Final Filing Date:
This recruitment will close at 5:00 P.M. PST, Friday, July 8, 2022
Salary Range (5 steps):
$6,570 - $8,212/month (eff 7/1/22)
Job Opening: One full- time position in Recreation & Community Services
Summary
Under direction, the Analyst performs administrative work in the areas of data analytics and reporting, business systems analysis, research and writing and emergency preparedness; monitors budget performance; and provides specialized administrative support to District staff and partner organizations, in accordance with District policies and procedures.
Essential Duties and Responsibilities
- Routinely conduct statistical analyst of multivariate data sets and complete research projects on a variety of topics; prepare written reports and visual aids summarizing the results of each study; draw conclusions and make recommendations to District administration based on significant findings
- Evaluate District operations and business practices; write and review administrative memorandums outlining approved policies, procedures, and best practices; ensure staff and volunteers are informed of additions and/or changes made to any policies or procedures
- Periodically complete regional market analyses of a variety of topics; make recommendations to District administration
- Assess the emergency preparedness of staff and facilities; periodically inspect assigned facilities to ensure emergency equipment and first aid supplies are fully stocked and that staff safety certifications are current; serve on the District Safety Committee, as requested
- Monitor the operating budget of work centers; regularly prepare budget worksheets and performance reports; analyze financial data to explain variance, recognize trends, and forecast results; recommend adjustments to the Division’s annual operating budget to District administration
- Lead staff trainings on the use of District-approved software, applications, and online services; provide support to staff in the creation of forms, maps, spreadsheets, charts, graphs, and presentations
- Secure additional funds for the District and Play Conejo by submitting grant applications, soliciting sponsorships for special events, and/or requesting donations; track and report on funds received
- Coordinate and schedule the purchasing, replacement and inventory of a variety of equipment and supplies
- Maintain, establish and coordinate agreements and fees with outside parties and agencies. Follows and maintains retention policy for all documents.
Other Duties and Responsibilities
- Perform periodic updates to forms, schedules, rate sheets, memorandums, and other documents
- Respond to public inquiries regarding District policies, facilities, programs, and special events
- Provide administrative support to partner organizations (e.g., COSCA, MRCA, Play Conejo, etc.)
- Serve as Secretary to the Board of Directors in the Executive Assistant’s absence, as requested
- Notarize District contracts, agreements, leases, memos, and other documents, as requested
- May operate a District or personal vehicle to conduct site visits and make deliveries
- Perform other related duties as assigned
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty* satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required:
Education/Experience: Bachelor’s degree in Business Administration, Data Analytics, Recreation, or a related field, with three (3) years increasingly responsible related experience and/or training, or an equivalent combination of education and experience. Familiarity with Microsoft 365 applications and services. Accounting software experience preferred. Experience using geographic information system (GIS) software preferred.
Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals and documents, technical procedures, or government regulations. Ability to write reports, business correspondence and procedure manuals. Ability to present information and respond to questions from groups.
Math Ability: Ability to work with mathematical concepts. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Certificates and Licenses:
- California Driver’s License
- California Notary License within six months of hire
Additional Knowledge, Skills, and Abilities: Ability to communicate effectively in English both written and oral form. Ability to write routine correspondence using correct spelling and grammar. Ability to establish effective relationships with fellow employees, volunteers, and participants and the community at large.
Supervisory Responsibilities: This position has no direct supervisory responsibilities. The employee may provide guidance or direction to staff, volunteers, and contractors.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. *
While performing the duties of this job the employee is not generally exposed to hazardous conditions; may occasionally be exposed to outside weather. The noise level in the environment is moderate. Exposure to hazardous conditions may vary according to Unit assignment.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. *
While performing the duties of this job, the employee is regularly required to sit, stand, or walk; use hands or fingers to touch, handle, or feel; use hands and arms to reach; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. Vision requirements include close, distance, color, and peripheral vision; depth perception; the ability to adjust focus; and the ability to see well in poor lighting or at night. The employee is regularly required to lift up to 10 pounds, frequently required to lift up to 25 pounds, and occasionally required to lift up to 50 pounds. Physical demands may vary according to assignment.
*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Selection Process
Apply online at: www.crpd.org/jobs (follow link to www.calopps.org, Member Agency: Conejo Recreation & Park District)
Based on the information provided in the application documents, those candidates with the most desirable qualifications will be invited to continue in the selection process. Not all applicants meeting the minimum qualifications are guaranteed advancement through any subsequent phase of the examination. Be sure to include all pertinent information regarding your education and experience. Fill out the application completely; blank spaces may cause rejection; do not refer to resume. Falsification or omission of material fact is cause for rejection, removal from the eligibility list, or dismissal. Resumes will not be accepted in lieu of a completed application. Cover letters and resumes are encouraged and must be submitted online as attachments with the fully completed application. Applications must be submitted online by the filing deadline, or when the listed number of applications are received, whichever occurs first.
Examination: Candidate selection will be based on competitive examinations. Test content will be related to the job. A driver license will be requested for identification and admission to the testing area. If there is more than one part to an examination, candidates must pass each part. Candidates with passing scores will be asked to compete in successive parts of the examination.
- Written Test/Practical Exercise: A written test and a practical exercise may be used, in addition to the appraisal interview.
- Appraisal Interview: A job related appraisal interview will be conducted to evaluate and compare participating candidates’ knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job.
- After the Appraisal Interview, the top candidates will be invited to a staff interview.
All applicants will receive a written response to their standing in the selection process.
NOTE: THE DISTRICT DOES NOT REIMBURSE APPLICANTS FOR TRAVEL, LODGING, OR OTHER EXPENSES RESULTING FROM THEIR PARTICIPATION IN THE SELECTION PROCEDURE.
In accordance with the Immigration and Control Act of 1986, the Conejo Recreation and Park District must verify that all new employees have written proof of their right to work in the United States at the time of hire.
REASONABLE ACCOMMODATION FOR INDIVIDUALS WITH DISABILITIES
The District encourages applications from qualified individuals with disabilities as defined by the Americans with Disabilities Act. Individuals who will require a reasonable accommodation to take a test as part of the selection process must notify Human Resources. Applicants with disabilities that affect sensory, manual or speaking skills may be provided with a test in a format that does not require the use of the impaired skill. Persons requesting reasonable accommodation will be required to provide documentation of such need.
Note: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.