Salary: $5,346 - $6,433 per month
Posted: 03/12/2019
Filing Deadline: Friday, 03/29/2019 by 4:30 p.m. for manual submissions; 5:00 p.m. for online submissions
Tentative Recruitment Timeline*
EVENT AND TENTATIVE DATE SCHEDULED
Written Exam
Monday, April 15, 2019 / Tuesday, April 16, 2019
Oral Board
Monday, April 29, 2019
Final Interview
Friday, May 10, 2019
* Dates are subject to change
Position Description
The District has one, open, full-time position of Account Clerk III in the Finance Department of the Administrative Services Division. Under general supervision, performs difficult and responsible sub-professional accounting work including activities related to the operation and maintenance of an Enterprise Resources Planning (ERP) accounting, payroll and purchasing systems; and does related work as required.
Distinguishing Characteristics
This is the advanced journey level class in the Account Clerk series. Incumbent is assigned the more difficult and complex clerical accounting tasks. Duties performed require a knowledge of overall ERP accounting, payroll and purchasing systems, and the ability to exercise independent judgement in the interpretation of related departmental procedures
Examples of Duties
Typical duties are divided among completion of sub-professional accounting work, payroll and purchasing functions and may include but are not limited to the following:
- prepares billings of miscellaneous accounts receivable;
- communicates with District personnel, vendors, and others regarding invoices, project cost information, payroll related issues, and customer refund inquiries;
- reconciles cash receipts, accounts receivable, and project costs;
- prepares various journal entries;
- assists in sub professional accounting or clerical work as required;
- performs other subprofessional accounting and clerical work as required;
- maintains computerized bid and vendor files;
- prepares purchase orders, requisitions and related documents;
- prepares purchasing reports as required;
- places, expedites and follows up on orders for materials and equipment;
- arranges for return of unacceptable materials, claim adjustments, etc.;
- prepares special reports as required; may draft correspondence;
- may provide lead direction and/or training to other personnel;
- follows applicable safety rules and regulations;
- operates a variety of computer and standard office equipment, including typewriters, fax machines and calculators.
- On a backup basis:
- processes the bi-weekly payroll, payment of payroll related taxes and deductions and completes bi-weekly payroll reporting;
- reviews and processes all payroll data submitted, including timesheets, salary, benefit, and deduction changes;
- enters all data in system and generates bi-weekly payroll checks for all District employees and prepares and electronically transmits the bi-weekly payroll direct deposits to financial institution for processing;
- prepares and submits state and federal payroll tax payments and prepares third party remittance information for submission to Accounts Payable department;
- prepares posting of payroll journal to financial system;
- prepares and reconciles a variety of payroll, tax, retirement, worker’s compensation and fringe benefit reports;
- provides technical assistance to employees on processes related to payroll and time reporting;
Qualifications For Employment
Knowledge of:
- Basic accounting, payroll and purchasing methods, concepts and terms
- accounting, payroll and/or purchasing systems;
- accounting, payroll and purchasing principles and procedures;
- integrated accounting software systems;
- accounting and payroll recordkeeping;
- spreadsheet and word processing programs;
- office practices and procedures;
- proper English spelling, grammar, punctuation, and letter writing practices;
- basic mathematics.
Ability to:
- Perform difficult accounting work with speed and accuracy;
- prepare and maintain a wide variety of reports and records;
- verify, enter and reconcile data;
- analyze situations accurately and independently and adopt an effective course of action;
- understand and carry out written and oral instructions.
- work independently and meet deadlines;
- analyze problems and recommend effective solutions;
- maintain confidentiality of information and files;
- establish and maintain effective working relationships with those contacted in the course of work;
- communicate effectively orally and in writing;
- operate a personal computer and utilize a computer-based accounting system and word processing and spreadsheet software.
Training and Experience
- Completion of the twelfth grade or its equivalent; and,
- three years of experience involving accounting and/or payroll computerized systems, utilization of PC's and related word and spreadsheet software
The following experience is desirable:- SAP, Oracle or Peoplesoft system experience in a payroll, HR, or accounting environment;
Other Requirements
- Per California Government Code, Title 1, Division 4, Chapter 8, Section 3100 “all public employees are hereby declared to be disaster service workers subject to such disaster service activities as may be assigned to them by their superiors or by law.”
Physical Demands and Working Conditions
During the course of performing job duties the employee will need the mobility to work in a standard office setting, use standard office equipment such as a personal computer, word processing and data base software, calculator, a copy and/or fax machine; enter and retrieve data from personal computers and terminals via keyboards which is often performed while sitting for extended periods of time; operate office equipment requiring repetitive arm/hand movement and/or the coordinated movement of more than one limb simultaneously. The employee frequently stands, walks, bends at neck and waists, twists at neck and waist, uses repetitive hand movement, uses simple and power grasping with both hands, uses fine manipulation of both hands and fingers, and may require use of the arms above the shoulder, climb or balance; stoop, kneel or crouch. This position requires that the employee demonstrate adequate hearing and speech to converse in person and over the telephone, and vision to read printed materials and use a computer screen. The employee is occasionally required to lift and carry short distances objects such as reams of copier paper, office supplies, files, books, printed materials and other packages weighing up to 10 to 25 pounds.
The noise level in the work environment is quiet to moderate noise. Position may require the ability to work overtime and weekends as needed.
Application and Selection Process
To be considered for this career opportunity, applicants must submit the following information to the Human Resources Department by the filing deadline shown on this announcement:
a. Properly completed District application. Clearly state the title of the position for which you are applying.
b. Supplemental application. The attached page of supplemental questions will be a primary tool in evaluating qualifications for this position. The responses will be evaluated along with the completed application form. Applications received without completed Supplemental Responses will not be considered.
c. Resume and Optional Cover Letter. A resume does not substitute for a completed application. Applicants meeting the minimum qualifications are not guaranteed advancement in the selection process. It is the sole responsibility of the applicant to show that he/she meets the minimum qualifications in this job announcement.
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SPECIAL NOTE FOR INTERNAL APPLICANTS:
NOTE: Please do NOT assume the recruiter or panel members know what you do and what experience you have. It is strongly recommended that you include a resume and clearly show that you meet the minimum qualifications. Do NOT put “see resume”.
Screening decisions are based on the application materials submitted. Personnel files, training records, etc. are NOT necessarily accessed and reviewed by Human Resources in determining which applicants will move forward in the process.
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The examination process may consist of an application screening, written and/or practical test, and oral and/or final interviews. All applicants will be notified of the disposition of their application. Based upon information provided in the application documents, the applicants presenting the best job-related qualifications will be invited to continue in the process. An eligibility list may result from this examination process.
The selected candidate, upon acceptance of a conditional offer for District employment, will undergo a background and conducted by an outside agency and must take and pass a pre-employment/pre-duty medical exam and drug test. Additionally, depending upon job duty assignments, the selected candidate may be required to submit an original California Department of Motor Vehicles H-6 printout (10-year history). Current employees are exempt from this requirement.
Do NOT submit the DMV H-6 until requested to do so.
Online applications are strongly encouraged and will be accepted until 5:00 p.m. on the filing deadline date.
A manual application packet may also be obtained by calling 415-945-1434, or in person at MMWD/HR, 220 Nellen Avenue, Corte Madera, CA 94925. The filing deadline time for in-person manual application and faxed application submissions is 4:30 p.m. on the filing deadline date.
If application materials are faxed, the originals of the submissions must be mailed and post marked by the filing deadline date indicated in the job posting.
