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DESCRIPTION/RESPONSIBILITIES:

     The Senior Analyst reports to the Assistant City Clerk and the City Clerk and conducts activities unique to the Office of the City Clerk. Under direction, performs professional analytic work of considerable difficulty in general administrative matters that may involve assignments in the areas of personnel analyses, budget, fiscal and organizational analyses including general staff analyses. The position requires a detail-oriented person able to work well under pressure, meeting frequent deadlines, handling multiple assignments in a fast-paced, customer-focused environment. Successful applicants must possess strong interpersonal skills with the ability to develop and maintain effective and collaborative working relationships; superior organizational, customer service, written and oral communication skills as they must interact effectively and respond to inquiries from the general public, elected officials, and City staff from throughout the organization. Rarely, evening work may be required.

     Key Responsibilities:

     * Confers with Assistant City Clerk/City Clerk on the more difficult management/administrative problems, supervises or leads in gathering facts and data for problem resolution; valuates, prepares reports and recommendations for improved departmental operations, services systems or organizational methods.

     * Analyzes organizational structures, functions, procedures and practices; provides analyses and recommendations of various kinds and levels of services provided by department, authorized manpower and other budgeted resources.

     * Consults with administrative, supervisory and line personnel of department in determining training and educational needs; establishes and monitors in-service training programs, conducts regular safety training programs for supervisory or line personnel

     * Public Records management;

     * Managing compliance with various ethics regulations and public disclosure requirements;

     * Conducting municipal elections; conducting employee elections for the nomination of Council-appointed representatives to the Civil Service Commission and Retirement Boards; conducting elections among retirees for the nomination of Retirement Board representatives; 

     * Ability to represent the Office of the City Clerk in developing and maintaining effective working relationships with Mayor and City Council offices, City departments, and the public regarding the City's legislative and administrative processes to accomplish a variety of tasks including meetings, special events and projects;

     * Effective written and oral communications skills;

     * Ability to manage multiple projects and tasks simultaneously, often under tight deadlines;

     * Knowledge of the City's operating policies, procedures and processes to provide exceptional administrative support and customer service to all internal and external customers.

     Competencies

     The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  Desirable competencies for this position include:

     * Job Expertise – a full range of knowledge, skills, and abilities of the typical procedures in a City Clerk's Office, including principles and practices of municipal government administration, municipal election law, the Brown Act, Open Government procedures, the Public Records Act, the Political Reform Act, and other legal and administrative procedures relating to municipal records management; demonstrate experience in preparing agendas and minutes, and the use of Granicus or similar systems

     * Communication Skills – effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts; open and approachable manner with elected and appointed officials, the media, the public and staff at all levels.

     * Customer Service – demonstrates the ability to anticipate customer’s needs and deliver services effectively and efficiently using professional demeanor.

     * Leadership – leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.

     * Meeting Ethical Standards – when confronted with ethical dilemmas, acts in a way that reflects relevant law, policy and procedures, agency values, and personal values; unbiased and have a strong sense of ethics, both personally and professionally.

     * Problem Solving – approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

     * Teamwork & Interpersonal Skills – develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills; views themselves as part of the team in providing timely and quality services to the Mayor and City Council, City departments, and the general public.

     Selection Process

     The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.

     You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response.  

     1. Have you completed a Baccalaureate Degree, or its equivalent, from an accredited college or university in business or public administration or a closely related field?

     2. Do you have at least four (4) years of increasingly responsible experience in general management/administrative, analytic work in the area of budget, fiscal, and/or organizational methods analyses including general staff analytical work? If so, please describe your experience, including where you obtained your experience and the duration in which you performed these duties.

     3. Do you have experience with records and document management?  If so, please describe, including any experience analyzing, categorizing and condensing information in the preparation of documents, records, and Public Records Act responses.  Please include specifics about any paper filing systems and/or electronic content/document management (ECMS/EDMS) systems used (LaserFiche, FileNet, Questys, Sire, Legistar, etc.).  If No, please describe your transferable experience, knowledge, skills or abilities that would enable you to fulfill these duties.

     4. Do you have experience providing staff support (preparing agendas, minutes, reports, etc.) to a legislative body (City Council or governing board), committee, board, or commission?  If so, please describe and include specific information regarding the number of board members, meeting frequency, agenda management and/or streaming media systems used, and any process improvements and/or technology applications you implemented.  If No, please describe your transferable experience, knowledge, skills or abilities that would enable you to fulfill these duties.

     5. Do you have experience leading large, complex projects? If so, please describe one of these projects. Who did you coordinate with and lead in this project? What were the specific goals and outcomes?

     6.Do you have experience in working effectively in a team environment, including working with employees at all levels of the organization?  If so, please describe a specific example of a successful team experience, your role and responsibilities, and the techniques you used to develop and maintain excellent working relationships, which resulted in the timely and effective delivery of a product, service, or completion of a project.  If No, please describe your transferable experience, knowledge, skills or abilities that would enable you to fulfill these duties.

     You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. 

     If you have questions about the duties of these positions, the selection or hiring processes, please contact charu.thiyagarajan@sanjoseca.gov.

The City of San Mateo Community Development Department is Looking for a Building Official

Why Join our Department?

You’ll be joining a team of dedicated and talented professionals that strive to provide the highest quality of service to the San Mateo community, in a dynamic, fast paced, collaborative, and innovative work environment. 

The Community Development Department, also known as CDD, is organized into four divisions — Building, Code Enforcement, Housing, and Planning.  CDD has broad responsibilities including, but not limited to, long-range planning, review of applications for new developments, implementation of the City’s housing programs, and maintenance of neighborhoods.  The Building Official will lead a team of focused and highly motivated professionals who work closely with customers, and personnel from other City departments and public agencies.  The Building Official serves as a leader, facilitator, coach, technical expert, and collaborator within CDD, the City of San Mateo, and the community at large.

Look at some of the reasons why the City of San Mateo is a great place to work: https://youtu.be/XNAF7GZUNl8

The Position

The Building Official organizes, directs, plans, supervises, and coordinates the work of the Building Division and ensures compliance with laws and regulations applicable to building construction and maintenance.  The position exercises direct supervision over professional and technical staff in the Building Division.  The Building Official receives general direction from the Community Development Director and/or Deputy Community Development Director and works collaboratively with other division managers within CDD.

For a complete list of duties, reference our job specifications at https://www.cityofsanmateo.org/DocumentCenter/Home/Index/86

Please see the job description and announcement below.

The City of Livermore is currently accepting applications for the position of Deputy City Clerk.  Apply online at www.cityoflivermore.net/jobs by 5 p.m. on December 18, 2019.

The City Clerk’s Office is a division of the Administrative Services Department, which also includes the divisions of Finance, Human Resources, and Information Technology. The City Clerk’s Office employs four dedicated, professionals consisting of the City Clerk, Assistant City Clerk, Deputy City Clerk, and Senior Clerk.

Under general direction, the Deputy City Clerk performs a full range of professional and technical work in support of the City Clerk’s Office and responsibilities may include, but are not limited to:

• Coordination, preparation, and publication of City Council agenda packets and associated follow-up;
• Review of advisory body agendas and minutes for compliance with the Brown Act;
• Processing public hearing notices and public records act requests;
• Updating and implementing the city-wide records retention schedule;
• Planning, managing, and coordinating the City’s centralized records management program; and
• Assisting in the administration of the City’s Conflict of Interest Code; coordinating municipal elections; monitoring compliance with the State and local campaign finance and conflict laws; and other special projects.

The City of Campbell announces an employment opportunity for: Building Maintenance Supervisor

Open Date: Monday, November 25, 2019 

Close Date: Friday, December 13, 2019 at 5:00 p.m.

Salary: $8,554.00 – $10,396.53 per month

Building Maintenance Supervisor: Under general direction, plans, supervises and assists in performance of a variety of building maintenance activities, including supervision of capital projects, at City buildings; and performs related work as required.

Typical Duties: Schedules, assigns and supervises work of Building Maintenance employees; supervises, trains and evaluates subordinates, including full‑time building maintenance employees and temporary part‑time employees; prepares maintenance schedules and assigns work orders; is responsible for requisition and control of inventories of supplies and equipment; obtains quotations for maintenance projects and equipment and prepares purchasing documentation; is responsible for development of specifications for and work performed by contractual custodial services and contractors performing repairs; investigates maintenance problems reported by City employees or Community Center tenants; assists with a variety of building maintenance activities which may include set‑up activities, heating and air conditioning, boiler, plumbing, electrical or pool maintenance, and painting; make minor repairs and contact contractors when significant malfunctions occur; plan, assign, and coordinate the repair, maintenance, and construction of public buildings and facilities; perform routine building inspections; assist in the preparation and administration of program budget; may be required to work evenings, weekends and holidays; and performs other related duties as required.

Ability to: Plan, supervise and assist with activities of a building maintenance program; work well with limited supervision; prepare schedules, reports; maintain records; follow oral and written directions; maintain effective working relations; train and supervise personnel; read and interpret construction plans and specifications;  use the telephone, radios, and computers with repetitive keyboarding, work safely in an outdoor environment; drive to various locations and work and supervise safely in an outdoor environment including hard-hat construction and other hazardous maintenance zones; and work a flexible work schedule which may include evenings, weekends and holidays. 

Knowledge of: Methods, materials, tools and equipment used in building maintenance; safety practices and equipment; principles and techniques of supervision; principles of budgeting related to facilities maintenance; principles and practices of ADA as it pertains to public facilities; and methods and techniques of contract negotiations and administration.

Minimum Qualifications:

Education and Experience: Equivalent to completion of the twelfth grade.  College and/or post-secondary training in a related field is highly desirable. Five years of responsible experience involving building maintenance and custodial duties, including three years of experience in a supervisory or lead capacity. 

Possession of:  Valid California Driver's License

Application Process:

How to Apply:  City employment applications may be obtained from the City of Campbell Human Resources Division, 70 N. First Street, Campbell, CA 95008 or by visiting the City’s website at www.cityofcampbell.com.  Completed employment application and supplemental questionnaire must be received by the Human Resources Division by Friday, December 13, 2019 at 5:00 p.m.  We do not accept late applications or applications that are emailed or faxed. Please do not substitute “see resume” on the employment history section of the applications.  Resumes should be attached separately.  Applications that do not include responses to the supplemental questionnaire will be rejected.

Testing Process:

Following initial screening of applications, those applicants with the most appropriate qualifications will be invited to continue in the selection process.

For questions regarding this recruitment, please call City of Campbell Human Resources at 408-866-2122 or email salinaf@cityofcampbell.com.

Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification and a Department of Justice (DOJ) fingerprint check. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.

Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Campbell is an Equal Opportunity Employer (EOE).

DEFINITION

The Public Information Officer position works as a valued member of the City Manager’s office. The Public Information Officer shall be experienced in public information dissemination, strong oral and written communications, website management, social media methods, graphic design and photography/video. This full-time, regular professional-level position requires an independent, organized, energetic, experienced, innovative and creative individual to develop and manage a variety of materials, activities and public relations strategies to enhance the City’s communication with Los Altos residents, businesses and customers.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

1. Develop and manage the City’s Public Information and Communications Strategies
2. Serve as spokesperson with the media for the City
3. Builds and maintains positive relations with media, Council, City staff, residents and other agencies
4. Manages team of communications representatives from various City departments and works with City departments in the development of programmatic and Capital Improvement Program (CIP) project updates of interest to residents through press releases, website updates and other appropriate communication methods
5. Develop and monitor the City’s website content to ensure information is relevant and timely
6. Identify challenges and emerging issues faced by the City.  Work with leadership team and staff to recognize internal and external communications opportunities
7. Responds to major incidents as requested; provides public information to new media and coordinates information flow and dissemination
8. Develop, write, design and produce informational, educational and outreach materials and activities
9. Utilize and coordinate approved social media methods to communicate with residents and customers, including staying current on social media methods and making recommendations for continuous improvements
10. Identify and cultivate strategic alliances with governmental and non-governmental organizations
11. Stays current on new trends and innovations in the field of communications, multimedia technologies and social media.  Utilizes new technologies and media platforms to effectively implement City’s communications plan
12. Perform research and/or data gathering activities and prepare the City’s Annual Report
13. Coordinate and/or assist with preparation and coordination of various periodic and annual City reports and publications
14. Provide technical guidance to City departments regarding working with the media and effective marketing strategies
15. Photograph still and video images of City programs, events and projects, as needed
16. Attend public meetings, as needed
17. Serve on City-wide committees and ad hoc project assignments
18. Executes citizen surveys as needed
19. Perform other duties, as assigned

MINIMUM POSITION REQUIREMENTS

KNOWLEDGE OF:

Excellent command of English language including spelling, grammar and punctuation; modern office methods, procedures, organizational skills and equipment including automation hardware and software; Computer skills including applications such as Microsoft Office and Adobe Photoshop; Internet skills including use of social media; Internet website development and management methods

ABILITY TO:

Work independently and efficiently; communicate effectively both orally and in writing; demonstrate tact and discretion in preparing, disclosing and handling information of a confidential, controversial and sensitive nature; establish and maintain effective working relationships with employees, elected and appointed officials, residents, interests groups, legislators, and the public; communicate technical information including complex rules, regulations, legislation, and laws in a manner that is appropriate for the intended audience; develop and implement city policies and procedures, translating strategy into integrated implementation; organize duties and determine priorities in order to meet assigned deadlines; photograph action-oriented images of programs and projects; work a flexible schedule, as needed; demonstrate organizational leadership and work effectively as a team member.

EXPERIENCE AND EDUCATION: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Five years professional communications experience; experience with City Government experience preferred
• Bachelor's degree from an accredited college/university with major emphasis in public administration, journalism, mass media communications, marketing, public relations or a related field
• Valid California driver’s license

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS: Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. This position should demonstrate a high level of customer service standards with the community, customers, and departments. The ideal candidate is comfortable with change and can multi-task; is familiar with governmental organizational structure and public service oriented, has a willingness and capacity to learn and be innovative. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including merchants, property owners and residents.

PHYSICAL DEMANDS:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. Vision to read printed materials and a computer screen, and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, or typewriter keyboard, and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

RECRUITMENT PROCESS:

The recruitment will remain open until the position is filled. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. 

This position is open until filled with a first review date of December 9, 2019.

EQUAL OPPORTUNITY EMPLOYER  

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request. 

LIMITATIONS AND DISCLAIMER: 

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF BELOW.

The City of Burlingame is accepting applications for the position of Permit Technician

Our diverse family of employees welcomes you to apply. We are a small city that gets a lot done, and each member of our team is vital to our success as an organization.

We recently asked our employees what they enjoyed most about working for the City of Burlingame, and their responses fell into five general categories:

• Colleagues
• Community
• Location
• The Work
• The Benefits

Browse the Burlingame Welcome Brochure for more information about why employees love  working here or view our City of Burlingame is a Great Place to Work Video: 

Welcome Brochure 

City of Burlingame is a Great Place to Work Video

For more detailed information regarding the minimum qualifications and essential functions of the position, please review the Permit Technician job description.

About the Position

The City Manager’s Office is recruiting for an Assistant to the City Manager position to serve as the City’s Capital Budget Coordinator.  This is an unclassified, salaried position, which means that the position is not part of the Civil Service system.  This management position is not represented by a bargaining unit.  This is a permanent at-will position with the City Manager’s Office reporting to the Deputy Budget Director.

Key Responsibilities

This position is responsible for the following:

• Manages the capital budget process, including, but not limited to, budget development, revenue and expenditure tracking and monitoring, financial status reporting, and capital revenue forecasting for approximately 50 funds at a combined annual budget of approximately $1.3 billion.
• Coordinates capital budget activities across all City departments, develops annual capital budget training manuals/instructions and leads city-wide trainings.
• Working collaboratively with City departments, solves capital budget issues and oversees capital funds management for inclusion in various budget documents such as the Annual Report, Mid-Year Budget Review, City Manager’s Budget Request and Five-Year Forecast, Proposed and Adopted Capital Budget and Five-Year Capital Improvement Program.
• Administers the Hyperion capital budgeting software system for the production of various Capital Program budget documents.
• Leads the update and administration of the organization's Hyperion capital budgeting software system; researches and understands reporting requirements and ensures that systems are modified to meet these requirements; establishes best practices for system use, and ensures that these practices are used throughout the organization; and trains departmental staff as needed.
• Coordinates memorandum review activities and provides staff support for budget/fiscal implications for all City Council memoranda.
• Monitors economic-sensitive information affecting City capital funds.
• Serves as a liaison for capital budget issues for various workgroups/committees.
• Effectively supervises and motivates a team of Budget Office staff to ensure timely and accurate completion of assignments. 
• Ensures alignment of the Capital Program with City Council priorities, policies, and budget principles and City Manager directives and budget guidelines.
• Authors, reviews, and edits budget documents, reports, memoranda and briefing materials.
• Studies City organizations, operations and services to make recommendations to improve quality and effectiveness of service delivery. 
• Completes high-level special projects.
• Resolves and facilitates major issues which are confidential, controversial or of major significance to the organization.
• Represents the Budget Office or City Manager’s Office as assigned at public events including community groups, City Council sessions, Committee meetings, and Planning Commission budget review. 

To view the full announcement for this exciting opportunity, please visit the City of San José’s employment page by clicking on the link below.

Then click on the “Management Recruitments” link. 

City of San José Employment Page