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Sonoma County Library

Announces an Employment Opportunity

LIBRARY ASSOCIATE – SONOMA VALLEY REGIONAL LIBRARY

20 HOURS PER WEEK – PART-TIME

THE POSITION:

Please see the attached job specifications for full details about this position.

Under general supervision, this part-time position performs a wide range of library tasks; assists patrons by answering reference and other questions and in selecting library materials; and performs related duties as required in the Sonoma Valley Regional Library.

TYPICAL TASKS include, but are not limited to:

• Receives and responds to questions from patrons concerning resources; answers reference questions from patrons or directs more difficult reference questions to appropriate librarian.
• Advises patrons of library policies, procedures, and services in person and over the telephone.
• Uses the online catalog and other resources to assist patrons in locating and selecting books and reference materials; instructs patrons in the use of library equipment and resources including the Internet; conducts subject searches.
• Uses a computer to enter and retrieve information, locate library materials and charge and discharge materials; receives and processes requests and holds.
• May assist in compiling booklists and pathfinders and answering reference questions in the area of specialty.
• Receives inter-library loan requests; searches relevant database systems; confirms orders; upon receipt, verifies order and forwards item to patron; follows-up on items to ensure a timely return to originating library.
• Assists the Branch Manager or others with various administrative tasks and programs.
• Maintains shelf order; collects and accounts for fees and fines and makes deposits as necessary; keeps library records; writes reports.

MINIMUM QUALIFICATIONS:

Education and Experience: Equivalent to graduation from an accredited four-year college or university; and two (2) years of work experience in library services. Spanish bilingual skills preferred.

KNOWLEDGE & ABILITIES:

Knowledge of:

• Principles and practices of paraprofessional library work, including library reference, readers’ advisory, and other library services.
• Principles, techniques, and procedures in cataloging, indexing, classifying, and organizing library materials.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff.

Ability to:

• Organize own work and the work of others, set priorities, and meet deadlines.
• Interpret, explain, and apply all relevant Library policies and procedures, and applicable Federal and State laws, codes, and regulations.
• Use computer and other technology, including software, hardware, and the Internet sufficient to be able to assist customers, conduct research, prepare reports, and use email and other communications technologies.

SALARY RANGE:                $25.21/hour to $31.49/hour plus prorated benefits

CLOSING DATE:                  5:00 p.m., Friday, August 9, 2019   

APPLICATION PROCESS:  Please go to https://www.calopps.org/sonoma-county-library to apply.  Applications must be complete and submitted by the final filing date in order to be considered.  Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. Resumes will not substitute for a completed application. Please attach transcript document(s).

The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s). 

REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591 or dkatzung@sonomalibrary.org as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library’s website at https://sonomalibrary.org/accessibility.

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

The list established from this recruitment may be used to fill future positions as they occur during the active status of the list.

The Sonoma County Library is an Equal Opportunity Employer

LIBRARY ASSOCIATE    

Under general supervision, provides excellent customer service, performs a variety of paraprofessional duties that follow established procedures and involve a variety of library support services such as reference, readers’ advisory, and collection maintenance and management; provides direct patron support through instruction and aid in the use of library resources; provides supplemental circulation services; may be assigned as the Person-in-Charge in the absence of higher-level Library staff; and performs related duties as required.

Receives general supervision from a Central Branch Manager, Branch Manager, or other management or supervisory staff.  May provide work direction, training, and functional supervision to clerical or technical staff and/or volunteers.

Class Characteristics

This is the journey-level class in the Library Associate series, functioning as support staff to a Branch Manager or Librarian by assisting patrons with reference questions and readers’ advisory.  Direct customer service is further provided through instruction and aid in the use of library resources including the catalog, databases, and equipment, as well as through supplemental circulation services as needed.  Incumbents participate in managing the collection through assisting in ordering activities.  Employees in this classification also regularly assist with collection maintenance by determining condition of materials and mending, discarding, or labeling as needed.  Participation in shelf maintenance activities including shelving, arranging, and weeding is also common.  At this level incumbents work independently within identified parameters and resolve problems of diverse scope where analysis requires evaluation of identifiable factors.  Performance expectations include the application of broad job knowledge in performance of the full range of responsibilities within the classification.  This class is distinguished from the Senior Library Associate class in that the latter performs a variety of complex paraprofessional library support duties of a specialized nature, provides lead direction, or may be assigned responsibility for the administration of a Special Collection or oversight of a Rural Station.

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Receives and responds to questions from patrons concerning resources; answers reference questions from patrons or directs more difficult reference questions to appropriate Librarian.
• Advises patrons of library policies, procedures, and services in person and over the telephone.
• Uses the online catalog and other resources to assist patrons in locating and selecting books and reference materials; instructs patrons in the use of library equipment and resources including the Internet; conducts subject searches.
• Uses a computer to enter and retrieve information, locate library materials and charge and discharge materials; receives and processes requests and holds.
• May suggest selection of books and materials for purchase; assists in resource allocation and budget tracking. 
• May perform material ordering and bibliographic support for particular collections which includes assisting in compiling booklists and pathfinders; compiling orders from buyer’s lists and librarian selections and answering reference questions in the area of a specialty.
• Receives inter-library loan requests; searches relevant database systems; confirms orders; upon receipt, verifies order and forwards item to patron; follows up on items to ensure a timely return to originating library.
• Maintains shelf order including the shelving, arranging, and weeding of books and materials.
• Collects and accounts for fees and fines and makes deposits as necessary; keeps library records; may prepare cash reconciliations; may prepare related documentation.
• Assists the Central Branch Manager, Branch Managers, and Librarians with various administrative tasks and programs.
• May be scheduled as Person-in-Charge in the absence of higher-level Library staff.
• Responds to suggestions, requests, or concerns from library users or community members.
• Compiles library activity reports and statistics.
• Performs other duties as assigned.

COMPETENCIES

Knowledge of:

• Principles and practices of paraprofessional library work, including library reference, readers’ advisory, and other library services.
• Principles, techniques, and procedures in cataloging, indexing, classifying, and organizing library materials.
• Principles, practices and techniques of public relations, community outreach, and service promotion.
• Principles and techniques used in bibliographic research.
• Library services and available resources.
• Record keeping principles and procedures.
• Modern office practices and technology, including personal computer hardware and software applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff.

Ability to:

• Perform paraprofessional and basic professional library tasks as assigned including reference, readers’ advisory, collection management, and cataloging.
• Advise patrons on the use of library resources, equipment and facilities.
• Organize own work and the work of others, set priorities, and meet deadlines.
• Interpret, explain, and apply all relevant Library policies and procedures, and applicable Federal and State laws, codes, and regulations.
• Explain policies and procedures to patrons.
• Use computer and other technology, including software, hardware, and the Internet sufficient to be able to assist customers, conduct research, prepare reports, and use email and other communications technologies.
• React tactfully and diplomatically during interactions with staff, the public, community groups while appropriately adhering to and enforcing sound library policies, procedures, and practices.
• Make sound, independent decisions within established policy and procedural guidelines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Qualifications

Education and Experience:

Equivalent to graduation from an accredited four-year college or university; and two (2) years of work experience in library services.

Licenses and Certifications:

None.

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification frequently bend, stoop, kneel, and reach to retrieve and shelve materials.  Incumbents must possess the ability to lift, carry, push, and pull items, storage containers, and shelving units weighing an average of 20 pounds, and up to 50 pounds of weight, in order to move materials from one place to another, with the aid of lifting/moving equipment.

Environmental Elements

Employees primarily work in an office/library environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.  Employees in assignments providing direct assistance to the public can expect to have rare, occasional, or frequent interaction with abrasive, disruptive, and/or disorderly members of the community. 

WORKING CONDITIONS

May be required to work flexible schedules including evenings and weekends.

Sonoma County Library

Announces an Employment Opportunity

ADULT LITERACY SPECIALIST – SANTA ROSA

30 HOURS PER WEEK – PART TIME

We are seeking a customer service driven professional with excellent communication skills for our part-time Literacy Specialist position.  This position is located at the Central Library in downtown Santa Rosa, in the heart of Wine Country, with the Redwoods and Pacific Ocean only minutes away.

  THE POSITION:

Please see the attached job specifications for full details about this position.

This regular, part-time position provides support for the Adult Literacy Services programs, and performs related duties as required. The weekly schedule is for Tuesday- Saturday.

TYPICAL DUTIES include, but are not limited to:

• Keeps accurate and consistent records
• Maintains student and tutor records, files and databases
• Conducts intake interviews with new students to assist in determining program eligibility and level
• Develops and implements outreach program for recruitment of students in all parts of the county, on an as needed basis
• Tracks completion of goals by students, acknowledges, and provides recognition for student achievements
• Performs receptionist duties

MINIMUM QUALIFICATIONS:

Education: An Associate’s degree, or higher, from an accredited college or university with coursework in Education, Public Administration or related fields.

Experience: A combination of education and experience that creates an understanding of adult illiteracy. Generally, this would be achieved by one (1) year of administrative or programmatic experience, one (1) year of library or literacy experience, or three (3) years of clerical and office support work.  Experience working with adults in an educational setting.

Knowledge of:

• Principles, practices, and techniques of effectively dealing with adult learners
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and Library staff

Ability to:      

• Maintain accurate logs, records, and basic written records of work performed
• Use computer and other technology, including software, hardware, and the Internet sufficient to be able to assist customers, conduct research, record data, prepare reports, and use email and other communications technologies

• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work

SALARY RANGES:   $22.83/hour to $28.52/hour plus benefits

CLOSING DATE:      5:00 p.m., Wednesday, July 24, 2019   

APPLICATION PROCESS:  Please go to https://www.calopps.org/sonoma-county-library to apply.  Applications must be complete and submitted by the final filing date in order to be considered.  Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. Resumes will not substitute for a completed application. Please attach transcript document(s).

The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s). 

 REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591 or dkatzung@sonomalibrary.org as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library’s website at https://sonomalibrary.org/accessibility.

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

The list established from this recruitment may be used to fill future positions as they occur during the active status of the list.

The Sonoma County Library is an Equal Opportunity Employer

AUGUST 2017

FLSA: NON-EXEMPT

Literacy Specialist

Represented

DEFINITION

Under general direction, this position provides journey-level support and customer service in the literacy services department and is assigned responsibility for the full range of customer service and support activities.  Incumbents advise patrons of literacy policies, procedures, and services, and resolve patron issues within established policies. At this level, incumbents work independently within identified parameters and resolve problems of diverse scope where analysis requires evaluation of identifiable factors. Maintaining confidentiality and security of patron information is an important part of the position. Performance expectations include the application of broad job knowledge in performance of the full range of responsibilities within the classification. Incumbents may provide general administrative and clerical support as needed.

SUPERVISION RECEIVED AND EXERCISED

This position has no supervisory responsibilities; provides work direction and informal training to volunteers.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Keeps accurate and consistent records
• Maintains and updates databases
• Maintains student and tutor records, files and databases
• Conducts intake interviews with new students to assist in determining program eligibility and level
• Orients new students to the program
• Participates in, and helps in organizing student events
• Develops and implements outreach program for recruitment of students in all parts of the county, on an as needed basis
• Works closely with Adult Literacy Associate in matching learners and tutors
• Tracks completion of goals by students, acknowledges, and provides recognition for student achievements.
• Performs receptionist duties.

QUALIFICATIONS

Education and Experience:

• Education: An Associate’s degree, or higher, from an accredited college or university with coursework in education, public administration or related fields.

• Licenses:  None

• Experience: A combination of education and experience that creates an understanding of adult illiteracy. Generally, this would be achieved by one (1) year of administrative or programmatic experience, one (1) year of library or literacy experience, or three (3) years of clerical and office support work.   Experience working with adults in an educational setting.

COMPETENCIES

Knowledge of:

• Principles, practices, and techniques of effectively dealing with adult learners
• Basic principles and practices of effectively dealing with the public and public relations.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility
• Basic record keeping principles and procedures
• Basic principles and practices of data collection and report preparation
• Basic arithmetic principles
• Modern office practices, methods and computer equipment
• English usage, grammar, spelling, vocabulary, and punctuation
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and Library staff.
• Basic computer applications related to work

Ability to:

• Maintain accurate logs, records, and basic written records of work performed
• Follow department policies and procedures related to assigned duties
• Understand and follow oral and written instructions
• Use computer and other technology, including software, hardware, and the Internet sufficient to be able to assist customers, conduct research, record data, prepare reports, and use email and other communications technologies.
• Organize own work, set priorities, and meet critical time deadlines
• Make sound, independent decisions within established policy and procedural guidelines
• Use English effectively to communicate in person, over the telephone, and in writing
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines

• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone. This classification primarily works indoors and requires movement between work areas. Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to retrieve and shelve materials. Employees may be required to either sit or stand for prolonged periods of time. Incumbents must possess the ability to lift, carry, push, and pull items, storage containers, and shelving units weighing an average of 20 pounds, and up to 50 pounds of weight, in order to move materials from one place to another, with the aid of lifting/moving equipment.

ENVIRONMENTAL ELEMENTS

Employees primarily work in an office/library environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Employees in assignments providing direct assistance to the public can expect to have rare, occasional, or frequent interaction with abrasive, disruptive, and/or disorderly members of the community.

WORKING CONDITIONS

May be required to work flexible schedules including evenings and weekends.

ABOUT THE POSITION:
The Mill Valley Library is recruiting a Librarian for the Lucretia Little History Room. The person will direct the History Room’s operations and services and work closely with docents and staff to acquire, preserve, and showcase local history. Developing new and supporting existing partnerships is an essential part of this position. The candidate will continue implementation of current initiatives as well as help modernize and chart a future path for the History Room.    

ABOUT THE HISTORY ROOM:
The Lucretia Little History Room is dedicated to illuminating the unique history of Mill Valley and making it accessible to people of all ages and interests. We accomplish this by collecting, preserving, and promoting materials of enduring value pertaining to people, places, and events associated with Mill Valley and nearby areas, such as Mount Tamalpais and Muir Woods, that are an essential part of Mill Valley’s historic heritage.

The collection includes about 7,500 historical photos, local artifacts, maps, house files, over 250 oral histories, and research materials. History Room staff serve the public with varied requests and also work with the Mill Valley Historical Society to support the Oral History Project, curate archives exhibitions, conduct research for the Historical Review, and assist with the Annual Walk into History.

The History Room Librarian will:

• Oversee and expand Oral History Project.
• Work with teachers on 3rd grade history project.
• Assess copyright issues and fulfill photo requests.
• Work closely with docents and staff to achieve the goals of the History Room.
• Collaborate with the Historical Society on shared mission to promote local history.
• Write articles, create reports, and make presentations as needed.
• Assist individuals and organizations with research.
• Act as Library liaison to MVHS for First Wednesday events and Annual Walk into History.
• Schedule docents and staff on the public desk to maximize number of open hours.
• Coordinate historical archives exhibitions.
• Monitor and improve preservation of materials.
• Review and plan for technology needs.

Typical Projects:

• Seek partnerships with local organizations to acquire or share important local history collections.
• Seek grants to continue digitizing collections.
• Create innovative programs or services that will bring new audiences to the History Room.
• Assist with space/needs assessment to modernize History Room.
• Implement new measures to maintain and better preserve the collection.
• Look for creative ways to showcase the collection by curating original content for different formats (e.g., podcasts, blogs, 3D model, VR technology).
• Review policies to ensure they reflect best practices and are aligned with Library goals.

ABOUT THE DEPARTMENT:
Known for its beautiful facility and innovative programming, the Mill Valley Library welcomes approximately 240,000 visitors annually. It has a $2.7 million budget (including $200,000 from support groups), 21.16 FTE staff, and 130 volunteers. Close to 45K participants attend 1,200 programs offered each year.  The Library has a Recording Booth, Apple Laptop Lab, Technology Center, Robotics Lab, SmartGarden, and History Room. In 2015, it was named one of the best small libraries in America.

An After-Hours Lecture and Performing Arts Series, along with strong programming in the areas of writing, playwriting, storytelling, and poetry, contribute to the Library as a place where people can find intellectual and personal enrichment as well as connect with one another. A 2014 survey indicated many parents consider the Library’s offerings for children an important reason to live in Mill Valley.

Sonoma County Library

Announces an Employment Opportunity

ACCOUNTING COORDINATOR – BUDGET AND FINANCE- ROHNERT PARK

40 HOURS PER WEEK – FULL TIME

THE POSITION:

Please see the attached job specifications for full details about this position.

Under general supervision, provides excellent customer service, performs a variety of technical, accounting, and administrative duties to support Library financial functions such as payroll administration or processing accounts receivable and accounts payable; uses accounting software to maintain accurate records of financial transactions; performs financial reconciliations and prepares reports; and performs related duties as required.

TYPICAL TASKS include, but are not limited to:

• Performs responsible accounting, financial and/or budgetary document processing within specified procedural guidelines.
• Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, and/or general accounting procedures.
• Processes accounts payable; assigns purchase numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment.
• Receives and balances receipts; allocates revenue to proper cost centers and trust accounts and posts revenue daily; prepares deposits and journal entries.
• May assume other accounting, administrative, or customer service responsibilities on a relief basis as required.

MINIMUM QUALIFICATIONS:

Education and Experience: Equivalent to an Associate’s degree from an accredited college or university with major coursework in accounting, finance, business or public administration, or a closely related field, and three (3) years of progressively responsible experience in processing financial documents, payroll or benefits administration, maintaining financial or accounting records, and performing general accounting office work. 

SALARY RANGE:               $24.59/hour to $30.71/hour plus benefits

CLOSING DATE:                5:00 pm, Monday, July 22, 2019

APPLICATION PROCESS: Please go to https://www.calopps.org/sonoma-county-library to apply.

Applications must be complete and submitted by the final filing date in order to be considered. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. Resumes will not substitute for a completed application.

The application process may contain one or more of the following steps: a supplemental application,

written test(s), skills assessment(s), and/or oral examination(s).

REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591 or dkatzung@sonomalibrary.org as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library’s website at https://sonomalibrary.org/accessibility.

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

The list established from this recruitment may be used to fill future positions as they occur

during the active status of the list.

The Sonoma County Library is an Equal Opportunity Employer

ACCOUNTING COORDINATOR

                                                                                  Represented

Definition

Under general supervision, provides excellent customer service, performs a variety of technical, accounting, and administrative duties to support Library financial functions such as payroll administration or processing accounts receivable and accounts payable; uses accounting software to maintain accurate records of financial transactions; performs financial reconciliations and prepares reports; and performs related duties as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisory or management staff.  May provide training, coordination, and work direction to support, clerical, or technical staff. 

Class Characteristics

This is the advanced journey-level accounting/financial support class. This class is distinguished by its responsibility to independently perform and be responsible for one or more fiscal areas such as accounts payable and receivable and/or payroll and benefits administration. Incumbents provide a variety of vendor, service provider, or employee assistance and perform record keeping, reconciliation, and report preparation activities.  For this classification, problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure.  Performance expectations at this level include the completion of complex tasks associated with ensuring the accuracy and integrity of the Library’s financial and statistical data, in the areas of account maintenance, making journal entries to correct or make adjustments to the general ledger, and maintaining and reconciling a variety of general, summary, and clearing accounts utilizing the application of generally accepted accounting procedures and techniques.  Positions allocated to this classification may assist with the review and monitoring of Library budgets to ensure account accuracy and compliance with Library, state, and/or federal guidelines, and preparing reports and statistical data for the Chief Financial Officer, Library Director, and Library Commission.  The Accounting Coordinator classification is distinguished from the Accountant in that the latter performs technical and professional accounting work involving the review and analysis of Library budgets, programs, systems, and procedures

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

All Assigned Areas

• Performs responsible accounting, financial and/or budgetary document processing within specified procedural guidelines.
• Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, and/or general accounting procedures; updates related files; and updates departments on action items; provides information to vendors, staff and others requiring the explanation of policies, rules, and procedures; assists others in completing forms, and understanding various program procedures.
• Prepares a variety of State, Federal, and local claims, statements, and reports from a variety of sources including preliminary data, accounting records, and computer printouts.
• May assume other accounting, administrative, or customer service responsibilities on a relief basis as required.
• Recommends accounting software changes.
• Assists the Chief Financial Officer and/or Human Resources Manager with special projects as required.
• Uses a variety of standard office equipment, including a computer and various financial spreadsheet and word processing software, as well as specialized accounting software.

• Performs other duties as assigned.

Accounts Payable and Accounts Receivable Processing Assignments

• Processes accounts payable; assigns purchase numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment.
• Enters a variety of information into one or multiple automated financial, accounting and statistical reporting systems; prepares and makes journal entries; prepares and maintains a database; produces and distributes a variety of periodic and specialized reports, following established formats; generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and technical reports; develops special and ad hoc reports as required.

• Reviews a variety of financial, accounting and statistical documents for completeness and accuracy; makes corrections within established guidelines or returns the document to the originator for correction; reconciles transactions and data as directed; records changes and resolves differences.

• Receives and balances receipts; allocates revenue to proper cost centers and trust accounts and posts revenue daily; prepares deposits and journal entries.
• Receives and processes monies from library branches and other sources; balances monies received and prepares receipts and bank deposits; prepares and makes money transfers.

Payroll Administration Assignments

• Reviews timesheets and other payroll records for completeness and accuracy; enters data into the automated payroll system including all payroll data entry changes; reviews change of status forms each pay period and enters the changes into the automated payroll system; resolves problems; serves as back-up for the distribution of pay and benefit checks.
• Receives and reviews automated time reporting entries for employees and ensures all approvals are in place; receives and reviews substitutes’ timesheets and check for accuracy against a number of other reporting sources; communicates timesheet discrepancies to employees and supervisors via phone or email; runs time tracking audit reports.
• Prepares and reconciles a variety of payroll, tax, retirement, and benefits reports; uses reports from the automated payroll system to prepare back-up documentation for the County wire request to fund the payroll.
• Maintains the payroll database by updating employee records and changes; reviews all new hire paperwork for accuracy and enters information into the automated payroll system; interfaces new hires into the time tracking system; terminates employees in the automated payroll system and time tracking system as needed.
• Process various California Employees’ Retirement System (CalPERS) reports such as the PERS 457 report and the PERS Payroll report.
• Receives documentation of benefit changes (i.e. health coverage) and enters these into the automated payroll system; updates deduction tables at open enrollment; captures eligibility data and processes the sick leave conversion benefit; mails/distributes vendor checks.
• Prepares eligibility documentation and processes the floating holiday benefit; processes compensatory time payouts; prepares and enters automated payroll system updates for mass changes such as cost of living adjustments. 
• Serves in a payroll audit role as required. 
• Prepares data and reports that may serve as the basis for information relied upon during meet-and-confer sessions.

competencies

Knowledge of:

• Terminology and practices of financial and accounting document processing and record keeping, including payroll, accounts payable, accounts receivable, and purchasing.
• Terminology and forms related to library functions and programs.
• Basic principles and practices of fund accounting and public agency budgeting.
• Procedures, principles and practices of payroll and benefits administration.
• Modern office practices, methods, computer equipment, and computer applications related to the work, including word processing and spreadsheet applications.
• Records management principles and practices.
• Business arithmetic and statistical techniques.
• English usage, grammar, spelling, vocabulary, and punctuation.  
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff.

Ability to:

• Understand transactions in terms of accounting codes and classifications; determine proper accounting codes and classifications for transactions.
• Reconcile differences within the record-keeping system using mathematical skills and understanding of the record-keeping system and related transactions; recognize and correct computational errors; accurately compare, post, and transfer numbers.
• Perform responsible accounting, financial, payroll, billing, statistical, benefit, and/or budgetary support work; prepare accurate and timely billings and related reports.
• Prepare a variety of standard financial, accounting, payroll and statistical reports, journals and ledgers using library-specific computer and network applications.
• Review and reconcile financial, accounting, payroll, budgetary, and retirement systems and other benefits documents and records.
• Understand and explain standard accounting, financial, and retirement and benefits policies, procedures and transactions.
• Make accurate arithmetic, financial, and statistical computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment, including computer and handheld equipment and software programs.

• Make sound, independent decisions within established policy and procedural guidelines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Qualifications

Education and Experience:

Equivalent to an Associate’s degree from an accredited college or university with major coursework in accounting, finance, business or public administration, or a closely related field, and three (3) years of progressively responsible experience in processing financial documents, payroll or benefits administration, maintaining financial or accounting records, and performing general accounting office work. 

Licenses and Certifications:

None.

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS

No unique or unusual working conditions apply to this position.

Temporary Fire Prevention & Emergency Services Assistant

San Rafael Fire Department

Up to 20 Hours Per Week

$30.00 - $46.54 per hour

(Professional Temp Salary Range – DOE)

LAST DAY TO APPLY:    Continuous Filing  - Applications will be reviewed weekly until position is filled

The City of San Rafael Fire Department is seeking to fill a Temporary Fire Prevention & Emergency Services Assistant position to work part-time.  This position will serve as a fire inspector on a wide range of fire prevention initiatives and hazard prevention activities; performs routine plan checks and performs basic fire inspections in residential, commercial, school and industrial occupancies; performs vegetation hazard inspections; on occasion, prepares fire prevention public information; completes reports, issues notices, prepares correspondence; assist with coordination of emergency management initiatives and hazard prevention activities; assist with public safety educational outreach and programs; and performs related work as required. 

Essential Duties and Responsibilities:

• Support and coordinate San Rafael CERT and San Rafael-hosted CERT trainings.
• Support emergency alerting, including educational events and database management.
• Support, coordinate, and conduct disaster preparedness and mitigation public outreach and training events.
• Support and coordinate Neighborhood Response Groups (NRGs).                                
• Support the development and implementation of Emergency Operation Plans and continuity of operation plans.
• Support the implementation of the Wildfire Action Plan.
• Interprets and enforces provisions of fire prevention codes and fire safety laws and standards, and City and State ordinances.
• Performs routine safety inspections of new and existing buildings, structures and installations requiring fire clearances; identifies fire hazards; recommends corrective actions; performs follow-up inspections to see that corrective actions have been taken.
• Performs WUI and other vegetation hazard inspections.
• Performs periodic and special events inspections to ensure compliance with applicable codes, and issues associated permits and notices.
• Investigates public and referred public agency complaints which involve Fire Department attention and resolution of issues.
• Researches, prepares, and issues fire and life safety notices, permits, and correction letters that outline compliance issues and deficiencies.
• Works with other City staff pertaining to fire prevention related issues pertaining to projects and other related activities.
• Assists the public, representatives of other public agencies, consultants, and other employees with inquiries and the review of projects or code compliance issues.
• Prepares reports related to fire prevention activities.
• Completes data input and analysis of a variety of information related to fire prevention and occupancies.
• Reviews, evaluates, processes, and maintains a variety of files related to fire prevention activities.
• Assist in the pursuance of legal remedies for non-compliance, including issuance of pre-citation notices, preparing legal complaints, and possibly testifying in court.
• Attends on occasion a variety of continuing education classes, seminars, and/or meetings; remain current on applicable codes, regulations, policies, and procedures.

Knowledge of:

• Community Emergency Response Teams (CERT) and Neighborhood Response Groups (NRGs).
• Principles, practices, and techniques of fire prevention.
• Fire prevention codes regulations; knowledge of National Fire Prevention Association (NFPA) standards.
• Emergency, environmental and fire hazard prevention; principles and practices of emergency management, including hazard identification, mitigation and disaster preparedness, response and recovery; urban interface education/training.
• Understanding and ability to utilize the City Municipal Code.
• Fire alarm, life safety and fire protection systems.
• Researching methods, techniques, and statistical analysis.
• Principles and techniques of fire inspection work is desirable.
• English grammar, spelling, vocabulary, letter and report writing.
• City’s computer hardware and software programs.

Ability To:

• Effectively communicate and motivate residents towards better disaster preparedness.
• Speak, present, and train small, medium, and large groups on disaster preparedness topics.
• Independently conduct fire inspections and plan checks.
• Apply technical knowledge and follow proper inspection techniques.
• Detect deviations from plans, regulations and safety practices.
• Be self-motivated, work independently to complete assigned duties and responsibilities in a timely manner.
• Interpret and explain fire prevention services, policies and procedures.
• Interpret and apply federal, state and local laws, rules and regulations.
• Stay abreast of fire prevention codes, requirements and standards.
• Prepare clear and concise reports; express ideas and communicate clearly and concisely, both orally and in writing.
• Logically and creatively utilize a variety of analytical techniques to solve complex fire prevention challenges.
• Work effectively with the public and representatives of other City departments and agencies.
• Identify and analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Build and maintain positive working relationships with stakeholders to ensure that assigned fire prevention coordination efforts are successful.
• Read, write, and speak Spanish is desirable. 

Qualifications:

• Completion of twelfth grade and any combination of education and experience that would likely provide the required knowledge and abilities in qualifying.
• Must possess and maintain a valid California Driver’s License with a satisfactory driving record.
• Possession of one or more of the following is desirable:

1. Completion of CA State Fire Marshal 1A, 1B, 1C, 1D, 2B, & 2C courses
2. ICC Certification Fire 77, CA, CF, & CP
3. ICS 100, 200, and 700
4. Community Emergency Response Team Trainer Certificate

Interview Process:  The most qualified applicants will be invited to interview.    

Application Process:  To file an application on-line go to www.calopps.org.  Select “Member Agencies”.  Select “Northern Bay Area”.  Select “San Rafael”.

Deadline to apply:  Apply by Monday, June 24, 2019 for first consideration

THE POSITION:

The City of San Rafael Fire Department is hiring for the position of Administrative Assistant - Temporary.  This position performs a variety of highly responsible, confidential and complex administrative duties; participates and coordinates office functions in support of department goals and objectives; assists with confidential and sensitive projects; and provides information and assistance to the public regarding departmental polices.  Continued appointment in this position is contingent upon funding and job performance.  This is an “at will” position.  The individual in this position may not work more than 1,000 hours in a fiscal year (July 1 thru June 30).  Duties shall include, but are not limited to: 

Duties:  Provides responsible work on complex administrative assignments.  Researches and compiles a variety of informational materials, types drafts and finished documents including confidential materials, brief instructions, or written materials.  Organizes and maintains files and records, schedules, appointments, and arranges for facilities and supplies.  Receives and screens visitors and telephone calls, and/or taking messages or referring the caller to the appropriate staff member.

QUALIFICATIONS:

• Proficiency in Microsoft Office
• Must have excellent writing and communication skills.
• Must have business letter writing and English grammar, spelling, and punctuation skills.
• Knowledge of standard office administrative and secretarial practices and procedures.
• Knowledge of operation of common office equipment.
• Ability to work with limited supervision and complete tasks with a high degree of accuracy.
• Ability to maintain confidentiality.
• Must be courteous and professional.

EDUCATION AND/OR EXPERIENCE:

• Graduation from high school or equivalent AND
• Two years of responsible secretarial or office administrative experience.

SELECTION PROCESS:

Qualified applicants will be interviewed by the hiring department and the most qualified applicants will be subject to a reference check, which will include fingerprinting.

APPLICATION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  To file an application on line go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  Follow this link to submit your application:   https://www.calopps.org/san-rafael/job-19873295

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.  Such accommodations must be requested by the applicant. 

Sonoma County Library

Announces an Employment Opportunity 
 
FUND DEVELOPMENT MANAGER – ROHNERT PARK HEADQUARTERS

40 HOURS PER WEEK – FULL TIME 

THE POSITION:  Please see the attached job specification for full details about this position.  
 
Under general direction of the Library Director, this position is responsible for overall coordination and direction of the Sonoma County Library’s fundraising efforts, including annual giving, major gifts, grant writing, public/private partnerships, advocacy, development-related marketing, and fundraising events. 
 
TYPICAL TASKS include, but are not limited to:  
 

• Serves on the Operations Management Team to ensure appropriate matches between Library operations and management and objectives of the philanthropic community.
• Assists the Library Foundation in managing its fundraising operations including reports, board development, committees, and communications.
• Develops overall goals and objectives for successful fundraising in coordination with Library Management.
• Provides analytical and technical assistance in the Library strategic planning process and implementation of activities to financially build and sustain library programs and services.
• Creates and implements an annual giving campaign, as well as individual donor campaigns, including mail campaigns, personal visits, fundraising events, and relevant publications.
• Researches grant opportunities to support identified Library projects and programs; writes and submits grant applications in partnership with applicable Library staff; submits grant reports and documentation as required.
• Participates in community relations activities as necessary to promote the Library and cultivate donor relationships.
• Develops and distributes marketing materials and communications for donors and community members in consultation with the Community Relations Manager.
• Coordinates legislative lobbying efforts through the Library Foundation and assists Library Director in advocacy efforts through the public library at the local, state, and federal levels.
• Serves as liaison to potential funders including the Library Foundation, community organizations, governmental agencies, and the branch libraries. 

 
MINIMUM QUALIFICATIONS:  
 
Education: Possession of a Bachelor’s degree or equivalent from an accredited college or university with major coursework in business administration, public administration, or a related field.  
 
Experience: Four (4) years of successful fundraising or similar work experience. 
 
 
WORKING CONDITIONS: 
 
May be required to work flexible schedules including evenings and weekends. 
 
 
SALARY RANGE:  $88,088.00 to $110,032.00 annually plus benefits 
 
CLOSING DATE:  Open until filled, first review on Wednesday, June 26, 2019  
 
 
APPLICATION PROCESS: Please go to https://www.calopps.org/sonoma-county-library to apply. Applications must be complete and submitted by the final filing date in order to be considered. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. Resumes will not substitute for a completed application.  
 
The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s). 
 
 
EMPLOYMENT INFORMATION: Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment. 
 
 
The eligibility list established from this recruitment may be used to fill future positions as they occur during the active status of the list. 

The Sonoma County Library is an Equal Opportunity Employer 

Est. MAY 2019

FLSA: EXEMPT 
 

FUND DEVELOPMENT MANAGER

Unrepresented 

 
 DEFINITION 

Under general direction of the Library Director, this position is responsible for overall coordination and direction of the Sonoma County Library’s fundraising efforts, including annual giving, major gifts, grant writing, public/private partnerships, advocacy, development-related marketing, and fundraising events. 
 
The incumbent plans, develops, coordinates, and directs activities in fund development and grant management: provides analytical and technical assistance in the Library’s strategic planning of activities to financially build and sustain library programs and services; and to perform other related duties as assigned. 
 
SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Library Director.  Exercises direct and/or general supervision over and provides training to assigned professional, paraprofessional, technical, and support staff.   
 
CLASS CHARACTERISTICS      

This position reports directly to the Library Director and provides budget development from public/private funding sources, serves as an adviser to the Library Foundation Director and management staff on fund development and grant management. Responsibilities are defined by overall objectives and include oversight of numerous services and programs directly or through subordinate levels of supervision. The incumbent oversees, coordinates, develops and administers current and long-range planning activities related to system-wide events, programs, and outreach activities in support of organizational goals; and provides highly complex support to the Library Director in areas of specialized expertise. The work requires initiative, independent judgment and the ability to make decisions within the scope of general policies and procedures and to resolve organizational and service delivery problems. This class is differentiated from the Library Director in that the latter has oversight of all Sonoma County Library divisions, sections, programs, activities, and services, it is differentiated from the Community Relations Manager in that its main focus is to work with the community on increasing capital and in kind donations to the Library, while the latter is to communicates awareness of all Library-related programs and services.   
 
EXAMPLES OF TYPICAL JOB FUNCTIONS (ILLUSTRATIVE ONLY) 
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. 
 

• Serves on the Operations Management Team to ensure appropriate matches between Library operations and management and objectives of the philanthropic community. 
•  Assists the Library Foundation in managing its fundraising operations including reports, board development, committees, and communications.
• Develops overall goals and objectives for successful fundraising in coordination with Library Management.
• Provides analytical and technical assistance in the Library strategic planning process and implementation of activities to financially build and sustain library programs and services.
• Creates and implements an annual giving campaign, as well as individual donor campaigns, including mail campaigns, personal visits, fundraising events, and relevant publications.
• Plans and implements short-term and long-range plans for ongoing fundraising efforts that support new library initiatives in keeping with the Library’s Strategic Plan.
• Researches grant opportunities to support identified Library projects and programs; writes and submits grant applications in partnership with applicable Library staff; submits grant reports and documentation as required.
• Assists in the preparation of contract and grant agreements; monitors grant agreements for compliance; and assists with the development of an accountability system, evaluation measures and reporting requirements.
• Participates in community relations activities as necessary to promote the Library and cultivate donor relationships.
• Develops and distributes marketing materials and communications for donors and community members in consultation with the Community Relations Manager.
• Coordinates legislative lobbying efforts through the Library Foundation and assists Library Director in advocacy efforts through the public library at the local, state, and federal levels.
• Cultivates and nurtures relationships with current and potential corporate, foundation, and individual donors.
• Works with the Library Foundation to organize fundraising events.
• Maintains and provides accurate and timely reports, data, and supporting information, as needed.
• Interacts and communicates pleasantly and effectively with diverse customers and staff, maintaining a positive and professional demeanor and providing friendly courteous service.
• Serves as liaison to potential funders including the Library Foundation, community organizations, governmental agencies, and the branch libraries.
• Conducts presentations to the Library Foundation Board, department heads, potential funding sources, key supporters, and other community stakeholders.
• Attends and participates in a variety of meetings and committees.
• Performs other duties and special projects as requested. 

 
 
COMPETENCIES 
Knowledge of:  
 

• All aspects of planning, organizing and implementing institutional, not-for-profit fund raising programs, as well as fund development and grant management, and public and private funding sources.
• Sonoma County business, professional, educational, and community organizations; and of Sonoma County Library’s organization, mission, and financial needs.
• Finances and fiscal management procedures and practices.
• Principles and techniques of grant writing and administrative analysis.
• General principles of public administration. 
• Ability to develop and successfully implementing a variety of programs.  
• Excellent presentation and public speaking skills.
• Superior organizational, interpersonal, and writing skills.  
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff.
• Vision, diplomacy, imagination and a strong sense of community purpose.
• Strong project management and problem-solving skills.  
• Strong organizational skills with keen attention to detail and ability to multi-task to meet multiple deadlines.  
• Knowledge of complete fundraising cycle and ability to function in all phases.  
• Must have experience developing a variety of fundraising strategies.  

 
Ability to:

• Research, analyze and make recommendations.
• Communicate clearly and effectively both orally and in writing.
• Write grants.
• Make formal presentations to a variety of groups.
• Plan, organize, coordinate and prioritize work.
• Work independently, but also collaboratively with multidisciplinary teams, community resources and organizations.
• Remain flexible and adapt to a dynamic environment, as well as institutional and community cultures.
• Work a schedule that may include evenings and weekends.
• Establish and maintain effective working relationships with those contacted in the course of work. 
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. 
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner. 
• Operate and maintain modern office equipment, including computers, scanners, and printers.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines, especially in politically sensitive situations.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Maintain integrity, autonomy, and self-motivation to work independently and initiate projects.
• Ability to motivate and engage staff at all levels of the development program.   

 
QUALIFICATIONS 
Education: Possession of a Bachelor’s degree or equivalent from an accredited college or university with major coursework in business administration, public administration, or a related field.  
 
Experience: Four (4) years of successful fundraising or similar work experience. 

 
Licenses and Certifications: Must possess and maintain a valid California Class C Driver License. 
 
PHYSICAL DEMANDS 
Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone. This classification primarily works indoors and requires movement between work areas. Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds. 
 
Position will require travel throughout Sonoma County to plan, review and implement activities, and establish friendly and cooperative working relationships with elected officials, community representatives, and library staff.  

ENVIRONMENTAL ELEMENTS 
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. 
 
WORKING CONDITIONS 
May be required to work flexible schedules including evenings and weekends.  
 

$23.00 per hour

Full-Time/Limited Benefits Available

Deadline to apply:  Apply by Monday, June 10, 2019 for first consideration

THE POSITION:

The City of San Rafael Fire Department is hiring for the position of Fixed-Term Administrative Specialist.  This position performs a variety of highly responsible, confidential and complex administrative duties; participates and coordinates office functions in support of department goals and objectives; assists with confidential and sensitive projects; and provides information and assistance to the public regarding departmental polices.  Continued appointment in this position is contingent upon funding and job performance.  This is an “at will” position.  Fixed-Term appointments may be made for up to a three-year period.  This is a temporary position working under general supervision.  Duties shall include, but are not limited to: 

Duties:  Provides responsible work on complex administrative assignments.  Researches and compiles a variety of informational materials, types drafts and finished documents including confidential materials, brief instructions, or written materials.  Organizes and maintains files and records, schedules, appointments, and arranges for facilities and supplies.  Receives and screens visitors and telephone calls, and/or taking messages or referring the caller to the appropriate staff member.

QUALIFICATIONS:

• Proficiency in Microsoft Office
• Must have excellent writing and communication skills.
• Must have business letter writing and English grammar, spelling, and punctuation skills.
• Knowledge of standard office administrative and secretarial practices and procedures.
• Knowledge of operation of common office equipment.
• Ability to work with limited supervision and complete tasks with a high degree of accuracy.
• Ability to maintain confidentiality.
• Must be courteous and professional.

EDUCATION AND/OR EXPERIENCE:

• Graduation from high school or equivalent AND
• Two years of responsible secretarial or office administrative experience.

SELECTION PROCESS:

Qualified applicants will be interviewed by the hiring department and the most qualified applicants will be subject to a reference check, which will include fingerprinting.

APPLICATION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  To file an application on line go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  Follow this link to submit your application: 

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.  Such accommodations must be requested by the applicant. 

CHILD CARE DIRECTOR

Pickleweed Preschool

$3,960 - $4,814 per month

Plus excellent benefits

LAST DAY TO APPLY:   Open Until Filled – Applications reviewed on a weekly basis

THE POSITION:

The City of San Rafael is recruiting for a Child Care Director.  Under the direction of the Recreation Supervisor, this position will perform responsible work in administering and managing a state-funded preschool program.  The incumbent in this position will independently oversee the program and staff at Pickleweed Preschool located in East San Rafael. 

This position performs the following essential job duties: 

• Assist with the establishment of the program budget
• Hire, train, and supervise staff
• Supervise timely completion of annual ECERS
• Supervise completion of DRDP assessments twice annually
• Supervise timely completion of parent surveys
• Supervise timely completion of two parent conferences annually
• Supervise timely ongoing child portfolios
• Supervise and implement systems for creating and maintaining regular written child observations
• Complete annual June 1st report to Department of Education
• Schedule staff and ensure appropriate staffing levels are maintained
• Facilitate parent nights for families four times per year
• Liaison with parents and school districts
• Function as classroom instructor
• Approve Child Care Instructor II curriculum and plans
• Organize regular staff meetings
• Oversees referrals of children for assessment and special services
• Complete annual written evaluations of all staff
• Perform other duties as required.

To be eligible for this position you must have knowledge/skill of:

• Early Childhood Development
• Curriculum models such as CLASS and Pyramid training
• Classroom management techniques
• Appropriate disciplinary techniques.
• Oral and written communications skills
• Group leadership and teaching skills

• Ability to organize and manage child files for licensing.
• Ability to report any unusual incident involving parents and staff to administration and licensing
• Ability to work within established budget and order supplies for program.
• Ability to schedule and approve staff vacations, sick leave and other personal leaves.
• Ability to maintain effective working relationships with co-workers, staff, parents, and community representatives.
• Ability to work independently in carrying out a comprehensive program.
• Willingness to support and carry out the goals and objectives of the Child Care program.

Education and/or Experience:

• AA Degree or 60 units, with 24 ECE  units plus 6 administrative units and 2 adult supervision units and one year working in a preschool program, AND/OR
• Site Supervisor Permit.    

Special Requirements:

• Must be willing to work the hours required for the assigned Center.
• Possession of California Driver’s License preferred. 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Must be able to perform physical activities, such as, but not limited to lifting or carrying children or heavy items (up to 40 lbs.) unassisted, reaching, bending, standing, or walking.  The employee is occasionally required to sit, climb, or balance, twist, stoop, kneel, crouch or crawl.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include the following: application appraisal and oral board interview examination. The passing point for the oral board examination final score will be 70%. Note:  Prior to appointment, candidate must pass a pre-employment physical, background check, reference check, credit check, driving record, fingerprinting, and drug screen.    

• Follow this link to apply: 

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.