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The Ross Valley Sanitary District is seeking a motivated Management Analyst I/II to join our team and perform professional administrative, analytical, and operational support.

Deadline to apply: July 17, 2022 11:59PM

Management Analyst I Pay Range: $45.17 to $57.65/hour
Management Analyst II Pay Range: $49.86 to $63.63/hour

plus Excellent Benefits

TYPICAL DUTIES MAY INCLUDE

• Ensure compliance with District permitting process and procedure by working with building departments within the District service area.
• Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action to resolve complaints.
• Receive, research, and respond to questions from outside agencies, other District departments and the general public, supporting the District’s communication efforts.
• Prepare and present staff reports and presentations at Board and other governmental meetings,
  drafting Board of Director documents, and serve on various committees and task forces.
• Assist in managing and updating the District website.
• Produce public outreach documents using graphic design software.
• Research, evaluate, and prepare statistical, financial, and/or operational data used in reports, studies, and analyses and make recommendations in the development and administration of assigned program area.
• Serve as a liaison between outside organizations and the District, providing professional guidance with respect to District policies and procedures.
• Seek vendors and negotiate contracts ensuring compliance with District procedures, policies, and pertinent laws, regulations and ordinances.
• Assist in the development and analysis of departmental policies, procedures and systems, and recommend goals and objectives.
• Assist in the preparation and development of multiyear capital improvement budgets and supporting analyses and forecasts.
• Research grant opportunities and review grant guidelines and requirements to assess compliance with requirements and risks associated with receiving grants.
• Build and maintain positive working relationships with co-workers and the public using principles of good customer service.

Location: Conejo Community Center

Hourly Rate:  $18.23 - $22.78

Part-time position: up to 35 hours per week 

Open Until Filled: First review of applications on 7/5/22

Summary: 
Under general supervision, the Recreation Specialist organizes and conducts specialized recreational programs for the community and provides staff assistance in a specialized program area in accordance with District policies and procedures.

Essential Duties and Responsibilities:

• Plan, organize, and supervise specialized recreation programs for a community area or group
• Liaison with community groups to evaluate needs and formalize program ideas
• Promote participation in scheduled activities and explain specialized program to patrons
• Prepare and maintain a variety of records and reports related to programming
• Assist in conducting training programs for staff in specialized recreation area
• Travel to various sites to conduct programs, deliver equipment and supplies, or attend meetings
• Coordinate the planning, registration, and operations of special events offered by the Unit
• Design and produce flyers or brochures

Other Duties and Responsibilities:

• May attend and participate in Councils or Associations related to specialized area.
• Performs other related duties as assigned.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. *

Education/Experience:
Minimum age of 18 years old with a High School Diploma (or GED). At least 2,000 hours of relevant work or volunteer experience. At least 30 units completed in recreation or a related field; Associate Degree (AA) preferred.

Certificates and Licenses: 

• Adult and Pediatric First Aid & CPR/AED within 90 days of hire
• CA Driver’s License and Proof of Insurance

Additional Knowledge, Skills, and Abilities: 
Ability to communicate effectively in English in both written and oral form. Ability to write routine correspondence using correct spelling and grammar. Ability to add, subtract, multiply, and divide in whole numbers, fractions, and decimals. Ability to apply common sense and exercise good judgement in solving problems. Ability to establish effective relationships with fellow employees, volunteers, and participants and/or parents/guardians.

Fingerprint-Based Background Check:
All recreation employees are required to obtain fingerprint-based background clearance prior to their first day of employment.

Supervisory Responsibilities: 
The employee may provide guidance or direction to other part-time employees and to volunteers.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:

The noise level in the environment is moderate to loud. While performing the duties of this job, the employee is regularly exposed to outdoor weather conditions, including wet or humid conditions. The employee may occasionally be exposed to moving mechanical parts; high, precarious places; potentially hazardous chemicals or airborne particles; or risk of electrical shock. Exposure to hazardous conditions may vary according to Unit assignment.

Physical Demands: 
The physical demands described here are representative of those that should be met by an employee to successfully perform the essential duties* of this job:

While performing the duties of this job, the employee is regularly required to sit, stand, or walk; use hands or fingers to touch, handle, or feel; use hands and arms to reach; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. Vision requirements include close, distance, color, and peripheral vision; depth perception; the ability to adjust focus; and the ability to see well in poor lighting or at night. The employee is regularly required to lift up to 10 pounds, frequently required to lift up to 25 pounds, and occasionally required to lift up to 50 pounds. Physical demands may vary according to Unit assignment.

 *Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Selection Process:
Based on the information provided in the application documents, those candidates with the most desirable qualifications will be invited to continue in the selection process.  Not all applicants meeting the minimum qualifications are guaranteed advancement through any subsequent phase of the examination.  Be sure to include all pertinent information regarding your education and experience.  Fill out the application completely; blank spaces may cause rejection; do not refer to resume.  Falsification or omission of material fact is cause for rejection, removal from the eligibility list, or dismissal.  Resumes will not be accepted in lieu of a completed application. Cover letters and resumes are encouraged and must be submitted online as attachments with the fully completed application. Applications must be submitted online by the filing deadline, or when the listed number of applications are received, whichever occurs first.

Examination:
Candidate selection will be based on competitive examinations. Test content will be related to the job. A driver license will be requested for identification and admission to the testing area. If there is more than one part to an examination, candidates must pass each part. Candidates with passing scores will be asked to compete in successive parts of the examination.

• Written Test/Practical Exercise:  A written test and a practical exercise may be used, in addition to the appraisal interview. 
• Appraisal Interview:  A job related appraisal interview will be conducted to evaluate and compare participating candidates’ knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job.
• After the Appraisal Interview, the top candidates will be invited to a staff interview.               

All applicants will receive a written response to their standing in the selection process.

NOTE: THE DISTRICT DOES NOT REIMBURSE APPLICANTS FOR TRAVEL, LODGING, OR OTHER EXPENSES RESULTING FROM THEIR PARTICIPATION IN THE SELECTION PROCEDURE.

In accordance with the Immigration and Control Act of 1986, the Conejo Recreation and Park District must verify that all new employees have written proof of their right to work in the United States at the time of hire.

REASONABLE ACCOMMODATION FOR INDIVIDUALS WITH DISABILITIES

The District encourages applications from qualified individuals with disabilities as defined by the Americans with Disabilities Act.  Individuals who will require a reasonable accommodation to take a test as part of the selection process must notify Human Resources.  Applicants with disabilities that affect sensory, manual or speaking skills may be provided with a test in a format that does not require the use of the impaired skill.  Persons requesting reasonable accommodation will be required to provide documentation of such need.

Note:  The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.
 

Final Filing Date:
This recruitment will close at 5:00 P.M. PST, Friday, July 8, 2022

Salary Range (5 steps):
$6,570 - $8,212/month  (eff 7/1/22)

Job Opening: One full- time position in Recreation & Community Services

Summary
Under direction, the Analyst performs administrative work in the areas of data analytics and reporting, business systems analysis, research and writing and emergency preparedness; monitors budget performance; and provides specialized administrative support to District staff and partner organizations, in accordance with District policies and procedures.

Essential Duties and Responsibilities

• Routinely conduct statistical analyst of multivariate data sets and complete research projects on a variety of topics; prepare written reports and visual aids summarizing the results of each study; draw conclusions and make recommendations to District administration based on significant findings
• Evaluate District operations and business practices; write and review administrative memorandums outlining approved policies, procedures, and best practices; ensure staff and volunteers are informed of additions and/or changes made to any policies or procedures
• Periodically complete regional market analyses of a variety of topics; make recommendations to District administration
• Assess the emergency preparedness of staff and facilities; periodically inspect assigned facilities to ensure emergency equipment and first aid supplies are fully stocked and that staff safety certifications are current; serve on the District Safety Committee, as requested
• Monitor the operating budget of work centers; regularly prepare budget worksheets and performance reports; analyze financial data to explain variance, recognize trends, and forecast results; recommend adjustments to the Division’s annual operating budget to District administration
• Lead staff trainings on the use of District-approved software, applications, and online services; provide support to staff in the creation of forms, maps, spreadsheets, charts, graphs, and presentations
• Secure additional funds for the District and Play Conejo by submitting grant applications, soliciting sponsorships for special events, and/or requesting donations; track and report on funds received
• Coordinate and schedule the purchasing, replacement and inventory of a variety of equipment and supplies
• Maintain, establish and coordinate agreements and fees with outside parties and agencies. Follows and maintains retention policy for all documents. 

Other Duties and Responsibilities 

• Perform periodic updates to forms, schedules, rate sheets, memorandums, and other documents
• Respond to public inquiries regarding District policies, facilities, programs, and special events
• Provide administrative support to partner organizations (e.g., COSCA, MRCA, Play Conejo, etc.)
• Serve as Secretary to the Board of Directors in the Executive Assistant’s absence, as requested
• Notarize District contracts, agreements, leases, memos, and other documents, as requested
• May operate a District or personal vehicle to conduct site visits and make deliveries
• Perform other related duties as assigned

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty* satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required:

Education/Experience: Bachelor’s degree in Business Administration, Data Analytics, Recreation, or a related field, with three (3) years increasingly responsible related experience and/or training, or an equivalent combination of education and experience. Familiarity with Microsoft 365 applications and services. Accounting software experience preferred. Experience using geographic information system (GIS) software preferred.

Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals and documents, technical procedures, or government regulations.  Ability to write reports, business correspondence and procedure manuals.  Ability to present information and respond to questions from groups.

Math Ability: Ability to work with mathematical concepts.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions.  Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Certificates and Licenses:

• California Driver’s License
• California Notary License within six months of hire

Additional Knowledge, Skills, and Abilities:  Ability to communicate effectively in English both written and oral form. Ability to write routine correspondence using correct spelling and grammar. Ability to establish effective relationships with fellow employees, volunteers, and participants and the community at large.

Supervisory Responsibilities: This position has no direct supervisory responsibilities. The employee may provide guidance or direction to staff, volunteers, and contractors.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. *

While performing the duties of this job the employee is not generally exposed to hazardous conditions; may occasionally be exposed to outside weather.  The noise level in the environment is moderate. Exposure to hazardous conditions may vary according to Unit assignment.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. *

While performing the duties of this job, the employee is regularly required to sit, stand, or walk; use hands or fingers to touch, handle, or feel; use hands and arms to reach; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. Vision requirements include close, distance, color, and peripheral vision; depth perception; the ability to adjust focus; and the ability to see well in poor lighting or at night. The employee is regularly required to lift up to 10 pounds, frequently required to lift up to 25 pounds, and occasionally required to lift up to 50 pounds. Physical demands may vary according to assignment.

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Selection Process

Apply online at:  www.crpd.org/jobs (follow link to www.calopps.org, Member Agency: Conejo Recreation & Park District)

Based on the information provided in the application documents, those candidates with the most desirable qualifications will be invited to continue in the selection process.  Not all applicants meeting the minimum qualifications are guaranteed advancement through any subsequent phase of the examination.  Be sure to include all pertinent information regarding your education and experience.  Fill out the application completely; blank spaces may cause rejection; do not refer to resume.  Falsification or omission of material fact is cause for rejection, removal from the eligibility list, or dismissal.  Resumes will not be accepted in lieu of a completed application.  Cover letters and resumes are encouraged and must be submitted online as attachments with the fully completed application. Applications must be submitted online by the filing deadline, or when the listed number of applications are received, whichever occurs first.

Examination:  Candidate selection will be based on competitive examinations.  Test content will be related to the job.  A driver license will be requested for identification and admission to the testing area.  If there is more than one part to an examination, candidates must pass each part.  Candidates with passing scores will be asked to compete in successive parts of the examination.

• Written Test/Practical Exercise:  A written test and a practical exercise may be used, in addition to the appraisal interview.
• Appraisal Interview:  A job related appraisal interview will be conducted to evaluate and compare participating candidates’ knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job.
• After the Appraisal Interview, the top candidates will be invited to a staff interview.

                All applicants will receive a written response to their standing in the selection process.

NOTE:     THE DISTRICT DOES NOT REIMBURSE APPLICANTS FOR TRAVEL, LODGING, OR OTHER EXPENSES RESULTING FROM THEIR PARTICIPATION IN THE SELECTION PROCEDURE.

In accordance with the Immigration and Control Act of 1986, the Conejo Recreation and Park District must verify that all new employees have written proof of their right to work in the United States at the time of hire.

REASONABLE ACCOMMODATION FOR INDIVIDUALS WITH DISABILITIES

The District encourages applications from qualified individuals with disabilities as defined by the Americans with Disabilities Act.  Individuals who will require a reasonable accommodation to take a test as part of the selection process must notify Human Resources.  Applicants with disabilities that affect sensory, manual or speaking skills may be provided with a test in a format that does not require the use of the impaired skill.  Persons requesting reasonable accommodation will be required to provide documentation of such need.   

Note:  The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Please click the Job PDF button below to view the full job announcement brochure.

PROCUREMENT SUPERVISOR
Salary Range: $90,500.80 - $110,011.20 / year

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
 
DESCRIPTION:
Under the direction of the General Services Administrator, leads a broad procurement program encompassing services, public works, commodities and information technology procurement activities. Provides direct oversight of a procurement operations team, providing the full range of procurement activities, including development acquisition strategies, award, contract management and contract close out. The incumbent is expected to build relationships and collaborate extensively with internal and external stakeholders in order to align with the strategic goals of the Agency. Performs other duties as assigned.   
 
DISTINGUISHING CHARACTERISTICS:
The Procurement Supervisor must perform his/her duties in a manner that reflects positively on the Yuba Water Agency, is collaborative with various departments and other government agencies, supports a strong safety culture and meets the mission of the Agency including flood control, water supply, fishery enhancement, recreation and hydroelectric generation. This position is differentiated from the Procurement Specialist in years of experience and the difficulty of work performed. In general, all assignments are completed independently, and will include lead oversight of the procurement division staff.  
 
EXAMPLES OF ESSENTIAL DUTIES:
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Establishes schedules and methods for the procurement services division.
• Provides research and assistance in the development of policies and procedures.
• In the absence of the General Services Administrator, assumes responsibility of the division as needed.
• Plans, prioritizes, assigns, leads and reviews the work of assigned technical and clerical staff.
• Trains staff in pertinent local, state and federal laws, ordinances, including rules applicable to public procurement.
• Performs the most difficult purchasing tasks requiring extensive knowledge of technical and specialized commodities, services and public works.
• Conducts formal and informal solicitations and supports preparation of bid and specification documentation ; Analyzes, evaluates and recommends rewards
• Confers with departmental officials to determine purchasing needs.
• Collects, interprets, evaluates data, validates conclusions, defines and selects alternatives, plans, coordinates and initiates action necessary to implement recommendations or decisions.
• Performs and conducts competitive contract negotiations and administration with outside vendors and consultants.
• Administers and oversees the Agency’s procurement card program, Agency surplus program, specialized financial, procurement and data management software and other special programs and processes.
• Assists in the development of contract work including training, assigning, and reviewing work of procurement and administrative staff.
• Monitors contract performance; in field and through creation and application of a contract administration program. 
• Analyzes contract risk early in project inception with procurement specialists and project managers.
• Acts as a liaison to advise and effectively resolve differences between departments and vendors.
• Mitigates non-compliance of contracts.
• Provides and coordinates staff training.
• Complies with all Agency safety policies and procedures and California Occupational Safety and Health Administration (Cal OSHA) rules and regulations.
• Builds and maintains positive working relationships with co-workers, other Agency employees, government entities, contract providers and the public using principles of good customer service.
• Regular attendance and adherence to prescribed work schedule to conduct job responsibilities.
• Performs related duties as required. 

 
KNOWLEDGE OF:

• Principles and practices of administration and technical areas of procurement.
• Specific functions, terminology and concepts related to procurement.
• Techniques and concepts involved in collecting, organizing, interpreting, summarizing, analyzing and graphically presenting numerical data including statistical sampling techniques and flow-charting methods.
• Extensive knowledge of the methods and procedures involved in conducting audits of accounts and financial records of large organizations, including the uses of audit work paper techniques.
• A strong understanding and applications of principles in business and/or public administration.
• General market conditions and pricing through various information resources.
• Laws, tax obligations pertaining to procurement including commercial Sales Code and Uniform Sales Act.
• Laws, codes and policies pertaining to procurement of Public Works.
• Business arithmetic.
• Record keeping principles and practices.
• The structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; principles and practices of business correspondence and technical report preparation.
• Principles and processes for providing internal and external customer services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Financial systems and methods of deriving information from those systems.
• Prioritizing work to ensure milestone and due date commitments are accomplished.
• Problem resolution and decision making, showing initiative and good judgment in resolving issues.
• Office procedures, methods and equipment.

 
SKILLED IN:

• Investigating and resolving sensitive or unusual issues or complaints.
• Providing guidance, training and direction to procurement staff within a lead role capacity.
• Establishing positive working relationships with vendors.
• Strong leadership abilities. 
• Effective communication. 
• Maintaining sensitive and confidential information in the course of supporting Agency business.
• Time management, highly organized, detailed and self-motivated. 
• Maintaining accurate records and files.
• Drafting professional correspondence and letters, independently or from brief instructions.
• Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.
• Independent application of skill set to accomplish goals assigned by department head.
• Proactively resolving problems and situations in the workplace.
• Handling multiple projects simultaneously and prioritizing work effectively.
• Proficient in Microsoft Word and Excel

 
ABILITY TO:

• Perform complex procurement of goods and services, such as RFPs and IFBs, to acquire professional services, consultant services and technology.
• Prepare and analyze complex contract and bid specifications.
• Prepare evaluations and analyses of cost/value of vendor capacity, capability and performance.
• Conduct appropriate methods of solicitations to complete bids.
• Ensure contract compliance with policies, rules and regulations.
• Motivate and persuade staff and vendors to act in accordance with the goals and objectives of the Agency procurement programs.
• Interpret local laws, ordinances, and state and federal procurement regulations concerning contractual agreements between government agencies and private contractors.
• Interpret multiple policies and make the appropriate recommendation.
• Perform market research and statistical analysis.
• Research complaints and address issues with vendors, agencies and departmental staff diplomatically.
• Analyze data, define problem areas, draw logical conclusions and analyze situations accurately and adopt an effective course of action.
• Work as a team member within the Yuba Water Agency.
• Work under high pressure and demanding conditions
• Multitask and prioritize based on Agency needs to meet and exceed critical project deadlines and requirements
• Identify deficiencies and suggest and implement improvements
• Prepare clear and concise administrative reports, when required
• Follow department policies and procedures
• Coordinate activities with internal and external departments
• Identify problems, alternative solutions, project consequences of proposed actions and implement recommendations in support of goals
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain effective working relationships with those contacted in the course of work
• Use tact, discretion and prudence in dealing with those contacted in the course of the work.

  
PHYSICAL DEMANDS AND WORKING ENVIRONMENT: 
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is primarily performed in a standard office setting with some travel from site to site; exposure to noise, dirt, dust, traffic, electrical energy, and high voltage; may work irregular hours; work and/or walk on various types of surfaces including slippery or uneven surfaces and rough terrain; frequent opportunity and requirements to interact with the general public and property owners, contractors, suppliers and state, federal, county and other public agencies.
 
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting and in a field environment; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; walk on uneven terrain, loose soil, and sloped surfaces; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations; to operate equipment and vehicles; and to verbally communicate to exchange information.
 
Vision: See in the normal visual range with or without correction.
 
Hearing: Hear in the normal audio range with or without correction.
 
MINIMUM QUALIFICATIONS:
The minimum and preferred requirements are listed below.  While the following requirements outline the minimum qualifications the Agency reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job.   Meeting the minimum qualifications does not guarantee further participation in the selection process. 
Education:
Equivalent to an Bachelor’s degree from an accredited college with major coursework in business administration, accounting, public administration, or related field. Possession and maintenance of certification as a Certified Public Procurement Officer through the Universal Public Procurement Certification Council (UPPCC) or an equivalent certification from a recognized purchasing professional certification program can be used in lieu of the education requirement. 
 
Training: 
4 years of experience in a purchasing/procurement capacity with a variety of experience specifically in public works procurements; with knowledge of and experience in policies, procedures, methods, documentation, records management and acceptable business practices and strategies. 
 
Experience: 
Must have a proven keen interest in the purchasing and procurement process.  Must have experience demonstrating excellent written, verbal, interpersonal and computer skills.  
 
License or Certificate:
Possession of, and ability to maintain, an appropriate, valid driver’s license.

SPECIAL REQUIREMENTS:
While this position is primarily located at the Marysville office, periodically there will be requirement to report to other Agency sites. 

POST OFFER/PRE-EMPLOYMENT PHYSICAL:  
Employment is subject to passing a physical examination, including a drug test, and a pre-employment background check.
 

Buyer

San Mateo County Community College District

Posting Number: 20141211S

Department: General Services DIST (DEPT)

Location: District Office

Position Number: 1C0403

Percentage of Full Time: 100%

FLSA: Non-Exempt (accrues overtime)

Months per Year: 12

Min Salary: $73,968 (annual)

Max Salary: $94,392 (annual)

Position Type: Classified Positions

Who We Are:
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s https://smccd.edu/strategicplan/ is focused on “Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.

The College and the District:
The San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 33,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the https://www.smccd.edu/factbook

Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.

The Position:
This is complex clerical work involved in central District processes related to the procurement of goods and services, including selection of vendors, volume buying, implementation of bid procedures, scheduling and coordinating deliveries, inventory, assessing availability and quality of goods and services, administering under direction district-wide procurement related tools, such as procurement and gasoline cards, creation of purchase orders, creating and archiving documentation, and assisting the Senior Buyer as needed. Under general direction, the employee provides technical buyer information and facilitates purchasing of both goods and services to all District units. Public contact is extensive, primarily involving District and College staff at all levels and outside vendors for the purpose of exchanging product, procedural, timeline and workflow information. A moderate to high degree of independent judgment and creativity are required to select and apply appropriate policies and procedures to the resolution of frequent minor and occasional major problems that arise. Consequences of errors in judgment can be costly in terms of District resources, employee time, and in public relations; however, supervisory controls limit the risk of serious errors. This position can direct the work of other staff and student assistants as assigned.

Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

• Exchanges information with District and College staff, vendors, contractors, businesses and community organizations, as well as educational and government institutions regarding purchasing policies and procedures, assistance with vendor selections, pricing, shipping, returns, invoicing, bid timelines, and item specifications
• Serves as a liaison between the Colleges and District Office relative to purchasing procedures and policies
• Attends professional development related meetings, workshops, and other events to stay current on public procurement code and District policies and procedures. Occasional mandatory participation in select professional development conferences requiring travel outside the Bay Area. Willingness to pursue professional certifications in the procurement field
• Assists with presentations to College and District staff regarding purchasing policies, processes, and timelines and confers with supervisor and co-workers to improve customer service to the colleges
• Uses a variety of computer software to produce and archive documents created by the purchasing process and to perform administrative tasks, such as scheduling meetings and arranging meeting logistics
• Under direction, may administer district-wide procurement related tools, such as procurement cards, gasoline cards, contract management software
• Research and document vendor information
• Compose or review a variety of correspondence, memoranda, announcements, reports, and other written materials as assigned
• Reviews requisitions for accurate item description, quantity, tax, vendor, and compliance with purchasing policies
• Confers with College and District Office staff to correct missing or inadequate information
• Assists Senior Buyer with day-to-day purchasing functions as needed
• Obtains competitive quotes, receives, checks and tabulates results of quotes; interviews, confers, and corresponds with vendors and contractors regarding goods and services in conjunction with management and other staff; assists with planning timelines, staffing needs, procedures, and materials for bidding and other projects
• Establishes and maintains an online and manual library of vendor resources and information
• Performs other related duties as assigned

Minimum Qualifications:

• Associate’s degree in marketing, business administration, or a closely related field OR an equivalent combination of education and experience
• Successful work experience of increasing responsibility that has included demonstrated skills in volume buying, specification development, securing and evaluation of bids, commodity pricing methods and discounts, and selection of various supply sources
• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff
• Excellent oral and written communication, including demonstrated skill in giving clear and concise instructions
• Demonstrated advanced skills in composing business correspondence and other documents using Microsoft Office Suite

Physical Requirements:
This classification requires visual comparison and acuity; attention to details; multi-tasking and work under deadline pressure; analysis and interpretation of data; tact, patience and sensitivity; possession of a valid California Driver’s License and the ability to drive a motor vehicle to off-site locations in order to perform the essential functions, flexibility and adaptability to change; use of keyboard for extended periods of time, pushing, pulling, reaching, moving objects of moderate weight.

Equivalence to Minimum Qualifications:

Knowledge, Skills and Abilities:

• Knowledge of the procedures used in procurement and volume purchasing, bidding procedures, vendor selection, pricing, invoicing, shipping and quality control, and documentation
• Knowledge of resources available to research and select vendors
• Skill in use of the Microsoft Office Suite, Adobe Creative Suite, web-based content management systems software and internet tools to compose business correspondence and documents, develop spreadsheets, research, enter, modify, format and present statistical, financial, and other data for reports
• Skill in exercising patience and persistence to obtain best value, competitive pricing
• Skill in problem analysis and solving methods
• Skill in effective written and oral communication (including correct English usage: grammar, spelling, vocabulary, and punctuation)
• Skill in planning, project coordination, and evaluation
• Skill in respectful, sensitive communication with people who are diverse in their cultures, language groups, and abilities
• Skill in providing training to employees
• Skill in working efficiently and accurately under deadline pressure
• Ability to work effectively as part of a dynamic customer service team that maintains a standard of excellent customer service to internal and external customers in a variety of business situations

Preferred Qualifications:

Benefits:
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Open Date: 01/05/2022

First Review Date: 01/26/2022

Close Date:

Open Until Filled: Yes

Special Instructions Summary:

Required Application Materials All applicants are required to submit:

1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).

2. A resume that details all relevant education, training, and other work experience.

3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.

Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Web Page: www.smccd.edu/hr

Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)

2. Submit verifications of prior employment

3. Satisfactory references

4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States

6. Approval of your employment by the SMCCCD Board of Trustees

7. Provide a certificate of Tuberculosis exam for initial employment.

8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accommodations:
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: https://smccd-czqfp.formstack.com/forms/san_mateo_county_community_college_district_applicant_reasonable_accommodation_request_form

Annual Security Report:
San Mateo County Community College District’s (SMCCCD) 2021 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2021 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2021 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2021 https://www.smccd.edu/publicsafety/2021%20SMCCCD%20Annual%20Security%20Report%20-%20Final.pdfis now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures and resources.

To apply, visit: https://apptrkr.com/2758646

Copyright ©2021 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/

Senior Buyer

San Mateo County Community College District

Posting Number: 20141105S

Department: General Services DIST (DEPT)

Location: District Office

Position Number: 1C0447

Percentage of Full Time: 100%

FLSA: Non-Exempt (accrues overtime)

Months per Year: 12

Min Salary: $81,420 (annual)

Max Salary: $104,124 (annual)

Position Type: Classified Positions

Who We Are:
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s https://smccd.edu/strategicplan/ is focused on “Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.

The College and the District:
The San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 33,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the https://www.smccd.edu/factbook

Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.

The Position:
This is complex lead level work involved in a central purchasing department related to the procurement of goods and services, including preparation of formal bid documents, facilitation of the activities of the bid process, selection of vendors, volume buying, inventory, assessing availability and quality of goods and services, and routine to complex procurements for the entire District according to prescribed methods. Public contact is extensive, primarily involving District and college staff at all levels, outside vendors, contractors, outside business representatives, other educational institutions, and external auditors for the purpose of exchanging product, procedural, timeline, and workflow information. A high degree of independent judgment and creativity are required to interpret policies and procedures, and to provide input into the resolution of frequent minor and occasional major problems that occur. Consequences of errors in judgment can be costly in terms of District resources, employee time and in public relations; however, supervisory controls limit the risk of serious errors. The Senior Buyer leads and trains student assistants as assigned.

Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Exchanges professional information with District and college staff, vendors, contractors, business representatives, as well as educational and government institutions regarding purchasing policies and procedures, assistance with vendor selections, pricing, shipping, returns, invoicing, bid timelines and item specifications
2. Develops and confirms product specifications and quality expectations and examines total cost of ownership
3. Develops and prepares bid specifications and RFP, RFQ, and RFB documents, analyzes bid results, and prepares reports related to the formal bidding process
4. Attends professional development related meetings, workshops and other events to stay current on public procurement code and District policies and procedures. Occasional mandatory participation in select professional development conferences requiring travel outside the Bay Area. Willingness to pursue professional certifications in the procurement field
5. Attends and conducts meetings and consults with College and District staff, vendors, and others to provide information about the bidding process, development of bid procedures, clarification of product specifications, finalization of contractual agreements, and collaboration on the resolution of problems
6. Administers and oversees administration of the procurement card program, including issuance and cancellation of cards and communications with cardholders and the bank
7. Administers and oversees administration of other District-wide procurement tools, such as reverse auctions, gas cards, or contract management software
8. Participates in and/or provides direction to staff on purchasing transactions requiring specialized technical knowledge or understating of specific commodities, materials, supplies, manufacturers, and District services
9. Analyzes and maintains inventory records and performs fiscal year close activities related to fixed assets and communicates with District external auditors on the fixed asset program
10. Administers surplus and records retention activities throughout the District, arranges for document shredding, and manages disposition of surplus through auctions and private sales
11. Reviews and issues purchase orders for complex procurements and cooperative purchasing agreements and audits and approves routine purchase orders prepared by staff
12. Uses a variety of computer software to research, enter, format, modify, and retrieve data for special and regular reports, documentation, vendor files, trend analysis and presentations, and to perform administrative tasks, such as scheduling meetings and arranging meeting logistics
13. Composes and prepares correspondence and announcements to District staff
14. Analyzes data and systems available to retrieve desired information
15. Maintains online purchasing resource pages, such as forms, purchasing policies, contracts library, training materials library, and other web-based resources
16. Develops training materials on purchasing procedures and delivers one-on-one or group training to District-wide staff
17. Participates in District-wide finance user groups, safety committee, and emergency operations committee
18. Performs other related duties as assigned

Minimum Qualifications:

• Bachelor’s degree in business administration or a closely related field OR an equivalent combination of education and experience
• Successful work experience of increasing responsibility in purchasing and volume buying, specification development, securing and evaluation of bids, commodity pricing methods, discounts and selection of various supply sources
• Possession of working knowledge of bidding, public contract code, and purchasing policies and procedures
• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff
• Excellent oral and written communication skills, including demonstrated skill in giving clear and concise instructions
• Demonstrated advanced skills in composing business correspondence and other documents using Microsoft Office Suite software
• Demonstrated skill in training, leading, and coordinating the work of others

Physical Requirements:
This classification requires oral and written communication, ability to analyze data, logical and sequential thinking, good memory, tact, patience, creativity and the ability to work closely in team settings with others, possession of a valid California Driver’s License and the ability to drive a motor vehicle to off-site locations in order to perform the essential functions, flexibility and adaptability to change, use of keyboard for extended periods of time, pushing, pulling, reaching, and moving objects of moderate weight.

Equivalence to Minimum Qualifications:

Knowledge, Skills and Abilities:

1. Knowledge of accepted standards of, and resources for, purchasing and materials management and professional purchasing practice and conduct
2. Knowledge of District purchasing policies and procedures
3. Skill in written communication (including correct English usage, grammar, spelling, vocabulary, and punctuation)
4. Skill in use of the Microsoft Office Suite, Adobe Creative Suite, web-based content management systems software and internet tools to compose business correspondence and documents, develop spreadsheets, research, enter, modify, format and present statistical, financial and other data for reports
5. Skill in the use of spreadsheets and other software instruments to analyze trends and data and to report findings
6. Skill in project management
7. Skill in training, leading, and coordinating the work of others
8. Skill in oral communication, including public and persuasive speaking
9. Skill in respectful, sensitive communication with people who are diverse in their cultures, language groups, and abilities
10. Ability to strategically plan, organize, prioritize, and implement multiple-tasked projects with similar timelines and anticipated outcomes
11. Ability to multi-task and work on several different projects with similar timelines
12. Ability to understand the value of competition and exercise sound judgment to obtain the best price quote for the District in the purchase of a variety of materials, supplies, and equipment
13. Ability to work effectively as part of a dynamic customer service team which maintains a standard of excellent customer service to internal and external customers in a variety of business situations

Benefits:
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Open Date: 07/01/2021

First Review Date: 10/19/2021

Open Until Filled: Yes

Special Instructions Summary:
Required Application Materials All applicants are required to submit:

1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.

Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Web Page: www.smccd.edu/hr

Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking processIn addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accommodations:
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: https://smccd-czqfp.formstack.com/forms/san_mateo_county_community_college_district_applicant_reasonable_accommodation_request_form

Annual Security Report:
San Mateo County Community College District’s (SMCCCD) 2020 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2020 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2020 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2020 https://www.smccd.edu/publicsafety/2020%20SMCCCD%20Annual%20Security%20Report.pdf is now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000.

To apply, visit: https://apptrkr.com/2526037

Copyright ©2021 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/
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