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Executive Assistant

Executive Assistant to the City Manager*

Annual Salary:

Executive Assistant :                                     $65,928 — $80,904

Executive Assistant to the City Manager: $74,040 — $90,864

Application Deadline: 5pm on Friday, November 8, 2019

*Limited 2-year term with full benefits

 

The Position

The Executive Assistant performs a variety of highly responsible, complex and confidential clerical, technical administrative and secretarial duties for a department or division. This position is the advanced journey-level class in the City’s clerical support job series.  Under the direct supervision of the Department Director, the Executive Assistant will provide administrative support to a department or division in areas such as budget preparation and management, personnel, department programs or functions, as well as providing responsible secretarial support to management and professional staff which requires frequent use of tact, discretion, initiative and independent judgment. 

The Executive Assistant position can be assigned to any department in the City.  Currently, there are vacancies in the Fire Department, Public Works Department, and City Manager’s Office.  The City Manager’s Office position is a limited two-year term position.  The Executive Assistant to the City Manager works under the direction of the City Manager and general supervision of the Assistant City Manager.  This position requires a high degree of proficient communication, secretarial, managerial, organizational and analytical skills and knowledge of the operations, policies, functions, and organizational relationships of the City Manager's Office.

Ideal Candidate

The ideal candidate will be a dynamic individual who demonstrates professionalism while performing semi–skilled, skilled, and administrative work for the departments and will have a strong work ethic, maturity, and commitment to customer service excellence.  The successful candidate will have the ability to prioritize multiple tasks in a fast-paced environment, and utilize excellent time management skills to follow through in a timely manner.  Performance expectations will be determined by the Department Director, and will include the ability to work independently as well as with a team; have initiative to ask questions, take direction, make proposals, work collaboratively, and take responsibility; excellent judgment and strong listening, written and verbal communication skills; ability to clearly organize and maintain files and documents, both digital and printed; and, dedication to being ethical, trustworthy and respectful of differing views and opinions. 

Minimum Qualifications

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

· Graduation from high school or equivalent. An Associate’s Degree or advanced clerical training is highly desirable but not required

· Minimum of three (3) years of related experience in a high level secretarial position with responsibility for providing administrative support to executive and/or political personnel

Special Requirements

· Ability to obtain and maintain a valid California state driver’s license

· Final candidates may need to provide proof of typing accurately at speeds up to 60 words per minute

Knowledge, Skills and Abilities

The ideal applicant will possess knowledge of office administrative and secretarial practices and procedures such as business letter writing; organization and function of city government, including the role of elected officials and appointed board and commission members; correct English usage including, spelling, grammar, punctuation and vocabulary; office management techniques and budgeting principles and practices. The ideal candidate will also have skills in operating tools and equipment necessary to perform the job, as well as the ability to provide varied, responsible and confidential secretarial and administrative support for a department or division leader and administrative staff; interpret, apply and explain complex policies and procedures; use tact, discretion, initiative and independent judgment within established guidelines; research, compile and summarize a variety of informational materials; compose correspondence independently or from brief instructions; accurately record and maintain records; establish and maintain effective working relationships with employees, supervisors, other departments, elected officials and the general public; recommend solutions and adopt effective courses of action; plan, organize, and schedule priorities in the office; communicate effectively verbally and in writing; and some positions may be required to type accurately at speeds up to 60 words per minute.

Excellent Benefits

· Enrollment in CalPERS retirement program (2.7%@55 for classic members, 2%@62 for new members)

· Medical, dental and vision benefits provided with employee contribution

· Life insurance equal to one year’s annual salary provided at no cost

· Opportunity for bilingual incentive pay up to 2.5% of salary

· Deferred compensation matching up to $300 annually calculated on a bi-weekly basis

· Long-term disability insurance provided at no cost

· Home loan assistance program

· Credit Union membership

· Section 125 Flexible Benefit Plan

· Tuition Reimbursement

How to Apply

Applications may be submitted online at www.calopps.org. After an initial screening of applications, those candidates that best meet the Department’s needs will be invited to participate further in the recruitment process.  *Executive Assistant to the City Manager is a limited 2-year term position.

Applications must be submitted by

5:00pm on Friday, November 8, 2019

The City of San Bruno is an Equal Opportunity Employer (EOE) and as such does not discriminate on the basis of age, race, color, sex, gender, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies and practices.  If you require special accommodations, please contact us to discuss your needs.

 

 

 

Custodian I/II

Application Deadline:

5pm on Friday, November 1, 2019

Annual Salary:  $48,504 — $68,448

    

The Position

Under the supervision of the Facilities Field Supervisor, the Custodian performs a variety of tasks associated with the custodial care and maintenance of City buildings.  Duties include performing repairs and maintenance (painting, plumbing, carpentry, electrical, mechanical), cleaning and sanitizing,  maintaining custodial equipment and tools, maintenance service records logs, locking facilities as needed,  using tools such as floor buffers, steam cleaners, carpet cleaners, washers, vacuum, mops, broom, dusting equipment, small hand and power tools, and motor vehicles, and providing excellent customer service to employees and other individuals within the City.

Candidates must commit to working a permanent schedule that includes late nights and/or early mornings.  Before being hired, candidates must also undergo and pass a comprehensive background process due to the sensitive nature of the position.

Minimum Qualifications

Custodian I

· Graduation from High School or  possession of GED

Custodian II

·  Graduation from High School or  possession of GED

·  A minimum of two (2) years previous  custodial work experience

Special Requirements

· Candidate will undergo a comprehensive background check due to the sensitive nature of the position

· Ability to obtain and maintain a valid California state driver’s license

· Ability to lift and/or move up to 25 pounds and occasionally lift and/or move more than 100 pounds

Knowledge, Skills and Abilities

Applicants should possess working knowledge of equipment, materials and supplies used in buildings and grounds maintenance, minor repairs; knowledge of first aid and applicable safety precautions; ability to work independently and complete daily activities according to work schedule; ability to lift heavy objects, walk and stand for long periods of time; communicate orally and in writing; understand and follow written and oral instructions; ability to use equipment and tools properly and safely.  The Custodian is regularly required to reach with hands and arms; stand or walk; use hands to finger, handle, feel or operate objects, tools, or controls; to sit; climb or balance; stoop, kneel, crouch, or crawl; talk and hear; possess close vision and the ability to adjust focus.

Excellent Benefits

· Enrollment in CalPERS retirement program (2.7%@55 for classic members, 2%@62 for new members)

· Medical, dental and vision benefits provided with employee contribution

· Life insurance equal to one year’s annual salary provided at no cost

· Matching deferred compensation contribution up to $300 annually calculated on a bi-weekly basis

· Long-term disability insurance provided at no cost

· Home loan assistance program

· Credit Union membership

· Section 125 Flexible Benefit Plan

· Tuition Reimbursement

How to Apply

Applications may be submitted online at www.calopps.org. After an initial screening of applications, those candidates that best meet the Department’s needs will be invited to participate further in the recruitment process.

Applications must be submitted by

5:00pm on Friday, November 1, 2019

The City of San Bruno is an Equal Opportunity Employer (EOE) and as such does not discriminate on the basis of age, race, color, sex, gender, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies and practices.  If you require special accommodations, please contact us to discuss your needs.

 

                                                                          

 

 

 

 

Associate Management Analyst/

Management Analyst

(Flexibly Staffed Position – Can be filled at appropriate level DOE/Qualifications)

$5,491 - $6,674 (Associate Management Analyst)

$6,040 - $7,342 (Management Analyst)

Plus excellent benefits

 

DEADLINE:    Apply by Friday, November 1, 2019 for first consideration

 

The City of San Rafael is seeking a full-time Associate Management Analyst/Management Analyst to work within the City Manager’s Office.

This position is a single, flexibly staffed position and may be filled at any level in the management analyst series.  Depending upon the candidates experience and qualifications, the position may be filled at the Associate Management Analyst or Management Analyst level.    

 

Associate Management Analyst is the entry level classification in the Management Analyst series.  This class is designed for professional level, administrative positions performing complex, analytical work.  Incumbents receive general supervision while performing tasks of moderate difficulty.  This classification is designated as confidential and incumbents may become involved in activities associated with, or perform duties relating to, the collective bargaining process. 

Management Analyst is the journey level classification in the Management Analyst series.  This classification is designated confidential and is designed for professional level, administrative positions performing complex, analytical work and is expected to function independent of ongoing supervision. 

ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following):

Associate Management Analyst:

• Plans, organizes, coordinates and implements day to day program assignments independently.
• Conducts research, collects data, and analyzes work procedures and policies; interprets data from various internal and external data sources to evaluate and make recommendations for improving the effectiveness of assigned programs.
• Analyzes federal and state laws and regulations as they relate to assigned programs and develops and implements changes as necessary based on this analysis.
• Develops program manuals, comprehensive reports, handouts, flyers, newsletters, and other documents for communicating program information.
• Serves as a department website content developer and reviewer and participates on the City’s technology team.
• Drafts and publishes authorized social media posts consistent with City messaging and responds to citizen inquiries on behalf of the Department.
• Plans and coordinates civic engagement events.
• Coordinates and participates in training of other personnel.
• Interacts with other city staff, city council, community representatives, and citizens regarding programs.
• Uses personal computer to type reports, memos, emails, etc., and to maintain statistical data.
• Performs related duties as required.

Management Analyst:

• Plans, organizes, coordinates and implements day to day program assignments independently. 
• Conducts research, and analyzes work procedures, policies, etc. to evaluate and improve the effectiveness of assigned programs.
• Analyzes federal and state laws and regulations as they relate to assigned programs and develops and implements changes as necessary based on this analysis.
• Develops program manuals, handouts, flyers, etc.
• Coordinates and participates in training of other personnel.
• Prepares comprehensive written reports regarding program activities.
• Interacts with other city staff, city council, community representatives, and citizens regarding programs.
• Uses personal computer to type reports, memos, etc., and to maintain statistical data.
• Performs related duties as required.

KNOWLEDGE/ABILITY/SKILLS TO:

Associate Management Analyst:

• Knowledge of principles and practices associated with administration, organization, and management.
• Knowledge of research methods, techniques, statistical and other work measures.
• Knowledge of modern office software programs including but not limited to Microsoft word, Outlook and Excel.
• Knowledge of quality improvement processes and performance measurement techniques for public sector services and programs.
• Ability to work independently in the completion of assignments.
• Ability to analyze and evaluate data.
• Ability to prepare and present clear and concise reports, both orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to provide effective functional or project leadership.
• Ability to effectively plan, organize and prioritize work.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Management Analyst:

• Knowledge of principles and practices associated with administration, organization, and management.
• Knowledge of research methods, techniques, statistical and other work measures.
• Ability to work independently in the completion of assignments.
• Ability to analyze and evaluate data.
• Ability to prepare and present clear and concise reports, both orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to provide effective functional or project leadership.
• Ability to effectively plan, organize and prioritize work.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals. 
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

EDUCATION and/or EXPERIENCE: 

Associate Management Analyst:

• Bachelor’s degree in public/business administration, finance, accounting, public policy or related field.
• Responsible analytical experience may be substituted for the required education on a year-for-year basis.

Management Analyst:

• Bachelor’s degree in public/business administration or related field, AND
• Four years of experience in program administration.

OTHER REQUIREMENTS:

• Valid California driver’s license.

PHYSICAL DEMANDS: 

The physical demands described here are the representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  Employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Vision abilities required include close vision and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display.  The noise level in the work environment is usually quiet.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include any or all of the following:  Application appraisal, oral board examination, and written examination.  The passing point for the oral and/or written examination final score will be 70%.  Prior to appointment, candidate must pass a background check, DMV check, pre-employment physical/drug screen, and fingerprinting.  To file an application, go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  For more information on the City of San Rafael, go to www.cityofsanrafael.org.  Follow this link to submit your application: https://www.calopps.org/san-rafael/job-19931735

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at 415-485-3474 no later than seven (7) calendar days

The County of Yuba is seeking an experienced, innovated and strategic-thinking individual to serve as the Director of Administrative Services.

THE POSITION:

Under broad managerial supervision, provides overall direction of the Administrative Services Department within the guidelines set up by the County Administrator. The incumbent determines and formulates departmental policies and procedures.  Plans, directs, or coordinates Countywide operational activities including purchasing and contract coordination, capital improvements, fleet management, facilities management,  and custodial services.  Provides administrative oversight of the County’s airport.  Coordinates with management officials, other County departments, and governmental agencies to manage and accomplish the complex and varied functions of the department while furthering the County’s goals and objectives, and  performs other work duties as assigned.

THE DEPARTMENT:

The Administrative Services Department provides a variety of logistical and resource support to all County departments.  The department is responsible for purchasing, managing capital projects, building and grounds maintenance, custodial services, fleet management, capital improvement planning and acquisition, energy management, real estate/leasing negotiations, and airport oversite.  Some major goals and objectives that the Administrative  Services Director will be actively involved in are to:

· Create and maintain a capital improvement plan to include developing a growth/space needs plan and assessment of capital equipment maintenance and planning.

· Manage capital improvement projects and facilities maintenance program.

· Oversee the management of the Yuba County Airport and related revenues, grant programs, and improvement projects.

· Update and maintain the County purchasing manual.

· Oversee ADA compliance related to facility/structural access.

 

 

The Mayor's Office is seeking an enthusiastic, organized, and knowledgeable person to join the Mayor's Office of Strategic Initiatives and Budget as a Strategic Partnerships Manager. This role will work closely with our key partner, the San José Public Library Foundation and will have a dotted line reporting role to the Foundation. This role serves as a key leadership team member and active participant in strategic decisions. Working closely with the Director, the Strategic Partnerships Manager will design and implement a comprehensive development plan and cultivate individual and institutional philanthropic support. This person will develop a communication strategy and collateral that demonstrate the impact of strategic initiatives and support fund development efforts. They will also serve as a key policy advisor to Mayor for issues related to Education, Workforce Development, Service/Volunteerism, and Performance. The Manager has primary responsibility for raising $300,000 through individual gifts and collaborating with the Director of Strategic Partnerships and SJPLF Executive Director to secure institutional gifts (foundation grants, corporate sponsorship, government grants).

Essential Duties and Responsibilities:

 

• Create compelling effective content and fundraising collateral, coordinates production, designs mailing lists, meets deadlines, and tracks results for all fundraising campaigns.
• Writing grants and reports for foundations, corporations and government (local, state and federal).
• Maintain templates for flyers, press releases, PSAs, sponsorships, and more.
• Handle multiple edits/updates/changes.
• Conducts new funder prospecting efforts by researching sources, performing analysis of fit, and writing letters of inquiry and gift proposals.
• Research opportunities for corporate sponsorships and grants, initiates relationships, and monitors progress and fulfillment.
• Establish a process for social media distribution of key Mayoral and SJPLF initiatives. This includes the maintenance and execution of a regular calendar and cadence of posting across all platforms.
• Develop and execute regular posts to all current and future social media platforms – this includes promoting key initiatives, tracking trends and news cycles, and engaging with partners where appropriate on Twitter, Facebook, Instagram, and LinkedIn.
• Work with partners and internal stakeholders to orchestrate participation in outside social media campaigns.
• Execute on paid social media campaigns and provide learnings and analysis on data outcomes.
• Understand metrics for tracking and regularly track, analyze, and report on social media analytics across all social platforms.
• Collaborates with the Library’s marketing team on donor-related collateral and multi-platform communications to ensure clear and consistent messaging

This is a full-time, exempt position with a high degree of autonomy and opportunity for growth. Salary will be based on a candidate's unique combination of skills, training, and experience.

The Superior Court of California, County of San Mateo is seeking qualified and experienced candidates for the position of Court Staff Attorney. The hired candidate will perform a wide variety of legal research duties primarily in probate law. 

Court Staff Attorney I ($88,212.80 - $109,928 Annually) is the entry level attorney position for the court.

Court Staff Attorney II ($98,488.00 - $122,720.00 Annually) is the experienced level attorney position for the court.

The ideal candidate will be a member of the California State Bar (required) and will possess strong working knowledge of California probate law and procedure, as well as, the functions of a California Superior Court. In addition, the ideal candidate will possess the following preferred qualifications:

• Proven experience performing legal research in probate and civil matters.
• Knowledge of general legal principles and application to probate and civil law.
• Strong analytical skills and writing ability.
• The ability to work independently and with minimal supervision.
• The ability to coordinate multiple projects and consistently meet deadlines.
• A strong understanding of the importance of and the ability to maintain confidentiality.
• Excellent problem-solving skills.
• Strong verbal and written communication skills.

 Please visit https://www.sanmateocourt.org/ for more information on our organization.

NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

Examples Of Duties:
Essential duties may include, but are not limited to the following:

• Provide independent legal research to the judges and commissioners of the San Mateo County Superior Court bench.
• Research matters and provide written memoranda for those matters set on the daily probate calendar.
• Review and make recommendations on ex parte motions presented to the court on the daily ex parte calendar.
• Research, prepare memoranda, draft orders and meet with the designated judge on specially set matters.
• Review and brief preliminary injunctions, and writs and receivership matters filed with the court.

 

QUALIFICATIONS
Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying for Court Staff Attorney I.

Court Staff Attorney II: A minimum of three years as a Court Staff Attorney I or three years of experience that would likely provide the required knowledge, skills and abilities.    Other Requirements: Licensed by the California State Bar Association and admitted to practice in California.

 Required Knowledge of: 

• Legal principles and applications to probate and civil law.
• The Probate Code, Civil Code, Code of Civil Procedure, Evidence Code, California Rules of Court, and local rules.
• Evidentiary principles, pre-trial, hearing and trial procedures.
• Legal research techniques, including the use of case law, statutory law, secondary sources and legal indices and digests.
• Office practices and procedures, including filing and operation of standard office equipment.
• Business data processing principles and the use of automation tools for retrieval and analysis.
• Business letter and legal document formatting, and related office applications such as Word.
• Correct use of English, including grammar, spelling and punctuation.
• Computerized legal research and related applications such as LexisNexis and Westlaw.

Required Skill/Ability to: 

• Interpret, evaluate, make decisions in accordance with, and explain complex laws, regulations, policies and procedures.
• Perform legal research; analyze and apply legal principles, facts and precedents to legal problems.
• Prepare statements of fact, law and argument.
• Prepare clear, concise and accurate reports, documents, correspondence, procedures and other written materials.
• Make sound, independent decisions within established legal, policy and procedural guidelines.
• Communicate effectively, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of the work. 

 

APPLICATION/EXAMINATION
Open.  Anyone may apply.  This recruitment is open to any attorney with the minimum qualifications, who is a member in good standing with the California State Bar.

Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

The examination process will consist of an application screening (pass/fail) based on the candidate's application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. Applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in County of San Mateo, California, and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

Online application packets will consist of: 

1. A completed standard Court/County of San Mateo application form;
2. Responses to the supplemental questions that are part of the application form;
3. A resume attached to the application form; and 
4. A writing sample specific to a probate or civil matter you have briefed and argued, no longer than five (5) pages, also attached to the application form.

PLEASE NOTE: Incomplete application packets will not be reviewed. In case of a high volume of applications, the court reserves the right to limit the number of candidates interviewed to the most highly qualified.

If you experience any difficulty in attaching your resume or writing sample, please contact the recruiter prior to the closing date and time at:

County of San Mateo Human Resources Department
Attn:  Mandy Singh
455 County Center - 1st Floor
Redwood City, CA 94063
Telephone: 650-363-4303
Email: msingh1@smcgov.org

TENTATIVE RECRUITMENT SCHEDULE:
Final Filing Date: October 31, 2019; 11:59 PM
Application Screening: Week of November 4, 2019
Panel Interview: November 19 and/or November 20, 2019
 

The Superior Court of California, County of San Mateo is an Equal Opportunity Employer, and we encourage applications from candidates who will contribute to our diversity.

Note: Although the County is conducting the recruitment with the Superior Court, this position is not a County position.

The City of St. Helena has an exciting opportunity to fill a position in the Finance Department.  This is a great opportunity to become part of a Customer Service focused team of dedicated individuals that take pride in serving the local community.

Distinguishing Characteristics:  The Accounting Assistant I is the entry level class in the accounting support series that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine accounting support and customer service duties while learning City policies and procedures. As experience is gained, there is greater independence of action within established guidelines.

The Accounting Assistant I receives direction from the Director of Finance, or designee.

Examples of Duties: (include but are not limited to the following) 

• Operates cash register, acts as front counter staff.
• Receives the public, answers questions and processes requests; responds to inquiries from customers and others and refers, when necessary, to appropriate persons.
• Prepares, processes, maintains and verifies purchasing, financial and accounting documents and records.
• Performs accounting and financial office support work in areas such as cashiering, accounts receivable, utility billing, fixed assets and business licenses.
• Provides information to the public and City staff requiring the use of judgment and the interpretation of a variety of policies, rules and procedures; processes outgoing mail.
• Receives payments, issues receipts, balances cash and prepares bank deposits.
• Performs data entry and posts receipts to various City accounts and funds.
• Maintains and files various documents and records. May perform a variety of general office support functions, including typing, record keeping, proofreading and forms and report generation.
• Prepares financial, statistical or operational reports as assigned.
• Prepares accounts receivable billings and reconciliation.
• Verifies incoming revenue from various City departments and other agencies.
• Processes all utility billing and utility customer requests.
• Maintains posting of payments.
• Works with the Water Department to process monthly meter reads and customer requests.
• Generates new utility billings and past due notices.
• Prepares monthly utility billing reports and reconciliations.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

There is a no smoking policy in effect within the City offices and vehicles. St. Helena is an equal opportunity employer. The City of St. Helena will require documentation of the legal right to work in the United States as required by the Immigration Reform and Control Act upon hire.

Compliance with Americans with Disabilities Act (ADA): With prior notice to the Personnel Department regarding testing or job performance modifications, the City will make every attempt to offer reasonable accommodations for qualified applicants and employees with disabilities.
 

 

 

 

 

 

 

This position is responsible for performing paralegal duties in connection with the Litigation Department requiring both sound judgment and good technical skills.  These duties may include, but are not limited to drafting discovery responses, preparing administrative records, responding to public record act requests, and assisting attorneys with day-to-day management of their case files. The ideal candidate will possess experience drafting discovery papers, performing legal research and fact finding, retrieving and collecting documents, interviewing witnesses, and summarizing depositions and/or medical records.  The successful candidate will be self-motivated, detail-oriented with good analytical skills, a team player who possesses strong organizational and computer skills and will have good oral and written communication skills.  

 

This position is funded through June 2020; however, there's a strong possibility that the position is likely to be extended. The extension of this position is subject to the City Manager's approval. 

 

 

Depending upon qualifications, the successful candidate may be hired at the Legal Analyst I or Legal Analyst II level.  The annual salary range for a Legal Analyst I is $69,139.20 to $84,073.60 and the annual salary range for a Legal Analyst II is $75,462.40 to $91,707.20.
In addition to the starting salary, employees in the Legal Analyst classification shall also receive an approximate five percent (5%) ongoing non-pensionable pay. The actual salary shall be determined by the final candidate’s qualifications and experience.

 

This recruitment may be used to fill multiple positions in this department.  If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

 

 

This position is responsible for performing legal secretarial duties requiring both sound judgment and good technical skills.  These duties may include, but are not limited to, transcribing, preparing, processing, and e-filing pleadings/briefs in the various state and federal courts; preparing and processing correspondence, contracts, ordinances, resolutions, City Council memoranda, and other legal documents and instruments; maintaining calendars for attorneys; answering telephones and contacting other offices to provide, obtain, and/or coordinate information and/or appearances; and performing office filing; as well as organizing and maintaining a wide variety of information and materials in support of attorneys.  The skill level of this position places strong emphasis on accuracy, quality, and attention to detail.  A strong knowledge base of legal procedures and court rules (federal and state) is desirable.  This position involves a variety of legal matters including civil litigation, workers' compensation, and all aspects of municipal law.  Incumbent must be proficient in the use of personal computers and able to work with various types of software in the Windows environment.

The successful candidate will be hired at the Legal Administrative Assistant II level.  The annual salary range for a Legal Administrative Assistant II is $62,899.20 to $76,440.
Additionally, this classification also receives a 5% ongoing non-pensionable pay in addition to the salary listed.
 

This recruitment may be used to fill multiple positions in this department.  If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

 

DEPUTY COUNTY COUNSEL

CLOSE DATE: Friday, November 8th, 2019

 

SALARY RANGE:
$79,539.20 - $96,678.40  Annually
 

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Friday, November 8th, 2019.
 

THE POSITION
The Deputy County Counsel position, under the direction of the County Counsel, provides a variety of professional legal services to the County through the County Counsel’s office. Performs related professional and administrative work as required. This is an at-will position. This position will initially provide representation of Child Welfare Services in juvenile court dependency and adoption matters and the Public Guardian in conservatorship matters. The Deputy County Counsel works under the direction of County Counsel. As incumbents become familiar with County operations, policies and procedures, they are expected to handle varied and responsible legal work with a greater degree of independence and complete regular assignments with limited supervision or assistance. This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next six (6) months.

TRAINING AND EXPERIENCE
Experience:        Juvenile dependency experience preferred.

Training:        Graduation from an accredited college or university with a Bachelor's Degree and graduation from an accredited law school.

License or Certificate:    Current membership in the State Bar of California. Possession of, or ability to obtain, an appropriate California driver’s license.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

 

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                         *    Cover Letter
*     Supplemental Questionnaire                           *    Writing Sample

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Friday, November 08, 2019.
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.
Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street, Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net
RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
VETERAN’S PREFERENCE POINTS: Applicants wishing to claim veterans' preference points for an open, non-promotional examination must attach a copy of their DD2l4 to their application at the time of submission. Submissions after the final filing date will not be accepted.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).