Search Jobs

The Ross Valley Sanitary District is seeking a motivated Management Analyst I/II to join our team and perform professional administrative, analytical, and operational support.

Deadline to apply: July 17, 2022 11:59PM

Management Analyst I Pay Range: $45.17 to $57.65/hour
Management Analyst II Pay Range: $49.86 to $63.63/hour

plus Excellent Benefits

TYPICAL DUTIES MAY INCLUDE

• Ensure compliance with District permitting process and procedure by working with building departments within the District service area.
• Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action to resolve complaints.
• Receive, research, and respond to questions from outside agencies, other District departments and the general public, supporting the District’s communication efforts.
• Prepare and present staff reports and presentations at Board and other governmental meetings,
  drafting Board of Director documents, and serve on various committees and task forces.
• Assist in managing and updating the District website.
• Produce public outreach documents using graphic design software.
• Research, evaluate, and prepare statistical, financial, and/or operational data used in reports, studies, and analyses and make recommendations in the development and administration of assigned program area.
• Serve as a liaison between outside organizations and the District, providing professional guidance with respect to District policies and procedures.
• Seek vendors and negotiate contracts ensuring compliance with District procedures, policies, and pertinent laws, regulations and ordinances.
• Assist in the development and analysis of departmental policies, procedures and systems, and recommend goals and objectives.
• Assist in the preparation and development of multiyear capital improvement budgets and supporting analyses and forecasts.
• Research grant opportunities and review grant guidelines and requirements to assess compliance with requirements and risks associated with receiving grants.
• Build and maintain positive working relationships with co-workers and the public using principles of good customer service.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

COMPENSATION:  The salary range for this position is $196,596 - $235,800 annually, dependent upon qualifications.   

The Opportunity

The Deputy City Manager (DCM) joins the City Manager’s leadership team and will be instrumental in helping the City Manager achieve short- and long-term goals for the City. There are several large projects occurring internally and within the Union City community. For example, the City is implementing a five year plan to significantly upgrade information technology beginning with finance and human resources and later expanding to community development. The City’s Strategic Plan details priorities for the City through FY 2024-2025 and emphasizes goals related to fiscal sustainability, organizational stability and growth, and economic development.

While the exact portfolio of responsibilities for the Deputy City Manager will be determined based on the experience of the successful candidate, a summary of likely responsibilities is listed below:

• Supporting daily City operations;
• Leading special projects and initiatives;
• Developing Citywide policies, procedures, and programs;
• Leading community engagement efforts; and
• Providing support to the City Council.

The DCM role will be supported by two staff analysts and is expected to work collaboratively with other executive leaders and with the department heads.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.
 

Final Filing Date:
This recruitment will close at 5:00 P.M. PST, Friday, July 8, 2022

Salary Range (5 steps):
$6,570 - $8,212/month  (eff 7/1/22)

Job Opening: One full- time position in Recreation & Community Services

Summary
Under direction, the Analyst performs administrative work in the areas of data analytics and reporting, business systems analysis, research and writing and emergency preparedness; monitors budget performance; and provides specialized administrative support to District staff and partner organizations, in accordance with District policies and procedures.

Essential Duties and Responsibilities

• Routinely conduct statistical analyst of multivariate data sets and complete research projects on a variety of topics; prepare written reports and visual aids summarizing the results of each study; draw conclusions and make recommendations to District administration based on significant findings
• Evaluate District operations and business practices; write and review administrative memorandums outlining approved policies, procedures, and best practices; ensure staff and volunteers are informed of additions and/or changes made to any policies or procedures
• Periodically complete regional market analyses of a variety of topics; make recommendations to District administration
• Assess the emergency preparedness of staff and facilities; periodically inspect assigned facilities to ensure emergency equipment and first aid supplies are fully stocked and that staff safety certifications are current; serve on the District Safety Committee, as requested
• Monitor the operating budget of work centers; regularly prepare budget worksheets and performance reports; analyze financial data to explain variance, recognize trends, and forecast results; recommend adjustments to the Division’s annual operating budget to District administration
• Lead staff trainings on the use of District-approved software, applications, and online services; provide support to staff in the creation of forms, maps, spreadsheets, charts, graphs, and presentations
• Secure additional funds for the District and Play Conejo by submitting grant applications, soliciting sponsorships for special events, and/or requesting donations; track and report on funds received
• Coordinate and schedule the purchasing, replacement and inventory of a variety of equipment and supplies
• Maintain, establish and coordinate agreements and fees with outside parties and agencies. Follows and maintains retention policy for all documents. 

Other Duties and Responsibilities 

• Perform periodic updates to forms, schedules, rate sheets, memorandums, and other documents
• Respond to public inquiries regarding District policies, facilities, programs, and special events
• Provide administrative support to partner organizations (e.g., COSCA, MRCA, Play Conejo, etc.)
• Serve as Secretary to the Board of Directors in the Executive Assistant’s absence, as requested
• Notarize District contracts, agreements, leases, memos, and other documents, as requested
• May operate a District or personal vehicle to conduct site visits and make deliveries
• Perform other related duties as assigned

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty* satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required:

Education/Experience: Bachelor’s degree in Business Administration, Data Analytics, Recreation, or a related field, with three (3) years increasingly responsible related experience and/or training, or an equivalent combination of education and experience. Familiarity with Microsoft 365 applications and services. Accounting software experience preferred. Experience using geographic information system (GIS) software preferred.

Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals and documents, technical procedures, or government regulations.  Ability to write reports, business correspondence and procedure manuals.  Ability to present information and respond to questions from groups.

Math Ability: Ability to work with mathematical concepts.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions.  Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Certificates and Licenses:

• California Driver’s License
• California Notary License within six months of hire

Additional Knowledge, Skills, and Abilities:  Ability to communicate effectively in English both written and oral form. Ability to write routine correspondence using correct spelling and grammar. Ability to establish effective relationships with fellow employees, volunteers, and participants and the community at large.

Supervisory Responsibilities: This position has no direct supervisory responsibilities. The employee may provide guidance or direction to staff, volunteers, and contractors.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. *

While performing the duties of this job the employee is not generally exposed to hazardous conditions; may occasionally be exposed to outside weather.  The noise level in the environment is moderate. Exposure to hazardous conditions may vary according to Unit assignment.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. *

While performing the duties of this job, the employee is regularly required to sit, stand, or walk; use hands or fingers to touch, handle, or feel; use hands and arms to reach; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. Vision requirements include close, distance, color, and peripheral vision; depth perception; the ability to adjust focus; and the ability to see well in poor lighting or at night. The employee is regularly required to lift up to 10 pounds, frequently required to lift up to 25 pounds, and occasionally required to lift up to 50 pounds. Physical demands may vary according to assignment.

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Selection Process

Apply online at:  www.crpd.org/jobs (follow link to www.calopps.org, Member Agency: Conejo Recreation & Park District)

Based on the information provided in the application documents, those candidates with the most desirable qualifications will be invited to continue in the selection process.  Not all applicants meeting the minimum qualifications are guaranteed advancement through any subsequent phase of the examination.  Be sure to include all pertinent information regarding your education and experience.  Fill out the application completely; blank spaces may cause rejection; do not refer to resume.  Falsification or omission of material fact is cause for rejection, removal from the eligibility list, or dismissal.  Resumes will not be accepted in lieu of a completed application.  Cover letters and resumes are encouraged and must be submitted online as attachments with the fully completed application. Applications must be submitted online by the filing deadline, or when the listed number of applications are received, whichever occurs first.

Examination:  Candidate selection will be based on competitive examinations.  Test content will be related to the job.  A driver license will be requested for identification and admission to the testing area.  If there is more than one part to an examination, candidates must pass each part.  Candidates with passing scores will be asked to compete in successive parts of the examination.

• Written Test/Practical Exercise:  A written test and a practical exercise may be used, in addition to the appraisal interview.
• Appraisal Interview:  A job related appraisal interview will be conducted to evaluate and compare participating candidates’ knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job.
• After the Appraisal Interview, the top candidates will be invited to a staff interview.

                All applicants will receive a written response to their standing in the selection process.

NOTE:     THE DISTRICT DOES NOT REIMBURSE APPLICANTS FOR TRAVEL, LODGING, OR OTHER EXPENSES RESULTING FROM THEIR PARTICIPATION IN THE SELECTION PROCEDURE.

In accordance with the Immigration and Control Act of 1986, the Conejo Recreation and Park District must verify that all new employees have written proof of their right to work in the United States at the time of hire.

REASONABLE ACCOMMODATION FOR INDIVIDUALS WITH DISABILITIES

The District encourages applications from qualified individuals with disabilities as defined by the Americans with Disabilities Act.  Individuals who will require a reasonable accommodation to take a test as part of the selection process must notify Human Resources.  Applicants with disabilities that affect sensory, manual or speaking skills may be provided with a test in a format that does not require the use of the impaired skill.  Persons requesting reasonable accommodation will be required to provide documentation of such need.   

Note:  The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Update 5/18/2022:
The Fire Chief position requirements have been modified as follows:

• The Fire Chief salary is negotiable and commensurate with experience; and
• The California State Plans Examiner certification is no longer required, but highly desirable. This certification should be obtained within one-year from date of hire.  

About the Fire Chief Position

Under direction of the General Manager, the Fire Chief shall be responsible for the administration, operations, and functions of all the activities of the fire department, personnel, equipment, properties and assets and liabilities both from an operational and managerial standpoint. This will involve a total program for the protection and preservation of life and property. The position requires broad knowledge and a thorough understanding of modern fire administration, personnel management, fire prevention, fire training, fire suppression, and concepts and methods necessary to facilitate the determination of varied work, challenges and problems. The Fire Chief must be capable of working independently in supervising all technical and general operations seeing that desired work results are achieved. In addition to administrative responsibilities, the Fire Chief is expected to direct and supervise fire-fighting resources at the scene of emergencies and actively participate in fire control operations as needed.

This is a Management-Exempt Contract Position. For a full description of the position, please visit the position description below. 

Revised Fire Chief Job Announcement
Revised Fire Chief Position Description

Experience & Education

The ideal candidate will have a well-rounded career that includes experience in fire prevention, training, wildland interface, operations, EMS and marine safety.

• Candidates must possess a minimum of 10 years of increasingly responsible experience, including at least three years at a supervisory level, and two years with a focus on Fire Prevention.
• A Bachelor’s Degree from an accredited college or university with a major in fire science, administration, emergency management, or closely related field is highly preferred.

Licenses & Certifications

• Possession of the California State Chief Officer Certification is required
• A California State Plans Examiner is highly desirable 
• A California State Fire Marshal Certification is highly desirable
• Possession of a current Class "B" California Driver's License, or Class “C” with “F” endorsement (must maintain satisfactory DMV record and ability to maintain insurability) is required
• Emergency Medical Technician I (EMT1), Healthcare Provider CPR and Hazardous Materials Incident Commander are required

The CCSD agrees to pay $225 annually, or up to $550 biennially, for the costs associated with required DMV physicals related to the DMV Firefighter Endorsement.

Professional Development

The Fire Chief shall be entitled to the following for costs associated with activities and materials deemed necessary and desirable for the Fire Chief's continued professional development, participation, growth and advancement:

• $600 annually for professional dues and subscriptions necessary for full participation in appropriate and relevant associations and organizations, including but not limited to, the International Association of Fire Chiefs, California Fire Prevention Officers and CalChiefs;
• $3500 annually for travel and subsistence expenses for professional meetings and similar functions (e.g. conferences, workshops, seminars, meetings, etc.) to foster professional development or represent the CCSD;
• Other items, activities and materials as may be agreed upon from time to time between the CCSD and Fire Chief.

Benefits

• Salary $124,609 - $151,463, annually (salary negotiable and commensurate with experience)
• Two weeks of vacation for the first five years with the District (3.08 hours accrued per pay period)
• 11 holidays per year
• 96 hours of sick leave per year (3.70 hours accrued per pay period)
• District pays 85% of the health premiums currently in effect for employee & dependent coverage for the lowest cost plan available to district employees through CalPERS
• District pays 85% of the dental premiums currently in effect for employee & dependent coverage for the lowest cost plan
• After completion of probationary period, employee is eligible for the Health Care Reimbursement Program and will receive a credit of $1300 every January 1
• A Group Life Insurance Plan will be provided with a $25,000 life insurance policy, a $1,000 policy for each employee's spouse and a $1,000 policy for each employee dependent under the age of 21
• CalPERS 3% @ 60 retirement plan for covered employees hired prior to October 1, 2012, including single highest year computation and credit for unused sick leave; 2% @ 60 retirement plan for covered employees hired on or after October 1, 2012 up through December 31, 2012, including the 36 highest consecutive months’ final compensation provision; covered employees hired on or after January 1, 2013 who are defined as “new members” under PEPRA will be covered by the 2% @ 62 retirement plan and the 36 highest consecutive months’ final compensation provision. Employee pays 100% of the CalPERS employee contribution.

Other Compensation

• CCSD agrees to match Employee contributions to Employer-sponsored supplemental retirement fund (457 Plan) up to $100 per payroll period
• Fire Chief accrues 80 hours of administrative leave per year
• CCSD provides the Fire Chief with a vehicle for business related use. The Fire Chief's response vehicle shall be equipped with the necessary equipment to facilitate emergency response and command and control communications. The vehicle may be used by the Fire Chief for normal business activities, travel to and from work, call outs and inspections, attendance at professional meetings, training programs, seminars, conferences and for attendance at community and regional meetings, events and any functions at the Fire Chief's official capacity.
• Fire Chief is provided with a cell phone or stipend, paid for by the CCSD
• Fire Chief receives $1,000 annually as a uniform and boot allowance

Application Process
This position is open until the needs of the District are met. To be considered for this opportunity please apply immediately and submit a cover letter, resume, completed district application and proof of experience, education, licenses and certifications to:

Haley Dodson
805.927.6235
hdodson@cambriacsd.org

Electronic submittals are strongly preferred. All applicants will be reviewed and only those candidates determined to be most qualified for the position on the basis of experience, training and education as submitted, will move forward in the hiring process. The candidate who has successfully completed all prior phases of the hiring process will be subject to a thorough background investigation. 
 

PROCUREMENT SUPERVISOR
Salary Range: $90,500.80 - $110,011.20 / year

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
 
DESCRIPTION:
Under the direction of the General Services Administrator, leads a broad procurement program encompassing services, public works, commodities and information technology procurement activities. Provides direct oversight of a procurement operations team, providing the full range of procurement activities, including development acquisition strategies, award, contract management and contract close out. The incumbent is expected to build relationships and collaborate extensively with internal and external stakeholders in order to align with the strategic goals of the Agency. Performs other duties as assigned.   
 
DISTINGUISHING CHARACTERISTICS:
The Procurement Supervisor must perform his/her duties in a manner that reflects positively on the Yuba Water Agency, is collaborative with various departments and other government agencies, supports a strong safety culture and meets the mission of the Agency including flood control, water supply, fishery enhancement, recreation and hydroelectric generation. This position is differentiated from the Procurement Specialist in years of experience and the difficulty of work performed. In general, all assignments are completed independently, and will include lead oversight of the procurement division staff.  
 
EXAMPLES OF ESSENTIAL DUTIES:
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Establishes schedules and methods for the procurement services division.
• Provides research and assistance in the development of policies and procedures.
• In the absence of the General Services Administrator, assumes responsibility of the division as needed.
• Plans, prioritizes, assigns, leads and reviews the work of assigned technical and clerical staff.
• Trains staff in pertinent local, state and federal laws, ordinances, including rules applicable to public procurement.
• Performs the most difficult purchasing tasks requiring extensive knowledge of technical and specialized commodities, services and public works.
• Conducts formal and informal solicitations and supports preparation of bid and specification documentation ; Analyzes, evaluates and recommends rewards
• Confers with departmental officials to determine purchasing needs.
• Collects, interprets, evaluates data, validates conclusions, defines and selects alternatives, plans, coordinates and initiates action necessary to implement recommendations or decisions.
• Performs and conducts competitive contract negotiations and administration with outside vendors and consultants.
• Administers and oversees the Agency’s procurement card program, Agency surplus program, specialized financial, procurement and data management software and other special programs and processes.
• Assists in the development of contract work including training, assigning, and reviewing work of procurement and administrative staff.
• Monitors contract performance; in field and through creation and application of a contract administration program. 
• Analyzes contract risk early in project inception with procurement specialists and project managers.
• Acts as a liaison to advise and effectively resolve differences between departments and vendors.
• Mitigates non-compliance of contracts.
• Provides and coordinates staff training.
• Complies with all Agency safety policies and procedures and California Occupational Safety and Health Administration (Cal OSHA) rules and regulations.
• Builds and maintains positive working relationships with co-workers, other Agency employees, government entities, contract providers and the public using principles of good customer service.
• Regular attendance and adherence to prescribed work schedule to conduct job responsibilities.
• Performs related duties as required. 

 
KNOWLEDGE OF:

• Principles and practices of administration and technical areas of procurement.
• Specific functions, terminology and concepts related to procurement.
• Techniques and concepts involved in collecting, organizing, interpreting, summarizing, analyzing and graphically presenting numerical data including statistical sampling techniques and flow-charting methods.
• Extensive knowledge of the methods and procedures involved in conducting audits of accounts and financial records of large organizations, including the uses of audit work paper techniques.
• A strong understanding and applications of principles in business and/or public administration.
• General market conditions and pricing through various information resources.
• Laws, tax obligations pertaining to procurement including commercial Sales Code and Uniform Sales Act.
• Laws, codes and policies pertaining to procurement of Public Works.
• Business arithmetic.
• Record keeping principles and practices.
• The structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; principles and practices of business correspondence and technical report preparation.
• Principles and processes for providing internal and external customer services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Financial systems and methods of deriving information from those systems.
• Prioritizing work to ensure milestone and due date commitments are accomplished.
• Problem resolution and decision making, showing initiative and good judgment in resolving issues.
• Office procedures, methods and equipment.

 
SKILLED IN:

• Investigating and resolving sensitive or unusual issues or complaints.
• Providing guidance, training and direction to procurement staff within a lead role capacity.
• Establishing positive working relationships with vendors.
• Strong leadership abilities. 
• Effective communication. 
• Maintaining sensitive and confidential information in the course of supporting Agency business.
• Time management, highly organized, detailed and self-motivated. 
• Maintaining accurate records and files.
• Drafting professional correspondence and letters, independently or from brief instructions.
• Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.
• Independent application of skill set to accomplish goals assigned by department head.
• Proactively resolving problems and situations in the workplace.
• Handling multiple projects simultaneously and prioritizing work effectively.
• Proficient in Microsoft Word and Excel

 
ABILITY TO:

• Perform complex procurement of goods and services, such as RFPs and IFBs, to acquire professional services, consultant services and technology.
• Prepare and analyze complex contract and bid specifications.
• Prepare evaluations and analyses of cost/value of vendor capacity, capability and performance.
• Conduct appropriate methods of solicitations to complete bids.
• Ensure contract compliance with policies, rules and regulations.
• Motivate and persuade staff and vendors to act in accordance with the goals and objectives of the Agency procurement programs.
• Interpret local laws, ordinances, and state and federal procurement regulations concerning contractual agreements between government agencies and private contractors.
• Interpret multiple policies and make the appropriate recommendation.
• Perform market research and statistical analysis.
• Research complaints and address issues with vendors, agencies and departmental staff diplomatically.
• Analyze data, define problem areas, draw logical conclusions and analyze situations accurately and adopt an effective course of action.
• Work as a team member within the Yuba Water Agency.
• Work under high pressure and demanding conditions
• Multitask and prioritize based on Agency needs to meet and exceed critical project deadlines and requirements
• Identify deficiencies and suggest and implement improvements
• Prepare clear and concise administrative reports, when required
• Follow department policies and procedures
• Coordinate activities with internal and external departments
• Identify problems, alternative solutions, project consequences of proposed actions and implement recommendations in support of goals
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain effective working relationships with those contacted in the course of work
• Use tact, discretion and prudence in dealing with those contacted in the course of the work.

  
PHYSICAL DEMANDS AND WORKING ENVIRONMENT: 
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is primarily performed in a standard office setting with some travel from site to site; exposure to noise, dirt, dust, traffic, electrical energy, and high voltage; may work irregular hours; work and/or walk on various types of surfaces including slippery or uneven surfaces and rough terrain; frequent opportunity and requirements to interact with the general public and property owners, contractors, suppliers and state, federal, county and other public agencies.
 
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting and in a field environment; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; walk on uneven terrain, loose soil, and sloped surfaces; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations; to operate equipment and vehicles; and to verbally communicate to exchange information.
 
Vision: See in the normal visual range with or without correction.
 
Hearing: Hear in the normal audio range with or without correction.
 
MINIMUM QUALIFICATIONS:
The minimum and preferred requirements are listed below.  While the following requirements outline the minimum qualifications the Agency reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job.   Meeting the minimum qualifications does not guarantee further participation in the selection process. 
Education:
Equivalent to an Bachelor’s degree from an accredited college with major coursework in business administration, accounting, public administration, or related field. Possession and maintenance of certification as a Certified Public Procurement Officer through the Universal Public Procurement Certification Council (UPPCC) or an equivalent certification from a recognized purchasing professional certification program can be used in lieu of the education requirement. 
 
Training: 
4 years of experience in a purchasing/procurement capacity with a variety of experience specifically in public works procurements; with knowledge of and experience in policies, procedures, methods, documentation, records management and acceptable business practices and strategies. 
 
Experience: 
Must have a proven keen interest in the purchasing and procurement process.  Must have experience demonstrating excellent written, verbal, interpersonal and computer skills.  
 
License or Certificate:
Possession of, and ability to maintain, an appropriate, valid driver’s license.

SPECIAL REQUIREMENTS:
While this position is primarily located at the Marysville office, periodically there will be requirement to report to other Agency sites. 

POST OFFER/PRE-EMPLOYMENT PHYSICAL:  
Employment is subject to passing a physical examination, including a drug test, and a pre-employment background check.