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Sonoma-Marin Area Rail Transit is seeking a customer focused, self-motivated, organized and detail-oriented person to join our staff as an Administrative Assistant. 

This position will be assigned to the Front Desk Reception at the SMART Administrative Office located in Petaluma. The Administrative Assistant will provide clerical and administrative support to division management and provide customer service to the public, including Clipper sales. This position provides information to the public via the phone and in person regarding SMART's fares, services and schedules. Candidates should have knowledge of standard office practices and procedures including filing and retrieval systems, correspondence formats and the operation of standard office equipment. Knowledge of computer operation and standard office software packages required. Must have the ability to produce a variety of material to include graphs, charts, reports and standardized forms.

Under general supervision, the position will perform administrative and/or technical functions and provide office assistance in support of administrative and business functions; performs related work as assigned. While the primary work is administrative in nature, positions in this class apply knowledge of District policies and procedures to the work of the assigned department. Incumbents assist the professional level staff with assignments and projects in support of the overall goals and activities of the department.

This is a full-time, non-exempt position. Hours are Monday - Friday, from 8 am to 5 pm. 

Duties and Responsibilities include, but are not limited to:

Class specifications are intended to present a descriptive list of the range of duties performed by, and minimum requirements required of, employees in the class.  Specifications are not intended to reflect all duties performed within the job.  SMART reserves the right to determine and amend job responsibilities.

• Assists staff in a variety of professional and administrative duties.
• Provides independent administrative work to support business operations.
• Processes appropriate paperwork/forms related to services.
• Answers phones and routes calls as applicable.
• Sets up and maintains financial, statistical and operational records.
• Maintains inventory and office supplies; prepares purchase orders.
• Assists with meeting and event planning and implementation.
• Conducts Internet research as requested.
• Organizes and maintains various files; types correspondence, reports and forms from drafts, notes or briefs
• Routes outgoing materials.
• Inputs information into on-line computer systems; operates standard office equipment.
• Creates and maintains various electronic databases.
• Provides standardized response to public emails.
• Data entry.
• Uses specialized knowledge to respond to inquiries received from vendors, customers, and other department personnel.
• Monitors office processes/activities; processes financial, personnel and payroll transactions requiring qualitative or technical review.
• Prepares written and statistical reports as requested.
• Operates modern office equipment.
• Uses specialized software to create reports, drawings, maps, forms, etc. for assigned department, including Microsoft Word, Excel and PowerPoint.
• Performs other related work as required by the assigned department.

A thorough background check will be required including but not limited to current and past employers, personal references and education verification. A credit report will be required for positions covered under Labor Code 1024.5. A pre-employment physical including a urinalysis drug screen will be required.

Sonoma-Marin Area Rail Transit is an equal opportunity employer.

See attached job flyer for more information about the position and the application process.

We will open up the recruitment for Firefighter 1/30/2020 at 9:00 am

Are you looking for an exciting career in Fire Service? The Menlo Park Fire Protection District will be accepting applications starting Thursday, January 31st at 9:00 am for entry level Firefighter EMT and Paramedic positions. The EMT recruitment will be limited to the first 100 applicants. If you meet the minimum qualifications listed below and want to apply, you will need to have (or create) a Personal Profile on www.CalOpps.org (this may be done prior to the posting date).

Minimum Qualifications:
• Possession of a valid class C or higher California driver’s license; and a safe driving record
• Must have a valid EMT or Paramedics License (National Registry or California)
• Must have a Fire Fighter 1 Certification; completion from an accredited college academy (or proof of planned graduation by July 2020)
• Possession of, or the ability to obtain by written exam date, a valid CPAT certificate

*Please note you will need to provide license numbers at the time of submitting your application.

When you join Menlo Park Fire, you will be joining a family of employees that work together as a team and serve our community. Our Mission is to protect and preserve life and property from the impact of fire, disaster, injury and illness. We hope that you will consider a rewarding career with us.

The District’s population is estimated around 90,000 and is primarily a residential suburb that has some industrial areas on the easternmost part. We cover the communities of Atherton, Menlo Park and East Palo Alto, plus some of the unincorporated areas of San Mateo County. The District has seven stations that are strategically placed to provide the most efficient response times. We respond to approximately 8,500 emergencies a year with about 60% of them being emergency medical incidents.

Menlo Park Fire is an equal opportunity employer, providing equal opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, military/veteran status, disability, religious or political affiliation, age or sexual orientation. We offer well-paying careers and opportunities for advancement.

Tentative Schedule:
Written Exam: late February
Interviews: mid-March

Start date: Fall 2020

The City of Hayward is excited to announce its recruitment for the position of Management Analyst I/II. Under general supervision, this position performs administrative, budgetary, and statistical analysis including coordinating and conducting special studies, developing departmental procedures, methods and systems, implementing and administering projects, and administering contracts and budgets. The Management Analyst I/II is a flexibly staffed Citywide classification; current vacancies exist in the Fire Department and Public Works & Utilities Department.

The Fire Department’s ideal candidate will be a strategic thinker and independently lead and manage projects; review qualitative and quantitative data to develop and present recommendations; and display confidence working with senior command staff. The ideal candidate will also have some experience or knowledge of a Local Hazard Mitigation Plan (LHMP); program accreditation at the national or international level; and/or development of a municipal budget or grant for a public agency.

The Public Works & Utilities Department’s ideal candidate will be a versatile analyst and confident communicator, with the ability to write clear and concise reports; develop and deliver presentations to various groups; and take the lead in cross-divisional and departmental projects. The ideal candidate will also be comfortable with municipal budgeting processes and will preferably have some experience with the development of a Capital Improvement Program (CIP) for a government agency.

DEADLINE TO APPLY: February 3, 2020

APPLICATION AND SELECTION PROCEDURE
To apply for this posting, please create an account profile with Government Jobs by clicking on the following link https://www.governmentjobs.com/Home/ApplicationGuide as your CalOpps profile information will not transfer automatically to Government Jobs.

Description

City of Half Moon Bay
Social Media Intern – Communications / City Clerk Department

Salary: $13.00- $25.00/hour

The City of Half Moon Bay will host an internship position within the Communications / City Clerk Department.

About the City

The City of Half Moon Bay is a Bay Area coastal community of approximately 12,500 residents and is located 25 miles south of San Francisco. The City is governed by a five-member elected City Council and utilizes the council-manager form of government. The City Council appoints a City Manager who is responsible for the oversight of daily operations and provides leadership for the City’s programs. The City currently employs 40 full-time employees in the following departments: City Manager’s Office, Communications / City Clerk, Administrative Services, Community Development, and Public Works. The City contracts Public Safety with the San Mateo County Sheriff's Department.

The City and surrounding Coastside are a thriving agricultural, fishing, tourism, and recreational destination. There is a rich culture of diverse traditions and multi-generational families who have lived in Half Moon Bay for well over 100 years. In any given neighborhood, you will find farmers, high-tech entrepreneurs, and artists living amongst each other as one community.

About the Department

The Communications / City Clerk Department is seeking an enthusiastic, highly motivated, and innovative individual interested in sharpening their communications skills in a municipal government setting. This internship provides an excellent opportunity for an individual interested in enhancing their knowledge and experience in city administration, local government, and community engagement. The successful candidate will have the opportunity to assist in outreach, digital media, and other communications initiatives. Through mentorship and under general supervision, the successful candidate will be responsible to complete specific projects and a variety of ongoing assignments to help develop their knowledge and skills. Some of the various projects and responsibilities may include but are not limited to:

• Assist with Social Media content and monitoring
• Assist in the development of community outreach programs and events
• Assist with elections and district election community meetings (planning and outreach)
• Support the Communications Director /City Clerk and Communications Program Manager on numerous interdepartmental projects

Minimum Qualifications

This position is an internship meant for current or recently graduated college students. Any combination of experience and training that would likely provide the required knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities would be some completed college coursework with a major in Public Administration, Communications, Public Policy, or Business Administration.

Knowledge of:

• Social Media Applications (Facebook, Instagram, Nextdoor, Twitter)
• Microsoft Office software (Microsoft Excel, Outlook, Word, and PowerPoint)
• Adobe software (Adobe Acrobat, InDesign, and Photoshop)
• Local government operations

Why Apply?

• Growth – we are committed to exposing you to a work environment that will sharpen your writing, presentation, research, analysis, and critical thinking skills.
• Training – this internship experience will provide real-world experience and training toward an entry-level professional position within a city government.
• Mentoring – the selected intern will be mentored by city staff.
• Networking – access to a network of professionals in the field of local government.

Ideal Candidate

The ideal candidate will have a strong interest in pursuing a career in local government communications. The candidate will be self-motivated, detail-oriented, reliable, punctual, and honest. The candidate will also have the ability to learn new processes quickly and efficiently, as well as a desire to provide services to the community.

Benefits

Temporary position - no benefits

Recruitment Contact

Contact phone: 

(650) 712-1786

Contact email:  

cbutler@hmbcity.com

WHY JOIN THE CITY OF FREMONT TEAM?

Fremont is a well-managed and innovative city, and has recently generated national attention by placing in Money Magazine’s top 50 “Best Places to Live 2016” in the country, and ranking 4th on the “Most Family Friendly” list of California cities by Estately. Located in the heart of the Bay Area and Silicon Valley, Fremont prides itself on innovation, green technology, a low crime rate, great schools, a low unemployment rate, quality parks and nearby open space, and an incredibly diverse population of over 232,532 residents. As a full service city, Fremont employs over 952 regular employees and has an annual general fund operating budget of approximately $219.9 million.

Fremont is an employer that values its people, creativity, quality service, integrity, open communication, collaboration, mutual respect, and diversity. Employees find their work challenging, yet rewarding, and most importantly, enjoy the chance to make a difference through public service.  Think Fremont!

CITY CLERK’S OFFICE—WHO WE ARE

The City Clerk’s Office has a critical role in service delivery, and providing  effective information dissemination and communication with the public and City Council. Our responsibilities include preparing and distributing the City Council agenda, recording all proceedings of City Council meetings, maintaining and updating the Municipal Code and Council Handbook and Rules of Procedure, coordinating the City Records Management Program, and managing and conducting the elections for Mayor and City Council Members.  

The City Clerk’s Office currently has one vacancy.

WE’RE LOOKING FOR SOMEONE WHO IS

You will thrive in this position if you are a:
 
- Positive with great customer service skills
- Energized with a Can-Do attitude
- Focused on technology  
- Skilled in written communication and in making effective oral presentations
- Energized by a fast paced working environment with competing projects and deadlines
- Able to build strong working relationships with diverse clientele

WHAT YOU WILL DO

Under the direction of the Assistant City Manager and City Clerk, the Assistant City Clerk assists in planning and organizing the daily operations of the City Clerk's office. Serves as the City Clerk in his/her absence by coordinating the preparation of City Council agendas, attending City Council meetings and preparing the action minutes. Provides services as a member of the department’s management team; performs related duties as required.

EXAMPLES OF DUTIES

- In the absence of the City Clerk, attend City Council meetings as necessary to perform functions of the City Clerk
- Administer the City’s Records Management Program, including appropriate control over the maintenance, protection, retention and disposition of records in accordance with legal and operational requirements
- Plan, organize and direct divisional activities
- Lead clerical staff engaged in the routine processing of the City’s automated records management program
- Assist the City Clerk with the election process and Political Reform Act statements
- Ensure accurate, up-to-date filling of City ordinances, resolutions and minutes of the City Council
- May exercise lead direction over clerical staff
- Coordinate the publishing, indexing and distribution of Council meeting minutes and agendas
- Coordinate responses to requests for City records covered under the Public Records Act, including monitoring the City Clerk email account
- Provide research and reference services to the public and City staff
- Conduct administrative and operational analysis, recommending solutions based on findings
- Oversee logistics and set up for Council meetings

The City of Rocklin is now accepting applications for a Senior Office Assistant to perform a variety of complex and responsible clerical and administrative tasks within the Permit Center of the Community Development  Department. Duties will include, but are not limited to greeting customers and assisting them with the building permit in-take processes for commercial, multi-family and residential projects; organizing and routing work to the appropriate team member; reviewing building plan resubmittals and field revisions for completeness; collecting data and preparing and distributing monthly and weekly building reports; routing building plans to plan reviewers and consultants, including calculating the consultant’s plan check fees; assisting with the calculation of commercial and multi-family building fee estimates; training new employees on City processes, procedures and computer software programs; providing administrative support to staff related to the City’s permitting system, including updating fees, creating new permit types, and troubleshooting issues with the permitting system; tracking building permits that have expired, sending out correspondence, and working with the applicants to obtain the reissued building permits.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of San Mateo Police Department is Looking for a Police Records Supervisor

Why Join our Department?

The Police Records Supervisor is a vital position in the San Mateo Police Department and we are seeking a candidate to join our diverse and outstanding group of men and women who are dedicated to providing exceptional public service.  The Police Department is committed to improving the quality of life and solving problems while protecting our community through professionalism, integrity and excellence.  We strive to be the model police agency that others will emulate and a leader in the County and in our profession, adopting creative and innovative strategies to prevent crime and support those most in need.  We will continue to do this through cutting-edge technology, creative solutions to problems, by respecting individual rights, conducting fair and non-biased policing, and good, old-fashioned police work.

Look to some of the reasons why the City of San Mateo is a great place to work: https://youtu.be/XNAF7GZUNl8

What You’ll Do

The Police Records Supervisor plans, organizes, and supervises the activities of the Records Bureau of the Police Department and provides administrative and technical staff assistance.  The Police Records Supervisor receives general direction from a manager, Police Lieutenant, or higher level department personnel and exercises direct supervision over Police Records Specialists.

For a complete list of duties, reference our job specifications at https://www.cityofsanmateo.org/DocumentCenter/Home/Index/86