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RECORDS MANAGEMENT & ARCHIVES COLLEGE INTERNS

CITY CLERK’S OFFICE / ADMINISTRATION DEPARTMENT

APPLICATION CLOSING DATE:

April 1, 2019 at 5:00 p.m.

The City of Gilroy is recruiting for two college interns to work in the City Clerk’s Office in the Administration Department. The interns will participate and work with the City Clerk’s office staff performing statutory research and collecting information for the City’s records retention policy, will conduct records inventory, identify digital archiving solutions, and research gamification for the transcription of historical documents to assist in developing the City Historian webpage.

Salary:

This is an unpaid educational and work experience volunteer opportunity.

Duration:

Beginning as early as May 1, 2019 and ending as late as September 30, 2019

This unpaid volunteer internship is part-time. Volunteers are expected to commit to approximately 15 to 25 hours per week. 

The official start and end date of the internship will be determined at the time of hire. Volunteer hours would fall between 8:00 a.m. to 5:00 p.m. from Monday to Friday.

Intern Learning Objectives:
 

• Familiarity with legal requirements and principles involved in records management and the role of the record-keeper in institutional compliance and risk management.
• Develop expertise in the basic concepts and principles used to identify, evaluate select, organize, maintain and provide access to records of current and future value.
• Understanding of the system of standards and structures endorsed and utilized by record keeping professionals, particularly focused to governmental agencies.
• Application of fundamental management theories and principles to the administration of records and recordkeeping.

Education and Requirements:

1. Applicants who are majoring in Library & Information Science, Archives & Records Administration, or a related area of study may apply for this internship and should be one of the following:

• A current college student in a Bachelor’s or Master’s program.
• A current college student entering a graduate program.
• A college graduate who obtained a Bachelor’s degree within the last year.

2. Pass a background check, including a Department of Justice criminal record check for employment.

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

WATER SAFETY INSTRUCTOR
RECREATION DEPARTMENT
$13.37 hourly
 
Must be available to work June 10th  – August 4th  
 
APPLICATION CLOSING DATE:
Open Until Filled – Priority Screening in February
 

ABOUT THE POSITION:
City of Gilroy is recruiting for seasonal Water Safety Instructors for the 2019 Summer Season. The main goal of the Recreation Department is to offer excellent recreation programs that provide community members with a wide-range of opportunities to celebrate life and community through people, parks, programs, and special events which are delivered by a team of employees dedicated to offering quality recreational, social, and cultural services to all Gilroy residents
 
GENERAL DESCRIPTION:
Under direct supervision of the Pool Manager and/or the Assistant Pool Manager, is responsible for the instruction of youth and adults with basic to advanced swimming skills, supervising the safety of participants during swim lessons and enforcing pool safety and sanitation rules whenever the pool facility is in use.  Employees in this classification supervise the participants in the summer aquatics program. This is a temporary/seasonal position.
 

Examples of Duties / Knowledge & Skills

EXAMPLES OF DUTIES:

1. Observe pool areas to insure cleanliness and safe, proper use of facilities and equipment.
2. Maintain constant surveillance over pool users to ensure that they conduct themselves in a manner so as not to endanger themselves or others.
3. Enforce pool rules and regulations as they pertain to pool users.
4. Administer first aid, perform CPR with AED and summon lifeguards, supervisors and emergency personnel as required for injuries or other medical emergencies.
5. Administers practical swim tests to determine participants' skill level.
6. Teach swim lessons to participants of all ages and abilities according to the American Red Cross swim lesson standards and curriculum.
7. Complete report cards and certificates at the completion of each swim class.
8. Work at multiple, outdoor locations and in the water in variable temperatures and weather conditions.
9. Compile written report to document rescues, injuries, and other incidents as required.
10. Keep daily activity logs of rescues and other incidents involving the administration of first aid and enforcement of pool rules.
11. When not teaching swim lessons, may assist with dispatching waterslide riders according to OSHA and City of Gilroy guidelines for dispatching. 
12. Communicates to Pool Manager and/or Assistant Manager any problems that take away from teaching swim lessons.
13. Directs use of equipment, including diving board, games, special event equipment.
14. Set-up pool area and cleanup after instruction.
15. Develop positive relationships with pool users to ensure cooperation with pool rules and positive public relations.
16. Assist in the closure of swimming pool areas as warranted.
17. Participate in related training programs and staff meetings.
18. Perform related work as required

Minimum qualifications & Requirements

QUALIFICATIONS

1. Completion of Grade 10 or Sophomore year in High School.  This provision may be waived (at the sole discretion of the City of Gilroy) for applicants who have obtained a valid American Red Cross Water Safety Instructor certification as currently the minimum age for American Red Cross certification is 16.
2. The following valid certifications are required:  American Red Cross Water Safety Instructor certification.  The minimum age for American Red Cross certification is age 16.
3. CPR/AED and First Aid Certification preferred.  
4. Any related experience helpful.  Prior experience as a Lifeguard preferred.  A typical way to acquire experience is to have actively participated in water polo teams, swim teams, sports programs, or similar activities outside a school setting and have some experience in supervising children, communicating with parents and the general public or demonstrate a good knowledge of competitive and lifesaving strokes.
5. May be required to possess and maintain a valid California Driver License along with a safe driving record necessary to operate assigned vehicle(s).
6. Valid tuberculosis (TB) Certificate.
7. Pass a pre-employment drug test.
8. Pass a Department of Justice criminal record check for employment.
9. Prefer non-tobacco user.
10. Prefer bilingual (English/Spanish).

Supplemental information

CITY OF GILROY SUMMER 2019 AQUATICS HIRING/TRAINING AND WORK SCHEDULE:

• February  – April:  Interviews & Swim Skills testing as needed (dates to be determined)
• April 1 to April 22: Pre-employment fingerprinting & drug screen appointments*
• May 6, 7 & 8 (3:45 p.m.): Mandatory HR Orientation (candidates must attend one of these dates)
• June 10 to June 14 (all day): Mandatory In-Service training for all summer staff
• June 10 to August 4: Regular Season

*Subject to change as needed by the City.
All applicants must be able to attend all mandatory trainings.

Vacations: Due to the nature and short duration of the summer programs, vacation schedules may not be accommodated. A maximum of 4 days of time-off during the entire Summer Swim Program will be considered, according to the feasibility of the schedule and at the discretion of the supervisor.  If you request more than 4 days, we will choose 4 days from your request to allocate as time off. All applicants must list planned vacations in the supplemental questionnaire that is part of the on-line employment application. All requests must be submitted on this form to be considered. You may have additional time off during the summer, but you are responsible for getting those shifts covered by other staff (getting a shift covered by another staff member does NOT count toward your 4 days off). Hiring preference will be given to those applicants that have more availability during the summer programs.   
 
Employees will be required to purchase shorts and swim suit for this position that will meet the Aquatics dress code requirements.  (See Uniform Dress Code) 

ASSISTANT POOL MANAGER
RECREATION DEPARTMENT
$15.61 - $19.44 hourly
 
Must be available to work May 17th – August 4th 
 
APPLICATION CLOSING DATE:
Open Until Filled – Priority Screening in February
 

ABOUT THE POSITION
City of Gilroy is recruiting for seasonal Assistant Pool Managers for the 2019 Summer Season.  The main goal of the Recreation Department is to offer excellent recreation programs that provide community members with a wide-range of opportunities to celebrate life and community through people, parks, programs, and special events which are delivered by a team of employees dedicated to offering quality recreational, social, and cultural services to all Gilroy residents.
 
GENERAL DESCRIPTION:
Under the direct supervision of the Pool Manager and/or Recreation (Aquatics) Coordinator and indirect supervision of a Recreation Supervisor, plan, organize and direct the physical, educational, recreational and social activities of the Summer Aquatics Programs. The Assistant Pool Manager is responsible for supervising aquatic staff in the absence of the Pool Manager and aiding the Pool Manager in evaluating the aquatics staff. This is a temporary/seasonal position.

Examples of Duties / Knowledge & Skills

EXAMPLES OF DUTIES:

1. Maintain constant surveillance over pool users and staff to ensure they conduct themselves in a manner so as not to endanger themselves or others.
2. Enforce pool rules and regulations as they pertain to pool users and staff.
3. Observe pool areas to ensure cleanliness and safe, proper use of facilities and equipment.
4. Assists the Pool Manager in the collection of all fees, prepares daily records of receipts and deposits same in accordance with agency policies.
5. Participate in and assist the Recreation (Aquatics) Coordinator and Pool Manager in related training programs and staff meetings. Assist in training aquatics personnel.
6. Assist the Pool Manager in planning, organizing and directing a wide variety of programs and activities to meet the recreational, education, physical and social needs of the community.
7. Assist the Pool Manager with supervising, scheduling, directing and evaluating aquatics personnel, including Lifeguards II, Lifeguards I, cashiers and volunteers in the instruction of lessons, recreational swim and special events.
8. Assist the Pool Manager with managing private and semi-private swim lesson instruction.
9. Assists the Pool Manager with the Junior Lifeguard Volunteer Program.
10. Assists the Pool Manager with the execution of outdoor pool parties (set-up, hosting and clean-up).
11. Assist staff in performing rescues, administering first aid, performing CPR, using an AED and summoning supervisors and emergency personnel as required for injuries or other medical emergencies. Follow the Emergency Action Plan (EAP) as it relates to injuries on waterslides.
12. Maintains, analyzes and submits pertinent records in respect to daily patron admissions and revenue, sanitary water conditions (chlorine and pH readings), accidents, rescues and assists, and first aid.
13. Ensure parent evaluations are distributed and collected at the end of each swim session for all classes taught.
14. Maintains regular and reliable attendance.

Minimum qualifications & Requirements

QUALIFICATIONS

1. High school diploma or equivalent.
2. Two (2) summers of aquatics experience as a Lifeguard/Swim Instructor.
3. Two (2) years of leadership experience. (A typical way to acquire leadership experience is to have actively participated in sports programs as a team captain or student council, experience in supervising children that required communicating with parents and the general public or in serving in a leadership role in a club, sorority or fraternity.)
4. The following valid certifications are required: American Red Cross Lifeguard/First Aid/CPR/AED certificate, and Water Safety Instructor certificate.
5. Valid tuberculosis (TB) Certificate.
6. Possess and maintain a valid California Driver License along with a safe driving record necessary to operate assigned vehicle(s).
7. Pass a pre-employment drug test.
8. Pass a Department of Justice criminal record check for employment.
9. Prefer non-tobacco user.
10. Prefer bilingual (English/Spanish).

Supplemental information

CITY OF GILROY SUMMER 2019 AQUATICS HIRING/TRAINING AND WORK SCHEDULE:

• February – April:  Interviews & Swim Skills testing as needed (dates to be determined)
• April 1 to April 22: Pre-employment fingerprinting & drug screen appointments*
• May 6, 7 or 8 (3:45 p.m.): Mandatory HR Orientation (candidates must attend one of these dates)
• May 17 to May 19: Mandatory training
• May 17 to August 4: Regular Season
• June 10 to June 14 (all day): Mandatory In-Service training for all summer staff?

*Subject to change as needed by the City.

All applicants must be able to attend all mandatory trainings.

Vacations: Due to the nature and short duration of the summer programs, vacation schedules may not be accommodated. A maximum of 7 days of time-off during the entire Summer Swim Program will be considered according to the feasibility of the schedule and at the discretion of the supervisor.  If you request more than 7 days, we will choose 7 days from your request to allocate as time off. All applicants must list planned vacations in the supplemental questionnaire that is part of the on-line employment application. All requests must be submitted on this form to be considered. You may have additional time off during the summer, but you are responsible for getting those shifts covered by other staff (getting a shift covered by another staff member does NOT count toward your 7 days off). Hiring preference will be given to those applicants that have more availability during the summer programs.  
 
Employees will be required to purchase shorts and swim suit for this position that will meet the Aquatics dress code requirements.  (See Uniform Dress Code) 

LIFEGUARD II/INSTRUCTOR
RECREATION DEPARTMENT
$15.30 hourly
 
Must be available to work May 17th – August 4th 
 
APPLICATION CLOSING DATE:
Open Until Filled – Priority Screening in February
 

ABOUT THE POSITION:
City of Gilroy is recruiting for seasonal Lifeguard II/Instructors for the 2019 Summer Season. The main goal of the Recreation Department is to offer excellent recreation programs that provide community members with a wide-range of opportunities to celebrate life and community through people, parks, programs, and special events which are delivered by a team of employees dedicated to offering quality recreational, social, and cultural services to all Gilroy residents
 
GENERAL DESCRIPTION:
Under direct supervision of the Aquatics Coordinator, Pool Manager, and/or the Assistant Pool Manager, the Lifeguard II/Instructor is responsible for instructing youth and adults with basic to advanced swimming skills, supervising the safety of participants during recreational swimming, and enforce pool safety and sanitation rules whenever the pool facility is in use.  Employees in this classification instruct and supervise the participants in the summer aquatics program. This is a temporary/seasonal position.

Examples of Duties / Knowledge & Skills

EXAMPLES OF DUTIES:

1. Observe pool areas to insure cleanliness and safe, proper use of facilities and equipment.
2. Maintain constant surveillance over pool users to ensure that they conduct themselves in a manner so as not to endanger themselves or others.
3. Enforce pool rules and regulations as they pertain to pool users.
4. Perform rescues, administer first aid, perform CPR with AED and summon supervisors and emergency personnel as required for injuries or other medical emergencies.
5. Administers practical swim tests to determine participants' skill level.
6. Complete report cards and certificates at the completion of each swim class.
7. Work at multiple, outdoor locations and in the water in variable temperatures and weather conditions.
8. Compile written report to document rescues, injuries, and other incidents as required.
9. Keep daily activity logs of rescues and other incidents involving the administration of first aid and enforcement of pool rules.
10. When not on lifeguard duty performing safety supervision functions, will provide swim lessons, water safety instructions or similar duties in accordance with Red Cross guidelines.
11. Plan and implement lesson plans.
12. Communicates to Manager and/or Assistant Manager any problems that take attention away from guarding pool.
13. Directs use of equipment, including diving board, games, special event equipment.
14. Set-up pool area and cleanup after instruction.
15. Develop positive relationships with pool users to ensure cooperation with pool rules and positive public relations.
16. Assist in the closure of swimming pool areas as warranted.
17. Participate in related training programs and staff meetings.
18. Perform related work as required

Minimum qualifications & Requirements

QUALIFICATIONS

1. Completion of Grade 10 or Sophomore year in High School.
2. The following valid certifications are required:  American Red Cross Lifeguard/First Aid/CPR/AED certification and Water Safety Instructor certificate.
3. Any related experience helpful.  Prior experience as a Lifeguard/Water Safety Instructor preferred.  A typical way to acquire experience is to have actively participated in water polo teams, swim teams, sports programs, or similar activities outside a school setting and have some experience in supervising children, communicating with parents and the general public or demonstrate a good knowledge of competitive and lifesaving strokes.
4. May be required to possess and maintain a valid California Driver License along with a safe driving record necessary to operate assigned vehicle(s).
5. Valid tuberculosis (TB) Certificate.
6. Pass a pre-employment drug test.
7. Pass a Department of Justice criminal record check for employment.
8. Prefer non-tobacco user.
9. Prefer bilingual (English/Spanish).

Supplemental information

CITY OF GILROY SUMMER 2019 AQUATICS HIRING/TRAINING AND WORK SCHEDULE:

• February – April:  Interviews & Swim Skills testing as needed (dates to be determined)
• April 1 to April 22: Pre-employment fingerprinting & drug screen appointments*
• May 6, 7 & 8 (3:45 p.m.): Mandatory HR Orientation (candidates must attend one of these dates)
• May 17 to May 19: Mandatory training
• May 17 to August 4: Regular Season
• June 10 to June 14 (all day): Mandatory In-Service training for all summer staff

*Subject to change as needed by the City.
All applicants must be able to attend all mandatory trainings.
 
Vacations: Due to the nature and short duration of the summer programs, vacation schedules may not be accommodated. A maximum of 7 days of time-off during the entire Summer Swim Program will be considered, according to the feasibility of the schedule and at the discretion of the supervisor.  If you request more than 7 days, we will choose 7 days from your request to allocate as time off. All applicants must list planned vacations in the supplemental questionnaire that is part of the on-line employment application. All requests must be submitted on this form to be considered. You may have additional time off during the summer, but you are responsible for getting those shifts covered by other staff (getting a shift covered by another staff member does NOT count toward your 7 days off). Hiring preference will be given to those applicants that have more availability during the summer programs.  
 
Employees will be required to purchase shorts and swim suit for this position that will meet the Aquatics dress code requirements.  (See Uniform Dress Code) 

LIFEGUARD I/ASSISTANT INSTRUCTOR
RECREATION DEPARTMENT
$13.37 per hour
 
Must be available to work May 17th – August 4th 
 
APPLICATION CLOSING DATE:
Open Until Filled – Priority Screening in February

 

ABOUT THE POSITION:
City of Gilroy is recruiting for seasonal Lifeguard I/Assistant Instructors for the 2019 Summer Season. The main goal of the Recreation Department is to offer excellent recreation programs that provide community members with a wide-range of opportunities to celebrate life and community through people, parks, programs, and special events which are delivered by a team of employees dedicated to offering quality recreational, social, and cultural services to all Gilroy residents.
 
GENERAL DESCRIPTION:
Under direct supervision of the Pool Manager, and/or the Assistant Pool Manager, is responsible for instructing youth and adults with basic to advanced swimming skills, supervising the safety of participants during recreational swimming, and enforce pool safety and sanitation rules whenever the pool facility is in use.  Employees in this classification instruct and supervise the participants in the summer aquatics program. This is a temporary/seasonal position.
 

Examples of Duties / Knowledge & Skills

EXAMPLES OF DUTIES:

1. Observe pool areas to insure cleanliness and safe, proper use of facilities and equipment.
2. Maintain constant surveillance over pool users to ensure that they conduct themselves in a manner so as not to endanger themselves or others.
3. Enforce pool rules and regulations as they pertain to pool users.
4. Perform rescues, administer first aid, perform CPR and AED and summon supervisors and emergency personnel as required for injuries or other medical emergencies.
5. May assist the Lifeguard II/Instructor with swim lessons for various age and skill levels in accordance with Red Cross guidelines.
6. Work at multiple outdoor locations and in the water in variable temperatures and weather conditions.
7. Compile written report to document rescues, injuries, and other incidents as required.
8. Keep daily activity logs of rescues and other incidents involving the administration of first aid and enforcement of pool rules.
9. When not on lifeguard duty performing safety supervision functions, will assist with swim lessons, as Lifeguard Certificate permits, or similar duties in accordance with Red Cross guidelines.
10. Communicates to Pool Manager and/or Assistant Pool Manager any problems that take attention away from guarding pool.
11. Directs use of equipment, including diving board, games, special event equipment.
12. Set-up pool area and cleanup after instruction.
13. Develop positive relationships with pool users to ensure cooperation with pool rules and positive public relations.
14. Assist in the closure of swimming pool areas as warranted.
15. Participate in related training programs and staff meetings.
16. Perform related work as required.

Minimum qualifications & Requirements

QUALIFICATIONS 

1. Completion of Grade 10 or Sophomore year in High School. This provision may be waived (at the sole discretion of the City of Gilroy) for applicants who have obtained a valid American Red Cross Lifeguard/First Aid/CPR/AED certification as currently the minimum age for American Red Cross certification is age 15.
2. The following valid certifications are required: American Red Cross Lifeguard/First Aid/CPR/AED certificate.  The minimum age for American Red Cross certification is age 15.
3. Any related experience helpful. Prior experience as a Lifeguard preferred. A typical way to acquire experience is to have actively participated in water polo teams, swim teams, sports programs, or similar activities (such as a Junior Lifeguard Program) outside a school setting and have some experience in supervising children, communicating with parents and the general public or demonstrate a good knowledge of competitive and lifesaving strokes.
4. May be required to possess and maintain a valid California Driver License along with a safe driving record necessary to operate assigned vehicle(s).
5. Valid tuberculosis (TB) Certificate.
6. Pass a pre-employment drug test.
7. Pass a Department of Justice criminal record check for employment.
8. Prefer non-tobacco user.
9. Prefer bilingual (English/Spanish).

Supplemental information

CITY OF GILROY SUMMER 2019 AQUATICS HIRING/TRAINING AND WORK SCHEDULE:

• February – April:  Interviews & Swim Skills testing as needed (dates to be determined)
• April 1 to April 22: Pre-employment fingerprinting & drug screen appointments*
• May 6, 7 or 8 (3:45 p.m.): Mandatory HR Orientation (candidates must attend one of these dates)
• May 17 to May 19: Mandatory training
• May 17 to August 4: Regular Season
• June 10 to June 14 (all day): Mandatory In-Service training for all summer staff

*Subject to change as needed by the City.
All applicants must be able to attend all mandatory trainings.
 
Vacations: Due to the nature and short duration of the summer programs, vacation schedules may not be accommodated. A maximum of 7 days of time-off during the entire Summer Swim Program will be considered, according to the feasibility of the schedule and at the discretion of the supervisor.  If you request more than 7 days, we will choose 7 days from your request to allocate as time off. All applicants must list planned vacations in the supplemental questionnaire that is part of the on-line employment application. All requests must be submitted on this form to be considered. You may have additional time off during the summer, but you are responsible for getting those shifts covered by other staff (getting a shift covered by another staff member does NOT count toward your 7 days off). Hiring preference will be given to those applicants that have more availability during the summer programs.   
 
Employees will be required to purchase shorts and swim suit for this position that will meet the Aquatics dress code requirements.  (See Uniform Dress Code)