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Description

The District has an exciting position developed in partnership with Facebook.  This position works closely with the District’s Emergency Services Manager and is primarily embedded at Facebook, serving as the District’s onsite liaison.  The classification is categorized as a Public Service Assistant and is a limited duration assignment.  Please read below for more details:

Definition

The Public Service Assistant is a general classification that provides various support to the District in a limited term role.  As a limited term position, funding is not guaranteed for this position from one budget year to the next.  This classification covers 3 levels, PSA I/II/III, and has different requirements based on the scope of the work needed.  The PSA classification can be flexibly staffed and filled at any one of the 3 levels.  However, for this recruitment, the District is seeking a level II or level III.

This limited term Public Service Assistant position works on emergency response and contingent planning, emergency preparedness, situational awareness, continuity of operations, coordination within an emergency operations center (EOC) and dynamic field environment for Facebook and the community.

Ideal Candidate

Typical and Important Duties include:

1. Attend regular joint internal and/or external briefings;
2. Create project plans with milestones to measure individual performance;
3. Provide weekly updates to Facebook’s Global Security Emergency Services leadership on progress of work;
4. Provide a Continuity of Operations Plan which may include:
   1. Emergency operations at Facebook
   2. EOC operations and exercises
   3. Trainings, exercises, and team building
   4. Documentation, report writing and compliance
   5. Recommendations for improvement to emergency operations
5. Guide planning and preparedness efforts;
6. Align various cross-functional internal and external stakeholders;
7. Work closely with Facebook’s Global Security Emergency Services team and other internal teams as necessary, and with regional public safety partners.
8. Participate in coordination of regional emergency response work as it applies to Facebook and MPFPD;
9. Provide strategic leadership, improvement, mitigation and best practices;
10. If needed, coordinate or develop business continuity strategies; and
11. Other tasks as assigned by the Fire Chief.

Job-related Qualifications

Knowledge of:

• Principles and practices of office and records management.
• Review and development of emergency management and response plans, including Emergency Operations Plans, Standard Operating Procedures (SOPs), Incident Action Plans (IAPs), Job Aids, Incident Response Plans (IRPs), Business Continuity Plans (BCPs) and Continuity of Operations Plans (COOPs).
• Applicable federal, state and local laws, rules, and regulations.
• Principles and practices of administrative, organizational and procedural analysis.
• Principles and practices of public relations and public education.
• Principles and practices of local, regional, state and federal emergency management.
• Basic community emergency and disaster support and assistance practices and resources.

Ability to:

• Develop and implement new disaster programs within the District.
• Ensure coordination and alignment of Facebook plans with District procedures and expectations.
• Create project plans with measurable milestones.
• Coordinate multiple activities, meet deadlines, and work independently with a minimum of supervision.
• Prepare clear, accurate and concise reports, procedures, and other written materials.

• Serve as the primary District representative at Facebook internal meetings and  in meetings with other public and private organizations as required.
• Work with a diverse group of individuals and adapt the program accordingly.

• Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions.
• Establish and maintain cooperative relationships with employees, supervisors, and the public.
• Learn and effectively apply local, state, and federal codes, laws, and regulations.
• Take a proactive approach to customer service issues.
• Use and maintain equipment in a safe manner.
• Understand and carry out safety policies, rules, and regulations.
• Recognize and preserve confidentiality regarding sensitive information learned in the course of the job.
• Assist with the development of strategic plans.

Skill in:

• Interpreting and applying applicable federal, state, and/or local laws, rules, and regulations.
• Speaking in public and giving presentations, and working with the community.
• Basic keyboarding.
• Operating a personal computer and appropriate worked-related applications, such as word processing, spreadsheet, calendaring, and e-mail systems, etc.

Experience and Training

Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Experience: Two years of progressively responsible administrative experience in a related public safety field, such as office of emergency services, fire, police, emergency medical, or emergency communications.

Training:  Equivalent to graduation from high school.  Possession of an Associate’s degree in a related field is preferred.

Licenses and Certificates

All licenses and certifications must be maintained as a condition of employment.

• Possession of, or ability to obtain, an appropriate, valid California Driver’s License, which must be maintained as a condition of employment.
• Must be able to pass a Department of Justice background check.

• CPR/First Aid Certification is desirable.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF BELOW.

The Town of Colma Invites your application for:

Recreation Manager

Area of Responsibility:

Oversee the planning, organization and supervision of the recreation function.  The Recreation Manager develops, plans and executes the Town's daily recreation programming, including management of the Sterling Park Recreation Center and Colma Community Center facilities and staff; youth and teen programs, adult and senior programs, special events, enrichment programs, facility rentals, and related work as required. The Recreation Manager is also responsible for the coordination of our CERT programs and training

The Ideal Candidate: 

Will be enthusiastic about working and providing services to the Town’s community while enjoying the developing of programs and the activities. 

• Three years of progressively responsible full-time recreation experience including at least one of three years of work experience in supervision and leadership capacity.
• The equivalent of a four-year degree from an accredited college or university with major course work in recreation, physical education or a closely related field. 
• Possession of a valid CA driver’s license issued by the Department of Motor Vehicles.

Knowledge of Principles and Practices of:

• Customer service
• Budget preparation and administration
• Supervision, training and performance evaluation
• Team building and leadership
• Applicable State and Federal laws and regulations

Ability to:

• Facilitate change and develop and coordinate recreation programs; prepare budgets and analyze departmental expenditures
• Conceive, propose, implement and maintain sound recreation procedures and records
• Analyze, interpret, and explain recreation policies and procedures
• Establish, maintain and foster cooperative working relations with others
• Address problems and issues constructively to find mutually acceptable and practical business solutions
• Supervise full and part time staff and independent contractors

Typical duties and responsibilities include but are not limited to:

• Direct, analyze, develop and implement recreational programs for all populations including enrichment, fitness, and entertainment and special events
• Supervise full time and part-time, per diem staff, sets their work schedules and coordinate existing full-time staff in support of recreational activities
• Recruit, screen, recommend for employment part time, per diem and temporary staff and volunteers
• Conduct performance evaluations of recreational staff and make recommendations for step increases, and disciplinary actions.
• Direct facility operations including responsibility for the use and maintenance of the Sterling Park Recreation Center and Colma Community Center.

*For a full position description please go to: https://www.colma.ca.gov/documents/recreation-manager/

The Recreation Services Department

Provides programs, activities and events for Colma residents of all age groups ranging from infants to seniors at two park facilities: Colma Historical Park & Community Center and Sterling Park.  Program elements include: Fitness, Enrichment, Special Events, Cultural Events, Sporting Events, Trips and Community Events. It is the goal of the Recreation Services Department to offer a balanced program ensuring all elements are offered to all age groups throughout the fiscal year.

The Department has experienced an increase in program participation every year beginning in FY 2012-13. The increase is attributed to more in-house activities and community-based programming, ensuring opportunities for all populations. The 2014-2016 and 2017-2019 Strategic Plans call for the coordination and implementation of more community-based programming and additional recreation opportunities for the Teen population. The 2020-2022 Strategic Plans call for the coordination and implementation of more community-based programming and additional recreation opportunities for the Teen population.

Recreation Services Department Staff

• Recreation Manager                                                                                              

• Recreation Services Coordinator

• Facility Attendants

• Recreation Leaders

Are You Ready? Apply. Submit an online application, résumé, and supplemental questionnaire at: https://www.calopps.org/town-of-colma

Final Filing Date:

Recruitment will close by Wedmesday, April 15, 2020, at 11:00 p.m.  Apply immediately, applications will be reviewed as submitted.

Examination Process

All applications, résumés and supplemental questionnaires received will be reviewed for minimum qualifications. A limited number of the most highly qualified applicants will be invited to participate in the examination process which may consist of an oral panel interview and written exercise, tentatively scheduled for the week of April  27, 2020 with Departmental interviews that same week.

The Town will make reasonable efforts in the selection process to accommodate persons with disabilities. Please advise the personnel department of such special needs at the time of application.

The information included in this job announcement may be changed at any time.  It does not constitute either an expressed or implied contract. 

The Town will make reasonable efforts in the selection process to accommodate persons with disabilities.  Please advised the Human Resources Office of such special needs at the time of application.

The Town of Colma is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies and practices.

ABOUT THE POSITION
The City of Gilroy is seeking an undergraduate-level or graduate-level college intern to work in the City Clerk's office in the Administration Department. The intern will participate and work with the City Clerk's office staff and the City Historian to research gamification for the transcription of historical  documents to assist in developing the City Historian webpage.
 
The preservation and protection of the public record is overseen by the City Clerk's Office. By statute, the City Clerk's Office is required to maintain the minutes, ordinances and resolutions adopted by the legislative body, and the City Clerk and Deputy City Clerk ensure that other municipal records are readily accessible to the public.
 
 
VOLUNTEER WORK SCHEDULE
Internships can start as early as May 1, 2020 and end as late as September 30, 2020. 
 
This unpaid volunteer internship is offered at 10 to 25 hours per week with flexible scheduling. Volunteers may request a schedule of their choice during standard work hours as described below.
 
The official start and end date of the internship will be determined at the time of hire. Work hours are generally Monday – Friday between   8:00 a.m. to 5:00 p.m.
 
 
ABOUT THE TEAM
The City Clerk's Office is staffed by the City Clerk and Deputy City Clerk in the role of supporting the City Council and the community to administer democratic processes such as elections, local legislative actions, and preservation and access to city records, ensuring transparency to the public. Interns will work beside us and will have hands-on exposure to using industry tools such as Laserfiche software and website tools to transform historical records for public transparency.

The City of Campbell announces an employment opportunity for:

PUBLIC ADMINISTRATION/HR INTERN

TEMPORARY, PART-TIME, NON-BENEFITED

Hours: Up to 30 hours per week June- September

Salary: $12.00- $15.00 per hour

Application Deadline: Friday, April 3, 2020 at 5:00 p.m.

The City of Campbell has an internship opportunity for an upper class college student, recent college graduate or graduate school student. The intern will have the opportunity to gain insight into local government through placement in the City Manager’s Office which includes the divisions of the City Clerk’s Office and Human Resources. This internship offers valuable, real-world job experience and enables the intern to be exposed to a wide variety of programs and services while enhancing writing, presentation, research and analysis, and critical thinking skills.

TYPICAL DUTIES/PROJECTS

Assist with programs and projects, including, but not limited to, city budgeting, citywide policy development, interdepartmental coordination, intergovernmental relations, city information and outreach, customer service, telecommunications, and a variety of special projects.

Assist with preparing informational materials (including graphics and photography), press releases, proclamations, resolutions, correspondence and presentations.

Conduct surveys and compile data; perform research and statistical analysis and prepare related reports, manuals and policies.

Prepare correspondence and data-gathering from various cities.

Perform a variety of analysis for reports which may include the use of surveys.

Assist with records management which includes utilizing document imaging system, file maintenance, and record distribution.

Other duties may include assisting with Freedom of Information Act compliance which includes logging requests, coordinating and compiling responsive documents, and assisting in the final review process.

File confidential HR paperwork

Update the organizational chart

Create New Hire folders

Assist with recruitments  

Make copies as needed

DESIRED KNOWLEDGE, SKILLS AND ABILITIES

Interest in working in local government.

Knowledge of modern principles of organization, administration and management.

Highly proficient in the use of Microsoft Word, Excel and PowerPoint.

Ability to research, compile, analyze and interpret data.

Ability to express oneself clearly and concisely, both orally and in writing.

Ability to establish and maintain effective working relation with others and work in a team-oriented environment.

Ability to interface and work in a diverse working environment.

 TRAINING AND EXPERIENCE

Upper class college students, recent college graduates, or graduate school students, with majors in public administration, political science, business administration, human resources or other closely related fields are encouraged to apply.

 How to apply:   City employment applications may be obtained from the City of Campbell Human Resources Division, 70 N. First Street, Campbell, CA 95008; by visiting the City’s website at www.cityofcampbell.com or on www.calopps.org.  Applications must be received by Friday, April 3, 2020 at 5:00 p.m.

Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification and a Department of Justice (DOJ) fingerprint check. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.

 Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Campbell is an Equal Opportunity Employer (EOE).

The Town of Colma

Invites you to apply for the position of:

Management Analyst Intern

This internship provides an excellent opportunity for an individual interested in Public Administration to enhance their administrative and analytical knowledge, skills, and abilities. Through mentorship and under general supervision, the incumbent will be responsible to complete specific projects and a variety of on-going assignments to help develop their knowledge and skills. This is a training opportunity position reporting to an assigned Department. There may be several evening obligations, such as attending City Council meetings or other community events. 

EXAMPLES OF DUTIES AND RESPONSIBILITIES

Duties may include, but are not limited to, the following:

• Maintain records/document management system.
• Conduct public outreach/media (i.e. tax initiative).
• Conduct research/study on technology enhancing.
• Assist in the development and coordination of marketing and branding.
• Perform data analysis.
• Create various electronic forms.
• Create templates for reporting purposes.

• Coordinate projects across departments within the organization.

MINIMUM QUALIFICATIONS

Any combination of experience and training that would likely provide the required knowledge and abilities are qualifying.  A typical way to obtain the knowledge and abilities would be:

Education, Training & Experience

Enrollment in a Bachelor’s or Master’s degree program with demonstrated interest/experience in communications, marketing, international relations and community engagement or closely related academic program.

Possession of a valid California Driver’s License may be required.

Knowledge of:

• Social media platforms including Town Hall, Facebook, Twitter, Instagram, Nextdoor, LinkedIn and other tools.
• Social media management and analytics tools and web content development.
• Research and related reporting strategies.
• Desktop software such as Microsoft Word, Excel, PowerPoint and Publisher.
• Familiarity with email marketing tools.
• Adobe Creative Suite.
• Records management principles and practices.
• Computer applications related to the work.
• Project management, policy analysis principles, program/policy evaluation or organizational development.

Ability to:

• Communicate effectively, orally and in writing, and work cooperatively with Town staff.
• Plan, develop, review and complete projects in a timely manner.
• Interpret and apply administrative and departmental policies and procedures.
• Ability to work independently with minimal guidance.
• Creative and detail oriented.
• Ability to perform in-depth research on a given topic and provide recommendations.
• Ability to think critically, analyze data, and present logical conclusions or reports based on available information.
• Establish and maintain effective working relationships with those contacted in the course of work.

Associate Management Analyst/

Management Analyst

The City of San Rafael is seeking a full-time Associate Management Analyst/Management Analyst to work within the City Manager’s Office.

This position is a single, flexibly staffed position and may be filled at any level in the management analyst series.  Depending upon the candidates experience and qualifications, the position may be filled at the Associate Management Analyst or Management Analyst level.    

Associate Management Analyst is the entry level classification in the Management Analyst series.  This class is designed for professional level, administrative positions performing complex, analytical work.  Incumbents receive general supervision while performing tasks of moderate difficulty.  This classification is designated as confidential and incumbents may become involved in activities associated with, or perform duties relating to, the collective bargaining process. 

Management Analyst is the journey level classification in the Management Analyst series.  This classification is designated confidential and is designed for professional level, administrative positions performing complex, analytical work and is expected to function independent of ongoing supervision. 

ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following):

Associate Management Analyst:

• Plans, organizes, coordinates and implements day to day program assignments independently.
• Conducts research, collects data, and analyzes work procedures and policies; interprets data from various internal and external data sources to evaluate and make recommendations for improving the effectiveness of assigned programs.
• Analyzes federal and state laws and regulations as they relate to assigned programs and develops and implements changes as necessary based on this analysis.
• Develops program manuals, comprehensive reports, handouts, flyers, newsletters, and other documents for communicating program information.
• Serves as a department website content developer and reviewer and participates on the City’s technology team.
• Drafts and publishes authorized social media posts consistent with City messaging and responds to citizen inquiries on behalf of the Department.
• Plans and coordinates civic engagement events.
• Coordinates and participates in training of other personnel.
• Interacts with other city staff, city council, community representatives, and citizens regarding programs.
• Uses personal computer to type reports, memos, emails, etc., and to maintain statistical data.
• Performs related duties as required.

Management Analyst:

• Plans, organizes, coordinates and implements day to day program assignments independently. 
• Conducts research, and analyzes work procedures, policies, etc. to evaluate and improve the effectiveness of assigned programs.
• Analyzes federal and state laws and regulations as they relate to assigned programs and develops and implements changes as necessary based on this analysis.
• Develops program manuals, handouts, flyers, etc.
• Coordinates and participates in training of other personnel.
• Prepares comprehensive written reports regarding program activities.
• Interacts with other city staff, city council, community representatives, and citizens regarding programs.
• Uses personal computer to type reports, memos, etc., and to maintain statistical data.
• Performs related duties as required.

KNOWLEDGE/ABILITY/SKILLS TO:

Associate Management Analyst:

• Knowledge of principles and practices associated with administration, organization, and management.
• Knowledge of research methods, techniques, statistical and other work measures.
• Knowledge of modern office software programs including but not limited to Microsoft word, Outlook and Excel.
• Knowledge of quality improvement processes and performance measurement techniques for public sector services and programs.
• Ability to work independently in the completion of assignments.
• Ability to analyze and evaluate data.
• Ability to prepare and present clear and concise reports, both orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to provide effective functional or project leadership.
• Ability to effectively plan, organize and prioritize work.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Management Analyst:

• Knowledge of principles and practices associated with administration, organization, and management.
• Knowledge of research methods, techniques, statistical and other work measures.
• Ability to work independently in the completion of assignments.
• Ability to analyze and evaluate data.
• Ability to prepare and present clear and concise reports, both orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to provide effective functional or project leadership.
• Ability to effectively plan, organize and prioritize work.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals. 
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Associate Management Analyst:

• Bachelor’s degree in public/business administration, finance, accounting, public policy or related field.
• Responsible analytical experience may be substituted for the required education on a year-for-year basis.

Management Analyst:

• Bachelor’s degree in public/business administration or related field, AND
• Four years of experience in program administration.

OTHER REQUIREMENTS:

• Valid California driver’s license.

The physical demands described here are the representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  Employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Vision abilities required include close vision and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display.  The noise level in the work environment is usually quiet.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include any or all of the following:  Application appraisal, oral board examination, and written examination.  The passing point for the oral and/or written examination final score will be 70%.  Prior to appointment, candidate must pass a background check, DMV check, pre-employment physical/drug screen, and fingerprinting.  To file an application, go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  For more information on the City of San Rafael, go to www.cityofsanrafael.org.  Follow this link to submit your application: https://www.calopps.org/san-rafael/job-19981945

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at 415-485-3474 no later than seven (7) calendar days before the test date.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

****** E X T E N D E D   Friday, April 17, 2020 ******

The Chief will have responsibility for the overall operation of the Fire Department. Training, mentorship and departmental integration will be key priorities for this assignment. Will serve as Duty Chief on a rotating schedule with the Assistant Chiefs.

Additional responsibilities include: managing regional relationships with other fire entities, including local Fire Districts, and ensuring the City’s emergency preparedness status. Maintaining a close dialogue and relationship with the city management team, the department, and the community will be important attributes.                             

Exam Process:   A limited  number of candidates whose applications show that, among those competing, they are better qualified in terms of related training and experience will be invited to participate in the following search schedule:

Panel Interview (Technical & General) ………..….……………….…… April 23, 2020

Finalist(s)—Confidential, Closed Session, Council Interview ... April 30, 2020

Employment Processing: Those selected are subject to:

Extensive Background Check - Month of May 2020

Medical Exam & Drug Screen -  Month of June 2020

All in accordance with Federal law. 

Employee must provide proof of identity and legal right to work in the United States.

Veteran’s Preference Points: Veteran’s Preference points will be applied. A copy of the DD214 form must be filed at the time of application.

The City of Dixon is an EQUAL OPPORTUNITY / FEDERAL AFFIRMATIVE ACTION EMPLOYER.

Reasonable Accommodation in the application, examination and selection process will be made upon request by calling (707) 678-7000 or TDD (707) 678-1489.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.