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About the Position

The City Manager’s Office is recruiting for an Assistant to the City Manager position to serve as the City’s Capital Budget Coordinator.  This is an unclassified, salaried position, which means that the position is not part of the Civil Service system.  This management position is not represented by a bargaining unit.  This is a permanent at-will position with the City Manager’s Office reporting to the Deputy Budget Director.

Key Responsibilities

This position is responsible for the following:

• Manages the capital budget process, including, but not limited to, budget development, revenue and expenditure tracking and monitoring, financial status reporting, and capital revenue forecasting for approximately 50 funds at a combined annual budget of approximately $1.3 billion.
• Coordinates capital budget activities across all City departments, develops annual capital budget training manuals/instructions and leads city-wide trainings.
• Working collaboratively with City departments, solves capital budget issues and oversees capital funds management for inclusion in various budget documents such as the Annual Report, Mid-Year Budget Review, City Manager’s Budget Request and Five-Year Forecast, Proposed and Adopted Capital Budget and Five-Year Capital Improvement Program.
• Administers the Hyperion capital budgeting software system for the production of various Capital Program budget documents.
• Leads the update and administration of the organization's Hyperion capital budgeting software system; researches and understands reporting requirements and ensures that systems are modified to meet these requirements; establishes best practices for system use, and ensures that these practices are used throughout the organization; and trains departmental staff as needed.
• Coordinates memorandum review activities and provides staff support for budget/fiscal implications for all City Council memoranda.
• Monitors economic-sensitive information affecting City capital funds.
• Serves as a liaison for capital budget issues for various workgroups/committees.
• Effectively supervises and motivates a team of Budget Office staff to ensure timely and accurate completion of assignments. 
• Ensures alignment of the Capital Program with City Council priorities, policies, and budget principles and City Manager directives and budget guidelines.
• Authors, reviews, and edits budget documents, reports, memoranda and briefing materials.
• Studies City organizations, operations and services to make recommendations to improve quality and effectiveness of service delivery. 
• Completes high-level special projects.
• Resolves and facilitates major issues which are confidential, controversial or of major significance to the organization.
• Represents the Budget Office or City Manager’s Office as assigned at public events including community groups, City Council sessions, Committee meetings, and Planning Commission budget review. 

POSITION SUMMARY:

The Office Assistant I provides administrative support to the Recreation & Community Services Department, which includes program registration, facility reservations, recordkeeping, customer interaction and point of sale. Duties include responding to phone, mail, email and in-person inquiries, as well as requests from citizens, employees and other City departments. The Office Assistant I performs receptionist duties, including: typing, word processing, use of computer programs and applications, recordkeeping, organizing and compiling data, filing, computerized data entry, organizing calendars, working efficiently and effectively within Recreation & Community Services Department and other departments with minimal supervision and with outstanding customer service. This is a part time position that averages 25 hours per week.

GENERAL ACCOUNTABILITIES: The following statements are intended as general illustrations of the work in this job class and are not all inclusive for specific positions.

1. Serve as the Recreation & Community Services Department’s first line of customer contact
2. Establish and maintain positive relationships with customers, employees, contractors and volunteers
3. Advise customers on the selection of programs that best fit their areas of interest
4. Assist customers in determining which rental facility to use for their events
5. Support annual & quarterly instructor management tasks
6. Enter activity data into the registration software
7. Performs other administrative/clerical duties as assigned

MINIMUM POSITION REQUIREMENTS:

KNOWLEDGE OF: Basic office practices and procedures, including filing and the operation of standard office equipment, computers, related software, phone systems, fax/copy machines and email communications; Microsoft Office Suite including Word, Excel and Outlook; correct English usage written and verbal, including spelling, grammar, and punctuation; business letter writing and the standard format for typed materials; policies and procedures related to the department to which assigned; basic business data processing principles; effective time management principles; customer service principles; basic accounting principles.

SKILL AND ABILITY TO: Develop and maintain office files; compose routine correspondence from brief instructions; use initiative and sound judgment within established guidelines; prioritize work and coordinate several activities; multitask; communicate tactfully and effectively with the public, including interpreting and applying detailed rules and policies; rapidly learn, understand, retain and utilize directions, procedures, policies, processes and programs of the Recreation Department; provide excellent customer service to staff and customers in-person and via email and telephone; work harmoniously as part of a team or independently; perform successfully all the requirements of the position.

PHYSICAL DEMANDS: Sit at a desk for long periods of time; repetitively use fingers and/or wrists or hands while twisting or applying pressure; maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities; have rapid mental/muscular coordination; maintain effective audio/visual discrimination and perception to the degree necessary for the successful completion of assigned duties; and lift up to 25 lbs, and carry up to 10 lbs; maintain a professional and neat appearance.

EXPERIENCE AND EDUCATION:

Any combination of the listed experience and education requirements may lead to a qualifying application. A typical way to obtain the knowledge and abilities would be:

• Education: Equivalent to graduation from high school. Completed college-level coursework is desirable.
• Experience: A minimum of one year of responsible secretarial or administrative experience. Prior experience with activity registration and facility rentals is highly desired.
• Valid California driver’s license is desirable
• Previous experience working with the public is desirable

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:  Is highly professional, patient, respectful, ethical and organized; has a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including merchants, property owners and residents.

OTHER INFORMATION

Temporary employees are non-benefited, at-will positions. Since the City does not participate in Social Security and is required to provide an alternative retirement plan, you are required to participate in the City's defined contribution retirement plan through Nationwide where 3.75% of your gross compensation per pay period is deducted and put into the plan. The City matches this 3.75% for a total contribution of 7.5% of your gross compensation per pay period.

COMPENSATION:
This is a part-time, temporary position. Approximately 25-29 hours per week.
$16.75. to $20.75 hourly DOE

RECRUITMENT PROCESS:
The recruitment will remain open until the position is filled with a first review date of November 19, 2019. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.
 

EQUAL OPPORTUNITY EMPLOYER

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.  

To view the full announcement for this exciting opportunity, please visit the City of San José’s employment page by clicking on the link below.

Then click on the “Management Recruitments” link. 

City of San José Employment Page

THE POSITION

Tri-City is looking for one bilingual candidate to serve as a Mental Health Specialist (MHS) whom will provide mental health support services to mentally ill and emotionally disturbed person as part of the Adult/Older Adult Full Service Partnership (FSP) Program. The MHS will appeal to individuals who are inspired working with an engaged community by providing participant advocate and case management services to moderate to severe mentally ill adults and is a field based position.  The MHS will report to the Program Supervisor.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Plan and provide a variety of rehabilitative support services to mentally ill and emotionally disturbed persons to attain, restore, or improve physical, mental, or emotional functioning;
   
• Provide assistance to clinical staff; participate in group and individual support programs;
   
• Serve as a participant advocate; provide case management services;  the ability to work in the field to service clients at their home, shelter or elsewhere;
   
• Maintain records of all activities relating to client care and adhere to  billing compliancy standard;
   
• Perform other duties as assigned, etc.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Water System Supervisor

$29.86-$38.23 Hourly

$62,116.78 - $79,514.73 Annually

Open Until Filled

THE POSITION

The City of Chowchilla is seeking a full time Water System Supervisor who, under general direction, supervises, develops, and directs the work of staff performing difficult and complex technical and administrative support related to all programs and activities of the City’s water distribution division; assists with long- and short-term project planning and overseeing the design, construction, maintenance, and operations of water utility systems, facilities, and related appurtenances and other programs; works with technical and engineering staff to monitor and maintain water quality in accordance with State requirements; coordinates assigned activities with other City departments and outside agencies for services such as meter reading and repair; provides complex and responsible support to the Public Works Director and others in areas of expertise; and performs related work as required.

Incumbents serves as the Division Manager to the City’s water distribution system. Responsibilities include planning, organizing, supervising, reviewing, and evaluating the work of water quality, maintenance, and operations staff either directly or through lead workers. Incumbents are expected to independently perform the full range of water quality, maintenance and operations duties. Performance of the work requires the use of considerable independence, initiative and discretion within established guidelines. This classification is distinguished from the water worker series in that it has direct supervisory responsibilities. 

Wastewater System Supervisor

$29.86 - $38.23 Hourly

$62,116.78 - $79,514.73 Annually

Open Until Filled

THE POSITION

The City of Chowchilla is seeking a full time Wastewater System Supervisor who, under general direction, supervises, develops, and directs the work of staff performing difficult and complex technical and administrative support related to all programs and activities of the City’s Treatment Operations and Collection System Maintenance Operations; assists with long- and short-term project planning and overseeing the design, construction, maintenance, and operations of wastewater collection system and wastewater treatment plant, facilities, and related appurtenances and other programs; works with technical and engineering staff to monitor and maintain water quality in accordance with State requirements; coordinates assigned activities with other City departments and outside agencies for services such as meter reading and repair; provides complex and responsible support to the Public Works Director and others in areas of expertise; and performs other duties as assigned.

Incumbent serves as the Division Manager to the City’s Treatment Operations and Collection System Maintenance Operations system. Responsibilities include planning, organizing, supervising, reviewing, and evaluating the work of wastewater operations, maintenance, and operations staff either directly or through lead workers. Incumbents are expected to independently perform the full range of wastewater treatment and collection, maintenance and operations duties. Performance of the work requires the use of considerable independence, initiative and discretion within established guidelines. This classification is distinguished from the water worker series in that it has direct supervisory responsibilities. 

City Clerk

CITY CLERK

(Salary Range:  $6,803 - $9,700/month)

One Full-time Position in the Sausalito Administration Department

Application Deadline:  Friday, December 6, 2019 by 5:00 p.m.
Interviews to be Scheduled:  Friday, December 13, 2019

THE COMMUNITY AND CITY GOVERNMENT:  Sausalito is a beautiful, San Francisco Bayfront city of 7,226 residents within 2.2 square miles that serves a visitor population that may be several times the size of the year round population.  The blend of historical buildings, wooded hillsides, sweeping Bay and San Francisco views nestled against the Golden Gate National Recreation Area combine to make Sausalito a community of unparalleled charm and natural beauty.  Sausalito is a General Law City incorporated in 1893 and has a City Council/City Manager form of government.  The City provides a full range of services including Administration, Finance, Police, Public Works, Parks and Recreation, and Community Development.  The City Council and staff value positive relationships with the residents, businesses, visitors and outside agencies.

DEFINITION:  Under administrative direction, plans, organizes, manages, and provides administrative direction and oversight for all functions and activities of the Office of the City Clerk, including administration, election management, the legislative function, archiving of public records and public information, municipal code and filing officer services; coordinates assigned activities and works collegially with other City departments, officials, outside agencies, and the public; fosters  cooperative working relationships among City departments  and with  State and  Local intergovernmental and regulatory agencies and various public and private groups; provides highly responsible and complex administrative support to the City Manager and the City Council; and performs related work as required.

Job Characteristics:  This is a single-position classification that is responsible for the administration and daily operations of the City Clerk’s Office functions and activities, including short- and long-term planning and development and administration of departmental policies, procedures, and services.  This class works closely with the City Manager and City Council in a variety of administrative, coordinative, analytical, and liaison capacities.  Successful performance of the work requires extensive knowledge of public policy, and municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas.  Responsibilities include coordinating the activities of the Office of the City Clerk with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department.  The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering City goals and objectives within general policy guidelines.

Typical duties for the position include:  (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Assumes full management responsibility for all programs, services, and activities of the Office of the City Clerk, including administration, providing information to the public, election management, and records management.
• Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the Office of the City Clerk.
• Assists in the development, administration, and oversight of the assigned budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
• Selects, trains, motivates, and directs assigned personnel; evaluates and reviews work for acceptability and conformance with appropriate standards, including program and project priorities and performance evaluations; provides or coordinates staff training; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns.
• Contributes to the overall quality of the Office’s service by developing, reviewing, and implementing  policies  and  procedures  to  meet  legal  requirements  and  the City’s needs;  continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
• Coordinates Office of the City Clerk’s activities with those of other departments and outside agencies and organizations; provides staff assistance to the City Manager and City Council; prepares and presents staff reports and other necessary correspondence.
• Plans, manages, and conducts municipal elections and special elections; ensures conformance with the California Elections Code, Political Reform Act, and other government codes; serves as filing officer for the Fair Political Practices Commission (FPPC) for campaign disclosure filings; maintains election documents for public inspection; administers and files oaths of office and advises candidates of the intricacies of running for public office.
• Oversees the operations of the City-wide records management program, document imaging system, and records preservation and destruction; sets and ensures legally compliant retention schedules for City records; develops and updates records retention policies and procedures; researches City documents, historical information, and other information as needed; attests, indexes, and files all legislative actions.
• Maintains custody of the City Seal, ensuring authentication of only approved documents.
• Serves as Public Records Coordinator; ensures compliance with the Public Records Act, the Freedom of Information Act, and the Brown Act; reviews and monitors legal requests for records; ensures that all public records are always open to inspection during office hours and that every person’s right to inspect any public record of the City is upheld.
• Serves as the Clerk of the City Council; attends meetings and oversees the recording of all official proceedings; prepares public notifications, agendas, minutes, and other documents; ensures the publication, filing, indexing, and safekeeping of all proceedings of the City Council.
• Administers the public hearing process for the City Council; supervises the coordination of public hearing  packets  and  public  notices  of  hearings  in  accordance  with  various  government  code requirements and legal deadlines.
• Serves as Filing Officer for the Political Reform Act.
• Manages the codification and distribution of revisions to the Municipal Code.
• Administers and manages a variety of functions in the Office of City Clerk including claims management, and processing of subpoenas.
• Relieves City Manager and City Council members of a variety of administrative details by assisting with administrative assignments including developing, composing, typing, editing, and proofreading a variety of complex documents; maintains calendars and makes meeting arrangements; schedules meetings between City Manager and City Council members and other groups or organizations.
• Represents the Office of the City Clerk to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities.
• Attends and participates in professional group meetings and committees; stays abreast of new trends and innovations.
• Monitors  changes  in  laws,  regulations,  and  technology  that  may  affect  the Office of the City Clerk  operations; implements policy and procedural changes as required.
• Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
• Performs other duties as assigned.
   

QUALIFICATIONS:

Must have working knowledge of:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff.
• Principles, practices, and procedures related to public agency record keeping, municipal elections, and the City Clerk function.
• Functions, authority, and responsibilities of a City Council.
• Automated and manual records management principles and practices, including legal requirements for recording, retention, and disclosure.
• Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility, including Public Records Act, the Freedom of Information Act, and the Brown Act, FPPC procedures and regulations, and election laws and procedures.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and computer applications related to work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for assigned program areas.
• Provide administrative and professional leadership and direction to the City Clerk’s Office and the City.
• Prepare and administer budgets; allocate limited resources in a cost-effective manner.
• Interpret, apply, explain, and ensure compliance with Federal, State, and local laws, rules, regulations, policies, and procedures.
• Plan, organize, direct, and coordinate the work of technical and administrative personnel; delegate authority and responsibility; select, train, motivate, and evaluate the work of staff.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Coordinate municipal elections within legal guidelines.
• Oversee and coordinate maintenance of the official records of the City.
• Prepare official minutes, resolutions, ordinances, clear and concise reports, correspondence, policies, procedures, and other written materials.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Requirements:  Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education and Experience:

Equivalent to graduation from an accredited four-year college or university with major coursework in pubic or business administration, or a related field, and five (5) years of increasingly responsible experience in a City Clerk’s or Deputy City Clerk’s office, including three (3) years of experience providing administrative support to executive-level managers.

Licenses/Certifications Required:

• Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.
• Possession of a Certified Municipal Clerk (CMC) certification is highly desirable.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.  This is primarily a sedentary office classification although standing in and walking between work areas may be required.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.  Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Application deadline – 5:00 p.m. on FRIDAY, DECEMBER 6, 2019

Apply online at www.calopps.org/city-of-sausalito

For questions about job openings or any topic related to Human Resources, please contact

Susan S. Paterson, Human Resources Manager, at spaterson@sausalito.gov or (415) 289-4130.

The City of Sausalito is a drug free workplace.
E.O.E./A.D.A.

Accounting Assistant II

$4,550 - $5,531 per month

APPLICATION DEADLINE:  Friday, November 30, 2019

The City of San Rafael is recruiting for an Accounting Assistant II in the Finance Department.  Under general direction this position processes and maintains business licenses, deposits, parking citations, cash receipts, accounts payable, payroll and/or other related records according to standard accounting procedures. 

The Accounting Assistant II level position is the full working level with more independence while working within existing procedures.

NOTE:  The current vacancy is assigned accounts payable duties.

This position performs the following essential job duties:

• Processes and maintains accounts payable, business licenses, parking citations, cash receipts, deposits and other accounting records.
• Performs standard accounting procedures within prescribed guidelines.
• Computes, verifies, tracks and maintains financial records.
• Provides services and information to school districts, agencies and other organizations regarding accounting data.
• Audits, verifies and reconciles, requisitions, invoices, receipts, check payments, schedules, taxes and fees, deposits and other accounting documents and records.
• Assists in preparing reports and statistics.
• Prepares data and performs data entry of accounting information.
• Runs and verifies accuracy of reports and forms.
• Monitors computer generated, reports and related materials.
• Performs general clerical tasks, including typing, maintaining files, copying and answering the telephone.
• Performs related duties as required.

To be eligible for this position you must have knowledge of:

• Standard procedures and guidelines for assigned accounting tasks.
• Data entry and processing.
• Modern office practice and procedures.
• Department operations and policies.
• Correct English usage.
• Operation of office equipment and software.
• Telephone etiquette.
• Modern office equipment including PC and related software.

To be eligible for this position you must have the ability to:

• Perform data input quickly and accurately.
• Perform accounting tasks in accordance with established guidelines and procedures.
• Prepare and maintain records and files.
• Perform simple research, compiling data, preparing reports.
• Perform clerical work & administrative tasks.
• Key boarding at 40 WPM from clear copy.
• Establishing, maintaining effective relationships.
• Operating modern office equipment.
• Meeting schedules and time lines.
• Understanding and following oral and written directions.
• Answering telephones courteously and efficiently.
• Performing routine clerical duties.
• Operating personal computer software.

• High school diploma or GED (Associate’s degree preferred) AND
• Two (2) years related experience and/or training OR
• Equivalent combination of education and experience

LANGUAGE/MATHEMATICAL/REASONING SKILLS:

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations.
• Ability to add, subtract, multiply, and divide using whole numbers.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to stand and walk.  The employee must regularly lift and/or move up to 10 pounds.  Specific vision abilities include close vision, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in inside environmental conditions.  The employee frequently works with a video display terminal for prolonged period.

APPLICATION AND SELECTION PROCESS: 

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application.  The examination process may include the following application appraisal and oral board interview examination.  The passing point for the oral board examination final score will be 70%.   To file an application, go to:  www.calopps.org.  Select “Member Agencies”.   Select “San Rafael” OR   Follow this link to apply for this position: https://www.calopps.org/san-rafael/job-19941429

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the oral board date.

Date Posted:            November 7, 2019

Classification:          STUDENT SERVICES SPECIALIST
                                  Open and Promotional recruitment

Work Schedule:       8 hours per day (8:00AM – 5:00PM);
                                   5 days per week (Monday – Friday);
                                 12 months per year
 

Salary Range:            Step A            Step B            Step C            Step D            Step E
(monthly)                 starting            6 mos           18 mos          30 mos          42 mos
                                   $5,233           $5,495            $5,770            $6,058           $6,362

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,075.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Student Services Division; Special Education Local Plan Area (SELPA)
                                   101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:          Friday, December 6, 2019     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under general direction, lead and participate in a variety of Special Education Local Plan Area (SELPA) support functions including student and district level Individualized Education Plan (IEP) data monitoring using Special Education Information System (SEIS), alignment with California Longitudinal Pupil Achievement Data System (CALPADS) data monitoring, general record-keeping, registrations, invoice processing, ordering and computer system functions; service as a liaison and technical resource concerning assigned administrative functions; prepare and maintain a variety of manual and automated records, reports and files; coordinate, supervise and provide logistical support for trainings and professional development for stakeholders in assigned areas.

Essential Job Functions:              

• Lead and participate in a variety of SELPA support functions, including special education monitoring, record-keeping, registration, enrollment, and computer system functions; oversee and assure smooth and efficient SELPA processes and assist in assuring SELPA needs are being met; assist in ensuring support for the needs of Local Education Agency (LEA) staff are supported for assigned activities
• Lead and participate in distributing, collecting, and processing a variety of special education data and information forms; monitor and support use of SEIS and CALPADS alignment; review documents for accuracy and completeness; make corrections as needed
• Lead and participate in the preparation and maintenance of various records, reports, and files related to special education students, which may include attendance, enrollment, demographics, programs, and assigned activities; verify and assure accuracy and completeness of records and reports
• Oversee and participate in special education data monitoring functions; review and audit special education data, records, reports, and files to assure accuracy, completeness and compliance with established requirements; make and notify personnel of corrections as needed
• Oversee and participate in the input, scanning, updating, and retrieval of a variety of special education data in an assigned computer system; establish and maintain automated records and files; initiate queries and generate computerized reports
• Prepare and maintain monthly Low Incidence Committee reports; oversee the maintenance of low incidence materials and equipment, and related functions audits as directed
• Confer and collaborate with technology personnel concerning computer system, software, reporting, maintenance, and query needs and issues; arrange for new system user accounts as needed; work with staff to resolve issues and malfunctions related to computer systems and software use
• Serve as a technical resource concerning SELPA Data Systems and other assigned functions; provide technical information concerning related special education data, including updates, issues, standards, requirements, practices, processes, policies, and procedures
• Serve as a liaison and coordinate with SELPA and district staff on matters involving special education data reporting and monitoring and other communications and information between the County Office, schools, staff, faculty, administrators, outside agencies, and others; resolve related issues, conflicts and discrepancies in a proper and timely manner
• Attend, organize and participate in various meetings and in-services; present information and materials concerning special education data monitoring and assigned activities; provide recommendations to administrators concerning methods and strategies for enhancing SELPA service processes
• Coordinate training activities for designated internal and district personnel concerning data system functions; prepare and deliver oral presentation; explain related systems, records, reports, standards, guidelines, practices, procedures, and techniques; develop, maintain and distribute training materials
• Compile, compose, and distribute a variety of correspondence such as letters, announcements, calendars, newsletters, forms, certificates, handbooks, agenda items, website updates, advertisements, and other materials
• Participate in a variety of other assigned activities such as conducting surveys, assisting with promotional and marketing functions, collecting and accounting for fees, and processing fee waivers
• Operate a variety of office equipment including a copier, fax machine, computer and assigned software

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:   An Associate’s degree

EXPERIENCE:   Three (3) years of experience working with student recordkeeping data systems, enrollment, registration, attendance, or related functions

Specialized Skills and Knowledge:     

• Knowledge of special education policies, procedures, terminology, and SEIS documentation methods
• Ability to resolve data issues, conflicts, and discrepancies in a proper and timely manner
• Knowledge of special education procedures and requirements as related to CALPADS
• Ability to distribute, collect, verify, process and file a variety of special education data
• Knowledge of record-keeping and report preparation techniques
• Knowledge of uses and operation of data base applications
• Ability to implement and maintain database system applications
• Analyze data system malfunctions; take operational corrective actions to keep data systems operating
• Knowledge of data control procedures and data entry operations
• Knowledge of methods of collecting and organizing data and information
• Ability to prepare and maintain various narrative and statistical records, reports and files
• Knowledge of SELPA services, standards, requirements and procedures
• Ability to lead and participate in a variety of SELPA support functions including student attendance, record-keeping, registration, enrollment and computer system functions
• Knowledge of policies and objectives of assigned programs and activities
• Ability to learn, interpret, apply and explain rules, regulations, policies and procedures
• Ability to conduct training activities for designated personnel concerning assigned SELPA functions
• Ability to train and provide work direction and guidance to assigned personnel
• Knowledge of principles of training and providing work direction
• Ability to provide technical assistance to database users
• Ability to serve as a liaison and technical resource concerning assigned functions
• Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of interpersonal skills using tact, patience and courtesy
• Ability to establish and maintain cooperative and effective working relationships with others
• Ability to meet schedules and time lines
• Ability to work independently with little direction
• Ability to analyze situations accurately and adopt effective courses of action
• Knowledge of operation of a variety of office equipment including a computer and assigned software
• Ability to utilize an assigned computer system to input, scan and update student information
• Ability to operate a computer and assigned office equipment

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Dexterity of hands and fingers to operate a computer keyboard
• Hearing and speaking to exchange information in person and on the telephone
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time
• Lifting, pushing, pulling and moving low incidence equipment and materials and transporting to school sites
• Bending at the waist, kneeling, or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1. A review of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2. A written examination (anticipated date- December 19. 2019)
3. An oral board examination (anticipated date- January 08,  2020)

Only the highest qualified candidates will be invited to attend the examinations.

Applicants will be notified of screening and examination results by e-mail or letter.

NOTE:   Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.