POSITION SUMMARY
Under general supervision, the Part-time Building Support Specialist will perform a variety of departmental support including plan checking and permitting in connection with the City’s building regulations. This position will also perform clerical duties, such as recordkeeping, typing, filing, word processing, customer service and computerized data entry.
GENERAL ACCOUNTABILITIES:
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Provide general and technical information about City Building and Municipal Code requirements.
- Efficiently process and issue building permits and assure all necessary approvals are obtained.
- Efficiently track and maintain plan check submittal data.
- Perform preliminary plan checking duties at the counter, reviewing for completeness and for conformance to building and other appropriate policies and procedures as assigned.
- Respond to inquiries and confer with builders, engineers, contractors, architects and the public concerning submitted requirements, building codes, building permits, plan check status, and permit regulations at the counter and over the phone.
- Calculate various valuations, plan check fees and permit fees; collect and process various fees as necessary.
- Sort and file documents and records, maintaining alphabetical, index and cross-reference files; maintain complex office records related to building inspection and code enforcement.
- Review building permit and design plans for compliance with City codes and guidelines.
- Operate standard office equipment, including microcomputer equipment as assigned.
- Maintain construction debris monitoring records.
- Verify professional and contractor licensing.
- Coordinate with the Building Official and inspectors to design and develop forms, handouts, and checklists.
- Purge finalized Building Division permit files and process documents for archiving.
- Type correspondence, reports, forms, and specialized documents related to the functions of the department or division from drafts, notes, or brief instructions, using a personal computer.
- Proofreads and checks typed materials for accuracy, completeness, compliance with departmental policies, and correct English usage including grammar, punctuation, and spelling.
- Maintains records and processes forms, such as time and leave records for departmental staff, personnel forms, purchase requisitions and orders, and others specific to the department.
- Establishes and maintains office files.
- Opens and distributes interoffice and US mail, attaching back-up information.
- Processes outgoing mail.
- Performs other related duties as required.
MINIMUM POSITION REQUIREMENTS:
KNOWLEDGE OF: Organization, procedures and operating details of the Building Division; building terms and codes; word processing, spreadsheet and database software; construction practices and materials; modern office methods and equipment, including filings systems.
EXPERIENCE AND EDUCATION:
Any combination of experience, education, and training that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
- At least one year of experience in a public building permit review setting is preferred.
- Experience in the fields of construction, office administration, plan review, urban planning, engineering, environmental studies or related fields.
- Equivalent to the completion of the 12th grade supplemented by college-level course in construction management or building inspection techniques.
- Possession of, or ability to obtain, a valid California Driver's License.
IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS: Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including merchants, property owners and residents.
PHYSICAL DEMANDS:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. Vision to read printed materials and a computer screen, and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
OTHER INFORMATION
Temporary employees are non-benefited, at-will positions. Since the City does not participate in Social Security and is required to provide an alternative retirement plan, you are required to participate in the City's defined contribution retirement plan through Nationwide where 3.75% of your gross compensation per pay period is deducted and put into the plan. The City matches this 3.75% for a total contribution of 7.5% of your gross compensation per pay period.
COMPENSATION:
This is a part-time, temporary position. Approximately 20-35 hours per week.
$35.70 to $45.90 hourly DOE
RECRUITMENT PROCESS:
The recruitment will remain open until the position is filled. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.
EQUAL OPPORTUNITY EMPLOYER
The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.
LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.
