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The Accounting & General Services Specialist I/II/III position performs a variety of technical para-professional administrative duties in support of one or more of the following functional areas; facilities management,   fiscal and accounting; department administrative or department projects, or programs that require knowledge of the terminology, procedures, and practices for the assigned functional area; and performs related work as assigned. The I level differs from the II level as the II is the journey classification in the series and movement between the I & II levels is based primarily in association to time in class.  The I and II levels differ from the III level, which may perform supervisory duties and handle more complex and responsible support duties. This position is scheduled for forty (40) hours per week.

WHAT YOU’LL DO

• Processes accounting and financial transactions in compliance with all applicable federal, state and county rules, regulations and ordinances.
• Maintains ancillary, general, statistical, and cost records. Examines and reviews account records, adjusting balances and reconciling accounts.
• Maintains journals and general ledgers of financial transactions and prepares analytical reports on revenues and expenditures. Independently performs technical audits based on analysis and interpretation of financial information.
• Reviews source documents for compliance to rules and regulations; determines proper handling of financial and technical transactions within designated limits.
• Enters data into computer systems and maintains information systems database; enter data, processes transactions, assess and validates data, compiles documentation, reconciles reports.

 

The County of Yuba is currently recruiting for the position of Employment Training Specialist II in the Health and Human Services Department.  This position reports directly to an associated professional, supervisory, or managerial position depending on assignment. Under general supervision, provide complex employment and training assignments requiring a high level of professional skills and knowledge in employment services and career development; conduct training workshops, advanced employment assessment and job development; and other duties as assigned. 

Example Of Duties:  

• Provides employment related services to CalWORKS participants.
• Conducts program orientations and monitors CalWORKS participant’s compliance with program requirements.
• Educates clients and the general public on available services and tools in the Yuba County One Stop Resource Room, assists participants with job search activities and transportation assistance.
• Interviews program participants to evaluate their employability readiness; collaborates with Social Workers on developing goals, plans to improve skills and abilities, and identifying barriers to employment. 
• Administer and interpret results for a variety of assessments and vocational aptitude tests to evaluate client’s knowledge, skills, abilities, interests and personality characteristics and provide vocational counseling.
• Researches labor market information to ensure client’s educational and employment goals are supported by labor market trends.
• Develops, coordinates and facilitates employment and training workshops and classroom sessions.

 

 

 

 

Sonoma County Library

Announces an Employment Opportunity

LIBRARIAN I or II, ADULT SERVICES – SONOMA VALLEY

20 HOURS PER WEEK – PART TIME

 

We are seeking a customer service driven library professional with excellent communication skills for our part-time Adult Services Librarian position at the Sonoma Valley Regional Library. The ideal candidate will have strong outreach, technical, and training skills and be willing to work in a sometimes fast paced and often vibrant “all ages” environment. Share your talents and abilities while utilizing your librarian skills for community partnerships, basic to advanced computer training and downloadable Audio and eBook device help for the public.

 

THE POSITION:

Please see the attached job specifications for full details about this position.

 

Under general supervision, this position provides excellent customer service while performing a variety of professional adult library services, including reference, reader’s advisory, collection development, event planning, outreach, digital literacy training for the public, and performs related work as assigned.

 

TYPICAL TASKS include, but are not limited to:

• Provides general reference and reader’s advisory services
• Explains library policies and procedures to patrons and staff
• Assists, advises and instructs patrons on the use of library materials and equipment, including automated catalogs, the Internet, various software, eBooks and audio book reading and listening devices and digital literacy in general
• Conducts reference searches using a variety of database, online, and other search techniques
• Helps to maintain and select the addition of books, reference materials, CD’s, DVD’s, electronic media, and other library materials
• Assists at the Circulation Desk when needed.
• Assists in and/or directs the preparation of exhibits and the organization and presentation of a variety of programs and events, as well as forming community partnerships for co-events
• Leads book discussion groups
• Promotes the Library out in the community, at schools, and events, and provides written outreach through community publications as well as press releases and other promotions; may represent the Library in meetings with the community or special interest groups
• Helps to maintain social media connectivity to the library public.
• Works collaboratively with staff, the community and special interest groups.
• The Librarian II performs all of these tasks but at a more difficult, higher level. May serve as

          Person-in-Charge when Branch Manager is absent.

 

 

MINIMUM QUALIFICATIONS:

 

Education and Experience: Master of Library and Information Science (MLIS), Master of Library Science (MLS), or Master of Science in Library Science (MSLS) degree from an accredited college or university. The Librarian II requires two years of appropriate professional experience working as a professional librarian, preferably in a public library. Must have a valid California driver’s license. Spanish bilingual skills desired.

 

SALARY RANGES:            Librarian I -   $31.78/hour to $39.68/hour

                                           Librarian II - $33.37/hour to $41.68/hour

 

 CLOSING DATE:                5:00 pm, Tuesday, August 17, 2021

 

APPLICATION PROCESS:  Please go to https://www.calopps.org/sonoma-county-library

to apply.  Applications must be complete and submitted by the final filing date in order to be considered.  Resumes will not substitute for a completed application.

 

The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s). 

 

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

 

RECRUITING PROTOCOL IN RESPONSE TO CORONAVIRUS COVID-19:

Pursuant to California Governor Newsom’s Executive Order N-29-20 issued on March 17, 2020, and all applicable COVID 19 Shelter in Place Orders issued by the Sonoma County Health Officer, the recruiting process including interviews, testing, etc. will be held via teleconference or online, if possible, unless changes occur in the state and/or county health order.

 

REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591  as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library’s website at https://sonomalibrary.org/accessibility.

 

Sonoma County Library values diversity, empowerment, community, unity, kindness, connection, and equity. We are committed to diversity and inclusion in the recruiting and hiring of staff.

 

 

     OCTOBER 2015                 FLSA: EXEMPT

 

LIBRARIAN I

                                                                                       Represented

Definition

Under direct to general supervision, provides excellent customer service, performs a variety of professional Library services in assigned areas such as adult services, children’s services, youth services, and outreach programs; provides technical and/or direct library services to the community and contributes to the development of programs and services for target audiences, reference, collection development, and/or original cataloging; assists with the identification of current community needs and the projection of future needs; and performs related work as required.

 

SUPERVISION RECEIVED AND EXERCISED

 

Receives direct to general supervision from a Division Manager, Central Branch Manager, Branch Manager, or other management staff.  May provide technical direction and training to technical and paraprofessional staff and volunteers.

 

Class Characteristics

This is the entry-level class in the professional Librarian series and is designed to provide incumbents with the experience and training necessary to plan, organize, and provide library program services at the journey level with a minimum of supervision.  Work may involve assignments in any library service area that requires the application of fundamental library science principles and practices including children’s services, young adult services, adult services, reference, collection development, or cataloging.  Assignments are typically limited in scope and within the design and procedural framework established by higher-level employees.  As knowledge and experience are gained, the work becomes broader in scope; assignments are more varied, and are performed with more independence.  Incumbents may serve as “Person-in-Charge” for assigned shifts.  This class is distinguished from Library Associate in that it has greater responsibilities requiring a broader scope and depth of technical knowledge and professional training.  The class is further distinguished from Librarian II in that the latter is the full journey professional level, capable of performing the full range of assigned functions with considerable independence and judgment.  The Librarian I may promote to Librarian II after gaining sufficient experience to perform competently at the full journey level.

                                                             

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

 

• Provides assistance to and advises patrons, including children, young adults, adults and senior citizens in the effective use of Library collection, facilities and services; demonstrates the use of library resources, tools, equipment, and electronic reference sources; assists with digital downloads.
• Answers readers’ advisory and general reference questions from telephone, webpage and in-person queries by accessing a variety of print and non-print resources, including electronic resources.
• Participates in collection management of multi-media resources for an assigned area of the Library; reviews and analyzes collection use; recommends books and materials for purchase based on patron needs and attention to the variety of ages, abilities, education, interests, cultures, and socioeconomic backgrounds.
• Performs outreach to the community, community organizations, and schools; informs community members and organizations about library services, programs, and collections.
• Organizes, maintains, and catalogs/indexes a variety of print and digital materials.
• Performs original cataloging of print and non-print materials; maintains and updates catalog files.
• Reviews new publications and collection materials and selects materials and resources for acquisition or disposition as appropriate.
• Participates in the preparation of exhibits and the organization and presentation of a variety of programs for library patrons.
• Participates in meetings, committees, or projects intended to enhance services or promote consistent policies and procedures across the department.
• Enforces rules related to library patronage and borrower policies.
• Responds to suggestions, requests, or concerns from library users or community members.
• Participates in meetings and continuing education programs as appropriate. 
• Compiles library activity reports and statistics.
• May participate in circulation functions at a public service desk as needed.
• Performs other duties as assigned.

 

Competencies

 

Knowledge of:

•  Principles, practices, procedures, techniques, and materials of professional library work, including library reference, collection development, and other professional library services.
• Techniques and practices of adult, young adult, and children’s services, including provision of reader’s advisory services, and juvenile literature and program presentation.
• Principles, techniques, and procedures in cataloging, indexing, classifying, and organizing library materials.
• Principles, practices and techniques of public relations, community outreach, and service promotion.
• Principles, practices, and techniques of creating, organizing, and presenting a variety of programs for library patrons.
• Principles and techniques used in bibliographic research.
• General library materials selection, de-selection, and weeding standards.
• Library services and available resources.
• Recent technological, professional, and societal developments, current literature, and sources of information related to library services.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Record keeping principles and procedures.
• Modern office practices and technology, including personal computer hardware and software applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, local municipalities, and Library staff.

 

Ability to:

 

• Perform professional library tasks as assigned including reference, readers’ advisory, program and service development, collection development, and cataloging.
• Advise patrons on reference sources and methods,
• Perform detailed reference searches using online, print and other methods.
• Provide reader’s advisory services and referrals to patrons of various age groups.
• Instruct patrons and staff in the use of catalogs and reference tools.
• Identify the needs of the public and participate in collection development by evaluating and recommending materials for acquisition.
• Explain policies and procedures to patrons and staff.
• Use initiative and independent judgment within established procedural guidelines.
• Organize own work and set priorities.
• Maintain accurate records and files.
• Prepare clear and concise reports and other written materials.
• Use computer and other technology, including software, hardware, and the Internet sufficient to be able to assist customers, conduct research, prepare reports, and use email and other communications technologies.
• React tactfully and diplomatically during interactions with staff, the public, community groups while appropriately adhering to and enforcing sound library policies, procedures, and practices.
• Make sound, independent decisions within established policy and procedural guidelines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

 

Qualifications

 

Education and Experience:

 

Master of Library and Information Science (MLIS), Master of Library Science (MLS), or Master of Science in Library Science (MSLS) degree from an accredited college or university.

 

Licenses and Certifications:

 

Must possess and maintain a valid California Class C Driver License.

Physical Demands

 

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; and the ability to operate a motor vehicle in order to travel to various branches, meeting sites, educational institutions, and community events.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  May push and pull carts and shelving units weighing up to fifty (50) pounds.  Positions in this classification occasionally shelve books and lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

 

Environmental Elements

 

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

 

WORKING CONDITIONS

 

May be required to work flexible schedules including evenings and weekends.

 

     OCTOBER 2015                 FLSA: EXEMPT

 

 

LIBRARIAN II

                                                                                         Represented

 

Definition

 

Under general supervision, provides excellent customer service, performs a variety of professional Library duties in assigned areas such as adult services, children’s services, youth services, and outreach programs; provides technical and/or direct library services to the community and contributes to the development of programs and services for target audiences, reference, collection development, and/or original cataloging; assists with the identification of current community needs and the projection of future needs; and performs related work as required.

 

SUPERVISION RECEIVED AND EXERCISED

 

Receives general supervision from a Division Manager, Central Branch Manager, Branch Manager, or other management staff.  May provide technical direction and training to technical and paraprofessional staff and volunteers, and less experienced librarians.

 

Class Characteristics

 

This is the journey-level class in the professional Librarian series that functions as a specialist in a major program area such as children’s, young adult, adult, or cataloging, although incumbents may be temporarily assigned to other than the primary assignment as needs require. The Librarian I may promote to Librarian II after gaining sufficient experience to perform competently at the full journey level.  Appointment to Librarian II requires that the employee possess sufficient experience to perform competently at the full journey level.  Incumbents are expected to function independently with programs, projects, or technical assignments, provide training to other staff and volunteers, and lead projects and programs within their area of specialty.  Work may involve assignments in any library service area that requires the application of fundamental library science principles and practices, including children’s services, young adult services, adult services, reference, collection development, or cataloging.  Assignments may include responsibility for piece of a major countywide function.  Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the program or service area to which assigned.  Incumbents may serve as “Person-in-Charge” for assigned shifts.  The Librarian II is distinguished from Librarian III by the latter’s greater complexity of assignments, responsibilities that span multiple Library service areas, overall administration of a highly specialized and unique countywide function, the expectation to work with a greater amount of independence, exercising judgment and initiative, and the provision of supervision to support, technical, and paraprofessional staff and volunteers, as well as, part-time professional Librarians.    

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

 

• Develops, implements, and evaluates services and programs in a designated area such as adult services, children’s services, young adult services, and outreach.
• Provides difficult and extensive assistance to and advises patrons, including children, young adults, adults and senior citizens in the effective use of Library collection, facilities and services; demonstrates the use of library resources, tools, equipment, and electronic reference sources, including automated catalogs and Internet software; assists with digital downloads.
• Answers routine to complex readers’ advisory and general reference questions from telephone, webpage and in-person queries by accessing a variety of print and non-print resources, including electronic resources.
• Participates in collection development and management of multi-media resources for an assigned area of the Library; reviews and analyzes collection use; recommends books, reference materials, audiovisual materials, electronic media, Internet resources and other library materials for purchase based on patron needs and attention to the variety of ages, abilities, education, interests, cultures, and socioeconomic backgrounds; may select books for a countywide collection; may manage collection budgets on a local or countywide basis.
• Recommends acquisition of equipment and policy and procedure revisions to improve patron service and efficiency in assigned program areas including adult, young adult, children, website services, or cataloging.
• Provides outreach to the community, community organizations, and schools; informs community members and organizations about library services, programs, and collections.
• Organizes, maintains, and catalogs/indexes a variety of print and digital materials, including government documents, maps, and pamphlets.
• Performs original cataloging of print and non-print materials; maintains and updates catalog files.
• Reviews new publications and collection materials and selects materials and resources for acquisition or disposition as appropriate.
• Participates in meetings, committees, or projects intended to enhance services or promote consistent policies and procedures across the department.
• Enforces rules related to library patronage and borrower policies.
• Responds to suggestions, requests, or concerns from library users or community members.
• Participates in meetings and continuing education programs as appropriate. 
• Represents the library in meetings with the community or special interest groups.
• Participates in library meetings related to assigned area.
• If assigned as an adult, young adult, or children’s librarian, directs the preparation of exhibits, organizes and presents programs, selects and recommends books and other materials including electronic media or online resources suitable for those being served, and provides reference services using a variety of media.
• If assigned as a cataloger oversees copy cataloging and creates original cataloging records, coordinates procedures for adding and deleting items with branch staff, maintains library standards for bibliographic records, upgrades catalog records as needed, and interprets cataloging policies to staff.
• May translate library materials from English into another language. 
• May plan and direct the work of non-librarian staff or volunteers.
• Compiles library activity reports and statistics.
• May participate in circulation functions at a public service desk as needed.
• Performs other duties as assigned.

 

COMPETENCIES

 

Knowledge of:

     

• Principles, practices, procedures, techniques, and materials of professional library work, including library reference, collection development, and other professional library services.
• Techniques and practices of adult, young adult, and children’s services, including provision of reader’s advisory services, and juvenile literature and program presentation.
• Principles, techniques, and procedures in cataloging, indexing, classifying, and organizing library materials.
• Principles, practices, and techniques of public relations, community outreach, and service promotion.
• Principles, practices, and techniques of creating, organizing, and presenting a variety of programs for library patrons.
• Principles and techniques used in bibliographic research.
• General library materials selection, de-selection, and weeding standards.  
• Library services and available resources.
• Techniques for promoting and publicizing library services, programs, and events.
• Recent technological, professional, and societal developments, current literature, and sources of information related to library services.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Record keeping principles and procedures.
• Modern office practices and technology, including personal computer hardware and software applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for effectively representing the Library in contacts with governmental agencies, community groups, various business, professional, educational, and regulatory organizations, and the public.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, local municipalities, and Library staff.

 

Ability to:

 

• Perform professional library tasks as assigned including reference, readers’ advisory, program and service development, collection development, and cataloging.
• Create, organize, and/or present appropriate programs for target age group.
• Advise patrons on reference sources and methods,
• Perform detailed reference searches using online, print and other methods.
• Provide reader’s advisory services and referrals to patrons of various age groups.
• Instruct patrons and staff in the use of catalogs and reference tools.
• Identify the needs of the public and assist with collection development by evaluating and recommending materials for acquisition.
• Explain policies and procedures to patrons and staff.
• Use initiative and independent judgment within established procedural guidelines.
• Organize own work and set priorities.
• Maintain accurate records and files.
• Prepare clear and concise reports and other written materials.
• Use computer and other technology, including software, hardware, and the Internet sufficient to be able to assist customers, conduct research, prepare reports, and use email and other communications technologies.
• React tactfully and diplomatically during interactions with staff, the public, community groups while appropriately adhering to and enforcing sound library policies, procedures, and practices.
• Make sound, independent decisions within established policy and procedural guidelines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

 

Qualifications

 

Education and Experience:

 

Master of Library and Information Science (MLIS), Master of Library Science (MLS), or Master of Science in Library Science (MSLS) degree from an accredited college or university; two (2) years of experience as a professional librarian.

 

Licenses and Certifications:

 

Must possess and maintain a valid California Class C Driver License.

Physical Demands

 

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone; and the ability to operate a motor vehicle in order to travel to various branches, meeting sites, educational institutions, and community events.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  May push and pull carts and shelving units weighing up to fifty (50) pounds.  Positions in this classification occasionally shelve books and lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

 

 

Environmental Elements

 

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

 

WORKING CONDITIONS

 

May be required to work flexible schedules including evenings and weekends.

This position performs a variety of work in the monitoring of county, state and federal detainees and maintains the security and safety of inmates and staff.

WHAT YOU’LL DO

• Performs booking procedures, including receiving, booking and assigning prisoners to cells; performing body searches; fingerprinting, and photographing prisoners, etc.
• Maintains custody of prisoners’ private property.
• Maintains the safe and orderly operation of the County jail facility; monitors security cameras and door warning lights; screens and monitors visitors. Inspects all of inmates’ incoming and outgoing mail and telegrams.
• Inspects facilities regularly.
• Monitors the condition and activities of prisoners.
• Prepares prisoners for court appearances; provides transportation as necessary.
• Administers First Aid in emergency situations.
• Performs general office work, including but not limited to entering computer data, copying and filing documents, etc.
• Prepares and submits required records and reports.
• Performs related duties as assigned.

 

DESCRIPTION/RESPONSIBILITIES:

The Facilities Program Manager position oversees the Library Facilities, Interbranch Delivery, and Security units. Under direction of the Deputy Director of Operations, this position is responsible for systemwide capital program and budget oversight, including but not limited to, development, planning, analysis, maintenance and operation of all 25 Library facilities, including the main library which is jointly operated with San Jose State University. The position will also manage the interbranch delivery and security units. 

 

The major duties and responsibilities of the position will include but not limited to the following: 

     * Provide oversight to Library Capital units: Facilities, Interbranch Delivery & Logistics, and Security units as assigned. 

     * Manage the implementation and all aspects of Library capital programs and projects, including  developing the Capital Improvement Plan, managing capital budget and multiple contracts; collaboration with internal/external stakeholders; incorporating industry best practices and market trends to ensure program success.  

     * Facilities management for 24 branch libraries in coordination with the Department of Public Works, including tracking work orders, maintenance/repairs, expenditure tracking, improvements, and internal/external vendor relationship management. Coordination with the San Jose State University Library for the Dr. Martin Luther King, Jr Library facility needs and security policy oversight for joint library. Provide asset management, space planning and other facility development support. Manage library delivery and fleet operations. 

     * Oversee facilities and building safety in conjunction with Public Works and City/Library’s safety divisions. Develop communication and training strategies for employee safety.  

     * Develops & manages quality assurance metrics for each areas of responsibility. Develop annual work plans, prioritize, and assign work. 

     * Manage facilities, logistics and security staff; conduct performance evaluations; ensure staff training; and make hiring, termination, and disciplinary recommendations. Evaluate training needs and workload balance for staff and prepares plan for implementation. 

     * Library security oversight, policy/procedure development and coordination with the San Jose Police Department, San Jose State University Police, City Attorney’s Office, Office of Employee Relations. Oversight of library contract security scheduling, supervision and budget.  

     * Partner with various City departments and manage relationships with multiple external/internal stakeholders.  

     * Write reports and make oral presentations to Library Executive Leadership Team for budget process, information for reports to City Council, the Library and Education Commission, external stakeholders, and all relevant decision-making bodies. Position reports out on facilities to Council and Commission. 

 

This recruitment may be used to fill multiple positions in this or other departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

 

SELECTION PROCESS 

 

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.  

 

You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response.   

    1. Please indicate how you meet the minimum qualifications: 

 

     * Bachelor’s Degree in a closely related field AND five years of directly related experience, including two years of supervisory experience. 

     * I do not meet the minimum qualifications. 

 

    2. Describe your experience in project management and provide an example of a project that included multiple participants and stakeholders. How did you ensure that the project stayed on track, on budget and to the proper standards?

    3. Describe your experience(s) with identifying a problem or inefficiency and how you approached creating and implementing a more efficient system that alleviated the issue or inefficiency. How did you identify the problem, create the solution, and manage the implementation of the change?

    4. Please describe your experience in monitoring project budgets, expenditure tracking, contracts and procurement. 

    5. Describe a change you brought about in an organization? How were you able to influence employees to follow your strategic vision for the organization? 

 

You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. 

 

If you have questions about the duties, selection or hiring processes, please contact Aletia Egipciaco at Aletia.Egipciaco@sanjoseca.gov. 

The Community

Located nearly halfway between the metropolitan powerhouses of San Francisco and the state’s capital, Sacramento, Suisun City is hidden gem of the Bay Area. Suisun City is accessible from Interstate 80 via Highway 12 and Amtrak’s Capitol Corridor commuter rail service right to the heart of the City’s historic Waterfront District, making it a prime location for job seekers as well as homeowners. The community is a unique destination for a Bay Area day trip, an overnight getaway or even a place to work, particularly with its reverse commute for inner Bay Area residents. The Waterfront Promenade offers beautiful views and serves as an ideal setting for a myriad of outdoor activities, dining choices and lunch hour strolls.

The Department

The Administrative Services Department is responsible for the financial and administrative functions of the City, including budgeting, accounting, accounts payable/receivable, payroll, utility billing & collections, risk management, human resources and information technology.  The Department is under the executive leadership of the Administrative Services Director, and is organized into three divisions: Accounting Services, Budget & Human Resources and Information Technology.

About the Position:

The County of Yuba is currently recruiting for a Fiscal Analyst within the Finance and Administration Division of the Health & Human Services Department. Under general supervision, this position performs a variety of difficult and complex professional level analytical work to support the operations of County departments, agencies and programs in areas such as the development and administration of the annual budget, financial/fiscal analysis and reporting, grant monitoring and administration; and performs other duties as assigned.  This is the journey level classification in the professional Analyst series.  This is a county wide classification.  Therefore, the employment list established from this recruitment may be utilized to fill other vacancies within the same classification.

 

About Health & Human Services:

The Yuba County Health and Human Services Department provides a wide array of services through a diverse system of holistic programs.  Employees, numbering about 300, are responsible for planning, managing, coordinating, and delivering a continuum of these services in a manner that is responsive to the needs of the community. There are several major divisions within the department including: Adult Services; Child Welfare Services; Public Assistance; Employment Services; Housing and Integrated Services; Public Health; Veterans Services; and Finance and Administration.  The department is committed to its vision of a healthy and thriving community by improving the overall well-being of our residents, valuing employees and encouraging a healthy work/life balance. 

Examples of Duties :

• Performs research, compiles and analyzes information and data regarding a variety of budgetary, financial, and/or fiscal issues; identifies issues and determines analytical standards in consultation with supervisor and/or management; gathers relevant data, information and documentation from a variety of sources; analyzes information and documentation and develops tentative findings; discusses and/or coordinates analysis and tentative findings with supervisor and/or management; develops or assists in developing recommendations and/or course of action; gathers additional information and/or revises methodology as needed.
• Performs analysis for budget development and resource planning; performs or assists in needs analysis and trend analysis based on research and consultation with managers and administrative staff; consults with managers and assists in resource planning and development of annual budget estimates; reviews and analyzes budget requests; compiles information and documentation in preparation of producing reports and/or drafts reports related to budget and resource planning issues.
• Prepares detailed quarterly financial reports for various internal and external agencies; prepares analysis for independent auditors as required; ensures the assigned department’s fiscal functions comply with applicable Federal, State, and local laws, regulations, and ordinances; acts as departmental liaison with various federal, state and local public agencies and with business, professional and community organizations.

 

SAVE THE DATE: 

All qualified applicants must participate in a Qualifications Appraisal Panel Oral Examination & Microsoft Excel proficiency exam, which has been tentatively scheduled for Wednesday, August 19, 2021.  Additional details will follow after the final filing date.

 

 

The County of Yuba is recruiting both Extra-Help and Full-Time positions for the Juvenile Corrections Officer I/II classification. These positions are located on the Tri-County Youth Rehabilitation Campus which falls under the Juvenile Institutions Division of the Yuba County Probation Department.  Our Campus operates 24 hours a day, 365 days per year, and includes the Tri-County Juvenile Hall, Secure Housing Unit, and Maxine Singer Youth Guidance Center (Camp Singer). The primary responsibilities of this flexibly staffed position are to: provide care, custody, supervision, and control of youth housed in the secured detention facilities while they are pending legal action or serving a post adjudication commitment; ensure and sustain a safe and secure environment for youth; and coordinate counseling and behavior modification activities associated with the operation of the facilities.

 

About Detention Services & Yuba County:

The Tri-County Juvenile Rehabilitation Facility provides youth detention services to the communities of Yuba, Sutter and Colusa Counties. The facility operates under a Joint Powers Agreement between the three counties. Yuba County Probation is the administrative agency responsible for the management and daily operation of the facility. The shared goal of facility staff is to provide services that will assist the youth in successfully reintegrating back into the community.

Yuba County is situated in the Northern Sacramento Valley, approximately 40 miles north of the State Capitol in Sacramento and two hours away from San Francisco and Lake Tahoe. The boundaries stretch from the farms and orchards of the valley to the timberlands of the Sierras. Yuba County offers its residents the many advantages of a rural lifestyle away from the pressures of the urban areas. The County’s rivers, lakes and outdoor recreation areas provide excellent hunting, fishing, boating and skiing opportunities. Our County vision is to create a “golden” future for Yuba County by inspiring a community of participation, embracing our unique history, and discovering the wealth of our untapped potential. 

About the Division
The Risk Management Division of the Finance Department offers unique career opportunities in public sector risk management and insurance programs. The Risk Management Division is responsible for procurement and oversight of the City’s property and casualty insurance programs.  The Division also provides contractual risk management, property subrogation claims reporting and other key services to City Departments including enterprise departments such as the Airport Department and San José – Santa Clara Wastewater Facility.  The work environment is dynamic and engaging, with Risk Management staff interfacing with nearly all City departments in the delivery of services. 

Position and Duties
We are seeking candidates for the Overstrength Analyst I/II role, who are team players, have the ability to build and forge relationships, strong verbal and written communication skills, have an attention to detail, follow direction well, adapt swiftly to changes, strive for excellence, have a learning mindset, and take pride and ownership in their work. 

The Analyst I/II reports directly to the Risk Manager.  Under general supervision, this position is a key member of the Risk Management team responsible for specialized support to risk staff and management. 

The typical duties of this Analyst position include, but are not limited to:
• Analyzes risks for various city procured contracts or special events and recommend appropriate contract insurance specifications.  Consults with the Risk Manager about appropriate insurance language as needed.
• Reviews and approves certificates of insurance to ensure they are compliant with contract insurance specifications.  Requests corrections from the City department’s contract manager and/or vendor as needed. 
• Works with the Human Resources Department and the City’s insurance broker to place fiduciary liability insurance programs for the City’s defined contribution benefit plans.  Acts as the Risk Management Division’s main point-of-contact for questions related to the fiduciary liability insurance programs.
• Updates and maintains the City’s property schedule to include updated values from property appraisals and information from the City’s Risk Manager or other City departments. Update the City of San Jose “Master” Property Statement of Values, as locations change and appraisals are received throughout the year.  Update the property schedule when Risk Management is notified.  Reach out to departments to verify information as needed.
• Accompanies the City’s property insurer on all inspections and valuations of City insured property. Assists the City’s Risk Manager in working with City stakeholders on addressing loss control recommendations that arise from the insurer inspections.
• Assists the City Risk Manager in ensuring that the City’s broker complies with servicing requirements.
• Prepares and distributes renewal applications and requests updates from appropriate City stakeholders in completing the City’s insurance renewal process.  Assist with requesting and gathering annual renewal underwriting information.  Analyzes stakeholder responses and addresses any material year-over-year changes in underwriting information provided by City stakeholders.  Finalizes renewal applications for signature by the Director of Finance and provides  final submission to the insurance broker.
• Handles administration including various reporting/coordination efforts on the Owner Controller Insurance Program (“OCIP”) placed by the City to support capital projects at the San José – Santa Clara Regional Wastewater Facility (“RWF”).  Oversees workers’ compensation claims activity for the RWF OCIP.
• Manages the contracts/amendments process for Risk Management contracts, including coordinating reviews by City stakeholders like the City Attorney’s Office and City Budget Office and drafting memorandums for City Council or Advisory Committee action requests.
• Handles various general Risk Management department activities and administrative duties as assigned, which may include coordinating meetings, preparing presentations materials or other communications.
• Oversee Risk Management performance measures tracking and reporting for the Risk Management Division.  Documents volume and timeliness of Risk Management responses to internal customers seeking assistance with the contractual risk management process. 
• Attend meetings with the City Risk Manager
• Performs duties and assist with special projects or relevant work as required.

Salary Information
The actual salary shall be determined by the final candidate’s qualifications and experience. The Analyst I salary range is $71,219.20 – 85,590.40 and the Analyst II salary range is $77,729.60 – 94,452.80. In addition to the starting salary, employees in the Analyst I/II classifications shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 

COVID-19 Remote Work Information

Please be aware that as a result of the COVID-19 pandemic, the Analyst will be required to work at least 50% onsite until further notice.  The Analyst will be assigned a laptop by the City with all software and software access required to perform the assigned duties.  The Analyst will be required to have/provide their own internet connectivity and other requirements as specified in the City’s Remote Access Policy to be able to fully perform their responsibilities remotely in accordance with the City’s Policy Manual, Section 1.7.3 Remote Access, at https://www.sanjoseca.gov/your-government/city-manager/employee-relations/city-policy-manual.

Overstrength Information
The Overstrength Analyst I/II position is funded through June 30, 2022.An incumbent hired into this temporary position may be moved into a permanent position should a vacancy occur later in the fiscal year. 

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

 

Selection Process
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise. 

For those of you who proceed to the next phase of the recruitment, interviews will be held during the latter part of August.

You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response. 

 

Please note: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. In addition, if your answer(s) include “See Resume” (or alike) your application will be deemed incomplete and withheld from further consideration.

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1. Do you have a Baccalaureate Degree from an accredited college or university? If so, list the college or university, type of degree, and field of study. If not, indicate how many college or university semester or quarter units you have completed, and whether you have any experience as a Staff Technician with the City of San Jose.
2. This position may be filled at either the Analyst I or Analyst II level. The Analyst II level requires a minimum of two (2) years of increasingly responsible professional staff analytic or administrative experience at the level of Analyst I with the City of San Jose. Do you have at least two years of experience? If yes, please describe where you obtained this experience and the scope of your responsibilities.
3. Please describe your education, training, background, and experience in risk management, insurance, and contracts, if any.  Include relevant experience in reviewing insurance policies and contract terms and conditions, including indemnity and insurance provisions.
4. Please rate your level of proficiency (high, medium, low, or none) with each of the following Microsoft Office products:  Outlook, Word, Excel, and PowerPoint.  For each product, describe how you have typically used it, how long you have used it, what features you found to be the most useful, and the highest-level feature(s) you have used. 
5. Describe a complex project you worked on where you were required to perform analytical work of considerable difficulty and formulate recommendations?  Describe the steps you took to complete the analysis and what tools you used.  Were your recommendations implemented?  If so, what were the results?
6. Describe your key work accomplishments in the last two years that involve solving a work problem.  What was the challenge?  What action(s) did you take to address the challenge?  What result(s) was/were achieved?

If you have questions about the duties of these positions, the selection or hiring processes, please contact Michelle Harrison at michelle.harrison@sanjoseca.gov.   

Sonoma County Library is seeking a Chief Financial Officer. The Chief Financial Officer is an executive manager and integral member of the Library Operations Management Team who actively serves as the Library’s lead financial professional and strategist; and serves as the lead financial professional and division head for the Budget and Finance Division.

The incumbent oversees, coordinates, and reviews the work of staff performing complex professional, technical, and office support related to all programs and activities of the division; develops and administers current and long-range planning activities; manages the effective use of the Library resources to improve organizational productivity and customer service and reach operational goals; and provides highly complex and responsible support to the Library Director in areas of expertise.

This executive position oversees the work of the Department in the areas of finance, procurement, payroll, including preparation of the Library’s operational and capital improvements budgets, financial statements, and the annual audit.

 

Salary:

$128,398.40 – $160,326.40

Filing Deadline:

First review of applications: August, 16, 2021

 

For more details and to apply, go to:

https://www.cpshr.us/recruitment/1814

 

 

Do NOT apply on CalOpps.