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PEOPLE FIRST – Conduct fair, accurate and transparent elections to increase public participation and confidence

The San Mateo County Registration & Elections Division is seeking seasonal Election Worker - Office Assistants to assist in the upcoming November 3, 2020 Presidential General Election. The Elections Division is a fast-paced environment.  This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process.

We are currently seeking dedicated and hard-working individuals for the temporary, full-time position of Office Assistant to be hired into one of five areas:

Clerical Support/Vote by Mail

• Data entry
• Assembling election supplies
• Assembling and processing of Vote by Mail ballot packets
• Counting ballots
• Operating voting equipment

Customer Service/Phone Bank

• Assisting voters in finding election material and understanding their voting opportunities over the phone

Outreach Services

• Demonstrating voting equipment
• Registering voters
• Presenting information about the upcoming election

Voting Equipment

• Helping function test voting equipment
• Assisting in delivery and pickup of voting equipment at Vote Centers

 
Supplies

• Inventorying and packing/unpacking Vote Center supplies
• May also help with delivering supplies to Vote Centers           

 
Fluency in Spanish, Mandarin and/or Cantonese, Tagalog/Filipino, Korean, Burmese, Hindi, or Japanese preferred in Customer Service/Phone Bank and Outreach Services but not required.
 
The Election Worker is classified as an Office Assistant. The hourly wage for the Election Worker - Office Assistant is $19.88.

NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment. Overtime is expected.     

IMPORTANT: The County of San Mateo has implemented best-practice guidelines in response to the COVID-19 pandemic to ensure safety of the general public and staff. Such measures include, but are not limited to, enforcing social distancing and providing staff with personal protective equipment, such as gloves, hand sanitizer, face masks, and sneeze guards.                                                  

PEOPLE FIRST – Conduct fair, accurate, and transparent elections to increase public participation and confidence. 
 
The San Mateo County Registration & Elections Division is seeking full-time, seasonal, extra-help Election Materials Proofreaders to assist in the upcoming November 3, 2020 Presidential General Election. This is an excellent nonpartisan opportunity to be involved in the election process!

Note:  This Job Announcement was edited on June 4, 2020, to indicate the English Proofreader positions have been filled.

We are currently seeking dedicated and hard-working individuals for the position of Proofreader. Proofreaders will be hired into one of two areas (please specify in your application which position you are seeking).

• Spanish Proofreading
• Chinese Proofreading

Examples Of Duties

All Proofreaders will be responsible for proofreading and/or translating election materials leading up to established election deadlines. Proofreaders will review, edit, and proofread documents for accuracy, context, readability, and syntax. Depending on shelter-in-place orders, proofreaders will work on-site at the Registration & Elections Division at 40 Tower Road in San Mateo.
 
Examples of projects and materials needing to be proofread include, but are not limited to:

• Sample Ballot & Voter Information Pamphlet
• Official Ballot
• Accessible Vote by Mail
• Website content
• Legal documents
• Letters, flyers, and other notices to voters
• Video scripts

The Proofreader is classified as an Office Specialist. The hourly wage for the Election Materials Proofreader – Office Specialist position is $25.23.

NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Some extra-help positions are eligible for benefits under the Affordable Care Act. Extra-help employees are not guaranteed permanent status at the end of the assignment.
 
IMPORTANT: The County of San Mateo has implemented best-practice guidelines in response to the COVID-19 pandemic to ensure safety of the general public and staff. Such measures include, but are not limited to, enforcing social distancing and providing staff with personal protective equipment, such as gloves, hand sanitizer, face masks, and sneeze guards.

Successful candidates for the Proofreader positions will have a Bachelor's degree and at least six-months experience proofreading documents and/or translating in Spanish, and/or Chinese.  A background in proofreading, editing, journalism, translating, or another related field is preferred with technical skills that include strong bilingual skills in English and Spanish or English and Chinese. Competency in the Microsoft Office Suite: SharePoint, Excel, Outlook, Teams, and Word, and competency in Adobe PDF are necessary for success.

PEOPLE FIRST – Conduct fair, accurate and transparent elections to increase public participation and confidence 

The San Mateo County Registration & Elections Division is seeking seasonal Election Worker - Office Specialists to assist in the upcoming November 3, 2020 Presidential General Election. The Elections Division is a fast-paced environment; this is an excellent opportunity to work with a group of dynamic, well-organized and highly efficient individuals committed to the democratic process.

We are currently seeking dedicated and hard-working individuals for the temporary, full-time position of Office Specialist to be hired into:
 

1. Vote Center Trainer
2. Vote Center Tech Support

Vote Center Trainer

• Training Vote Center Representatives on how to use voting equipment to assist voters
• Supervising Vote Center staff and communicating with headquarters
• Identifying uniquely skilled staff for special assignments
   

Vote Center Tech Support

• Helping to test equipment that will be used at Vote Centers
• Visiting Vote Centers and testing connections
• Troubleshooting equipment issues in the field

NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment. Overtime is expected.  The hourly wage starts at $25.23.

IMPORTANT: The County of San Mateo has implemented best-practice guidelines in response to the COVID-19 pandemic to ensure safety of the general public and staff. Such measures include, but are not limited to, enforcing social distancing and providing staff with personal protective equipment, such as gloves, hand sanitizer, face masks, and sneeze guards.

Ideal Vote Center Tech Support candidates will have computer experience and have attention to detail. Vote Center Trainer candidates will have strong public speaking abilities, computer proficiency, and previous knowledge of vote center procedures and the live vote center application.  

Critical skills for all election worker office specialist positions include the ability to prioritize work, learn new jobs tasks quickly, and understand and carry out oral and written directions.

Office hours are 8:00 am to 4:30 pm, Monday through Friday. These positions may require weekend and evening work assignments. The selected individuals must be available for entire employment period until the completion of their assignment.

The Elections Division is an exciting, fast-paced environment, especially as elections approach. This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process. More information about the organization is available on the Elections Division website www.smcacre.org.

PEOPLE FIRST – Conduct fair, accurate and transparent elections to increase public participation and confidence

The San Mateo County Registration & Elections Division is seeking seasonal Office Specialists to work as Vote Center Trainers (Office Specialist) to assist in the upcoming November 3, 2020 Presidential General Election. The Elections Division is a fast-paced environment; this is an excellent opportunity to work with a group of dynamic, well-organized and highly efficient individuals committed to the democratic process.

We are currently seeking dedicated and hard-working individuals for the temporary, full-time position of Vote Center Trainer to be hired for the following duties:

• Deliver training to Vote Center Representatives on San Mateo County Elections Procedure, Vote Center set-up and voter assistance.
• Facilitate hands-on training scenarios for Vote Center staff.
• Identify uniquely-skilled staff for special assignments.
• Set up, restore and restock the classroom between training classes.
• Communicate any notes from the Vote Center Representatives regarding policy, equipment or supplies to the Training Supervisor.

Vote Center Training is expected to begin around the end of September. Those hired can expect to work for approximately eight weeks including on-site job training, teaching classes and working at a 4-day Vote Center as a Vote Center Lead. The last expected day of employment will be Election Day, November 3, 2020.
 
Training is held from 9 a.m. to 4 p.m. daily during the period of operation. Daily schedules may include reporting to unit supervisors before a session or staying after training to complete further work. These positions may require evening and/or weekend work assignments.
 
NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment. Hourly wage: $25.23.
 
IMPORTANT: The County of San Mateo has implemented best-practice guidelines in response to the COVID-19 pandemic to ensure safety of the general public and staff. Such measures include, but are not limited to: enforcing social distancing, and providing staff with personal protective equipment, such as gloves, hand sanitizer, face masks and cleaning the classroom and equipment between training sessions.

Ideal Vote Center Trainer candidates will have strong public speaking abilities, past teaching or training experience with adult learners, computer proficiency and previous knowledge of vote center procedures, vote center applications and equipment.
 
Critical skills for all election worker office specialist positions include the ability to prioritize work, learn new jobs tasks quickly, and understand and carry out oral and written directions.
 
The selected individuals must be available for the entire employment period until the completion of their assignment.
 
The Elections Division is an exciting, fast-paced environment, especially as elections approach. More information about the organization is available on the Elections Division website www.smcacre.org.

PEOPLE FIRST – Conduct fair, accurate and transparent elections to increase public participation and confidence

The San Mateo County Registration & Elections Division is seeking seasonal Election Vote Center Representatives (Office Assistant I) to assist in the upcoming November 3, 2020 Presidential General Election. Vote Centers have replaced polling places as in-person voting sites and offer additional services over a longer period of time. This position requires the ability to operate a computer and computer applications/software quickly and accurately.  

We are currently seeking dedicated and hard-working individuals for the temporary, full-time position of Vote Center Representative to be hired for the following duties:

1. Use a computer to verify voter eligibility.
2. Provide information about the upcoming election.
3. Guide voters on use of electronic ballot marking devices.
4. Operate/troubleshoot voting equipment.
5. Provide in-person customer service including assisting voters to register to vote and assisting voters in casting a ballot.
6. Issue ballots.
7. Maintain accurate files and records.
8. Secure Election materials and supplies.

Several, but not all, Vote Center Representatives require fluency in Spanish, Mandarin and/or Cantonese, Tagalog/Filipino Korean, Burmese, Hindi, or Japanese.
 
Vote Centers will be open for four to eleven days. Those hired can expect to work approximately 7 – 15 days including training.
 
Vote Center Representatives will work 5 days per week and 8 hours per day. This assignment will include weekends and potentially 2 or more evenings. On Election Day, Vote Center Representatives will work from 6:00 a.m. - 9:00 p.m. or later if necessary.
 
Vote Center hours are 8:30 a.m. to 5:30 p.m. daily during the period of operation, including weekends and holidays, and 6:00 a.m. to 9:00 p.m. on Election Day, November 3, 2020.  These positions may require evening work assignments.
 
Personal protective equipment and sanitizing supplies will be provided to staff to be used in the Vote Centers and protective measures will be implemented to ensure the safety of Vote Center Representatives, as well as the public.
 
NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment. Hourly wage starts at: $21.02

IMPORTANT: The County of San Mateo has implemented best-practice guidelines in response to the COVID-19 pandemic to ensure safety of the general public and staff. Such measures include, but are not limited to, enforcing social distancing and providing staff with personal protective equipment, such as gloves, hand sanitizer, face masks, and sneeze guards.

Ideal candidates will have a minimum of one year of general clerical, office assistant, phone services or computer experience, and a close attention to detail. Vote Center hours are 8:30 a.m. to 5:30 p.m. daily during the period of operation, including weekends and holidays, and 6:00 a.m. to 9:00 p.m. on Election Day, November 3, 2020. These positions may require evening work assignments.

The position requires basic addition and subtraction. Vote Center representatives must be proficient in the operation of a computer and computer software and applications.

Applicants with past experience as Poll Workers or Vote Center Representatives are strongly encouraged to apply.

Eleven-day Vote Centers will open on October 24, 2020, and four-day Vote Centers will open on October 31, 2020. Once opened, Vote Centers will remain operational through November 3, 2020.
 
Critical skills for all Vote Center positions include the ability to prioritize work, coordinate several activities, organize and maintain accurate files and records, and understand and carry out oral and written directions. 

THE PROPERTY TAX DIVISION
The Property Tax Division of the County Controller's Office is responsible for computing tax rates based on assessed property values provided by the County Assessor, distributing property taxes to local taxing agencies and processing roll corrections and refunds. The Division also handles accounting for special districts.

The Property Tax Division Manager, under the Assistant Controller's direction, will oversee the responsibilities of the Division and the accounting services provided to the special districts. In this role, the Property Tax Division Manager will have the opportunity to work with and supervise a team of ten dedicated and experienced property tax personnel.

The Property Tax Division Manager position requires the ability to understand complex property tax law, provide this information to staff and incorporate changes into the property tax system. The ever-changing laws, rules and regulations require a keen ability to consider and solve-for the impacts the changes will make throughout the property tax system.  The person in this position should have demonstrated success is such collaborative efforts.

Duties will include, but are not limited to:

• Manage the annual calculation of debt service tax rates, annual tax levy, apportionments of all property tax dollars, and roll maintenance.
• Manage preparation and filing of periodic property tax reports.
• Address inquiries from internal and external stakeholders.
• Be responsible for maintaining compliance with State laws and regulations.
• Ensure proper accounting of property tax transactions and of jurisdictional changes.
• Determine, track, and report budget and performance measurement standards for the division.
• Possess supervisory experience which includes hiring, training, evaluating, counseling, disciplining, and assigning work to staff.
• Maintain a cross-training program for staff development that provides backup support for the functions within the unit.
• Create, establish, revise and maintain written policies, procedures, and job instructions for all aspects of the Property Tax Division process.
• Research complex technical property tax related questions or issues and apply knowledge to designing and communicating viable solutions.
• Develop and maintain controls to ensure property tax apportionments, related schedules and work papers are computed accurately and timely.
• Analyze, evaluate and coordinate system programs and formulations and make appropriate recommendations to enhance current processes.
• Consult with management, officials from other government agencies and other interested parties on policies, practices and matters related to property tax administration.
• Monitor, review, and assess implications of changes in laws and regulations.
• Provide opinions and procedures for implementation of changes in laws and regulations.
• Manage the property tax system which includes collaborating with IT personnel to develop improvements, implement design changes, and design necessary training for the user community.
• Perform related work as required.

Qualifications

Knowledge of:

• Advanced principles and practices of financial administration and resource planning, including public budgeting and reporting.
• Advanced principles of financial forecasting and financial analysis.
• Theories, principles and practices of accounting and auditing and their application to governmental accounting.
• Generally accepted accounting principles and/or auditing standards including those specifically applicable to government agencies.
• Basic principles and practices of County-wide operations and its administration and organization.
• Advanced principles and practices of operational, financial and EDP auditing.
• Advanced principles and practices of management and organizational effectiveness.
• Principles of personnel training, supervision and evaluation.
• Relevant automated fiscal/financial information systems, applications and terminologies.
• Federal, State and local laws and regulations applicable to assigned area of responsibility as well as laws and regulations governing the financial operations of public agencies.

Skills/Ability to: 

• Plan, organize, manage, coordinate and evaluate the functions and staff of assigned division.
• Analyze and evaluate complex accounting, auditing, and/or financial problems, records and reports.
• Prepare clear and concise reports.
• Analyze, interpret, apply and explain related laws and regulations.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate effectively both verbally and in writing.
• Coordinate activities with other departments, programs and/or outside agencies.
• Direct and participate in the analysis of a wide variety of highly complex administrative and operational problems and make effective operational and/or procedural recommendations.
• Develop, administer and interpret policies, guidelines and procedures related to the assigned program area.
• Plan, schedule and manage large scale projects.
• Negotiate agreement between differing individuals and groups of individuals, and utilize appropriate interpersonal style and methods of communication to gain acceptance, cooperation, or agreement of a plan, activity, and/or program idea.
• Work cooperatively with other County departments and public and private organizations.
• Perform complex mathematical and statistical calculations accurately.
• Prepare complex and detailed written reports, procedures, grant applications and contracts.
• Establish and maintain effective work relationships with those contacted in the performance of required duties.

Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.  A typical way to qualify is: 

• Education: Bachelor's Degree in Business, Accounting, or Public Administration or a related field.
• Experience: Three years of increasingly responsible experience performing a wide variety of administrative, financial, or managerial duties in a large, complex public agency including at least one year of direct experience managing and/or supervising an accounting or auditing function related to assigned division.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

This job opportunity is continuous and application reviews are performed periodically.

The Position

San Mateo is a city of approximately 104,000 residents, strategically located midway between San Francisco and San Jose, and is within the Silicon Valley.  One of the City’s strengths is its diversity, both in the ethnic makeup and the physical development of the community.  San Mateo has a vibrant business and retail environment with national and international businesses, two major shopping centers and an active downtown.  The community values its historic and new residential neighborhoods and recently approved a major new Transit Oriented Development that will add 1,500 new homes, 300,000 square feet of new retail and as much as 1.5 million square feet of commercial office space.  

The City organization has a culture of innovation, collaboration and strong customer service.  The City’s annual budget is $191 million and is staffed by over 540 full time employees.  The City is continually evaluating new and innovative ways of providing high quality services to its residents while acknowledging the competing demands for the limited funds available. Find out more interesting facts at:  www.cityofsanmateo.org.

This position will receive general direction from the Chief Plant Operator and instruction from their Shift Supervisor to provide daily guidance to lower level operators and trainees. The WWTP Operator III will be responsible for supporting these efforts to guide, develop and mentor staff on their assigned shift, act in a supervisory capacity in the absence of the Shift Supervisor, and is the assigned lead in getting both scheduled and unscheduled work completed. Those who have prepared themselves and are ready for the challenge to use their skills as a journey-level wastewater professional should seriously consider this opportunity.

This position is assigned rotating shifts working nights, weekends, and holidays with on-call emergency response 24 hours per day.  However, along with this challenge is the benefit of working  a 12-hour shift that results in a very favorable work/life balance and requires the minimum commuting days as compared to other standard 8-hour shifts.

The Department

The Wastewater Treatment Plant (WWTP) is a 15.7 MDG sub-regional facility that serves an estimated 164,545 customers  administering the annual operation and maintenance budget over $12.8 million with a staff of 34 professional and technical personnel.  The City of San Mateo is building a team tasked with the safe and continuous operation of the current expansion of this conventional activated sludge plant by introducing new facilities including; preliminary treatment, primary treatment, enhanced biological nutrient removal/membrane bioreactors (BNR/MBR), biological and chemically enhanced treatment (BioACTIFLO), and additional upgrades to existing process equipment. A vital and instrumental member of this team is the WWTP Operator III.

The Duties

Depending upon assignment, duties may include, but are not limited to the following.

Operate wastewater treatment facilities to control flow and processing of wastewater, sludge and effluent; monitor gauges, meters and control panels; observe variation in operating conditions, interpreting meter and gauge readings and test results to determine process requirements.

• Operate valves and gates; start and stop pumps, engines and electric motors to control and adjust flow and treatment processes; operate and maintain boilers; perform routine maintenance work on valves, tanks, related equipment and facilities to optimize performance.
• Maintain appropriate plant records to support water quality goals.
• Perform the duties of the Designated Operator-in-Charge when required in accordance with State regulations.
• Operate rolling vehicles and stationary machinery as required to perform essential job functions.
• Foster and maintain good working relationships and provide excellent customer service in the course of their work.
• Assist in the inventory, requisition, and purchase of supplies and materials.
• Supervise and train less experienced operators on assigned shift.

Are you a dedicated and motivated Dental Assistant who enjoys being part of a team of professionals who provide exceptional dental care to the community and patients in need? Do you thrive in a fast-paced, challenging environment where the rewards are many? If so, then the San Mateo Medical Center (SMMC) Dental Clinics have an exciting career opportunity for you!

The San Mateo Medical Center operates five dental clinics located in San Mateo, Redwood City, Daly City, Half Moon Bay, and a Mobile Dental Clinic. These clinics treat children and adults, homeless and transitional populations, and patients with HIV diagnosis. Pregnant women on Medi-Cal can also obtain dental services in these clinics covered by the Ryan White grant.

All Clinics are open Monday through Friday, 8 AM to 5 PM and some Saturdays and evenings.  The Fair Oaks Health Center in Redwood City is staffed with an oral surgeon and pedodontist, and the San Mateo Clinic is staffed with an oral surgeon.  The Fair Oaks Health Center and the Mobile Dental Clinic host dental students from the University of the Pacific and University of San Francisco to aid in patient care.

The Dental Assistant Series levels include:
 
Dental Assistant I ($21.59 - $26.99 Hourly) is the experienced level class in the Dental Assistant series, competent to independently perform the full range of journey-level dental assisting work under the supervision of a dentist. This class is flexibly staffed with the II level and incumbents may advance to the higher level after obtaining required certification and demonstrating the required proficiency for the II level.

Dental Assistant II/Registered Dental Assistant ($25.52 - $31.90 Hourly) is the advanced journey-level classification in the series. Under the supervision of a dentist, incumbents at this level perform dental assisting duties which are limited to a person certified as a Registered Dental Assistant in addition to performing Dental Assistant duties of the lower.

TO VIEW THE JOB ANNOUNCEMENT, CLICK 'JOB PDF' BELOW.