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The City of Sunnyvale is recruiting for the position of Assistant Civilian Fire Marshal. The primary role of the ACFM is to serve as technical assistant to the Civilian Fire Marshal interpreting and enforcing the provisions of the fire, building and municipal codes of the city particularly as they pertain to fire and life safety of new construction and fire protection systems; manage the Fire Protection Engineering Unit of the Department of Public Safety; and serve as the primary liaison with the design community.

The City of Sunnyvale provides an excellent benefits package. A complete application consists of a City application and responses to the required supplemental questions.  The final filing date is November 5, 2018 at 5:00 pm.  For complete information regarding this current opportunity, please visit: www.Sunnyvale.ca.gov, click on jobs.

Salary: $135,221 - $159,083 Annually

POSITION SUMMARY:
Under general direction by the City Manager, this position facilitates the legislative processes of the City, including facilitating of City Council meetings and activities, organizing of the City’s legislative position, performing mandated functions required by State law, and other assignments as directed. Successful performance of this class requires special technical knowledge in such areas as the State Public Records Act, the Brown Act, municipal elections, conflict of interest laws and campaign disclosure reporting requirements, as well as strong office management and communication skills.

GENERAL ACCOUNTABILITIES:

1. Drafts and finalizes City Council meeting agenda, minutes, resolutions and ordinances for City Council meetings.
2. Coordinates assembly and distribution of agenda packets to City Council, the City Manager, City departments and interested member of the public.
3. Arranges and publishes notices of meetings of legislative bodies and maintains record of all Council proceedings.
4. Maintains indexing of all legislative activities by the City Council.
5. Keeps record of all written contracts, deeds, bonds, and annexation material.
6. Conducts annexation proceedings.
7. Provides support to Mayor and Councilmembers in acknowledging communications and preparing proclamations.
8. Maintains and updates the Los Altos Municipal Code.
9. Conducts City elections, answering related questions and assisting the public.
10. Administers requirements of Campaign and Financial Disclosure Act.
11. Develops and administers City Council budget.
12. Manages the recruitment process and filling of vacancies on Commissions and Citizen Committees.
13. Prepares and maintains the Board and Commission Handbook.
14. Administers Oaths of Office and certifies copies of official records.
15. Administers the City-wide Records Retention Policy and Schedule.
16. Serves as official custodian of City records.
17. Processes and responds to PRA requests.
18. Attend Executive and Management Team meetings.

MINIMUM QUALIFICATIONS:

KNOWLEDGE OF:
Record keeping and records management, particularly as it relates to municipalities; city government and structure; federal and state mandated laws and procedures including election laws and procedures involved in preparing for and conducting municipal elections, Brown Act, Political Reform Act and Public Records Act; modern office practices, procedures and equipment. 

SKILL AND ABILITY TO:
Office management and record keeping; supervisory management; working within a political structure, administering a departmental budget; interpreting the Municipal Code working with the Council, Commissions, staff, and public; excellent written and verbal skills; operate standard office equipment; manage multiple projects and perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines and attend night meetings.

EXPERIENCE AND EDUCATION:
Any combination of experience and education that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

EXPERIENCE:
• At least five years of increasingly responsible public sector administrative experience, including experience with elected and appointed officials, citizen committees, and governing bodies.

EDUCATION: 
• Bachelor’s Degree from an accredited college or university with major course work in public administration, business administration, or a related field.

LICENSES OR CERTIFICATES:
• Certification by the International Institute of Municipal Clerks as a Certified Municipal Clerk (CMC) or as a Master Municipal Clerk (MMC) is highly desirable.
• Certification as a Notary Public is desirable with ability to obtain within six months of employment.

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:
Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small-town atmosphere with an engaged public, including merchants, property owners and residents.

COMPENSATION & BENEFITS
The salary range for this position ranges from $108,484 up to $131,863 annually. Placement within the range will be DOE. 

This position is at will and the full terms and conditions of this position will be subject to an employment contract. 

The benefits package offered by the City includes:

• Retirement: CalPERS retirement plan for Classic members is 2% @ 60 with employee paying a contribution of 7%. PEPRA employees participate on a 2.0% @ 62 plan, with employee paying 6.25% of the retirement contribution. Benefits based on highest three years of compensation. The City does not participate in Social Security.
• Health Plans: Choice of HMO or PPO plans through CalPERS Health with most family plans covered at 100%. Employees who waive coverage may receive stipend of $350 per month.
• Dental/Vision: City also offers a dental and vision reimbursement plan
• Vacation Leave: Management new hires may combine previous years of experience from other public agencies to receive increased accrual rate
• Flexible Spending Plan: Dependent care and health care reimbursement plan available
• Deferred Compensation: Voluntary participation in either Nationwide or ICMA-RC
• Holidays: 10 annual holidays, plus one floating holiday
• Sick Leave: Allowance of 12 days annually
• Management Leave: Allowance of 40 hours each fiscal year
• Cell Phone Allowance: $35 per month
• The City follows a Defined 9/80 schedule with offices closed every other Friday.

EQUAL OPPORTUNITY EMPLOYER
Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification and a complete background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Los Altos is an Equal Opportunity Employer (EOE).

APPLICATION PROCEDURE
A completed City application, cover letter and resume must be received no later than Thursday, April 11, 2019.

SELECTION PROCESS
The applicants most closely matching the City’s desired qualifications and organizational needs will be invited to participate in the interview process.

PHYSICAL AND MENTAL DEMANDS
PHYSICAL DEMANDS
While performing the duties of this class, an employee is frequently required to walk and stand. An employee is regularly required to sit; talk or hear, both in person, in public meetings and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment and computers; reach with hands and arms; kneel or crouch; and lift up to 30 pounds. Specific vision abilities required by this class include close vision and the ability to adjust focus. 

MENTAL DEMANDS
While performing the duties of this class, an employee is regularly required to use written and oral communication skills; read and interpret information and documents; analyze and solve problems; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines and with constant interruptions; and interact with City staff, elected officials, other public and private organizations, the media and the public.

WORK ENVIRONMENT
An employee is this class works under typical office conditions, and the noise level is usually quiet. While performing the duties of this class, an employee is regularly required to use written and oral communication skills; read and interpret information and documents; analyze and solve problems; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with constant interruptions; and interact with City staff, elected officials, other public and private organizations, the media and the public.

LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

DESCRIPTION/RESPONSIBILITIES:

Working with the City Clerk, the Assistant City Clerk has a wide-range of duties and responsibilities involving the day-to-day delivery of support services for Mayor and City Council, Department operations, and active engagement with members of the public and the City organization.  Duties include:

- Overseeing human resources administration for Office of the City Clerk and the Mayor and Council offices including recruitment, selection, timekeeping, supervision, performance development, employee recognition, employee relations, and safety and training for an efficient and effective workforce;

- Overseeing budget and fiscal administrative services for the Office of the City Clerk, Mayor, and City Council, three Boards and Commissions and several Citywide appropriations;  Responsibilities include budget preparation, expense tracking, revenue and cash collections, accounts payable, purchasing and procurement and contract administration for appropriations totaling over $23 million dollars;

- Managing Arena Community Fund and other grant programs for the Mayor and City Council;

- Public Records management;

- Managing compliance with various ethics regulations and public disclosure requirements;

- Conducting municipal elections; conducting employee elections for the nomination of Council-appointed representatives to the Civil Service Commission and Retirement Boards; conducting elections among retirees for the nomination of Retirement Board representatives;

- Ability to represent the Office of the City Clerk in developing and maintaining effective working relationships with Mayor and City Council offices, City departments, and the public regarding the City's legislative and administrative processes to accomplish a variety of tasks including meetings, special events and projects;

- Effective written and oral communications skills;

- Ability to manage multiple projects and tasks simultaneously, often under tight deadlines;

- Knowledge of the City's operating policies, procedures and processes to provide exceptional administrative support and customer service to all internal and external customers.

Please click the links below for complete details regarding this recruitment.

Are you a bright, motivated, and skilled Management Analyst professional who values the preservation of open space and public access to preserves?  Midpeninsula Regional Open Space District is recruiting a highly qualified Management Analyst II to bring finance, purchasing, policy, project tracking and budget expertise to support Midpen’s mission of open space preservation, natural resource protection, and ecologically-sensitive public access.  This position will support Midpen’s Land and Facilities Services Department by providing day-to-day finance, purchasing, policy, fleet management, project tracking and budgetary support.  These critical functions comprise the working title “Support Services Analyst” in the Land and Facilities Services Department.

About the District: The District manages a regional greenbelt system in the Santa Cruz Mountain region comprised of over 63,000 acres of land in 26 open space preserves, protected for public enjoyment and recreation. The District is a growing organization with a focused mission that guides our work, and where every employee makes an impact.  It’s an exciting time to be part of the District’s team!  If you are looking for a challenging opportunity to contribute to the legacy of open space preservation and recreation, we invite you to apply for this position.  To learn more about the District, visit our website, OpenSpace.org, and view our “Working for Midpen” video on our Jobs page.

About the Position:  The ideal candidate has solid public sector finance, budget, policy, purchasing, project tracking, and asset management experience; possesses excellent judgment, curiosity, and proactive problem solving skills; and has the ability to successfully coordinate and accomplish professional-level administrative and program work. The successful candidate is detail-oriented, yet can see the broader perspective; has a proven ability to build positive and productive relationships; possesses excellent communication and interpersonal skills; and provides excellent customer service.  Flexibility and the capacity to comfortably adapt to and manage change in an evolving workplace are a must.

This position provides administrative, budgetary, and work-flow support to the Land and Facilities Services Department projects and programs; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; conducts needs analyses, feasibility studies, and evaluations for assigned projects and programs; develops, summarizes, and maintains administrative and fiscal records, including tracking of departmental project status; fosters cooperative working relationships among District departments and acts as liaison with various community, public, and regulatory agencies. Coordinates and performs professional-level administrative and programmatic work in such areas as, purchasing, database management, contract administration, public information, and program evaluation.  Plans, organizes, and reviews the work of contractors and assigned staff performing operational activities within the Land and Facilities Services Department including coordination of the procurement of capital equipment, maintenance of radio communication systems, and fleet management. 

Work Environment: This is primarily a sedentary office classification.  Must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Some fieldwork may be required, which involves the ability to walk for short distances over rough terrain, drive vehicles over unimproved roads, and stand for extended periods. 

Education and Experience:  Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration or a related field, and three (3) years of professional analytical experience, or two (2) years of experience equivalent to Management Analyst I at the District.  Public sector experience is preferred.

Licenses & Certifications Required:   Possession of a valid California Driver’s License.

Benefits:  Midpen provides a comprehensive benefits package including paid leave, insurance and CalPERS pension.

How to Apply:  Apply online at CalOpps.org.  Application deadline is April 21, 2019 at 5:00 p.m.

The CalOpps system will only accept fully completed applications submitted by 5:00 p.m. on April 21st.  The District will not accept applications not fully completed by this deadline.

The following four (4) application items are required:

(1) A fully completed CalOpps employment application

(2) Cover Letter

(3) Resume

(4) Supplemental question responses.

Incomplete applications will not be considered for the position. Applicants with the most relevant experience and qualifications suitable for the position will be contacted for interviews.

Recruitment Timeline: We recommend applicants be available for panel interviews on the following dates:

First Interview: April 30, 2019

Second Interview/Written Exercise in person at our office in Los Altos (no exceptions):  May 7, 2019

Applicants with disabilities may request reasonable accommodation

by contacting the Human Resources department at (650) 691-1200

Put your passion for Open Space to work!

The City of Sunnyvale is recruiting for the position of Fire Prevention Inspector I and II. The primary role of the position is to perform technical inspections for fire prevention purposes; inspect fire protection systems, construction sites, occupancies, structures, buildings, storage and usage to ensure an appropriate level of fire protection and compliance with applicable state and local ordinances; enforce City and State fire prevention and life safety laws; and coordinate fire prevention and life safety education programs.

The City of Sunnyvale provides an excellent benefits package. A complete application consists of a City application and responses to the required supplemental questions.  The final filing date is April 2, 2019 at 5:00 pm.  For complete information regarding this current opportunity, please visit: www.Sunnyvale.ca.gov, click on jobs.

Salary:   $39.26 - $50.10 – Fire Prevention Inspector I

$43.18 - $55.12 -  Fire Prevention Inspector II

The City of Sunnyvale’s Office of the City Manager – City Clerk Division is seeking a highly energetic and organized individual to serve as the Deputy City Clerk.  Become part of a hardworking and dynamic team of quality and high performing employees.

The City Clerk Division maintains an automated agenda management system, manages Boards and Commissions throughout the City and serves as a resource to represented departments.  In addition, the Clerk’s office is responsible for records management, notary services, FFPC/conflict of interest and elections.

The Deputy City Clerk provides administrative support to the City Clerk, including system administration of electronic systems, preparation of City Council minutes, and attendance at City Council meetings as needed.  The position supports the records management program and provides training and support to Boards and Commissions program staff and members.

The City of Sunnyvale provides an excellent benefits package. A complete application consists of a City application and responses to the supplemental questionnaire.  The final filing date is April 1, 2019 at 5:00 pm. or upon receipt of 100 complete and qualified applications. For complete information regarding this current opportunity, please visit: https://Sunnyvale.ca.gov and click on JOBS.

Pay Rate:  $36.40 - $46.45 Hourly

PUBLIC ADMINISTRATION/HR INTERN

TEMPORARY, PART-TIME, NON-BENEFITED

Hours: Up to 30 hours per week June- September

Salary: $12.00- $15.00 per hour

Application Deadline: Friday, March 29, 2019 at 5:00 p.m.

The City of Campbell has an internship opportunity for an upper class college student, recent college graduate or graduate school student. The intern will have the opportunity to gain insight into local government through placement in the City Manager’s Office which includes the divisions of the City Clerk’s Office and Human Resources. This internship offers valuable, real-world job experience and enables the intern to be exposed to a wide variety of programs and services while enhancing writing, presentation, research and analysis, and critical thinking skills.

TYPICAL DUTIES/PROJECTS

Assist with programs and projects, including, but not limited to, city budgeting, citywide policy development, interdepartmental coordination, intergovernmental relations, city information and outreach, customer service, telecommunications, and a variety of special projects.

Assist with preparing informational materials (including graphics and photography), press releases, proclamations, resolutions, correspondence and presentations.

Conduct surveys and compile data; perform research and statistical analysis and prepare related reports, manuals and policies.

Prepare correspondence and data-gathering from various cities.

Perform a variety of analysis for reports which may include the use of surveys.

Assist with records management which includes utilizing document imaging system, file maintenance, and record distribution.

Other duties may include assisting with Freedom of Information Act compliance which includes logging requests, coordinating and compiling responsive documents, and assisting in the final review process.

File confidential HR paperwork

Update the organizational chart

Create New Hire folders

Assist with recruitments  

Make copies as needed

DESIRED KNOWLEDGE, SKILLS AND ABILITIES

Interest in working in local government.

Knowledge of modern principles of organization, administration and management.

Highly proficient in the use of Microsoft Word, Excel and PowerPoint.

Ability to research, compile, analyze and interpret data.

Ability to express oneself clearly and concisely, both orally and in writing.

Ability to establish and maintain effective working relation with others and work in a team-oriented environment.

Ability to interface and work in a diverse working environment.

 TRAINING AND EXPERIENCE

Upper class college students, recent college graduates, or graduate school students, with majors in public administration, political science, business administration, human resources or other closely related fields are encouraged to apply.

 How to apply:   City employment applications may be obtained from the City of Campbell Human Resources Division, 70 N. First Street, Campbell, CA 95008; by visiting the City’s website at www.cityofcampbell.com or on www.calopps.org.  Applications must be received by Friday, March 29, 2019 at 5:00 p.m.

Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification and a Department of Justice (DOJ) fingerprint check. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.

 Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Campbell is an Equal Opportunity Employer (EOE).

Midpeninsula Regional Open Space District’s Land and Facilities Department has an excellent career opportunity for an experienced and motivated Area Manager who will plan, organize, manage, oversee, and participate in all activities of the Land and Facilities Services Department; including oversight, coordination, and reviews of staff performing maintenance and repair of District lands.  The Area Manager participates in long term and short term project planning; coordinates assigned activities with other District departments and outside agencies. The ideal candidate will be an organized, detail-oriented, and collaborative self-starter with excellent oral and written communication skills. 

About the District:  The District is a regional greenbelt system in the Santa Cruz Mountain region comprised of over 63,000 acres of land in 26 extraordinary open space preserves, permanently protected for public enjoyment and recreation. In 2014, with broad public support, the District secured $300 million dollars of bond capacity with the passing of Measure AA, which serves as a mandate for the District to continue to pursue our mission to “acquire and preserve” open space land and “protect and restore the natural environment” in the lush regional green-belt system near Silicon Valley in the San Francisco Bay Area.  The District is a growing organization with a focused mission that guides our work, and where every employee makes an impact.  If you are looking for an outstanding opportunity to contribute to the legacy of open space protection and outdoor recreation, working with an incredible team of like-minded colleagues, we invite you to apply for this position!  View the interactive story map, Top 25 Future Open Space Project Portfolios, and check out the Working for Midpen video on our Employment Opportunities page.

About the Position:  The Area Manager is knowledgeable in the principles and practices of public land management, open space and preserve maintenance, resource management, managing budgets, prioritizing work tasks, and responding to public; stakeholder agencies; and other department inquiries.  The Area Manager directs the day-to-day administrative functions in their assigned area.

Key responsibilities include:

• Assumes management responsibility for all maintenance and operations functions and activities of an assigned Area, including maintenance and construction of preserves, facilities, residences, vehicles, and resource management.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the Department; recommends within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures.
• Participates in the development and administration of and oversees Area budgets.
• Serves as a liaison for assigned Area to outside agencies, neighborhood groups, and concerned citizens.
• Coordinates with fire agencies on fire risk prevention activities.
• Provides highly complex staff assistance to the Land & Facilities Services Manager; develops and reviews staff reports related to assigned activities and services; may present information to the Board of Directors and various commissions, committees, and boards; provides staff support to commissions, committees, and task forces, as necessary.

Strong candidates are accomplished professionals with a highly collaborative management style, strong emotional intelligence, and superior people skills.  They are innovative leaders with a hands-on and proactive approach who take the initiative to resourcefully deal with complex issues and continue to build on the District’s reputation of excellence. Ideal candidates will inspire a high level of trust, demonstrate strong ethics and share a passion for the mission of the District.

For additional information about the position, see the Job Description on the District website.

Work Environment:  This position is part of the Land and Facilities Services Department assigned to a field office.  The Area Manager works in an office setting, primarily and will attend various meeting and visit District field sites, which may require hiking through steep terrain and wildland areas and driving in remote areas on dirt roads.  Employee may be exposed to blood and body fluids when rendering First Aid and CPR.

Education and Experience:  Any combination of training and experience that would provide the required knowledge, skills, and abilities to qualify.

A typical way to obtain the required qualifications would be:

Education: Equivalent to graduation from an accredited four-year college or university, with major coursework in park administration, resource management, natural sciences, or a related field.

Experience: Five (5) years increasingly responsible experience in the protection, operation, or maintenance of parks, open space, forests, or public recreation areas and/or related facilities including two (2) years of supervisory or administrative responsibility.

Required Licenses & Certifications: 

Possession of a valid California Driver’s License;

Possession of, or the ability to obtain, Basic First Aid and Cardiopulmonary Resuscitation (CPR) certification

Possession of, or ability to obtain, a valid First Responder or equivalent certificate

Possession of, or ability to obtain, the level of certification in the Incident Command System Courses as specified under the National Incident Management System (NIMS).

Possession of, or ability to obtain, a District approved Fire Suppression Training certification.

Benefits:   The Open Space District provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page of the District website for details.

How to Apply: Final filing date – Friday, March 29, 2019, at 5:00 p.m. Apply online at CalOpps.org. 

The following four application items are required in order to be considered for the position:

(1) CalOpps employment application

(2) Cover Letter

(3) Resume

(4) Supplemental question responses. 

Additional Instructions:  Paste your resume in the application and upload a PDF of your cover letter as one of the final steps of your application. Supplemental questions may be previewed at the beginning of the application; we recommend completing your responses on a separate document and paste them in the application.

Incomplete applications will not be considered for the position. Applicants with the most relevant experience and qualifications suitable for the position will be contacted for interviews.

Application deadline is Friday, March 29, 2019 at 5:00 p.m.  Late applications will not be considered, with no exception.

Recruitment Timeline: We recommend applicants’ schedules be open during this time frame for panel interviews at the Districts’ administrative office in Los Altos, California:

First Interview:  Friday, April 12, 2019

Final Interview/Written Exercise:  Tuesday April 16, or Wednesday April 17, subject to scheduling availability.

Estimated Start Date:  May 2019

CITY ADMINISTRATION COLLEGE INTERN

Administration Department

APPLICATION CLOSING DATE:

Monday April 1, 2019 at 5:00 p.m.

The City of Gilroy is recruiting two (2) college interns to work in the City Administrator’s Office in the Administration Department. The interns will participate and work with the Administration staff on a variety of tasks with opportunities to participate on special projects to provide support in areas of environmental sustainability, legislative affairs, community engagement, marketing, real estate, city planning, and economic development.

Salary:

This is an educational and work experience unpaid volunteer opportunity.

Duration:

Beginning as early as May 1, 2019 and ending as late as September 30, 2019.

This unpaid volunteer internship is part-time. Volunteers are expected to commit to approximately 25 hours per week.

The official start and end date of the internship will be determined at the time of hire. Volunteer hours would fall between 8:00 a.m. to 5:00 p.m. from Monday to Friday.

Education and Requirements:

1. Applicants who are majoring in Business, Journalism, Communications, Political Science, Public Administration, or a related area of study may apply for this internship and should be one of the following:

• A current college student in a Bachelor’s program.
• A college graduate who obtained a Bachelor’s degree within the last year.
   

2. Pass a background check, including a Department of Justice criminal record check for employment.