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The County of Yuba is currently accepting Full-Time and Extra-Help employment applications for the position of Office Assistant. Under close supervision, incumbent provides a limited spectrum of office support activities which may include word processing, data entry and organization, reprographics, telephone and counter reception, scheduling, updating websites, maintaining records, and filing; create routine forms, memoranda, correspondence, and/or reports; perform routine operation of equipment; provides information and assistance to staff and the general public; and performs related duties as assigned. This is the entry-level class in the office support series.

Note: Office Assistant is a County-wide classification. The employment list established from this recruitment may be utilized to fill additional vacancies within the same classification in other departments including law enforcement departments such as Sheriff and Probation if they arise during the life of the Employment List.

TYPING CERTIFICATE REQUIRED W/ APPLICATION:

• Minimum Net 40 words per minute.
• Must indicate results from a 5 min. test, testing agency, and no more than 12 months old  (internet and/or online tests are NOT accepted).  
• Local applicants may contact Sutter or Yuba County One Stop to schedule a free exam.

The County is currently accepting Full-Time and Extra-Help employment applications for the position of Office Specialist. Under general supervision, incumbents perform a variety of administrative, secretarial, and office support duties of considerable complexity, requiring thorough knowledge of the assigned department, division, or program, its procedures and operational details; provides administrative support to various department staff; composes and prepares correspondence using judgment in content and style; performs skilled word processing, data entry and organization, telephone and counter reception, processing of invoices, recordkeeping, statistical and technical report preparation, and filing; provides information to the public and County staff; and performs related duties as assigned. This is the fully qualified journey level class in the office support series.

Note: Office Specialist is a County-wide classification. The employment list established from this recruitment may be utilized to fill additional vacancies within the same classification in other departments including law enforcement departments such as Sheriff and Probation if they arise during the life of the Employment List.

TYPING CERTIFICATE REQUIRED W/ APPLICATION:

• Minimum Net 40 words per minute.
• Must indicate results from a 5 min. test, testing agency, and no more than 12 months old  (internet and/or online tests are NOT accepted).  
• Local applicants may contact Sutter or Yuba County One Stop to schedule a free exam.

Please click the Job PDF button below to view the full job announcement.

Please click the Job PDF button below to view the full job announcement.

ABOUT THE POSITION
City of Gilroy is currently recruiting for a full-time Senior Maintenance Worker position. This position is assigned to the Water Section within the Public Works Department, Operations Division. 
The Water section personnel are responsible for planning and maintaining City wells, and the distribution system that provides safe drinking water to the City. The Water section is also responsible for the booster pumps, the reservoirs, maintenance and the monthly reading of all water meters. Additionally, this section is responsible for meeting California State requirements for a Backflow Program within the City of Gilroy. 
Under direct supervision of the Operations Supervisor, this position performs and supervises a variety of work in the construction and maintenance of the water system, and acts for the supervisor in his/her absence or at his/her direction.

ABOUT THE TEAM
The Water Section is dedicated to providing high quality water and reliable services to our customers in a safe and timely manner. We promote smart, long term and sustainable use of our water resources. We accomplish this by managing our resources, utilizing practical technologies, and providing employees with opportunities for growth and achievement.

POLICE ASSISTANT

Salary Range: $18.00 to $28.00/hour; temporary part-time, non-benefitted position, DOE

DEFINITION

The Police Assistant is a civilian, non-sworn, uniformed position that is responsible for a variety of customer service-based interactions with the community. Duties include non-hazardous enforcement of municipal parking laws and regulations as well as clerical front counter tasks related to phone and walk-in contacts at the police department.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Administrative Assistant. Projects are assigned, and the person usually works with very little supervision. 

ESSENTIAL JOB FUNCTIONS/DUTIES

• Handle confidential administrative duties at the front desk.
• Answer/forward all incoming phone calls.
• The ability to multi task phones with walk-in traffic
• Perform a variety of research & staff work; prepare reports.
• Maintain records using computers.
• Maintain filing system.
• Coordinate Parking Permits for business employees.
• Receive and respond to complaints and reports of routine parking incidents from the public.
• Respond to public complaint of abandoned vehicles; document and schedule tows for abandoned vehicles; and ensures proper disposition of illegally parked vehicles; patrols city streets and issues citations on vehicles parked in an unlawful manner.
• Operate computer equipment and two-way radio as related to employment.
• Mark vehicles to detect abuse of timed areas.
• As required testifies in court.
• Perform related duties as assigned.
• Perform duties within OSHA standards.

QUALIFICATIONS

Knowledge: 

Microsoft Office: Excel, Word, and PowerPoint.

Ability to:     

Effectively communicate verbally and through written correspondence; understand and follow verbal and written instructions, prepare clear and accurate reports, work cooperatively with others contacted in the course of work, handle multiple work requests under pressure, read and interpret maps, type at a speed of no less than 40WPM and have excellent customer service skills.

EXPERIENCE AND EDUCATION

Experience: 

Prefer one year in a non-sworn capacity with a municipal police agency involving clerical work and public contact.

Education:   

High school graduation or equivalent.

Licenses:      

California Driver's License, C.L.E.T.S. certification upon hire.

Under general supervision of the Public Works Director, this classification works primarily in the Public Works Department and performs a variety of duties essential to the maintenance of the City.

Currently recruiting for two Maintenance Worker vacancies as a I, II or III.

Administrative Technician

SALARY:                                          $4,610 to $6,487 monthly (26 pay periods annually)

FINAL FILING DATE:                      We are accepting applications until closing at 5 pm, February 1, 2022

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the citywide classification of Administrative Technician. The employment list that will be established from this recruitment may be utilized to fill future regular, limited-term and temporary vacancies. There is a current vacancy in the Wastewater division within the Environmental Utilities Department. The normal work schedule is Monday through Friday; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville is committed to a diverse workforce.  We are engaged in understanding the needs and backgrounds of our colleagues and those we serve.   Our organization is unified in this commitment, as we believe this produces the best results for our community. 

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform technical level administrative duties in support of a City department or program; to research, collect, and analyze data and prepare draft reports; to track and report operational statistics; and to provide technical assistance to management.

SUPERVISION RECEIVED AND EXERCISED

• Receives general supervision from assigned supervisory personnel.
• May exercise direct supervision over administrative support personnel.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Develop, coordinate, and implement program activities of a technical area of assignment related to department activities and programs.
• Respond to requests for documentation related to assigned area of responsibility; explain and interpret assignment area policies and procedures to internal or external customers.
• Perform technical and paraprofessional duties related to area of assignment including interpreting, analyzing, and determining compliance or acceptance of information and materials; prepare reports to document results of duties performed.
• Assist professional staff in performing and conducting studies, special projects, administrative and technical functions; perform data collection, research and analysis; prepare draft reports and technical documents; provide project oversight for the less complex or political projects.
• Assist with the development of Requests for Proposals and contract administration.
• Plan, prioritize, assign, supervise and review the work of administrative support staff involved in duties related to area of assignment.
• Establish and maintain systems related to assigned technical area of responsibility; monitor area activities and report progress

as required.

• Ensure areas of responsibilities are in compliance with related laws, codes, ordinances, and legislation; advise staff of any

irregularities in compliance.

• Review, verify and process documents related to department activities including budgets, contracts, grants, claims, legislation, purchasing, and other specialized documents based on area of assignment.
• Establish and maintain a wide variety of filing and reporting systems as necessary; develop record keeping procedures; provide relevant information to relevant parties prepare and type correspondence and compile and type reports.
• Compile and develop information for special studies and reports from a variety of resources; collect, compile and report findings and recommendations.
• Assist with the testing, implementation and maintenance of new/upgraded software technologies and systems; maintain a variety of databases.
• Assist supervisor and managers with a variety of administrative operations; prepare, recommend and implement procedural modifications.
• Coordinate and assist in the development and administration of a department budget; prepare budget reports; compile annual budget requests; monitor and classify expenditures; track and reconcile bills; produce budget reports; research and resolve discrepancies.
• Independently respond to letters, e-mail and general correspondence based on areas of assignment.
• Coordinate, compile and draft City Council communications, as requested.
• May perform a wide variety of complex, responsible, secretarial and administrative duties for executive staff and other management personnel including providing routine analytical support.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of administrative and/or technical area to which assigned.
• Principles and practices of intermediate analytical research and project coordination.
• Modern office equipment, methods, procedures, and computer hardware and software.
• Principles of budget monitoring.
• Techniques and principles of effective interpersonal communication.
• Principles and methods of business letter and report writing.
• Principles and practices of safety management.
• Pertinent local, State and Federal laws, codes, ordinances, City functions, policies, rules and regulations.
• General functions and objectives of municipal government.
• Research methods and techniques.
• Computer software, including word processing, database, spreadsheet and accounting applications.
• English usage, spelling, punctuation and grammar; and arithmetic, basic mathematical calculations and statistics and statistical methods.
• Report writing techniques.

Ability to:

• Independently perform a variety of technical duties including research, compilation and report development in support of assigned department or program.
• On a continuous basis, sit at a desk. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.
• Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff.
• Operate a personal computer utilizing spreadsheet, word processing and database software at an intermediate to advanced level.
• Collect, compile, analyze and present a variety of data in a meaningful way.
• Develop and implement various data collection and reporting systems.
• Interpret, apply and explain laws, rules, code and City policies and procedures.
• Review budget submissions and revisions for mathematical and accounting accuracy.
• Understand and translate City policies and practices into everyday working practices; make sound decisions with solid problem solving methods.
• Supervise, train and evaluate assigned administrative support staff.
• Understand and interpret complex policies, procedures and regulations.
• Review documents and operational procedures; interpret, identify, explain and problem solve issues and recommend corrective action.
• Obtain information through interview; handle multiple project assignments; and deal firmly and courteously with the public.
• Analyze situations quickly and objectively to determine proper course of action.
• Understand the organization and operations of the City and of outside agencies as necessary to assume assigned technical responsibilities.
• Coordinate the development and monitoring of an assigned program project budget; project, track and reconcile expenses.
• Compose professional quality correspondence and letters; write highly technical, detailed and analytical reports.
• Maintain a high level of confidentiality of a wide range of sensitive information when involved with human resource, payroll or other confidential issues.
• Use principles of effective office safety including use of equipment in a proper and safe manner, use of preventative personal ergonomic techniques, and maintenance of safe housekeeping in personal and common workspaces.
• Be an integral team player, which involves flexibility, cooperation and communication.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.

EXPERIENCE AND TRAINING

Experience:

• Three years of responsible administrative support or technical experience preferably in the subject area to which assigned. One year of lead supervisory experience is highly desirable.

Training:

• An Associate's degree or 60 semester units of college level course work including 18 units in a major field of study and 21 units in general education  from an accredited college, preferably with course work in public administration, business administration, accounting, industrial relations or a related field based on area of assignment. Two years of related work experience can substitute for an Associate’s Degree.

License or Certificate:

• Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of responsible administrative and/or analytical support work experience do you have? Relevant work experience must be described on your application in order for your selection to be considered.

• Less than 3 years
• 3-4 Years
• 4-5 Years
• 5-6 Years
• 6-7 Years
• 7+ Years

4. Do you wish to be considered for an Associate’s degree equivalency (60 semester units, including 18 units in a major field of study and 21 units in general education)? If you wish to be considered for this equivalency, please attach a copy of your college transcripts to your application. If you have already obtained an AA/AS degree and have noted this under the application education section, OR, you wish to be considered for the two year work experience substitution, you are not required to upload your transcripts. Please see Experience and Training section of the job announcement for additional information.

• Yes
• No

5. How many years of collective work experience do you have performing complex analytical, administrative, financial, and technical duties in support of a department or group as it relates specifically to Program Management, Grant management, Contract management, Accounts Payable/Receivable, and Invoicing? Relevant work experience must be described on your application in order for your selection to be considered.

• Less than1 Year
• 2-3 Years
• 3-4 Years
• 5+ Years

6. How many years of administrative and/or technical work experience do you have analyzing, monitoring, and reconciling general ledger and project ledger activities? Relevant work experience must be described on your application in order for your selection to be considered.

• Less than1 Year
• 2-3 Years
• 3-4 Years
• 5+ Years

7. How many years of collective administrative and/or technical work experience do you have with tracking multiple budgets for a division, developing Request for Proposals (RFPs), Requests for Quotes (RFQs) and/or contracts? Relevant work experience must be described on your application in order for your selection to be considered.

• Less than1 Year
• 2-3 Years
• 3-4 Years
• 5+ Years

8. How many years of collective administrative and/or technical work experience do you have with an Enterprise Resource Planning system, software implementation or migration, system administration, training and procedure documentation? Relevant work experience must be described on your application in order for your selection to be considered.

• Less than1 Year
• 2-3 Years
• 3-4 Years
• 5+ Years

9. How many years of collective administrative and/or technical work experience do you have with hiring and payroll? Relevant work experience must be described on your application in order for your selection to be considered

• Less than1 Year
• 2-3 Years
• 3-4 Years
• 5+ Years

10. How many years of administrative and/or technical work experience do you have with collecting, interpreting, analyzing and reporting data? Relevant work experience must be described on your application in order for your selection to be considered.

• Less than1 Year
• 2-3 Years
• 3-4 Years
• 5+ Years

11. Please describe your administrative and/or technical work experience supporting the engineering, project management, procurement, or finance functions of an organization

12. Please use this section to highlight any additional skills, experience, programs and/or tools used you would like to share that are applicable to the supplemental questions you have answered.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant’s experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

Employment Opportunity

City of St. Helena, California

Parks & Trees Division

Salary Range: Maintenance Worker I $50,954 - $61,934 annually

Salary Range: Maintenance Worker II $56,048 - $68,127 annually
 

The City of St. Helena has an exciting opportunity to fill 1 position in the Parks & Trees Division. This is a great opportunity to become part of a Customer Service focused team of dedicated individuals that take pride in serving the local community.

Distinguishing Characteristics:

The Maintenance Worker I – Parks & Trees is the entry level class in the Public Works Maintenance series that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine and less complex assignments within an established procedural framework where there are minimal consequences of error, including a wide variety of maintenance and construction tasks. This classification is alternatively staffed with Maintenance Worker II and incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher level class.

The Maintenance Worker II - Parks & Trees is the journey level class in the Public Works Maintenance series in which incumbents are expected to independently perform the full scope of assigned duties. Incumbents perform a full range of maintenance and construction tasks. Incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher level class. This classification is distinguished from the next higher classification of Lead Maintenance Worker, which is responsible for performing the more complex maintenance assignments and has lead responsibility duties. 

Supervision Received/Exercised:

Maintenance Worker I - Receives immediate supervision from a Public Works Superintendent. Incumbents may receive lead direction from a Maintenance Worker II or a Lead Maintenance Worker. Incumbents in this class do not routinely exercise supervision.

Maintenance Worker II - Receives general supervision from a Public Works Superintendent. Incumbents may receive lead direction from a Lead Maintenance Worker. May exercise functional or technical supervision over lower level workers.

Essential Functions: (Please Job Descriptions for job specific functions)

KSA (Knowledge, Skills and Ability):

See Job Description posted on the Human Resources Department website at:

https://www.cityofsthelena.org/hr/page/job-descriptions

There is a no smoking policy in effect within the City offices and vehicles. St. Helena is an equal opportunity employer. The City of St. Helena will require documentation of the legal right to work in the United States as required by the Immigration Reform and Control Act upon hire.

Compliance with Americans with Disabilities Act (ADA): With prior notice to the Personnel Department regarding testing or job performance modifications, the City will make every attempt to offer reasonable accommodations for qualified applicants and employees with disabilities.

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino