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POSITION HIGHLIGHTS
Exposure to the Full Employee Lifecycle: Gain hands-on experience in various aspects of Human Resources, including recruitment, onboarding, benefits, compliance, training, and more!
Flexible Part-time Schedule: Work-life balance that accommodates school or other commitments, with 20 –25 hours per week and scheduling flexibility
POSITION HIGHLIGHTS
Exposure to the Full Employee Lifecycle: Gain hands-on experience in various aspects of Human Resources, including recruitment, onboarding, benefits, compliance, training, and more!
Flexible Part-time Schedule: Work-life balance that accommodates school or other commitments, with 20 –25 hours per week and scheduling flexibility
Work in the Public Sector: Build valuable experience in local government, contributing to meaningful community service while enhancing your skills in a professional and supportive environment
DESCRIPTION
The City of Thousand Oaks is hiring an enthusiastic and motivated part-time Human Resources Assistant (Hourly City Worker) to join our team! This is a great opportunity for someone who is interested in pursuing a career in the public sector. The Human Resources Assistant will perform a variety of clerical, office, and administrative support functions to support the Human Resources Department.
The part-time Human Resources Assistant will be the first point of contact for the department and will interact with a diverse group of internal and external customers. This position requires excellent customer service, problem-solving, attention to detail, and organization skills. In this position, you will be introduced to different facets of the employee lifecycle from recruitment and onboarding to separation.
Part-time work schedules are approximately 20-25 hour per week and may not exceed 1,000 hours in a fiscal year (July 1 – June 30). We offer some flexibility in scheduling to balance other commitments, dependent on department needs.
PRIMARY RESPONSIBILITIES
Employee Inquiries and Correspondence - Respond to inquiries in-person, over the phone, via email, Microsoft Teams, and HR help tickets
Administration - Prepare routine periodic reports and administer general office administrative tasks
Employee Benefits - Assist with benefits administration and enrollment
Data Entry - Assist with data entry for employee record maintenance, such as compliance reporting and safety trainings
Document Management - Assist with records management, filing, and maintenance of all Human Resources files, including confidential, personnel, medical, and I-9 files
Verification Requests - Respond to verifications of employment (VOE) and unemployment claims
Recruitment - Assist with the recruitment and onboarding process by posting jobs, preliminary screening, scheduling interviews, creating interview packets, processing background checks, and candidate correspondence
Talent Development and Training - Assist with setting up training initiatives, assignments, courses, and rosters
Digital Transformation - Maintain and update the internal Human Resources department site via SharePoint and assist with the conversion of physical records to an electronic format
Perform other duties as assigned
