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The City of Redwood City Invites Applications for:

ECONOMIC DEVELOPMENT MANAGER

# 20A-37

ABOUT THE POSITION

Under direction of the Assistant City Manager, this position will identify opportunities to support a diverse and strong business community using both traditional and innovative techniques, and will initiate key economic activities based on the City’s General Plan, Downtown Precise Plan, and regional initiatives. As a key member of the City Manager’s Office, the incumbent will develop strong internal and external relationships that will foster a positive business climate, and will recommend the tools to facilitate desired objectives.  The Economic Development Manager will initiate marketing and outreach activities to identify retail, restaurant, entertainment, and business opportunities for the downtown area and other key business districts. Additionally, the Economic Development Manager will manage the City’s real estate assets and facilitate real estate-related transactions to support City projects and initiatives. Including administering leases and licenses, real estate contracts, proposals, and development agreements.

REVIEW THE JOB ANNOUNCEMENT

• Please click on the job announcement and Executive Management Benefits files below to review the recruitment Job Announcement and a listing of full benefits.
• A complete application is required, including a resume and supplemental questionnaire.
• Please see special instructions for more information on supplemental questionnaire.
• Submit your application online via CalOpps by 5:00 pm on Sunday, November 22, 2020.
• Applications will be reviewed continuously as they are received.

The Menlo Park Fire Protection District seeks an Administrative Assistant to support the training division.  The assistant will work with District staff on various projects. The selected candidate must be available to work Monday through Thursday between 7:00am and 5:00pm.

Interviews for this position will be held the week of November 16, 2020.

DEFINITION:

Under general supervision, the Administrative Assistant performs a variety of routine to complex office, administrative, clerical, and technical duties in support of the training division within the District, including but not limited to: human resources, reception, fire prevention, grants and US&R, fire education, finance administration, payroll; creates and maintains records; and performs related work as assigned.

DISTINGUISHING CHARACTERISTICS:

This is an advanced entry-level classification in the office administrative series with an emphasis on performing a wide variety of clerical and office support duties for an assigned department.  Assignments are generally limited in scope, contain fairly routine duties, and are performed within a procedural framework established by higher-level employees.  Specific duties vary depending upon the department to which the incumbent is assigned.  The Administrative Assistant is distinguished from the advanced level specialist and coordinator positions by the level of responsibility assumed and the complexity of duties assigned at the higher level.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

THE POSITION

Tri-City Mental Health Authority (“Tri-City”) is now actively recruiting for Chief Information Officer.  The Chief Information Officer will be responsible streamlining operations by implementing relevant technologies ensuring support and security, developing technological systems that will improve customer satisfaction, and managing the Information Technology Department. The Chief Information Officer is an executive management position and reports to the Executive Director.

A brief summary of additional responsibilities for this position are included, but not limited to:

• Select and implement suitable technology to streamline all internal operations and help optimize their strategic benefits.

• Analyze the costs, value and risks of information technologies to advise management and suggest actions.

• Collaborate with other executives and directors to measure system and resource use and allocation.

• Oversee the technological infrastructure (networks and computer systems) in the organization to ensure optimal performance.

• Closely collaborate with the Chief Compliance Officer and the Best Practices Department to ensure optimization of the Electronic Health Record platform and related workflows.

• Establish and monitor department budget, prepare cost-benefit analyses for changes IT workflows; design and monitor department KPIs.

• Direct and monitor the Systems Administration and Security Officer, Best Practices, and Operations in the establishment of a mechanism to track access to PHI within the practice, as required by state and federal regulation, and to allow qualified individuals to review or receive a report on access activity.

• Ensure that all access and distribution to protected health information is in compliance with federal, state, and agency regulations, including the Health Insurance Portability and Accountability Act (HIPAA) and The Health Information Technology for Economic and Clinical Health Act, Public Law 111-005 (“HITECH Act”).

• Work with the Systems Administration and Security Officer to monitor compliance with security practices and consistent application of sanctions for failure to comply with security policies for all individuals in the practice’s workforce and for all business associates (BAs), etc. and other duties as assigned.

OUR AGENCY

Tri-City Mental Health Authority is a public mental health agency providing all levels of mental health services for all age ranges, age 0 to Older Adult. The Chief Information Officer is an Executive Team member responsible to oversee the IT Department consisting of 4 full-time staff servicing an agency of approximately 208 employees.

Position and Duties:

The City Council has a Digital Inclusion and Broadband Strategy that seeks to accelerate the deployment of wired and wireless broadband for all people while making it more inclusive for the digitally underserved (the digital divide). Executing this strategy requires negotiating value exchange relationships with telecom providers, overseeing the creation, adoption, and execution of balanced broadband friendly policies, working collaboratively with the community on the aesthetics and other community concerns associated with broadband deployment, and setting the vision, strategy, and priorities for the Small Cell Team in the Department of Public Works, and the Macro Site Team in the Planning, Building, and Code Enforcement Department that executes the Permit to Inspect processes for the City.

The Broadband Manager reports directly to the Director of Civic Innovation and works closely with the Deputy City Manager responsible for 21st Century Infrastructure.

The Broadband Manager directly influences over $1B in private sector investments into the City of San José over the next seven years. This private sector investment creates thousands of jobs, dramatically increases regional GDP, delivers hundreds of millions of dollars of Smart City capability, and delivers tens of millions of economic opportunities for the digitally underserved.

The Broadband Manager requires a broad set of skills including strategic thinking, negotiation, telecommunications experience, public policy, team leadership, and public collaboration.  They will negotiate value exchange agreements to generate the demand for broadband deployments and ensure City’s departments fulfill that demand by permitting communications facilities including macro site, small cells, and underground fiber optics.  This role requires collaboration with various City departments including, but not limited to the City Manager’s Office of Administration, Policy, and Intergovernmental Relations; City Manager’s Budget Office; Mayor’s Office; Information Technology; Planning, Building and Code Enforcement; Public Works; and Transportation. The Broadband Manager will also work closely with innovative technology companies to evaluate ways to accelerate broadband deployment, including Smart City technology within the new context of COVID-19 public health, and the shelter-in-place dynamics that highlight the value of digital inclusion. Collaboration with public interest groups, community organizations, and other stakeholders will also be required to ensure public adoption of broadband deployment, especially the deployment of small cells on street lights. Finally, the Broadband Manager will work closely with the City’s Library Department and external stakeholders to ensure progress of social justice for the digitally underserved people in San José.

The Broadband Manager responsibilities include the following:

• Negotiate value trading agreements with broadband providers that promote economic development, digital inclusion, and support for Smart Cities.

• Direct the development of balanced broadband friendly policies.

• Direct the City departments involved with broadband deployment.

• Collaborate with external stakeholders on community concerns with broadband deployments.

• Measure compliance with agreement terms and conditions.

• Evaluate new technologies and approaches to accelerate broadband.

• Report progress to City Council and external stakeholders.

• Advise on federal, state, and local regulations including rulings from the Federal Communications Commission (FCC) and the California Public Utilities Commission (CPUC) and recent court decisions.

• Advise on proposed telecommunications resiliency standards for broadband deployments from and emergency operations perspective such as the CPUC Wireless Resiliency Strategy and the City of San José Power Vulnerability Plan.

• Supervise and manage the Small Cell Permitting Project Manager.

• Manage the Digital Inclusion Program in relation to public-private partnership contract requirements and in relation to City and community stakeholders to advance digital inclusion.

This is a permanent position in the City Manager’s Office.

THE POSITION

The City of Dublin is seeking to fill one full-time Office Assistant II position available in the Police Services Department to assist the existing staff currently assigned to the Police Services Records Section. In addition, the City wishes to create an eligibility list for Office Assistant II for positions that may become available throughout the year.

EXAMPLES OF DUTIES

Duties may include, but are not limited to, the following:

• Perform a wide variety of routine clerical work including data entry of citations into the Records Management system, filing and scanning documents, sorting and distributing incoming mail and sending facsimile requests
• Type, proofread and process a variety of documents including general correspondence, agendas, memos, and statistical charts from rough draft or verbal instruction
• Act as a receptionist, provide assistance on the phone and at the counter to the general public regarding various procedures such as release of reports, impounded vehicles/releases, processing of administrative reviews and filing of police reports; refer inquiries as appropriate
• Process permits and licenses, collect and process fees and charges
• Schedule appointments as assigned
• Sort and file documents and records, maintain alphabetical, index, and cross-reference files
• Process reports to be submitted to the District Attorney’s office for review which includes printing, copying, collating and bundling of packets consistent with departmental guidelines
• Maintain a variety of statistical records, check and tabulate statistical data, prepare routine statistical reports
• Operate standard office equipment including printer, copier and facsimile machine
• Receive, sort, process and distribute incoming and outgoing mail, send facsimile requests
• Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service
• Perform related duties as assigned

The City of Livermore is currently accepting applications for the position of Assistant City Clerk.  To be considered for this position, submit your online application at:  www.cityoflivermore.net/jobs by 12 p.m. on Monday, November 9, 2020.

THE CITY CLERK'S OFFICE & THE POSITION

The City Clerk’s Office is a division of the Administrative Services Department, which also includes the divisions of Finance, Human Resources, and Information Technology. The City Clerk’s Office employs five dedicated, professionals consisting of the City Clerk, Assistant City Clerk, Deputy City Clerk, Division Clerk, and Senior Clerk.

The Assistant City Clerk position will serve as the right hand to the City Clerk. This position acts in the absence of the City Clerk, as assigned, including attending City Council meetings and may include staff supervision.  The Assistant City Clerk performs a variety of analytical and professional administrative tasks in support of a wide range of programs, operations, services, and policies, and responsibilities may include:

• Coordinating the publication of the City Council agendas and meeting materials; and attending the City Council meetings and preparing minutes.
• Administering release of records in accordance with the California Public Records Act.
• Planning, implementing, and administering the citywide records management program.
• Oversee filing for City ordinances, resolutions, agreements, and meeting minutes.
• Coordinating and supervising bid openings, receipt of claims and subpoenas, centralized mail service, City Council appointments to intergovernmental agencies, and publication of legal notices.
• Assisting the City Clerk in the administration of the City’s Conflict of Interest Code; coordinating municipal elections; monitoring compliance with the State and local campaign finance and conflict laws; and other special projects.

The mission of the City Clerk’s Office is to facilitate local government transparency by ensuring public access to information and legislative proceedings.  Specifically, the City Clerk’s office supports the City Council’s meeting process and records their legislative actions; maintains official records ; provides the public with timely access to information; administers City elections; oversees the City’s boards, commissions, and committees; and ensures regulatory compliance with local, state, and federal statutes such as the Political Reform Act, Brown Act, California Public Records Act, and Elections Ordinance.  

ADMINISTRATIVE SERVICES ANALYST II/III
CLOSE DATE: Thursday, November 5th, 2020

SALARY RANGE:
II  – $24.17 - $29.39  Per Hour
III – $26.71 - $32.48  Per Hour
(New employees should anticipate being hired at the beginning of the salary range.)
 
FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Thursday, November 5th, 2020
 

THE POSITION
The Administrative Services Analyst II/III position performs moderately difficult and complex administrative and analytical work that may involve and/or emphasize the functional areas of: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training; Incumbents gather, tabulate, analyze, and chart data; interview and consult with departmental officials, employees, and others to give and receive information; prepare reports and make recommendations on procedures, policies, and program/functional issues and alternatives; prepare correspondence and performs other related duties as required at the Glenn County Department of Finance. The Administrative Services Analyst III may be distinguished from the Administrative Services Analyst II class because incumbents in the lower class provide journey-level support usually within a division or segment of a department.  This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next twelve (12) months.
 

TRAINING AND EXPERIENCE
Experience:        II - Either one (1) year as an Administrative Services Analyst I in Glenn County; or three (3) years of professional analytical journey level experience in any of the functional areas required by the position: general and administrative support, fiscal and contract management, program analysis and compliance or staff development and training. III - One (1) year of experience as an Administrative Services Analyst II in Glenn County; or four (4) years of professional journey level analytical, administrative, professional, managerial, or supervisor experience in any of the functional areas required by the position: general and administrative support, fiscal and contract management, program analysis and compliance, and/or staff development and training.  

Training:        II/III - Possession of a bachelor’s degree from an accredited college or university in business administration, public administration, accounting, finance, organizational development, social work, education, human resources or a closely related field. Substitution:  Additional professional level experience in any of the functional areas noted above may be substituted for the required education on a year-for-year basis up to a maximum of two years.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                         *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Thursday, November 05, 2020.
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.
Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street, Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
VETERAN’S PREFERENCE POINTS: Applicants wishing to claim veterans' preference points for an open, non-promotional examination must attach a copy of their DD2l4 to their application at the time of submission. Submissions after the final filing date will not be accepted.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet if applicable.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process if applicable. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).
 

About the Position

The County of Yuba is currently recruiting for the position of Executive Assistant to the County Administrator. Under general supervision, provides high-level professional administrative support requiring independent judgment, action and interpretation of policy and administrative regulations and performs complex, confidential and specialized professional administrative functions for a variety of programs and projects for the County Administrator and related staff; coordinates meetings, schedules and maintains required reference materials and performs related work as assigned. Responsibilities include routine contact with government officials, elected officials, board and commission members, business and community organizations and members of the press on behalf of the County Administrator. Performs other duties as assigned.

About the County Administrator’s Office

The County Administrator directs and supervises day-to-day operations of all County departments and agencies that are under the direct control of the Board.  This includes studying administrative procedures and organization and recommending changes to improve the operations of County government.  Preparation and tracking of Yuba County's budget is handled by the County Administrator's Office, which includes reviewing budget requests and making recommendations to the Board of Supervisors.

THE PROCESS

This temporary, part-time position is available now and is expected to last up to three months. The position is open until filled; first review of applications will begin October 29, 2020. To be considered for this opportunity, please apply online through www.calopps.org. Responses to supplemental questions are required with the online application.

THE POSITION

Under general supervision, will perform technical and administrative account support duties in the preparation, maintenance, and processing of accounts payable records and transactions, in addition to balancing and maintaining manual and computerized accounting and financial records; and related duties, as assigned. 

Typical job functions may include, but are not limited to:

• Prepares documentation for payment; confers with vendors as necessary; enters and verifies data into the automated accounts payable system to produce payment; prepares manual checks; prepares payments for mailing and files copies with backup.
• Audits, verifies, codes, and batches accounts payable transactions; matches purchase orders, packing slips, and invoices; researches discrepancies and unauthorized purchases; checks allocations against department budget appropriations; prepares payment requests; and balances and maintains retention accounts.
• Obtains necessary information and paperwork from vendors; prepares vendor invoice tracking; inputs vendor invoices and prints checks; totals and balances accounts.
• Prepares biweekly accounts payable report for submission in the City Council agenda package.
• Reviews source documents for accuracy, receipt of necessary information, and compliance with rules, regulations, and procedures; determines proper handling for compliance.
• Receives vendor inquiries via telephone, fax, or mail; resolves any issues, problems, or requests using established procedures.
• Maintains signature authorization listing used to verify payment authorization signatures.
• Maintains vendor W-9 information for 1099 processing.
• Researches expenditure information as requested by Finance staff, other departments, auditors, or public records requests, and prepares analysis of findings as needed.
• Prepares and remits quarterly and year-end tax reporting forms to State/Federal agencies.
• Maintains credit card accounts; processes receipts and reconciles to credit card statements.

The normal work schedule will not exceed 29 hours per week (0.725 FTE), with the specific schedule determined based on Department needs.