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Redwood City’s Public Works Services Department desires a motivated management analyst intern to assist the department with various projects throughout the summer.  The Public Works Services Department provides a wide range of services to Redwood City residents. Our services vary from utility services (water, sewer, solid waste) to environmental programs (water conservation, energy efficiency) and right-of way services (LED streetlights, traffic signs).

The ideal candidate is highly motivated and possesses a positive attitude; is able to work independently, conduct research projects, compile and analyze program data, and maintain a good work ethic. Prior website development or programming experience is desired.

Please click on the PDF link below to review the complete job announcement.

DEFINITION: To perform a wide variety of responsible clerical and secretarial work in support of assigned mid-management and supervisory staff; to type and proofread a variety of documents and correspondence; to provide information and assistance to the public regarding applicable policies and procedures; and to perform a variety of secretarial tasks relative to assigned area of responsibility.

DISTINGUISHING FEATURES: This is the advanced journey level class in the Office Assistant series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including the provision of secretarial and advanced clerical support for a division of significant size. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

ESSENTIAL DUTIES: Depending upon assignment, the duties of a Senior Office Assistant include:

- Preparing, typing, word processing and proofreading a variety of documents including general correspondence, agenda items, reports, memoranda and statistical charts from rough draft or verbal instruction; collecting and consolidating data for the preparation of reports.

- Answering the telephone; determining nature of request; screening and routing calls to appropriate personnel; responding to complaints or inquiries; providing information on departmental and City policies and procedures as required.

- Providing assistance on special projects and programs; promoting program goals and objectives; preparing various reports as assigned.

- Serving as a radio dispatcher for emergency and non-emergency requests including sewer back up and water service breaks.

- Performing a wide variety of general clerical work including the maintenance of accurate and detailed files, logs, rosters, manuals, documents and records; verifying accuracy of information; researching files as requested.

- Creating and maintaining accurate schedules and calendars for assigned activities; coordinating meetings with assigned staff; reserving time and meeting places as needed.

- Providing and maintain essential accounting and budgeting functions; maintaining accounts and supporting records of financial transactions; receiving financial records to appropriate staff.

- Reviewing data in financial reports; reconciling records and reporting problems or discrepancies to appropriate Finance staff.

- Preparing and maintaining budget preparation documents and information to support budget work; receiving and reviewing budget documents for completeness.

- Monitoring procurement functions to ensure there are adequate funds available in the budget; ensuring all accounting debits are correct.

- Preparing notices for advertisement for capital purchases; assembling specification for capital projects; coordinating printing and publication of plans and specifications.

- Preparing vehicle/equipment purchase documents; collecting product availability, pricing and delivery options from vendors and purchasing agents.

- Operating office equipment including copiers, facsimile machines and computers; making copies of specific documents and distributing to appropriate personnel as requested.

- Receiving, sort and distributing incoming and outgoing correspondence and mail; providing responses as necessary or requested according to established policies and procedures.

- Attending and participating in staff and group meetings; taking and transcribing notes for assigned committees; organizing and coordinating meetings.

- Performing related duties and responsibilities as required.

Special Requirements: Essential functions require maintaining physical condition necessary for sitting for prolonged periods of time; extensive use of computer keyboard; near visual acuity to prepare and review correspondence and other documentation.

The City of San Mateo invites applications for the following internship:

Position:         Management Analyst Intern

Salary:             $16.00 - $20.00/hr. (Dependent on Qualifications)

Location:         Administrative Office for Public Works Department

                          1900 O’Farrell, Suite #320, San Mateo, CA 94403

Hours:             30-40 hours per week/flexible schedule

Timeframe:     Summer 2019, 12-week internship with flexible start date

THE POSITION:  The Public Works Department at the City of San Mateo has an opportunity for an intern to work in its Administrative offices. The Department, which has about 145 full time employees, provides both stewardship of the City’s wastewater treatment plant, streets, traffic control, solid waste collection and sanitary sewer and storm systems and provides design and construction services to improve the City’s sewer and storm drain systems, streets and facilities. The Management Analyst Intern will work directly with the Department’s Business Group on both data analysis and marketing projects that support the overall Department.

MINIMUM QUALIFICATIONS: 

• BA/BS Candidate
• Strong analytical, writing and verbal skills; effective written and oral communication
• Experience conducting research and data analyses
• Able to work independently with direction from supervisor
• Interest in learning more about a career in local government

DUTIES: The primary projects will include the following:

• Provide data analysis on Department budgets. Review data on Department expenses and make recommendations.
• Complete analysis on performance measures. Research performance measure best practices and work with staff to develop consistent and relevant performance measures for Department.
• Develop marketing and public outreach campaigns. Work with Department Communications Analyst to develop public outreach campaigns in support of Department projects.

In addition, the intern may work on a variety of other projects depending upon their time and interests.

HOW TO APPLY: Interested candidates should submit an official City of San Mateo employment application and supplemental questionnaire by April 3, 2019 on-line on CalOpps.org.

or

Submit an official City of San Mateo application and supplemental questionnaire by April 3, 2019 to the City of San Mateo Human Resources Department, 330 W. 20th Avenue, San Mateo, CA 94403

SUPPLEMENTAL QUESTIONNAIRE:   Please submit a cover letter discussing your interest and experience as it relates to this position.

For additional information, contact Abby Veeser at 650-522-7325 or by email at aveeser@cityofsanmateo.org.

The City of San Mateo is an equal employment opportunity employer.

Date Posted:            March 6, 2019

Classification:          CREDENTIALS ANALYST
                                   Open and Promotional recruitment

Work Schedule:       8 hours per day (8:00AM – 5:00PM);
                                   5 days per week (Monday – Friday);
                                 12 months per year

Salary Range:          Step A               Step B               Step C               Step D               Step E
(monthly)               starting               6 mos             18 mos              30 mos             42 mos
                                 $4,654               $4,885              $5,130               $5,387              $5,656

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $975.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $275.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Office of the Superintendent;
                                    Human Resources/Teacher and Administrator Development Department;
                                   101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:          Friday, March 29, 2019     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under the direction of the Director, Human Resources, perform a variety of technical duties involved in monitoring, processing, and analyzing a variety of documents and information to assure certificated personnel hold valid and appropriate credentials; provide consultation to certificated staff, applicants, school districts, and others concerning credential eligibility, requirements, and procedures; prepare and maintain related manual and automated records and reports.

Essential Job Functions:              

• Perform a variety of technical duties involved in monitoring, processing, and analyzing a variety of documents and information to assure certificated personnel hold valid and appropriate credentials; assist in assuring credentialing activities comply with established guidelines, standards, requirements, laws, regulations, policies, and procedures
• Assure teachers and other certificated employees hold proper credentials; assist with and assure proper placement and assignments of certificated staff; monitor expiration date of credentials and assure employees meet current requirements for renewal; notify certificated staff of credential expiration dates and certification issues and problems; arrange renewal appointments
• Review, evaluate, and process credential applications; verify and evaluate applications and related transcripts, records, and documents to determine eligibility for credentials according to established requirements; request additional documentation and follow up on credentials as needed
• Provide consultation to certificated staff, applicants, school districts, and others concerning credential eligibility, applications, requirements, and procedures; respond to inquiries and provide technical information concerning related standards, practices, time lines, policies, laws, and regulations; resolve credential issues and problems in a proper and timely manner
• Assist staff with obtaining and renewing credentials and changing credential status; monitor and keep staff current concerning progress towards meeting credential requirements; notify individuals of required course work and tests to obtain or clear credential and provide related materials
• Maintain current knowledge of State credential requirements, legislation, laws, regulations, policies and procedures; research and evaluate related manuals, informational guides and information as needed
• Receive and process credentials, permits, and rejection letters from the State; input and process related information and generate and distribute Temporary County Certificates (TCCs), permits, and credentials to appropriate school districts and personnel; provide signature for TCCs
• Input and update credential, application, employee and related data and information in an assigned computer system; establish and maintain automated records and files; initiate queries and assist in the generation of variety of computerized reports and documents; assure accuracy of input and output data
• Prepare and maintain a variety of records, reports and files related to credentials, applications, status, certificated personnel, permits, waivers, errors, rejections, paychecks, issues, problems, clearances, Temporary County Certificates (TCCs), correspondence, applicants and assigned activities
• Communicate with staff, faculty, administrators, school districts, governmental organizations, outside agencies and the public to exchange information, coordinate activities and resolve issues or concerns
• Attend and participate in various meetings, conferences and workshops as assigned
• Compose and distribute a variety of correspondence related to credentialing and assigned activities; duplicate and distribute materials as needed
• Participate in a variety of other assigned activities such as assembling credential application packets, performing back-up receptionist duties and delivering presentations concerning State credentialing
• Operate a variety of office equipment including a copier, fax machine, computer and assigned software

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:  Bachelor’s degree in Human Resources or a related field

EXPERIENCE:  One (1) year of human resources experience including work with certificated personnel or credential-related functions

Specialized Skills and Knowledge:     

• Knowledge of State credential requirements and procedures
• Knowledge of principles, techniques, procedures, and terminology involved in the credentialing of certificated personnel
• Ability to perform a variety of technical duties involved in monitoring, processing and analyzing a variety of documents and information to assure certificated personnel hold valid and appropriate credentials
• Ability to verify and evaluate transcripts, records, and applications to determine eligibility for credentials
• Ability to provide consultation to certificated staff, applicants, school districts, and others concerning credential eligibility, requirements, and procedures
• Ability to assist staff with obtaining and renewing credentials and changing credential status
• Ability to receive and process credentials, permits, and rejection letters from the State
• Knowledge of operations, policies and objectives relating to certificated staff
• Knowledge of practices and procedures related to certificated personnel
• Ability to assist with and assure proper placement and assignments of certificated staff
• Knowledge of current laws, codes, regulations, policies, and rules related to credentialing
• Ability to interpret, apply and explain laws, codes, rules, regulations, policies, and procedures
• Knowledge of record-keeping and report preparation techniques
• Ability to prepare and maintain a variety of records, reports and files
• Knowledge of interpersonal skills using tact, patience, and courtesy
• Ability to establish and maintain cooperative and effective working relationships with others
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary
• Knowledge of modern office practices, procedures and equipment
• Ability to operate standard office equipment including a computer and assigned software
• Knowledge of operation of a computer and assigned software
• Ability to utilize a computer to input data, maintain automated records, and generate computerized reports
• Ability to work independently with little direction
• Ability to determine appropriate action within clearly defined guidelines
• Ability to meet schedules and time lines

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Hearing and speaking to exchange information in person and on the telephone
• Seeing to read a variety of materials
• Dexterity of hands and fingers to operate a computer keyboard
• Sitting or standing for extended periods of time
• Bending at the waist, kneeling, or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1.  A review of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2.  A written examination (anticipated date- April 9, 2019)
3.  An oral board examination (anticipated date- April 18, 2019)

     Only the highest qualified candidates will be invited to attend the examinations.

     Applicants will be notified of screening and examination results by e-mail or letter.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

The North Coast County Water District is currently accepting applications for Full-Time Utility Maintenance Worker I/II.

To apply, please review the job description and submit a resume, job application and supplemental questionnaire to jobs@nccwd.com or mail to: NCCWD, Attn: Human Resources, P.O. Box 1039, Pacifica, CA 94044. Submissions must be complete to be considered. Application packets may be obtained online at www.nccwd.com or at the District office located at 2400 Francisco Blvd., Pacifica.

Live Scan background check must be completed prior to employment.

Open Until Filled.

Salary: Steps DOQ
Utility Maintenance Worker I: $4161.00-$5310.00 Monthly
Utility Maintenance Worker II: $4678.00-$5970.00 Monthly

Date Posted:           February 25, 2019

Classification:          STUDENT SERVICES SPECIALIST
                                  Open recruitment

Work Schedule:       8 hours per day (8:00AM – 5:00PM);
                                   5 days per week (Monday – Friday);
                                 12 months per year
 

Salary Range:          Step A               Step B               Step C               Step D               Step E
(monthly)               starting               6 mos             18 mos              30 mos             42 mos
                                 $4,886              $5,130               $5,387               $5,656              $5,939

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $975.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $275.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Student Services Division; Special Education Department;
                                   101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:         Friday, March 22, 2019     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under general direction, lead and participate in a variety of Student Services Division (SSD) support functions including student attendance, record-keeping, registration, enrollment and computer system functions; service as a liaison and technical resource concerning assigned administrative functions; prepare and maintain a variety of manual and automated records, reports and files; train and provide work direction and technical assistance to assigned personnel.

Essential Job Functions:              

• Lead and participate in a variety of student services support functions including student attendance, record-keeping, registration, enrollment and computer system functions; oversee and assure smooth and efficient student service processes and assist in assuring division needs are being met; assist in assuring proper registration, enrollment and attendance accounting of students served by Student Services Division programs
• Lead and participate in distributing, collecting and processing a variety of attendance, enrollment and information forms; process student grades and credits; review forms for accuracy and completeness; make corrections as needed
• Lead and participate in the preparation and maintenance of various records, reports and files related to students, attendance, enrollment, demographics, grades, credits, enrollment, programs and assigned activities; verify and assure accuracy and completeness of records and reports
• Oversee and participate in student attendance functions; review and audit attendance data, records, reports and files to assure accuracy, completeness and compliance with established requirements; make and notify personnel of corrections as needed
• Oversee and participate in the input, scanning, updating and retrieval of a variety of attendance, registration, enrollment and other data in an assigned computer system; establish and maintain automated records and files; initiate queries and generate computerized reports
• Prepare and maintain monthly Average Daily Attendance matrices, charts and reports; oversee the maintenance of attendance files and related registrar functions in preparation of annual attendance audits as directed
• Confer and collaborate with technology personnel concerning computer system, software, reporting, maintenance and query needs and issues; arrange for new system user accounts as needed; work with staff to resolve issues and malfunctions related to computer systems and software use
• Serve as a technical resource concerning SSD Data Systems and other assigned functions; provide technical information concerning related classes, student enrollment, updates, issues, grades, credits, fees, standards, requirements, practices, processes, policies and procedures
• Serve as a liaison and coordinate with SSD and district staff on matters involving attendance, student registration, attendance accounting and other communications and information between the County Office, schools, staff, faculty, administrators, outside agencies and others; resolve related issues, conflicts and discrepancies in a proper and timely manner
• Attend and participate in various meetings and in-services as assigned; present information and materials concerning, students, enrollment and assigned activities; provide recommendations to administrators concerning methods and strategies for enhancing student service processes
• Conduct training activities for designated internal and district personnel concerning assigned data system functions; prepare and deliver oral presentation; explain related systems, records, reports, standards, guidelines, practices, procedures and techniques; develop, maintain and distribute training materials
• Compile, compose and distribute a variety of correspondence such as letters, announcements, calendars, newsletters, forms, certificates, handbooks, agenda items, website updates, advertisements and other materials
• Participate in a variety of other assigned activities such as conducting surveys, assisting with promotional and marketing functions, collecting and accounting for fees, and processing fee waivers
• Operate a variety of office equipment including a copier, fax machine, computer and assigned software

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:  An Associate’s degree

EXPERIENCE:  Three (3) years of experience working with student recordkeeping data systems, enrollment, registration, attendance, or related functions

Specialized Skills and Knowledge:     

• Knowledge of student attendance policies, procedures, terminology, and attendance accounting methods
• Ability to resolve attendance, registration and enrollment issues, conflicts and discrepancies in a proper and timely manner
• Knowledge of registration and student enrollment procedures and requirements
• Ability to distribute, collect, verify, process and file a variety of attendance, registration and enrollment forms
• Knowledge of record-keeping and report preparation techniques
• Knowledge of uses and operation of data base applications
• Ability to implement and maintain database system applications
• Analyze data system malfunctions; take operational corrective actions to keep data systems operating
• Knowledge of data control procedures and data entry operations
• Knowledge of methods of collecting and organizing data and information
• Ability to prepare and maintain various narrative and statistical records, reports and files
• Knowledge of Student Services Division services, standards, requirements and procedures
• Ability to lead and participate in a variety of Student Services Division support functions including student attendance, record-keeping, registration, enrollment and computer system functions
• Knowledge of policies and objectives of assigned programs and activities
• Ability to learn, interpret, apply and explain rules, regulations, policies and procedures
• Ability to conduct training activities for designated personnel concerning assigned Student Services Division functions
• Ability to train and provide work direction and guidance to assigned personnel
• Knowledge of principles of training and providing work direction
• Ability to provide technical assistance to database users
• Ability to serve as a liaison and technical resource concerning assigned functions
• Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of interpersonal skills using tact, patience and courtesy
• Ability to establish and maintain cooperative and effective working relationships with others
• Ability to meet schedules and time lines
• Ability to work independently with little direction
• Ability to analyze situations accurately and adopt effective courses of action
• Knowledge of operation of a variety of office equipment including a computer and assigned software
• Ability to utilize an assigned computer system to input, scan and update student information
• Ability to operate a computer and assigned office equipment

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Dexterity of hands and fingers to operate a computer keyboard
• Hearing and speaking to exchange information in person and on the telephone
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time
• Bending at the waist, kneeling, or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1.  A review of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2.  A written examination (anticipated date- April 2, 2019)
3.  An oral board examination (anticipated date- April 11, 2019)

Only the highest qualified candidates will be invited to attend the examinations.
Applicants will be notified of screening and examination results by e-mail or letter.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Applications will be accepted for this position until a sufficient number meeting our qualifications are received. Apply immediately.

$26.48/hour

Part Time Hours: Morning/Afternoon Shifts.

This hourly position is not in Civil Service and does not receive benefits.

DEFINITION

Under general supervision, to read, record, and report readings of meters; to make customer service changes; and to do related work as assigned.

EXAMPLES OF DUTIES

On an assigned route and schedule, reads utility meters and records the reading on prepared forms; removes all debris impeding meter readings such as water, dirt, etc.; removes meter register cover, when necessary, to clean and/or replace glass so that an accurate reading may be obtained; makes customer service changes, including routine service turn-on and turn-off, and delinquent account service turn-off; answers customer questions regarding meter readings. Assists in clerical operations in billing and collecting for services; notes and reports utility conditions requiring attention.

MINIMUM QUALIFICATIONS

Knowledge of:  General office practices and procedures.

Ability to:  Learn the methods of meter reading, office procedures relating to billing for water service, and the technical operations as related to meter reading; work responsibly and without immediate supervision in assigned duties; keep simple records and make arithmetical calculations with speed and accuracy; interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

Experience:  None

Education:  Graduation from high school or equivalent.

License:  Possession of a valid Class C California Driver's License.

Physical Requirements:  An incumbent in this position is required to walk extensively, usually 3-5 miles daily; work almost exclusively outdoors under a variety of weather conditions (including rain, cold, fog, and sunshine); remove and replace meter covers weighing 5 to 50 lbs.; read on an average 300 meters daily; at each meter location may be required to bend, squat, or kneel to reach below ground level to read, clean, or remove assorted debris, dirt, or water as necessary.