinate staff.

• Responsible for subordinates’ adherence to department safety rules and compliance with Federal Railroad Administration regulations.

• Manages, monitors, coordinates and controls all aspects of vehicle maintenance programs, processes, resources and activities relating to regular and extra work projects.

• Monitors quality of work.

• Independently performs varied and complex inspection and diagnostic work.

• Reads and interprets schematics, service and safety manuals including schematic symbols, electrical drawings and circuit operations.

• Troubleshoots, diagnoses, repairs and/or overhauls electronic, electrical and mechanical systems for train sets and support equipment.

• Oversees and participates in vehicle maintenance.

• Reports on failures of components.

• Assures quality control using SMART’s Maintenance Information System (MIS) to maintain proper records and generate reports.

• Actively reviews and analyzes maintenance activity reports for trends in repairs, equipment failures and, parts usage; to determine if corrective action is needed.

• May perform Vehicle Technician duties as necessary.

• Assigns specific tasks to subordinate staff using the SMART work order system, including withdrawal of parts and materials from the storeroom and checks tasks upon completion for accuracy of work and closure of work orders. Actively supports ongoing skill building for Vehicle Maintenance Technicians by providing periodic classroom training for certification and skills enhancement.

• Prepares, issues and collects daily operational documents.

• Monitors performance of subordinate staff and ensures adherence to SMART, FRA, CPUC standards and regulations.

• Reviews and evaluates work and makes effective suggestions and recommendations.

• Safely operates train sets and other vehicles in the course of performing assigned duties.

• References parts catalogues and other sources to determine correct parts for specific applications.

• References manufacturer schematics (manual and online) to resolve maintenance issues.

• May be assigned Storeroom Supervisor duties.

• Maintains work area in a clean and orderly fashion.

• Safely operates equipment.

• Defines and Coordinates all equipment movements inside the Operation Maintenance Facility limits.

• Performs other related duties as required.

The SMART District is seeking a MAXIMO specialist (Railroad Information Systems Specialist) to join our Operations team! The Railroad Information Systems Specialist is responsible for all activities in support of the Operations Department Maintenance Management Information System (MMIS), MAXIMO, as well as computer systems support for the Operations Department. The Specialist works with Operations Department management to align MMIS and Operations technology solutions with business strategies. This position ensures that the MAXIMO system and all other Operations Department IT systems are working properly at all times and that all department work flows meet system requirements. This position carries two overall fields of responsibility. The first is administration of the Maintenance Management Information System (MAXIMO) and the second is providing IT support of all Operations Department systems.

The ideal candidate will be a motivated, independent person with an aptitude for creative problem solving and a solid foundation in MMIS.  

JOIN US AT SMART AND ENJOY OUR EXCELLENT COMPENSATION AND BENEFITS PACKAGE INCLUDING:

• CALPERS Pension (2% at 60 for classic members and 2% at 62 for PEPRA members).
• Voluntary Deferred Compensation with employer match of up to 2%.
• Excellent medical and dental insurance.
• Employer paid vision, life and long-term disability insurances.
• Paid holidays, vacation and sick leave.
• Complimentary SMART passes for employees.

Sonoma-Marin Area Rail Transit (SMART), the Bay Area’s newest transit system, seeks an experienced Assistant Engineer to perform field and office engineering work in support of SMART's Train Control Systems. As Assistant Engineer for Rail Systems you will act as an assistant to the Manager of Train Control Systems by participating in the design, construction and implementation of a variety of systems engineering projects related to train control, grade crossing warning systems and networking. This is a term-limited position whose duration may vary depending upon the needs of the District's projects. This is a full-time position and is benefits eligible.

SMART is an equal opportunity employer.