The Accounting/Grant Manager will oversee the daily operations of the Finance Department, including accounting, budgeting, payroll, and purchasing. Key responsibilities include developing departmental goals and policies, as well as managing the City’s budget, financial reporting, and contract administration. The role requires monitoring financial procedures, coordinating external audits, and ensuring compliance with regulations. Additionally, the individual will serve as Grant Administrator, overseeing the City’s grant activities, providing technical assistance for grant applications, and ensuring adherence to grant requirements. Other duties include preparing reports, maintaining departmental files, and directly supervising staff.
JOB SUMMARY
Under limited direction, the Accounting/Grant Manager performs a variety of highly responsible administrative, supervisory and technical duties within the Finance Department, including the processing of financial transactions, preparing and reconciling financial and accounting records and reports, grant administration, audit coordination, contract administration, assists in designing and implementing procedures and policies, responsible for the efficient accomplishment of the daily activities of an assigned work group; performs highly responsible technical staff assistance to the Finance Director, exercises direct supervision over staff, and performs related work as assigned.
DISTINGUISHING CHARACTERISTICS
This is a mid-management classification that manages accounting, finance, grant and contracts administration activities in the Finance Department. The incumbent organizes and oversees day-to-day financial processing, reporting, and recordkeeping activities. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision-making responsibility. The incumbent organizes and oversees day-to-day activities and is responsible for providing professional-level support to the Finance Director in a variety of areas. Successful performance of the work requires an extensive professional background as well as skill in coordinating departmental work. This class is distinguished from the Finance Director in the latter has overall management responsibility for all accounting and finance, purchasing and contracts administration, customer service, and activities and for developing, implementing, and interpreting public policy.
EXAMPLES OF WORK
Examples of Work are not intended to be an exhaustive list of all responsibilities, duties, and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned.
Provides continuous leadership in carrying out the program mission, as amended from time to time, including:
- Plans, directs, administers, supervises and participates in the daily functions, operations, and activities of the Finance Department, including accounting, finance, budget, audit, payroll, and purchasing and contracts administration;
- Participates in the development and implementation of goals, objectives, policies and priorities for the division; recommends within departmental policy, recommends and administers policies and procedures;
- Participates in the selection of, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; and implements discipline;
- Participates in the development and administration of the City budget; prepares, calculates and analyzes a variety of financial reports and data in the preparation of annual operating and Capital Improvement Program budgets; directs the monitoring of and approves expenditures; recommends adjustments as necessary;
- Supervises and participates in all activities related to the City’s accounting function, including accounting systems, accounts payable, accounts receivable, payroll and reporting, and month-end, fiscal year-end and calendar year-end accounting system processing;
- Reviews, develops and modifies accounting and control methods to improve existing procedures; monitors financial procedures of all City departments, including internal audits and checks and balances; examines accounting transactions to ensure accuracy; ensures conformity to policy and increases effectiveness;
- Coordinates the preparation of external audits, Governmental Accounting Standards Board and other regulatory reporting and special projects as assigned;
- Prepares and reviews staff reports, various management and information updates and reports on special projects as assigned; provides highly complex staff assistance to the Finance Director;
- Serves as the Grant Administrator per the Grant Accounting Policy and is responsible for general management and administration of the City's grant activities, including annual Citywide grant management planning and goals; facilitation of departmental grant planning and collaborative grant submittals; grant training and technical assistance for City staff; ensuring that departments track and report departmental grant activity; maintenance of grant policies and procedures, grants manual; ensuring the promotion of grant opportunities; and identifying and investigating issues that may arise concerning the management of City grants;
- Monitors documentation for compliance with grant requirements and serves as the Project Manager for specified interdepartmental grants and federal appropriations;
- Provides technical assistance to Department Heads in preparing grant applications, submitting reports, maintaining records, and the administrative process;
- Completes grant closeouts, including; ensure final receipt of grant revenues; prepares and submits any required financial grant close-out documents; reviews grant files for completeness; retains all necessary program and financial records for the period required by the grantor agency and resolve any audit findings;
- Performs other duties as assigned.
