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The San Mateo County Libraries seeks an experienced, reliable, and self-motivated Library Administrative Assistant I/II.

The successful candidate is an enthusiastic team player who is able to handle multiple projects simultaneously in a fast-paced environment. Under general supervision, the incumbent performs varied and complex administrative support tasks in support of the Library's Executive Team.
 
Reporting to the Director of Library Services, the Library Administrative Assistant will need to develop a good working knowledge of library administration policies, and procedures. The individual selected for this position should possess excellent organizational skills, enjoy delivering warm and welcoming customer service both internally and externally, and represent the library in a professional way when interacting with the public, other library staff, city and county executives, and elected officials.

The salary range for Library Administrative Assistant I is $69,264 - $86,570 annually.
The salary range for Library Administrative Assistant II is $78,686 - $98,384 annually.
 
We respect, value, and celebrate diversity, and bilingual skills are always desired.

San Mateo County Libraries
San Mateo County Libraries is a Joint Powers Authority comprised of the cities of Atherton, Belmont, Brisbane, East Palo Alto, Foster City, Half Moon Bay, Millbrae, Pacifica, Portola Valley, San Carlos, Woodside, and the unincorporated areas of San Mateo County, a service area with approximately 279,000 residents, 65% of whom have library cards. For more information about San Mateo County Libraries, please visit www.smcl.org.
 
Proud to consistently be named one of the top-rated libraries in the nation, we are champions of learning, sharing, and exploration of open minds, new ideas, and bright futures. It is our mission and our passion to strengthen our community by creating an inclusive sense of place and an environment for learning. We seek enthusiastic team players, creative risk takers, and flexible individuals who proactively search for new opportunities to make public library services relevant to all members of the community. Successful candidates will be excited about new challenges, eager to learn, and energized by working with people from a variety of backgrounds.

To learn more about San Mateo County Libraries, click here!

Examples of Duties:

Duties may include, but are not limited to, the following: 

• Assist in the development and implementation of the Library's administrative goals, priorities, policies, and procedures; ensure established goals and deadlines are achieved. 
• Attend and participate in professional and community meetings involving regular contact with the JPA Governing Board and Operations Committee, business or community organizations, and others to exchange information and explain library policies and procedures.
• Research and respond to inquiries by Library JPA Governing Board and Operations Committee members.
• Research and compile a variety of informational or statistical material from sources both inside and outside the office; summarize such information as necessary.
• Provide information and resolve public complaints which regularly require the use of judgment and the interpretation and application of policies and procedures.
• Organize and attend executive meetings by preparing agendas and required informational materials.
• Create, review, and prepare a variety of documents for the JPA Governing Board and Operations Committee members, including policies, contracts, etc.
• Assist with the development and administration of the department's budget and annual reports; may prepare or maintain statistical, fiscal, or payroll information.
• Provide varied, responsible, and often confidential and administrative assistance to high-level management and other associated supervisory and professional staff.
• Organize and manage administrative files, including the implementation of a document management system and retention policies.
• Record and report meeting proceedings and JPA memos; prepare minutes and distribute information resulting from Governing Board and Operations Committee meetings and ensure compliance with public notice requirements.
• Conduct analytical studies of organizational, budgetary, administrative, or other areas for San Mateo County Libraries.
• Analyze data from multiple sources and present information in easy-to-understand and visually appealing formats.
• Collect and analyze library performance measures.
• Perform related duties as assigned. 

QUALIFICATIONS

Education and Experience:  Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is at least two years of executive assistant experience, including providing complex administrative support to management staff.
 
Knowledge, Skills, and Abilities: 

• Basic organizations and function of public agencies, including the role of Joint Powers Authorities, elected officials, governing boards, and appointed committees.
• Administrative principles and practices, including goal setting, project management, program implementation, and evaluation.
• Techniques for handling demanding situations with diplomacy and tact while working with library staff, government officials, and the public; including maintaining a positive public image under stressful situations.
• Interpret, apply, and explain complex policies and procedures using tact, discretion, initiative, and independent judgment within established guidelines.
• Maintain flexibility in a challenging and changing work environment.
• Establish and maintain effective, professional, and cooperative relationships with co-workers. Provide and promote a high level of public service.
• Record keeping, report preparation, filing methods, and records management techniques.
• Excellent communication skills including strong verbal and written skills.
• Excellent interpersonal and problem-solving skills.
• Strong analytic and research skills.
• Creativity, curiosity, and a sense of humor. 

APPLICATION/EXAMINATION

Anyone may apply. Current San Mateo County employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help, or term position prior to the final filing date will receive five points added to their final passing score on this examination.
 
Application materials will include a completed County Employment Application form, responses to the Supplemental Questionnaire, and a Cover Letter that you will attach to the Application.
 
In your cover letter please describe your interest in the position and why you desire to work for the San Mateo County Libraries.
 
The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application, responses to the supplemental questions, and the required cover letter. Candidates who pass the application screening will be invited to a panel interview (weight: 100%).  A written examination component may accompany the panel interview process.
 
Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.
 
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button. If you are not on the County's website, please go to http://jobs.smcgov.org to apply.
 
Recruitment Schedule (Tentative)
Final Date to Apply: January 27, 2021
Application Screenings: January 28 and 29, 2021
Civil Service Interviews: February 9 and/or 11, 2021
 
At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs.  

The County is proud to be an Equal Opportunity Employer.

Analyst: Chet Overstreet (01142021) - Administrative Assistant I/II - E029/E091

The City of Livermore is accepting applications for the position of Library Assistant.  If you possess the qualifications as described and would like to work for this amazing organization, submit your online application at cityoflivermore.net/jobs by 5 p.m. on Friday, January 22, 2021.

THE POSITION

Under general supervision, a Library Assistant plans, develops, operates, or leads a work unit of the library, such as circulation, cataloging, materials acquisition, youth services, and automated system; operates and maintains computerized library systems; communicates with library patrons; performs clerical and support functions; and performs other duties as assigned.

Examples of duties  include:

• Assists patrons in person and by telephone by providing information on library policies and services
• Provides information and responds to ready-reference questions
• Resolves complaints using tact and good judgment
• Operates a computerized circulation system to check-in and check-out library materials, monitor delinquent library materials and any associated fees, and place holds on library items for pick up
• Searches and catalogs library materials utilizing the library automated system
• Performs tasks using automated system modules and various manual and electronic ordering programs designed by vendors
• Plans and implements presentations for children, such as crafts and storytelling; maintains bibliographic records of library holdings
• Tracks encumbrances and expenditures; monitors computer operation and performance
• Creates and distributes printed reports and notices

San Mateo County Libraries is seeking qualified college students or continuing education professionals seeking a future with you education for the position of Big Lift Inspiring Summers Learning Facilitator Intern. 

The Position: Learning Facilitators will be responsible for leading implementation of our cutting-edge curriculum developed in partnership with the Center for Childhood Creativity and collaborating with the other staff in their classroom. Learning Facilitators will be responsible for establishing and maintaining an environment that embraces the growth mindset, actively facilitates open-ended, child directed projects with children, and looks for every opportunity to embrace and incorporate youth creativity.

Summer Learning Camps: The camps serve children reading below grade level in areas where the majority of youth qualify for free or reduced lunch. Full day camps build 21st century skills through hands-on learning experiences. Staff working intensively with enrolled youth will have the opportunity to make our community a stronger, healthier, and more equitable place. These summer learning experiences are a critical part of our County's strategy of dramatically reducing the number of youth who cannot read on grade level in 3rd grade. If you can't read proficiently in 3rd grade, you are at significant risk for a number of troubling outcomes, outcomes that disproportionately affect youth of color and socioeconomically disadvantaged youth. Help us change the world by inspiring youth with your love of learning, warmth, and by igniting problem-solving. Help us support youth in a summer program aimed to build confident youth who will have the benefit of high quality, cutting-edge learning experiences with caring and passionate adults.

Location: Big Lift Inspiring Summer Learning Facilitator Interns will be assigned to work at one of seven learning camps with children who will be entering kindergarten, first, second, or third grade in the Fall. The camps are located in South San Francisco, Daly City, East Palo Alto/Menlo Park,  Half Moon Bay, Pescadero, Redwood City, San Bruno, and South San Francisco.

Schedule: This 6 week internship will begin with 7-8 days of required training and will then continue with a 4 week assignment in one of our learning camps. The 4-week camp assignment will either be part-time [20-25 hours per week, 4-5 hours per day Monday-Friday] or full-time [35-40 hours per week, 7-8 hours per day Monday-Friday].

Health and Safety: San Mateo County Libraries is a CDC compliant workplace. Guidelines have been developed to ensure the health and safety of our staff and students and will be updated as needed in accordance with county and state rules.  

Applications accepted until Friday, January 22, 2021 OR upon receipt of the first 100 applications- whichever occurs first.

Written Exam: TBA

Oral Exams: TBA

Incomplete applications will not be accepted.

Resumes are not accepted in lieu of completing a city application.

DEFINITION

Under direction of the Chief Building Supervisor/Building Official, to assist in inspecting buildings and building construction for conformance with regulations, to perform construction contract management and inspections, and to do related work as required.

EXAMPLES OF DUTIES

Enforces building, electrical, plumbing, mechanical, energy, and fire codes; issues permits for all building activities; does plan checks on all construction, sewer connections, and septic tank installation, to ensure code compliance; investigates violations and checks all complaints regarding building procedures; works closely with Fire Marshall’s office on plan checks and fire code enforcement; enforces zoning code regulations and business licenses; gives information to the public regarding codes and ordinances, and confers with owners, architects, and engineers regarding design construction and filing of records, plans, maps, and similar documents; keeps records and prepares reports.

MINIMUM QUALIFICATIONS

Knowledge of:  State and local building and fire codes and ordinances, provisions of electrical and plumbing regulations, principles and techniques of building construction, principles of structural design and basic engineering mathematics, building materials and accepted safety standards, standard installation procedures for electrical and plumbing facilities, and local zoning regulations.

Ability to:  Analyze, interpret, and check building plans and specifications; understand, interpret and apply laws and regulations; prepare clear and concise written reports; use a computer to record, organize, and monitor all building inspection activities including written reports; maintain cooperative working relationships with engineers, architects contractors, government officials, employees, and the general public.  Interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

Experience:  Three years of progressively responsible experience in a variety of building inspection or construction work.

Education:  Graduation from high school or equivalent.

Certification:  Possession of a “International Code Council Building Inspector Certification” , is desirable, or ability to obtain within twelve (12) months  of  hire date.

The following certifications are desirable:

• International Code Council, International Conference of Plumbing and Mechanical Inspectors, or equivalent organization: 
  • Electrical Inspector certification
  • Mechanical Inspector certification
  • Plumbing Inspector certification
     

License:  Possession of a valid Class C California Driver’s License.

For those who desire working in a dynamic environment in an urban setting, the City of San Bruno Community & Economic Development Department is offering a unique career opportunity.

The City of San Bruno is currently recruiting for a dynamic, customer service oriented, Community Development Technician. This position performs a variety of routine and complex clerical, administrative, and technical work in the processing and review of planning and building entitlement applications. This position works under the general supervision of the Chief Building Official.

The Community & Economic Development Department includes the Planning and Building Divisions. The ideal candidate will support both divisions with a heavier emphasis on the Building Division. The Building Division is responsible for all aspects of building plan check and inspection services.

The ideal Community Development Technician candidate will possess the following: 

• An AA/AS degree from an accredited college or technical training in land use, urban planning, architecture, public administration, building technology, or a closely related field.
• One (1) year for Technician I and two (2) years for Technician II of experience in general construction, land use/planning or related field.
• International Code Council (ICC) or comparable certification as a Permit Technician or the ability to successfully obtain this certification prior to completion of probationary period.
• Knowledge of international and California Building Codes and general land use development; zoning regulations; building administration; manual and computerized record-keeping systems.

In addition, candidates will have a successful track record of the following:

• Having achieved a satisfactory level of technical, functional, and/or professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise; leveraging expert knowledge to accomplish results.
• Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
• Working cooperatively with others to help a team or work group achieve its goals.
• Conveying information and ideas clearly and concisely to individuals or groups in an engaging manner that helps them understand and retain the message; listening actively to others.
• Placing a high priority on the internal and external customer’s perspective when making decisions and taking action; implementing service practices that meet the customers’ and own organization’s needs.
• Effectively managing one’s time and resources to ensure that work is completed efficiently.
• Taking prompt action to accomplish work goals; taking action to achieve results beyond what is required; being proactive.
• Maintaining stable performance under pressure or opposition (e.g., experiencing time pressure, conflict, or job ambiguity); handling stress in a manner that is acceptable to others and to the organization.

This recruitment is being conducted to fill one Community Development Technician vacancy and may be used to fill future full-time vacancies as they occur during the active status of the employment list.  For a full, detailed class specification, click HERE.

Check out our excellent benefits!

• CalPERS retirement formula of 2.7% @ 55 for classic members or 2% @ 62 for new members
• Annual accruals of 10-23 vacation days based on years of service, 14.5 holidays and 12 sick days
• Opportunity for bilingual incentive pay up to 2.5%
• Matching deferred compensation contribution up to $300 annually
• Medical, dental and vision benefits provided with employee contribution
• Life Insurance equal to one year’s annual salary provided at no cost
• Long-term disability insurance provided at no cost
• Home loan assistance program
• Section 125 Flexible Benefit Plan
• Tuition reimbursement

How to Apply

Applications may be submitted online at www.calopps.org. Applications must be submitted by 5 pm on Friday, January 22, 2021. The City of San Bruno utilizes a merit-based selection system. Such a system is competitive and based on broad outreach efforts and equal opportunity for qualified applicants to take part in a process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.

What happens next?

• We will review your application and all supplemental materials to select the best qualified applicants to continue in the process. Screening will include a review of minimum qualifications, application appraisal rating of education, training and experience and relevance of background qualifications related to the target job as well as supplemental questions if applicable.
• Applicants selected to move forward in the process may be asked to participate in any combination of the following (at any phase of the selection process): a written examination, job related exercise, physical test or job simulation, phone interview, in-person or video interview(s), and/or web-based testing.
• The final phase of the selection process is the probationary period, which in most cases is one year, depending on your classification.

Reasonable Accommodations: The City of San Bruno is an Equal Opportunity Employer (EOE) and provides equal employment opportunities without regard to race, color, ancestry, religion, creed, age, physical or mental disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, state or local laws in its employment actions, decisions, policies and practices. 

The City of San Bruno Human Resources Department will make reasonable efforts in the selection process to accommodate disabled applicants. Individuals with disabilities who would like to request an accommodation in the process must inform the Human Resources Department by the final filing date by emailing hr@sanbruno.ca.gov.

COME JOIN US!

The City of East Palo Alto is hiring!

If you have the attributes such as experience in commercial and residential plan review and inspections and you are service focused and result oriented and enjoy working in a collaborative environment then this is the environment for you. We are searching for a Chief Building Official who models high integrity and honesty and who is accessible to clients and department staff.

If you are that person, then you must apply today!

TO APPLY FOR THIS POSITION, PLEASE REVIEW AND FOLLOW THE INSTRUCTIONS AS SHOWN ON THE BROCHURE IN THIS LINK: https://www.sanjoseca.gov/home/showpublisheddocument?id=68033

THE POSITION

Reporting to the Director’s Office, the Deputy Director of Building provides leadership of all Building functions. S/he is responsible for the management of 170 employees and an annual budget of about $36 million. The position also contributes to the overall management of the Department through overseeing various interdivisional project teams.

The Deputy Director of Building manages, organizes, plans and coordinates the work of the Building Division including Plan Review, Field Inspection, and permit processing and the public counter staff serving the Development Services customers; provides highly responsible, professional technical expertise, guidance and support to assure compliance with standards to safeguard public safety and property related to  construction, design, quality of material, use, occupancy, location and maintenance of structures and performs other job related work as required.

The position also manages special projects/matters, as assigned from time to time. The Deputy Director of Building will be responsible representing the Building Division at meetings with the public, elected officials, other departments/agencies and various stakeholders.

EDUCATION AND EXPERIENCE

• Education: A bachelor’s degree in from an accredited college or university in Engineering, Architectural, Construction Management, Public or Business Administration and/or a relevant discipline is required. A Master’s degree is preferred.

• Experience: Six (6) years of increasingly responsible experience in senior level administrative and/or analytic work in a public or private agency is required.

• Professional License: Registration as a professional engineer with the State of California, license as an architect with the State of California or a valid Certified Building Official (CBO) from the International Code Council (ICC) is required. If professional engineer or architect license is from another state, a California license must be obtained within one year of date of hire.

• License: A valid driver's license is required.

• Substantial technical depth and prior management experience in a comparable setting is desired.

• Five (5) years of increasingly responsible experience in plan review, field inspections, permit center or

related activities is desired.

• Five (5) years of exemplary supervisory experience is desired.

• Experience managing a work unit equivalent to a major division within a City operating department is

desired.

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this county. Please be informed that the City of San José will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employee application.

TO APPLY FOR THIS POSITION, PLEASE REVIEW AND FOLLOW THE INSTRUCTIONS AS SHOWN ON THE BROCHURE IN THIS LINK: https://www.sanjoseca.gov/home/showpublisheddocument?id=68033

The County of San Mateo Planning & Building Department is seeking well-qualified candidates for the position of Building Inspector Manager/Building Official.
 
Under the direction of the Director of Community Development, the Building Inspector Manager/Building Official will plan, organize, direct, and evaluate the department's building permit and inspection programs, activities, and staff.  Responsibilities include enforcing the legal provisions governing construction and inspection activities; developing County and departmental policies and procedures; directly and indirectly supervising assigned supervisory and technical staff, including recruitment, training, evaluation, and staff development; overseeing all aspects of the County’s building permit processing and inspection programs, and performing other duties as assigned.
 
IDEAL CANDIDATE
The ideal candidate is an experienced leader in the area of building inspection and permitting procedures and technologies, with a focus on customer service and a sound understanding of the laws, codes, regulations, practices, and policies pertaining to the design, review, construction, and inspection of large commercial and industrial buildings, residential dwellings, and other structures. 
 
The ideal candidate for this position is also:

• approachable and politically astute, with a management style that fosters trust, loyalty, respect, commitment, and partnership
• an excellent problem solver and decision maker with superior oral and written communication skills and an ability to effectively present complex concepts and make recommendations to local government boards
• adept at effectively utilizing limited resources while maintaining a high level of customer satisfaction
• quick and clear-thinking, calm under pressure, tactful, and positive
• highly focused and organized, and capable of integrating multiple programs, systems, and human resources toward a common goal

 Additionally, the ideal candidate will possess: 

• a bachelor’s degree from an accredited college in Management, Public Administration, Engineering, Architecture, or a related field 
• five years of increasingly responsible administrative and/or supervisory experience in design and inspection of large commercial and industrial buildings, residential dwellings, and other structures
• Certification as a Certified Building Official, Plans Examiner, and Combination Commercial and Residential Inspector (building, electrical, mechanical, and plumbing) from the International Code Council (ICC), or other recognized testing agencies in compliance with AB 717 (1996)

Certification as a CASp Inspector from the Division of State Architects (DSA) is preferred.
 
NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, limited term, unclassified, and regular classified vacancies.

QUALIFICATIONS

Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying.  

• A typical way to qualify is five years of increasingly responsible administrative or supervisory experience in design, construction, or inspection of large commercial and industrial buildings, residential dwellings, and other structures.

  Knowledge of:  

• Principles and practices of organization, administration, and fiscal management
• California Building Code (Title 24) and other federal, state, and local laws, regulations, and ordinances pertaining to building inspections, including electrical, plumbing, mechanical, and structural
• Methods and procedures of modern building construction, equipment, materials, and structural design
• Legal processes and considerations in prosecuting violations of building codes and ordinances
• Principles and techniques of supervision, performance evaluation, and training

Skill/Ability to:  

• Plan, organize, coordinate, and direct the activities of a comprehensive building permitting and inspection operation
• Formulate, interpret, and implement uniform building construction laws, policies, and procedures
• Develop and implement operational standards and procedures
• Read and interpret contract plans, specifications, and documents
• Interpret accurately and make decisions in accordance with appropriate rules, laws, regulations, and policies
• Analyze situations and problems accurately, identify alternative solutions, project consequences of proposed actions, and implement effective course of action in support of solution
• Communicate effectively both orally and in writing
• Maintain clear and accurate records and reports
• Select, supervise, train, and evaluate supervisorial, technical, and administrative staff
• Establish and maintain effective working relationships with the general public, contractors, architects, engineers, County officials, property owners, developers, attorneys, and others contacted in course of performing assigned duties
• Lift, carry, push, and pull heavy objects and climb, walk, stand, stoop, and crouch for long periods  

APPLICATION/EXAMINATION

Anyone may apply. Applications for this position will only be accepted online. If you are currently on the County's website, you may click the “Apply” button. If you are not on the County's website, please go to https://jobs.smcgov.org  to apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
 
The examination process will consist of an application screening (weight: pass/fail) based on the candidates' applications and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%), which may include a written component either before or just after the interview. 

Depending on the number of applicants an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualifications. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.
 

RECRUITMENT SCHEDULE (TENTATIVE)
Application Filing Deadline: January 19, 2021
Application Screening:  January 25, 2021
Civil Service Panel Interviews: February 8 and/or 9, 2021
  

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community’s needs.

The County is an Equal Employment Opportunity Employer. 

Analyst: Chet Overstreet (12232020) (Building Inspector Manager - D043)

Employment Opportunity

City of St. Helena, California

Building Permit Technician I/II

Salary Range: Building Permit Technician I $51,598—$62,718 annually*

Salary Range: Building Permit Technician II $56,754-$68,986 annually*

The City of St. Helena has an exciting opportunity to fill a position in the Building Department. This is a great opportunity to become part of a Customer Service focused team of dedicated individuals that take pride in serving the local community.

Distinguishing Characteristics:

The Building Permit Technician I reports to the Chief Building Official or Planning Director. This is the entry level class in the permit technician series that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine building and development permit support duties while learning City policies and procedures. As experience is gained, there is greater independence of action within established guidelines. This classification is alternatively staffed with Building Technician II and incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher level class.

The Building Permit Technician II reports to the Chief Building Official or Planning Director. This is the journey level class in which incumbents are expected to perform the full scope of permit processing and related support duties with minimum supervision. Assignments are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision when required.

The classification is alternatively staffed with Building Permit Technician III and incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher level classes.

Supervision Received/Exercised: 

Building Permit Technician I Receives immediate supervision  from the Chief Building Official or Planning Director. Incumbents in this class do not routinely exercise supervision.

Building Permit Technician II Receives general supervision  from the Chief Building Official or Planning Director. Incumbents m this class do not routinely exercise supervision.

Essential Functions: (include but are not limited to the following)

• Provides customer service by responding to public and agency inquiries by phone and at the counter; provides information regarding building permit policies and application procedures; works cooperatively with property owners, contractors, architects, developers, engineers or their representatives to resolve questions regarding permit issuance and permit fees.
• Receives building and engineering plans and specifications for completeness, review and conformance to permit requirements and regulations; ensures that required permits have been obtained; verifies contractor and subcontractor insurance coverage, construction bonds and licenses; routes plans to appropriate departments for review and sign-off; tracks plans and ensures timely
• Calculates, collects and records permit application, plan check, building permit and development impact fees; uses scaled plan dimensions and standard schedules; coordinates fee collection with finance staff; issues development permits for subdivisions, commercial and industrial projects and swimming pools; coordinates bond releases with finance staff and contractors.
• Determines types of inspections and reviews required for proposed construction; schedules daily building inspections and monitors building inspection line; coordinates utility releases with building inspectors and utility company; coordinates final inspection with other departments.
• Issues code compliance letters, maintains code enforcement records and coordinates nuisance abatement procedures with City Attorney, Planning Director and/or Building Official.
• Assists Public Works Department in implementation of storm water pollution prevention regulations, water conservation regulations, and grading plans. Assists Fire Marshal in review and processing of plans for fire alarm and sprinkler systems, scheduling of fire inspections, processing fire inspection forms, and billing customers for fire inspections
• Assists Public Works Department and oversees permits for city-owned buildings, including abatement of hazardous substances.
• May assist the Finance Department in the processing of accounts receivable and quarterly and annual billings.
• Maintains division records, files and other reference materials; compiles and disseminates data regarding permit activity and fee collections; prepares and edits correspondence, plan check comments and various technical and statistical reports.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff and the public.

There is a no smoking policy in effect within the City offices and vehicles. St. Helena is an equal opportunity employer. The City of St. Helena will require documentation of the legal right to work in the United States as required by the Immigration Reform and Control Act upon hire.

Compliance with Americans with Disabilities Act (ADA): With prior notice to the Personnel Department regarding testing or job performance modifications, the City will make every attempt to offer reasonable accommodations for qualified applicants and employees with disabilities.

POSITION SUMMARY

Under general supervision, the Part-time Building Support Specialist will perform a variety of departmental support including plan checking and permitting in connection with the City’s building regulations. This position will also perform clerical duties, such as recordkeeping, typing, filing, word processing, customer service and computerized data entry.

GENERAL ACCOUNTABILITIES:

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provide general and technical information about City Building and Municipal Code requirements.
• Efficiently process and issue building permits and assure all necessary approvals are obtained.
• Efficiently track and maintain plan check submittal data.
• Perform preliminary plan checking duties at the counter, reviewing for completeness and for conformance to building and other appropriate policies and procedures as assigned.
• Respond to inquiries and confer with builders, engineers, contractors, architects and the public concerning submitted requirements, building codes, building permits, plan check status, and permit regulations at the counter and over the phone.
• Calculate various valuations, plan check fees and permit fees; collect and process various fees as necessary.
• Sort and file documents and records, maintaining alphabetical, index and cross-reference files; maintain complex office records related to building inspection and code enforcement.
• Review building permit and design plans for compliance with City codes and guidelines.
• Operate standard office equipment, including microcomputer equipment as assigned.
• Maintain construction debris monitoring records.
• Verify professional and contractor licensing.
• Coordinate with the Building Official and inspectors to design and develop forms, handouts, and checklists.
• Purge finalized Building Division permit files and process documents for archiving.
• Type correspondence, reports, forms, and specialized documents related to the functions of the department or division from drafts, notes, or brief instructions, using a personal computer.
• Proofreads and checks typed materials for accuracy, completeness, compliance with departmental policies, and correct English usage including grammar, punctuation, and spelling.
• Maintains records and processes forms, such as time and leave records for departmental staff, personnel forms, purchase requisitions and orders, and others specific to the department.
• Establishes and maintains office files.
• Opens and distributes interoffice and US mail, attaching back-up information.
• Processes outgoing mail.
• Performs other related duties as required.

MINIMUM POSITION REQUIREMENTS:

KNOWLEDGE OF: Organization, procedures and operating details of the Building Division; building terms and codes; word processing, spreadsheet and database software; construction practices and materials; modern office methods and equipment, including filings systems.

EXPERIENCE AND EDUCATION:

Any combination of experience, education, and training that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

• At least one year of experience in a public building permit review setting is preferred. 
• Experience in the fields of construction, office administration, plan review, urban planning, engineering, environmental studies or related fields. 
• Equivalent to the completion of the 12th grade supplemented by college-level course in construction management or building inspection techniques.
• Possession of, or ability to obtain, a valid California Driver's License.

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:  Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including merchants, property owners and residents.

PHYSICAL DEMANDS:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. Vision to read printed materials and a computer screen, and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

OTHER INFORMATION

Temporary employees are non-benefited, at-will positions. Since the City does not participate in Social Security and is required to provide an alternative retirement plan, you are required to participate in the City's defined contribution retirement plan through Nationwide where 3.75% of your gross compensation per pay period is deducted and put into the plan. The City matches this 3.75% for a total contribution of 7.5% of your gross compensation per pay period.

COMPENSATION:
This is a part-time, temporary position. Approximately 20-35 hours per week.
$35.70 to $45.90 hourly DOE

RECRUITMENT PROCESS:

 The recruitment will remain open until the position is filled. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. 

EQUAL OPPORTUNITY EMPLOYER  

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request. 

LIMITATIONS AND DISCLAIMER 

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.